Regular Meeting of the Board of Education
Milpitas USD
August 22, 2017 6:00PM
6 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Board President Bobay called the meeting to order at 6:06 p.m. |
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_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Priyanshi Nigam, Student Board Representative
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. Confidential Report – Compromise and Release Agreement – Student v. Milpitas Unified School District, Office of Administrative Hearings, Case No. 2017071058 |
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| The Board reconvened in Open Session at 7:08 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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Board President Bobay announced that in Closed Session the Board ratified a Compromise and Release Agreement for Office of Hearings, Case No. 201707071058.
He also welcomed Sid Haro, Assistant Superintendent of Human Relations, who thanked MUSD staff for helping him transition to the district. Mr. Bobay also introduced Priyanshi Nigam as the new Student Board Representative, who shared her excitement in having a seat on the Board of Education. She is looking forward to making a positive impact. Mr. Bobay said in the new role, Priyanshi will be able to give preferential vote on different items, as is laid out in Board Bylaw 9150 “Student Board Members,” which he shared with her in preparation for the new role. |
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Motion:_____ Second: _____ Action:______
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Review and approve the Open Session agenda, pulling Action Items 15D through 15G. Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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| Board President Bobay led the flag salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that their our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.
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| Board Group Agreements are available for Board Member's ready reference. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-Ashish Brahmbhatt on behalf of BAPS Charities. The organization attracted more than 700 participants on May 27 to walk and raise awareness about BAPS Charities and its many community activities. This year's walkathon at Ed Levin Park benefit Milpitas Unified School District, and also built off an existing relationship with The Nature Conservancy. -Milpitas High School Varsity Baseball Coach Jesus "Chuy" Zamudio, who was selected as last year's CCS Honor Coach in Baseball. Chuy joins a list of distinguished MHS coaches who have received this honor. Chuy received his award at the CCS Baseball Championships May 27 at San Jose Municipal Stadium. |
Superintendent Jordan welcomed attendees to the first Board Meeting of the year. She began by recognizing Hanna Asrat, the new Assistant Principal of Burnett Elementary School. Asrat previously worked at San Jose-based Partners for three years, supporting teachers, instructional coaches, and principals to implement research-based practices that transform schools. Asrat thanked the Board for the opportunity to work at MUSD.
Superintendent Jordan then recognized Giuliana Brahim, promoted to Principal of Milpitas Adult Education after more than 15 years of work focused on empowering adult learners and promoting restorative education to incarcerated adults. Brahim was previously Assistant Principal of MAE, in addition to program manager and a teacher. Brahim shared that her mission in her new position is to embrace the Culture of We, and thanked the Board for the support of her work in addition to Adult Education as a whole.
The Board recognized Ajay Patel, Shashi Patel, and Ashish Brahmbhatt on behalf of BAPS Charities. The organization attracted more than 700 participants on May 27 to walk and raise awareness about BAPS Charities and its many community activities. This year's walkathon at Ed Levin Park benefit Milpitas Unified School District, and also built off an existing relationship with The Nature Conservancy.
Superintendent Jordan said the $2,000 raised for MUSD will fund a portion of Love for Learning, a new program being implemented that focuses on the whole child by specifically looking at family and supporting kids from a young age, before they even come to school. The program is scheduled to include six Saturday workshops for both parents and children.
Trustees recognized Milpitas High School Varsity Baseball Coach Jesus "Chuy" Zamudio, who was selected as last year's CCS Honor Coach in Baseball. Chuy joins a list of distinguished MHS coaches who have received this honor. Chuy received his award at the CCS Baseball Championships May 27 at San Jose Municipal Stadium.
"It's an honor to be here," he said. "This is my 17th year here at Milpitas High and it's been home for me. I look forward to many years to come."
Superintendent Jordan invited Vice President Norwood and Member Jung to talk about the Taiwan visited a couple weeks ago. At that time, they presented Board Members with a plate from Taiwan, which she showed, and said it will be put in the Board Room display case. Norwood shared that three weeks ago, an international delegation from Taiwan visited California, and toured MUSD with Norwood; Greg Barnes, Director of Secondary Education; Brahim; and Board Member Jung. Jung added that it was a great opportunity for the delegation to really see in action the “Culture of We.”
Board President Bobay shared that the meeting will be dedicated in honor of MUSD alumnus Alyssa Almogela. Her funeral was held earlier that day. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
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-Wendy Zhang, Assistant Superintendent of Business Services, shared her excitement to report a successful and smooth summer feeding program, held for the first time despite having short staff. Approximately 5,700 meals were served, an average of 260 people per day. In addition, she shared that Joe Flatley and the facilities staff have been working diligently with our consultant to get state funding for the new elementary school. The plan is to submit the application in early September.
-Norma Rodriguez, Assistant Superintendent of Learning and Development, shared that the department had a lot of fun during the summer, noting the summer bridge program at Randall being a success. She thanked Liz Pitts, a CELDT tester, for helping the department create and execute a plan. There were also a total of 10 high school volunteers who packed up 200 boxes of curriculum materials that were delivered to the sites, under the leadership of Charlotte Torres. She added that there were a total of 40 new teachers who were inducted into the program, including special education. The department has received SBAC scores, which have been mailed home, and are waiting for the public release on August 28. A report will be made at the September 12 Board Meeting.
-Sid Haro, Assistant Superintendent of Human Relations, shared that the department is now fully staffed. For the first day of school, every classroom had a fully credentialed teacher in it. The department is also taking a deep, reflective work toward going paperless in recruiting, absence tracking, and time cards to diminish the number of mistakes and increase efficiencies. He attended Pomeroy on the first day of school with Trustee Fazal and said he appreciated the support from the union leadership and MUSD employees. |
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BACKGROUND: Alan Pham, who served as the Student Board Representative from 2015-2017, co-founded the free tutoring program MATHeasy with his older sister, Ivy. The program held tutoring sessions this summer at libraries in Milpitas and San Jose, including Milpitas High School. Alan will give a presentation highlighting the program and sharing a vision that school districts, starting with Milpitas Unified School District, set up their own free kindergarten- through 12th-grade tutoring program in the future, so that there is no need for MATHeasy to exist in the future. |
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Listen to the report and ask questions. |
There is no financial impact.
STAFF: Cheryl Jordan
Superintendent |
Superintendent Jordan introduced Alan and Ivy Pham to give a presentation about an MUSD tutoring proposal. Alan Pham, who served as the Student Board Representative from 2015-2017, co-founded the free tutoring program MATHeasy with his older sister, Ivy.
The program, run completely by students, had tutoring sessions this summer at libraries in Milpitas and San Jose, including Milpitas High School.
Alan and Ivy gave a presentation highlighting the program and sharing a vision that school districts, starting with Milpitas Unified School District, set up their own free kindergarten- through 12th-grade tutoring in the future, so there is no need for MATHeasy to exist in the future.
"The program has been very successful," Alan said. "It has benefited over 5,000 tutors and students over 8 locations (since summer 2013), proving that tutoring is feasible and practical. This shows there is a great demand for tutoring from students, parents, tutors, teachers, principals, and librarians."
In addition, there has been an increasing amount of people who have wanted to tutor and learn as part of the program, but Alan said they have not been able to accept the students due to a shortage of resources, including staff and budget to fund the program.
"One of the reasons that we wanted to continue doing this is to improve our Milpitas community so that our MUSD schools can get better ratings too," Ivy said. "...I couldn't have made it without the wonderful education I got from MUSD." |
MUSD Tutoring Proposal
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BACKGROUND: Milpitas Unified School District continued to expand summer educational options for students during the summer of 2017. Over the last two summers, MUSD has added SEAL Summer Bridge, early elementary reading intervention, Summit extended learning, elevate math and math Valdez programs to it’s traditional offerings of elementary enrichment, extended school year, ELS and middle and high school offerings. These additions have resulted in nine separate programs meeting a wide range of student educational need.
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Listen to the presentation and ask questions. |
There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
Gregory Barnes
Director, Secondary Education
Summer School staff |
Milpitas Unified School District continued to expand summer educational options for students during the summer.
"Like I said before, the summer was buzzing with a lot of students learning," Norma Rodriguez, Assistant Superintendent of Learning and Development, said in opening the Summer School presentation. "The team will be presenting a detailed report on all of the programs that we had to serve all of our students here in Milpitas."
She invited Gregory Barnes, Director of Secondary Education, and Summer School staff to lead the report. He began the report with Giuliana Brahim, principal of Milpitas Adult Education, which led the Summer Enrichment Program . Joining Giuliana was Thao Nguyen, who coordinated the program, and two of the 26 volunteers that participated.
"We focused a lot on individualized learning and exploration," Nguyen said of the program that served 219 students in first through eighth grade. "...For some students, it was their first time in America so we started building cognitive skills. We also built social skills for them."
Following Brahim and Nguyen, Nichol Klein, principal of Marshall Pomeroy Elementary School, spoke about her experience job sharing with Amanda Gross, Milpitas High School Assistant Principal, as the secondary summer school program held at the high school this year while Nicole King and Kelly Bing shared their experience with the summer reading program and Sandra Quintana, program specialist for Special Education, discussed the Extended School Year program. Their information and data was captured in a general Summer School 2017 report.
"Before we get into some of the specifics of each of the programs we afforded our students this year, I want to go back in time and start with some of the progress we've made over the last couple of summers," Barnes said. "...So you can see that in 2016, we added four new elements to our summer program. Moving ahead to 2017, we added three additional elements, doubling the total number of programs that we've had in our summer school the last couple of years."
Over the last two summers, MUSD has added SEAL Summer Bridge, early elementary reading intervention, Summit extended learning, elevate math and math Valdez programs to its traditional offerings of elementary enrichment, extended school year, ELS and middle and high school offerings. These additions have resulted in nine separate programs for nearly 1,000 students meeting a wide range of student educational needs. |
Summer Enrichment Program 2017
Summer School Report
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BACKGROUND: Staff will present an updated facilities plan with a preliminary list of projects. This is based on the 2012 master plan with updates from master planning work performed in 2015 and will include recent input from stakeholders and staff. Updates are constantly being added to the MUSD Facilities Assessment document.
Staff will propose a timeline and process for the establishment of priorities that would determine which projects are selected for each site in an equitable manner.
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Listen to the report and ask questions. |
There is no financial impact.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director Facilities Modernization
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Joe Flatley, Director of Facilities Modernization, presented an updated facilities plan with a preliminary list of projects. In creating the list of potential bond work, Joe went out to nearly all of the sites and met with leadership there, staff was queried during leadership meetings, ThoughtExchange data was gathered, online surveys were distributed, and outreach continued through public service announcements, town hall meetings, and service group discussions.
"There are some recurring themes that keep coming up with almost all my conversations with the sites," Joe said, referencing the desire for more security cameras, better perimeter fencing, and hydration stations.
The grand total of the "wish list" for all sites is more than $610 million, as shown inslide nine of the report. The work was based on the 2012 master plan with updates from master planning work performed in 2015 and will include recent input from stakeholders and staff. Moving forward, updates will continue to be added to the MUSD Facilities Assessment document. |
2018-26 MUSD Facilities Needs Planning Presentation
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BACKGROUND: As a follow-up to information provided to the Board on June 27, 2017, KNN has analyzed authorization amounts for a potential 2018 general obligation bond measure. The analysis is preliminary in nature and is intended to help the Milpitas Unified School District’s bond planning efforts. Staff will go over the major assumptions detailed in the report with the Board.
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Listen to the report on the 2018 General Obligation Bond Measure planning.
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There is no financial impact.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
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Wendy Zhang, Assistant Superintendent of Business Services, opened that now that Trustees have heard that the District’s facilities needs are $610 million, as discussed in the previous report, the question is how much bond money the District can receive to support those needs.
She referenced the June 27 meeting, at which time a financial advisor from KNN came to the Board to present basic bond financing information. Later on, she asked him to write a report – which is a follow-up from that meeting. Instead of having Trustees read a complex report, she prepared a simple presentation in order to prepare the complex calculation for the bond authorization money. The report has been printed out and added to the meeting minutes as an addendum, as it wasn’t previously added to the agenda item.
In short, there are three major factors to determine the bond size: Annual assessed value growth, also called AV growth. This is an estimate of the taxpayers property value changes from year to year. Tax rate is a dollar amount that the taxpayer will need to pay. Interest rate is the last factor to determine the bond size. Based on these calculations, 2% would be too conservative of a projection and 3 to 3.5% per would be recommended to get the most realistic bond dollar. This would equate to approximately $230 million. This decision would be made by the Board in the future, so this is background information to help move that work forward.
Next steps will be waiting for polling results from TBWB later this fall in order to help determine the tax rate for the bond.
Vice President Norwood recommended exploring other funding options, beyond just traditional sources such as a bond, to fund facilities. He also recommended comparing what bonds have passed in other districts and their percent. |
Bond Authorization Planning
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BACKGROUND: On June 27, 2017 Governor Brown signed the State Budget Act of 2017-18. Education Code 42127 requires the District to disclose any revisions to its adopted 2017-18 budget within 45 days after the State budget is signed. Following is the only major change that will impact the District General Fund budget: - One time discretionary funds of $147/ADA, which is about $1,661,394 increase in Revenue
We are currently in the process of closing the 2016-17 year. Once we close the books, we will provide an updated Multi-year projection to reflect this change. |
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No action required. For the Board's information only.
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$1,661,394 increase to General Fund revenue
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
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Wendy Zhang, Assistant Superintendent of Business Services, said that after the governor signed the state budget into law, the district is asked to make a disclosure if there are any major changes in the budget.
She said the one major change is the discretionary fund. Originally the governor took it out of the budget, then he put it back but said the funding would be provided in later years such as 2019-2020. So this wasn’t placed in MUSD’s adoption. Because this funding was added to the state budget, it changed MUSD’s budget. She added they don’t budget it until the money is received, which will likely be in December. The impact is about $1.6 million in ADA. |
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BACKGROUND: As required by law, at this meeting, the Superintendent will report on the number and nature of complaints received under the Valenzuela/CAHSEE and Williams Lawsuit Settlement. The report will cover the quarter from April 1, 2017 to June 30, 2017. |
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No action needed. This is for the Board's information only.
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There is no financial impact.
STAFF:
Cheryl Jordan
Superintendent
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| Superintendent Jordan said the District has received no complaints. |
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: Milpitas Unified School District has contracted with Counseling and Support Services for Youth (CASSY) since the 2012-13 academic year. During the 2016-17 school year, Student Services conducted extensive data analysis to determine program scope and effectiveness. In this report, we will present a set of recommendations based on the data. This proposal will allow the District to continue to bring quality social emotional supports to students, while building internal capacity and reducing costs. The elements of this proposal include a reduced CASSY contract, restructuring of an existing position, and an interagency collaborative to establish a District internship program. |
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Approve the proposal as presented in the report. |
Approve the proposal as presented in the report, including approving the program manager position Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Savings of $105,000.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
Carla Crenshaw
Director, Student Services |
Milpitas Unified School District has contracted with Counseling and Support Services for Youth (CASSY) since the 2012-13 academic year. During the 2016-17 school year, the District's Student Services department conducted extensive data analysis to determine program scope and effectiveness.
Carla Crenshaw, Director of Student Services, gave a presentation of recommendations based on the data. The elements of this proposal include a reduced CASSY contract, restructuring of an existing position, and an interagency collaborative to establish a District internship program. The Board of Education approved the proposal as presented in the report. In its first year, the change will bring a net savings of $105,000.
"Bottom line when we look at this proposal, it seems like a win-win situation in a number of ways," Carla said. "First of all and most importantly, our student needs get met. Secondly, it allows us to build leadership from within the school district, which is something that I know we're all committed to, and it allows us to create our in-house program."
She added: "In these times, when we really have to look at budget, it maximizes our resources."
The approved proposal will allow the District to continue to bring quality social emotional supports to students by expanding service to MUSD programs and reducing reliance on outside agencies over times. Among the changes are the addition of a Program Manager with a mental health emphasis. |
Program Manager: Mental Health Emphasis
Social Emotional Supports presentation
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: Illuminate Data & Assessment (DnA) provides a web-centric means of assessment, and provides teachers and administrators clearer data about our district-wide assessments. Illuminate also allows teachers to create local web-based assessments and see student progress in real-time. It is important to continue to provide our teachers and administrators modern tools to create and administer local and district-wide assessments as well as have access to data visualization systems that will facilitate faster access to student assessment data. This helps educators monitor student learning in an on-going and systematic way.
Illuminate meets our requirements for assessment and data visualization for our teachers and administrators. It also saves educators time through improved data consolidation and ease of use as well as promote paperless environment. Illuminate will also improve the student learning outcomes through effective use of student data.
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Approve the contract with Illuminate Data & Assessment. |
Approve the contract with Illuminate Data & Assessment. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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$61,542 annually
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development |
| Norma Rodriguez, Assistant Superintendent of Learning and Development, asked the Board to approve the contract with Illuminate. She explained Illuminate is the data and analysis tool that teachers use to create formative assessments. This is also what houses the DRA data to compare the growth of MUSD students, whereas before DRA was paper and analysis. This allows for further analysis. |
Illuminate DnA contract
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Motion:______ Second:_____ Action:_____ |
BACKGROUND: On May 24, 2017 MUSD Board President, Daniel Bobay, and Superintendent, Cheryl Jordan, received the Santa Clara County’s Civil Grand Jury report on Parcel Tax Exemptions which outlined a number of recommendations for school districts to follow as they execute exemptions from parcel taxes for seniors and homeowners with disabilities. Following is a summary of recommendations made that included the District: Around time of parcel tax bills MUSD should do outreach regarding senior exemptions via newspaper and/or flyers posted in libraries and senior center. The link to information about the exemptions should include “parcel tax, ” not just Measure. Make sure our forms are clear about who can apply for exemption or not. Change our BP and/or procedures so that applicants can also submit via mail instead of walk in only. Develop an online process to apply for renewal and exemptions. Make exemptions applications available on websites year round. Boards in our county should agree on a date by which all exemption applications are due. Boards in our county should request that the SCCOE provide training on standard procedures for parcel tax collection and exemptions.
Attached is the Board’s response to the report that will be submitted to Judge Patrica Lucas via electronic transmission and next day airmail immediately following Board approval at its meeting this evening, August 22, 2017.
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Approve the MUSD response to Civil Grand Jury recommendations for parcel tax exemptions. Passed with a motion by Chris Norwood and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Superintendent Jordan said that in May the District received the Civil Grand Jury report that all Santa Clara County school districts received. There were some areas that they highlighted as findings, along with other school districts so, in response, the District’s legal counsel looked at it and helped craft the letter that was attached to the agenda item. The letter illustrates to the judge presiding over the grand jury that its recommendation we have either met already in District practice or we don’t feel it applies to us.
Trustee Jung asked if it is possible to have an online form and have it authorized when they signed to make it more convenient for seniors, so they don’t have to get to the District Office. |
MUSD Response to Grand Jury Parcel Tax Exemptions
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Motion: _____ Second:_____ Action:_____ |
BACKGROUND: MUSD receives Policy Updates from the California School Boards Association (CSBA). A new Board Policy is needed to address Controversial Issues. We are submitting CSBA’s updated BP 6144. The summary from CSBA’s Policy Update is below. Policy updated to provide that parents/guardians may be given an opportunity to opt out of instruction on controversial issues only when required by law, not at the discretion of a teacher or administrator. Policy also clarifies the district's right to limit teacher expressions of personal opinion when teachers are in the classroom and therefore acting on behalf of the district. As this is a new policy, it requires three separate readings. This is the first of the three readings of proposed Board Policy 6144.
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Review proposed Board Policy 6144, Controversial Issues, for the first time. This item will be returned for a second reading at the September 12, 2017 Board Meeting and a third reading at the September 26, 2017 Board Meeting. It can be adopted after all three readings are complete.
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There is no financial impact.
STAFF Norma Rodriguez
Assistant Superintendent, Learning & Development
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| This item was pulled from the Board Agenda, for action at a future meeting. |
New BP 6144 - Controversial Issues - Reading 1 of 3
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Motion:_____ Second:______ Action:_____ |
BACKGROUND: MUSD receives Policy Updates from the California School Boards Association (CSBA). A new Board Policy is needed to address Weekend/Saturday Classes. We are submitting CSBA’s updated BP 6176. The summary from CSBA’s Policy Update is below. Policy updated to reflect NEW LAW (AB 2659, 2016) which authorizes makeup classes for any type of absence, including excused absences, to be offered during the weekend. Policy also adds material regarding the circumstances under which teachers cannot be assigned to work on a weekend. As this is a new policy, it requires three separate readings. This is the first of the three readings of proposed Board Policy 6176. |
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Review proposed BP 6176 - Weekend/Saturday Classes, for the first time. This item will be returned for a second reading at the September 12, 2017 Board Meeting and a third reading at the September 26, 2017 Board Meeting. It can be adopted after all three readings are complete.
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There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
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| This item was pulled from the Board Agenda, for action at a future meeting. |
New BP 6176 - Weekend-Saturday Classes - Reading 1 of 3
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: MUSD receives Policy Updates from the California School Boards Association (CSBA). A new Board Policy is needed to address Work-Based Learning. We are submitting CSBA’s updated BP 6178.1. The summary from CSBA’s Policy Update is below.
Policy updated and released on GAMUT in February, in conjunction with new CSBA Legal Guidance, to clarify that, under state compulsory education laws and the U.S. Supreme Court decision in Plyler v. Doe, districts cannot deny enrollment on the basis of citizenship or immigration status and therefore should not request visas, passports, or other documentation that would discourage undocumented children from enrolling in school. As this is a new policy, it requires three separate readings. This is the first of the three readings of proposed Board Policy 6178.1.
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Review proposed Board Policy 6178.1, Work-Based Learning, for the first time. This item will be returned for a second reading at the September 12, 2017 Board Meeting and a third reading at the September 26, 2017 Board Meeting. It can be adopted after all three readings are complete.
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There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
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| This item was pulled from the Board Agenda, for action at a future meeting. |
New BP 6178 - Work-Based Learning - Reading 1 of 3
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: Five times a year, the California School Boards Association (CSBA) provides policy updates and ongoing consulting and word processing services to the Milpitas Unified School District through its Manual Maintenance program. CSBA's Manual Maintenance provides updated sample policies, based on changes in the law, that may be modified to reflect local goals for existing board policies.
CSBA sent its latest Manual Maintenance updates in March and May 2017. Staff reviewed the templates and incorporated local practices where they were needed to maintain continuity for implementation in MUSD. The following revised board policies are coming forth for a first reading, before they can be adopted: ?March 2017 updates - BP 0460: Local Control and Accountability Plan
- BP 3260: Fees and Charges
- BP 5111: Admission
- BP 5111.1: District Residency
- BP 5113: Absences and Excuses
- BP 5141.52: Suicide Prevention
- BP 5148.2: Before/After School Programs
- BP 6111: School Calendar
- BP 6142.2: World/Foreign Language Instruction
- BP 6174: Education for English Learners
?May 2017 updates - BP 1312.3: Uniform Complaint Procedures
- BP 1340: Access to District Records
- BP 2121: Superintendent's Contract
- BP 3551: Food Service Operations/Cafeteria Fund
- BP 4127/4227/4327: Temporary Athletic Team Coaches
- BP 4312.1: Contracts
- BP 6142.93: Science Instruction
- BP 6145: Extracurricular and Cocurricular Activities
- BP 6145.2: Athletic Competition
- BP 7214: General Obligation Bonds
- BB 9012: Board Member Electronic Communications
Once adopted, MUSD policies will be submitted and posted online using the CSBA Gamut Online system, which allows staff to search for board policies and administrative regulations in an efficient and productive manner.
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Conduct the first reading of the comprehensive list of revised board policies for adoption. |
There is no financial impact.
STAFF: Cheryl E. Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
Norma Rodriguez
Assistant Superintendent, Learning and Development
Wendy Zhang
Assistant Superintendent, Business Services |
| This item was pulled from the Board Agenda, for action at a future meeting. |
BB 9012 Board Member Electronic Communications
BP 0460 Local Control and Accountability Plan
BP 1312.3 Uniform Complaint Procedures
BP 1340 Access to District Records
BP 2121 Superintendent's Contract
BP 3260 Fees and Charges
BP 3551 Food Service Operations, Cafeteria Fund
BP 4127, 4227, 4327 Temporary Athletic Team Coaches
BP 4312.1 Contracts
BP 5111 Admission
BP 5111.1 District Residency
BP 5113 Absences and Excuses
BP 5141.52 Suicide Prevention
BP 5148.2 Before, After School Programs
BP 6111 School Calendar
BP 6142.2 World, Foreign Language Instruction
BP 6142.93 Science Instruction
BP 6145 Extracurricular and Cocurricular Activities
BP 6145.2 Athletic Competition
BP 6174 Education for English Learners
BP 7214 General Obligation Bonds
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BACKGROUND: Under the direction of the Site Principal, this Teacher On Special Assignment (TOSA) will provide support to students and staff by identifying at-risk students struggling with discipline and attendance; developing, implementing, and assessing intervention plans for individual and groups of students; and monitoring progress through case management. They will also collaborate with administrators, teachers, staff, and parents to develop and utilize strategies to maintain and improve student attendance, behavior, the learning environment, and overall school climate. The identification and development of this proposed new TOSA position has been a collaborative effort between Diana Orlando, Milpitas Teachers Association President; Milpitas High School Principal Francis Rojas; Superintendent Cheryl Jordan; and Sid Haro, Assistant Superintendent of Human Relations.
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Approve the new Teacher on Special Assignment (TOSA) position at Milpitas High School.
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Approve the new Teacher on Special Assignment (TOSA) position at Milpitas High School.
Passed with a motion by Amin Fazal and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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This proposed Teacher on Special Assignment (TOSA) position will have an approximate cost of between $58,723 and $94,277 (Range I – Range V; Salary Step 5-11), plus a Master’s Stipend of $2,700, statutory benefits and health. Approximate cost: $83,846.33 to $125,711.17
STAFF: Cheryl Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
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Trustees approved the new job description for a Teacher on Special Assignment (TOSA) - Student Engagement Specialist position at Milpitas High School.
"This is a really exciting position that we're putting forward for your approval," Sid Haro, Assistant Superintendent of Human Relations, said in opening the item. "Running an effective high school is a lot like running a small city. Like a city, there are so many differentiated needs of the students and the staff."
Sid alongside new Principal Francis Rojas; Diana Orlando, Milpitas Teachers Association President; and Superintendent Cheryl Jordan "have really thought very strategically in terms of meeting the needs of students, particularly students who may be struggling or have needs that aren't necessarily being met on a particular day or week," he said.
Haro added: "It's often easy to respond within a deficit model, like punish them, and that really doesn't help the child move forward, either academically or within a social emotional context. So rather than think in terms of adding an administrative position, which is focused on negative consequences, we were thinking in terms of a student engagement specialist that really took a look at the whole child's needs based on that time and looking forward, really within the context of a case manager."
Under the direction of Principal Rojas, the TOSA will provide support to students and staff by identifying at-risk students struggling with discipline and attendance; developing, implementing, and assessing intervention plans for individual and groups of students; and monitoring progress through case management. They will also collaborate with administrators, teachers, staff, and parents to develop and utilize strategies to maintain and improve student attendance, behavior, the learning environment, and overall school climate. |
TEACHER ON SPECIAL ASSIGNMENT – STUDENT ENGAGEMENT SPECIALIST
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve all Consent Items, with the exception of 16C. Passed with a motion by Hon Lien and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Approve the Purchase Order Report of August 22, 2017 |
Approve the Purchase Order Report of August 22, 2017 Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Board Clerk Lien asked for clarification on a purchase order for Admiral Security. Wendy Zhang, Assistant Superintendent of Business Services, clarified this is the security agreement for Cal Hills, the District Office, and Milpitas High School.
She also asked about East Valley School Transportation, which Zhang clarified is for a JPA for students who go to the county. Lien also questioned the money for South Bay Area Schools, which Zhang clarified is the annual payment for liability. Lastly, she asked about the business card. This is the payment to Bank of America for the solar buyout, which will also occur every year. Zhang said she is going to change the name so it isn’t confusing next year. |
Purchase Order Report of 8-22-17
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BACKGROUND: The County of Santa Clara Treasury recently posted the second, third, and fourth quarter investment summary reports. These reports along with the District’s PARS monthly account statements are being presented to the Board for review. The interest earning is 1.13% as of June 30, 2017.
Investment Portfolio
In compliance with the State of California Government Code, the County Investment Portfolio report is presented to you for review and acceptance. The detailed reports are for the periods from October 1, 2016 through June 30, 2017.
PARS Alternative Retirement System
The District Alternate Retirement System (ARS) Plan covers part-time, seasonal and temporary employees in lieu of Social Security. This account is in a pooled account managed by the Trustee, Union Bank of California, under the direction of the District. The monthly PARS account statements are for the periods from October 1, 2016 through June 30, 2017.
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Review and accept the County of Santa Clara Treasury Investment Report from October 1, 2016 through June 30, 2017.
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There is no financial impact.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
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SCC Quarterly Investment Rpt - Oct 2016 - Jun 2017
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BACKGROUND: The Santa Clara County Office of Education, Technology Services Branch, will provide electronic Absence Request System (ARS) services to the Milpitas Unified School District from July 1, 2017 through June 30, 2018.
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Approve the attached agreement between MUSD and the Santa Clara County Office of Education, Technology Services Branch, effective July 1, 2017 through June 30, 2018.
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$10,000 annually.
STAFF: Cheryl E. Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
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MOA with Santa Clara County Office of Education, Technology Services Branch for ARS
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BACKGROUND: The attached agreement is a renewal between the law firm of Burke, Williams & Sorensen, LLP, and the Milpitas Unified School District to provide legal services effective July 1, 2017. |
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Approve the attached agreement for legal services with the law firm Burke, Williams & Sorensen, and authorize staff to renew the agreement effective July 1, 2017.
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Legal Counsel Rates as follows: Shareholders: John Yeh $265 per hour Associates: Yi-Fan (Yvonne) Everett $230 per hour Meaghan Snyder $230 per hour
STAFF: Cheryl Jordan
Superintendent Sid Haro
Assistant Superintendent, Human Relations
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Burke, Williams & Sorensen, LLP, Agreement for Legal Services
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BACKGROUND: Retain and engage in agreement between the law firm Atkinson, Andelson, Loya, Ruud & Romo and the Milpitas Unified School District to provide legal services from July 1, 2017 through June 30, 2018.
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Approve the attached Agreement for Special Services with the law firm of Atkinson, Andelson, Loya, Ruud & Romo and authorize staff to enter into the agreement from July 1, 2017 through June 30, 2018. |
Standard Hourly Rate Services: Senior Partners $275 Partners/Senior Counsel $255 Senior Associates $240 Associates $230 Non-Legal Consultants $205 Senior Paralegals/Law Clerks $180 Paralegals/Law Assistants $170
STAFF: Cheryl Jordan
Superintendent Sid Haro
Assistant Superintendent, Human Relations
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Agreement for Special Services with Atkinson, Andelson, Loya, Ruud & Romo
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BACKGROUND: This agreement between Littler Mendelson and Milpitas Unified School District allows staff to continue participation in the Santa Clara County Personnel Council, a consortium of public school districts and other public education entities. The consortium meets monthly at the Santa Clara County Office of Education, and district staff has attended this invaluable collaborative for many years. In addition to legal updates provided by Littler Mendelson staff, the consortium offers district representatives from throughout Santa Clara County the opportunity to discuss Human Relations issues, and share relevant information.
Littler Mendelson attorneys provide two free hours of training for consortium participants. Littler Mendelson sends a contract to all districts in the consortium in the event they need to request additional legal services from the firm. Littler Mendelson will provide legal services at the hourly professional rates of $200 to $285 for associates and $335 for shareholders. These rates are guaranteed through June 30, 2018. |
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Approve the attached Agreement for legal services with Littler Mendelson and authorize staff to enter into the agreement from July 1, 2017 until terminated by either party.
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There is no financial impact.
STAFF: Cheryl E. Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
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Littler Mendelson Agreement for Legal Services
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BACKGROUND: The Workforce Innovation and Opportunity ACT (WIOA) requires that a Memorandum of Understanding (MOU) be developed and executed between the NOVA Workforce Board (BWB) and the America’s Job Center of California (AJCC) Partners to establish an agreement concerning the operations of the AJCC deliver system. WIOA is the federal funding source for Milpitas Adult Education. In California, WIOA supplements State funds for adult education and is administered by the California Department of Education.
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Approve the MOU between NOVA Workforce Development and MUSD for the 2017-18 school year.
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There is no financial impact.
STAFF:
Cheryl Jordan
Superintendent
Giuliana Brahim
Principal, Milpitas Adult Education Program
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SIGNED FINAL NOVA MOU
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BACKGROUND:
The governor has approved a budget increase for after school program funding. Milpitas Unified School District is anticipating an increase in granted funds from $216,000 to $235,872 for the After School Education and Safety (ASES) Program for the 2017-18 academic year.
The YMCA of Silicon Valley as the service provider for delivery of the ASES program at both Rose and Randall Schools will see an increase in per pupil funding bringing our contract total from $193,600 to $210,491. The agreement with The YMCA of Silicon Valley needs to be amended to reflect this increase. |
Approve the amendment with The YMCA of Silicon Valley for the After School Education and Safety Programs (ASES) for 2017-2018. |
The District must match funds at 33% of the fully funded amount. This is achieved through in-kind services i.e., use of facilities, administrative support and partnering with the YMCA. There is no impact on the general funds.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development Raquel Kusunoki
Director, Learning and Development
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YMCA Contract Amendment
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BACKGROUND:
Partners in School Innovation (PSI) works hand-in-hand with teachers and leaders to eliminate the achievement gap by strengthening teaching, learning and achievement and creating exciting places to teach, learn and grow. Together PSI and MUSD district leadership will provide a monthly Principal Professional Learning Community and Quarterly Cycle Reviews as a means of ensuring teachers receive on-site, ongoing, targeted support to meet student outcomes. The measurable objectives: Common understanding of the research behind Professional Learning Communities Build a district-wide culture/community around effective PLC implementation Implement ongoing Results-Oriented Cycles of Inquiry (ROCI) that lead to significant changes in leadership and teacher practice Implement Quarterly Cycle Reviews to monitor student learning and adult practice
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Approve the MOU with Partners in School Innovation. |
Total cost of $28,000 resourced as follows: Aug 31, $7,000; Dec 31, $7,000; March 31, $7,000 and May 31, $7,000.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development |
PSI MOU
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BACKGROUND: Maxim services students who require a licensed medical provider to give seizure medication and support with respiration therapy and tracheotomy supports as indicated in their Individualized Education Program (IEP). Students experience various types of seizures that require identification and specialized treatment immediately. The licensed medical provider will provide services individually to the students at the COE program they attend. This contract was approved at the beginning of the 2015-2016 school year and per Section 1.1 continues unless terminated.
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Approve the contract with Maxim Healthcare Services to ensure the safety of the students with medical and special needs in the SCCOE Special Day Class Program. |
The cost for services to be rendered for the 2017-2018 school year will not exceed $75,000.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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Maxim Healthcare Contract
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BACKGROUND: Tiny Infant to Adult Therapy Services provides physical therapy services for school age children based on the student’s evaluation results and IEP goals. The provider also conducts necessary additional assessments and subsequent reports, and attends IEP meetings as specified.
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Approve the agreement with Tiny Infant to Adult Therapy Services for the 2017-2018 school year. |
Cost not to exceed $7,500.00 for the 2017-2018 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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Tiny Infant to Adult Therapy Contract
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BACKGROUND: Atkinson Andelson, Loya, Ruud & Romo (AALRR) will provide professional legal services to Milpitas Unified School District from July 1, 2017, through and including June 30, 2018. The original agreement’s term ended June 30, 2017, with month-to- month continuation unless modified in writing.
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Approve the agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) for the 2017-2018 school year. |
Cost not to exceed $75,000 for the 2017-2018 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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AALR contract
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BACKGROUND: In alignment with LCAP Goals 1 and 2, Andrea Butler, Literacy and Intervention consultant, will provide Professional Development to Milpitas teachers and leaders to support our work in Early Literacy. Specifically, she will be providing support to MUSD to the following: Early Literacy Team, Literacy Academy, and District Writing Team. Andrea Butler will be supporting Learning & Development Directors to plan and deliver group and individual Professional Development to a cohort of elementary TK - 3rd grade teacher leaders focusing on developing our primary students’ foundational reading skills. Andrea will provide Professional Development for new TK - 3rd grade teachers focused on Balanced Literacy and Assessment for Learning. In addition, Andrea will guide our District Writing Team from TK - 6th grade teachers in the development of the first pre and post-writing assessments for all elementary schools. The attached document details the MOU contract and Scope of Work.
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Approve the MOU contract and Scope of Work from Andrea Butler at a cost of $30,000. |
$30,000 for 42 days of work for the 2017-18 school year.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning & Development
Raquel Kusunoki
Director, Elementary Education
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Andrea Butler MOU
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BACKGROUND:
In direct alignment to LCAP Goals 1 and 2, Milpitas Unified School District will partner with Santa Clara University to provide targeted professional development for a cohort of 4th-6th grade MUSD teacher leaders representing all nine elementary schools. The work includes (1.5 hours) of professional development in math for five months. Topics of study include but are not limited to: Mathematics Teaching for a Growth Mindset Mathematical Engagement – Common Core Mathematical Practices Student sense making Noticing & Eliciting Student Thinking
?Notice ?Wonder ?Question The attached document details the service agreement and Scope of Work.
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Approve the contract and Scope of Work from Santa Clara University at a cost of $3,000.
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$3,000 for 10 sessions for the 2017-18 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development Raquel Kusunoki
Director, Elementary Education ?
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SCU Mathematics Teaching Service
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BACKGROUND: During this past spring and summer's recruiting season, MUSD advertised for special education teachers on several recruiting sites and/or participated at several job fairs: EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. In addition, we reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and we will contract for these vacancies. The EdJoin listing will continue until the positions are filled. At this time, we have agreed to renew this person, who was very successfully teaching the class, while awaiting all teaching documentation completion.
The employees from 101 Therapy Staffing are compensated at $80 per hour, for the term August 1, 2017, to June 7, 2018.
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Approve the agreement with 101 Therapy Staffing, Inc. for the 2017-18 school year. |
Additional cost estimated to be $124,800.00 for the 2017-18 school year.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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101 Therapy contract
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BACKGROUND:
During this past spring and summer's recruiting season, MUSD advertised for special education teachers on these recruiting sites and/or participated at these job fairs: EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. We reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and we had to contract for these teachers. The EdJoin listing will continue until the positions are filled. The teachers from 101 Therapy Staffing are compensated at $80 per hour, for the term August 1, 2017, to June 7, 2018.
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Approve the agreement with 101 Therapy Staffing, Inc. for the 2017-2018 school year. |
Additional cost estimated to be $124,800.00 for the 2017-2018 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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101 Therapy Agreement - Stratton
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BACKGROUND: For the Girls Athletics project, staff received one quote from Architectural Systems for new permanent fenced gates between the gym and locker building. The quote includes repairing a swinging gate near the portables and reinstalling fencing fabric near the basketball courts that was disconnected during the delivery of the storage portable buildings. MUSD has worked with Architectural Systems for several years and they have provided excellent quality work and services. In the current construction climate, it is difficult to obtain bids and arrange work to be performed on a timely basis. Staff consulted with Kitchell, the construction manager for this project, who believes the proposed price is fair. Attached is the proposal.
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Accept Architectural Systems’ proposal.
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$11,900 from Bond Fund 211
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization
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Fencing Quote
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BACKGROUND: Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or are beyond repair. In addition, Technology Services is currently updating the server switches. Total items to obsolete: 325
Total dollar amount to obsolete: $499,764 |
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Classify the attached list of items as obsolete.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Obsolete Inventory
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BACKGROUND: Staff is working with Jack Schreder and Associates to apply for state funding for Mabel Mattos Elementary School. MUSD is eligible to apply either 50% of the appraised value of the land or the sale amount, whichever is lower. An appraisal report is required as part of the application process. Staff contacted several companies and received four replies for appraisal services. The quotes ranged from $3,900 (Advanced Appraisal International, Inc) to $7,500 (Yovino Young, Inc.).
The ratification of this proposal follows Board approval to delegate the Superintendent’s authority to execute contracts on June 13, 2017.
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Ratify Advanced Appraisal International, Inc.’s proposal for appraisal services.
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$3,900 from Developer Fees, Fund 250
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Appraisal Bid Tabulation
Appraisal Proposal
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BACKGROUND: MK Pipelines, Inc. is under contract with the district to make underground connections for the Rose elementary fire hydrant project. While the contractor was on site, staff directed them to re-pave a pedestrian path leading from Temple Drive to the portable due to tripping hazards. The total additional cost for this work is $12,624.70.
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Approve MK Pipelines, Inc. change order for the Rose Elementary fire hydrant project.
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$12,624.70 from Bond Fund 211
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization
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Rose Pipeline Change Order Request
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BACKGROUND: On behalf of the District, Blach Construction advertised bid package #6, landscape, irrigation, and playground equipment at Mabel Mattos Elementary; however no qualified bids were received. Blach CM negotiated with Eggli Landscaping for $959,956. This does not include playground equipment; the District intends to bid it separately. The City has agreed to reimburse the District for approximately $310,711 for work in the joint-use areas. This would bring the District’s cost to approximately $649,245, which is approximately $150,000 over our original budget. The ratification of this contract follows Board approval to delegate the Superintendent’s authority to execute contracts on June 13, 2017. |
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Ratify Eggli Landscape’s contract for landscape and irrigation, bid package #6 at Mabel Mattos Elementary. |
$959,956 from Developer Fees, Fund 250.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization
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Eggli Landscape Contract
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BACKGROUND: Currently, the Dispatcher and Transportation Supervisor positions are vacant. The District needed assistance to create bus routes for approximately 100 special needs students. Staff contacted Michael’s Transportation for a proposal. Their proposal of $150/hour is the standard industry rate. Michael’s Transportation worked diligently to complete the route planning in time for the start of school. We would like to continue their services throughout the year until both positions are filled.
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Accept Michael’s Transportation’s proposal.
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$150/hour from the General Fund.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Brian Shreve
Director, Maintenance, Operations, & Transportation
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Michael's Transportation proposal for bus routes
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BACKGROUND: In June 2017, the District awarded State Roofing Systems the Rancho roof and ventilation repair project. The contractor discovered the roof was not level, and there was additional dry rot to roof subsurface. Staff directed contractor to fix the issue which created Change order #1 of $6,060.
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Approve State Roofing Systems’ Change Order #1.
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$6,060 from Deferred Maintenance Fund.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services Brian Shreve
Director, Maintenance, Operations, & Transportation
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Change Order
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BACKGROUND: Currently, MUSD utilizes several outdated and disparate systems and has a paper intensive environment for time sheets, employee records, the hiring process, and recruitment and onboarding paperwork. This way of doing business is expensive, prone to mistakes, inefficient, and causes more work for our 900 staff, teachers, principals, and administrators. By partnering with Frontline Education, we will improve efficiencies across the district, save money by using one unified platform (Frontline speaks to QCC, Single Sign on, EdJoin, Swing) for employees instead of our current multiple systems, and it will streamline workflow by eliminating paperwork. Currently, we have two platforms (tracking absences and supporting substitutes). Frontline will allow MUSD to have a single platform. We have worked closely with Frontline Education to develop a best-practice phased implementation plan over the 2017-2018 school year. Their experience of implementing over 7,000 school districts gives us the confidence this transition for over 800 of our employees will be smooth, on-time, and on-budget. We will begin in August 2017 with Absence Management & Substitute Placement completing in October. We will then kick off the Recruiting and Onboarding Solution and Digital Records, with completion in January 2018. Lastly, in March 2018, we will kick off Time & Attendance (Electronic Timesheets), with integration to our current QSS system, with completion by July 2018. |
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Approve the one-year contract with Frontline Education.
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This contract will be funded out of the Human Relations budget. The total annual costs to MUSD are: Startup Cost: One time cost due at signing $17,500.00 Annual Subscription $41,337.00 (plus applicable sales tax) Subtotal $58,837.00 Savings to MUSD (No longer using): ARS Absence Tracking System ($10,00.00)
E School Solutions Sub System ($ 7,820.00) Cost to MUSD after savings $41,017.00
STAFF:
Cheryl Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations |
One year Contract: Frontline Education
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BACKGROUND: Education Code 44256/44258.3 (Craven) allows the governing board of a school district to assign the holder of a credential, other than an emergency permit, to teach any subjects in departmentalized classes in K-12 inclusive, by the consent of the teacher to the assignment. The teacher consent form is on file with the district. The governing board/designee has verified the adequacy of subject knowledge on the part of each of those teachers. The policies and procedures for establishing adequacy of subject matter have been established and adopted in Administrative Regulation 4113.
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The individual’s credentials and transcripts have been verified according to the procedures set forth in Administrative Regulation 4113 to have subject matter competency in his respective subject. Therefore, it is recommended that the Board of Education approves the following resolution 2018.1: 2018.1 Clarence Wrencher MHS History & Video Prod.
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There is no financial impact.
STAFF: Cheryl E. Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
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AR 4113
Ed Code 44256
Ed Code 44258.3
Resolution 2018.1 Single Subject Teaching Credential
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BACKGROUND: Swing Education successfully piloted their teacher substitute program with MUSD last spring, helping our schools fill teacher absences with quality, vetted substitute teachers from the local community. With support from Swing, our teachers will be able to attend important Professional Development sessions, recover from illnesses, and take long-term leave without our students losing out on critical instructional time. Most importantly, with Swing’s support, MUSD will be able to cover impacted substitute need days. Swing recruits substitute teachers year-round and handles the tedious processes of screening and selection, background checks, and sub payments. Swing will help the district improve teacher retention and tackle the teacher shortage by providing opportunities to qualified, aspiring educators within Milpitas Unified. Swing will also substantially reduce/eliminate the time necessary to find, assign, and recruit substitutes by our HR staff. This will allow for greater productivity and responsiveness by the HR staff in serving MUSD employees in other areas of need. MUSD will continue to utilize our current substitutes within the Swing program, at no additional fee. |
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Approve the one-year contract with Swing.
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There are no setup, implementation, or annual fees associated with using Swing. There is also no minimum commitment or usage requirement. A percentage fee (12.5% of our current daily sub rate) will be deducted from the daily rate of the substitute and retained by Swing. No fees will be deducted from any of MUSD’s existent Substitute pool when they are working for MUSD.
STAFF: Cheryl Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
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Swing Education Services Agreement
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BACKGROUND: iReady, from Curriculum Associates, combines a valid and reliable measurement of student learning as well as helping our teachers to personalize learning. The purchase and adoption of this tool meets our LCAP goal 1 (Increase Academic Achievement) and goal 3 (Close The Achievement Gap) as well as being CAASPP aligned. In the years past, the effective use of iReady facilitated teachers’ collaboration across grade levels and in grade level teams to plan instruction and personalize learning.
Curriculum Associates will provide ongoing support via customized professional development for our staff in order to develop capacity at the district level to support our schools.
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approve the iReady license contract for our nine elementary schools and two middle schools.
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$161,625 annually.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
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iReady Contract
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Milpitas High School - 180 students and 20 adults from Milpitas High School will attend a band competition at Bulldog Stadium in Fresno, leaving on October 21, 2017, and returning that same day. The group will use a chartered bus from West Valley. Milpitas High School - 180 students and 20 adults from Milpitas High School will attend a band competition at Lodi High School in Lodi, leaving on November 4, 2017, and returning that same day. The group will use a chartered bus from West Valley. Milpitas High School - 180 students and 20 adults from Milpitas High School will attend a band competition at Fairfield High School in Fairfield, leaving on November 18, 2017, and returning that same day. The group will use a chartered bus from West Valley. Milpitas High School - 170 students and five adults from Milpitas High School will attend a band and orchestra festival at San Joaquin Delta College in Stockton, leaving on March 8, 2018, and returning that same day. The group will use a chartered bus from West Valley. Milpitas High School - 150 students and five adults from Milpitas High School will attend a band festival at San Joaquin Delta College in Stockton, leaving on March 9, 2018, and returning that same day. The group will use a chartered bus from West Valley.
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8.22.17 Field Trips
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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-Trustee Fazal said he attended the Kohl’s Cares for Kids event; MUSD rally; first day of school, at which time he visited five sites; helped give out textbooks at MHS for two days; PTA district meeting; and Burnett’s back-to-school party.
-Trustee Jung said he attended the same of the same things as Fazal did. He gave kudos for the Visioning event that was held earlier in August, and liked the large amount of participants from all parts of the community. He also participated with Norwood in the Taiwanese delegation; credited all schools on their first day, of which he also attended five sites. He thanked Sinnott and Russell for inviting him to solar eclipse events.
-Clerk Lien said she attended the summer school graduation, Board welcome back dinner, facilities planning, MUSD rally, Chamber mixer, and the groundbreaking at McCandless for the city.
-Vice President Norwood shared being able to work with Alan and Ivy on the MathEasy tutoring program over the summer, which he said is also about leadership development. He also attended the Kohl’s event; MUSD rally; first day of school, at which time he visited Sinnott, Rancho, and MHS; Milpitas Elementary Olympics group preparation for next spring; Love for Literacy program meeting; Visioning workshop; Taiwanese delegation visit; several graduation; welcome back dinner; MathEasy tutoring graduation program.
-President Bobay said he attended many of the same events. |
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September 12, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500 September 26, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - Milpitas High School cafeteria, 1285 Escuela Parkway October 10, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500 October 24, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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President Bobay said that the groundbreaking celebration is coming up on August 24 at 4 p.m. for Mabel Mattos Elementary School. Trustee Fazal also mentioned the upcoming MUSD family barbecue, scheduled for September 9. Norma Rodriguez, Assistant Superintendent of Learning and Development, then chimed in about the upcoming back-to-school nights that will be held in coming weeks. Superintendent Jordan mentioned many of these events are shared with the community on the calendar of events, posted on the front page of the website at www.musd.org.
As part of his report, Bobay then closed the meeting with a moment of silence in remembrance of MUSD alumnus Alyssa Almogela. On Wednesday, August 9, Alyssa passed away. The family still doesn’t have a confirmation of the cause of death. Alyssa attended Zanker Elementary followed by Rancho Milpitas Middle School and MHS, where she graduated in 2015.
"I was taken by Francis' letter about Alyssa Almogela," Mr. Bobay said. He then read parts of MHS Principal Francis Rojas' staff email into the record.
"The Almogela Family has been a significant supporter of the MHS Athletics and Milpitas community, and although there are no direct family members who are currently students here are MHS, we know that their family and support reaches deep into our staff and student community," the letter reads. "We unite with them in their grief during this difficult time."
The letter also refers to a Venmo account , made in Alyssa's name, for donations. If you do not have a Venmo account or do not want to create a Venmo account to donate, Marissa Canez in the MHS College and Career Center will be collecting any donations and cards to the family personally.
The Almogela family run Kawailehula Hula Ohana (School). Many Milpitas students know the family as their children dance or danced with them.
After sharing the information, Board President Bobay then concluded the meeting with a moment of silence in memory of Alyssa. |
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| The Board Meeting adjourned at 10:41 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Daniel Bobay |
| Present | Amin Fazal |
| Present | Robert Jung |
| Present | Hon Lien |
| Present | Chris Norwood |
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