Regular Meeting of the Board of Education
Milpitas USD
September 26, 2017 6:00PM
4:45 Expulsion Process Study Session - MHS J Conference Room
6 p.m. Strategic Plan Study Session - MHS Cafeteria
7 p.m. Open Session
Milpitas High School, Cafeteria
1285 Escuela Parkway
Milpitas, CA 95035
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| Board President Bobay called the meeting to order at 4:50 p.m. |
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_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Priyanshi Nigam, Student Board Representative
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Motion:_____ Second: _____ Action:______
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Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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BACKGROUND: This legal study session will detail the expulsion process Milpitas Unified School District employees follow for their cases. Consultant Peter Denno, Senior Counsel with Atkinson, Andelson, Loya, Ruud & Romo, will conduct the workshop about student discipline.
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There is no financial impact.
STAFF: Amy Sanidad
Coordinator, Student Services |
Peter Denno, Senior Counsel with Atkinson, Andelson, Loya, Ruud & Romo, conducted a workshop about student discipline. The presentation was divided into three sections: Expulsion procedures and due process, Board decision: Roles of board and administration, and stipulated expulsion agreements. He opened by sharing the goal was to lay out the three-tiered structure for levels of district discretion in the event of different cases. This includes the “Big Bad 5 acts” which allow for no discretion and result in mandatory suspensions, followed by the second and third tier of lesser offenses.
Denno differentiated the role that the administrative panel plays between that of the Board throughout the different situations. He also shared that parents may legally waive their student’s due process rights to an expulsion hearing, which would result in a number of benefits. For one, all parties would avoid the burdensome, stressful hearing process that is often quite emotional and psychologically burdening for the family.
Amy Sanidad, Coordinator of Student Services, said the Study Session was held to help Board Members feel educated about the process moving forward. Three out of the five Board Members have only been with the District less than a year, which was also the reason for the briefing. |
Governing Board Student Discipline Workshop
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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BACKGROUND: Voler Associates will present its summary report of stakeholders input for the development of our strategic plan, and will make recommendations for the Board and staff to discuss and consider in developing the MUSD three to five year Strategic Plan. Voler will facilitate a conversation that will set the stage for the Board and staff to determine the three to five goal areas for a finalized Strategic Plan. See the attached summary document for process, outcomes, and recommendation details.
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- Review and discuss
- Look to have 3-5 goals emerge for the one page plan
- Set date for second study session for review and input from staff and public with the Board
- Superintendent’s goals and evaluation will be directly tied to the Strategic Plan
- Per Superintendent’s contract, select a tool for performance review
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There is no financial impact.
STAFF: Cheryl Jordan
Superintendent
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Fátima M. Rodríguez and Perla A. Rodriguez of Voler Strategic Advisors presented a summary report of stakeholders input for the development of Milpitas Unified School District's Strategic Plan during a Study Session.
"As I have been thinking about this project, a Strategic Plan is so critical in terms of being able to align your resources and really develop long-term goals that accomplish the vision of the school district," Perla A. Rodriguez said.
She explained that the Strategic Plan draft that was shared out that evening was developed from Local Control and Accountability Plan (LCAP) stakeholder input, interviews with several Board Members, four well-attended community meetings, and the District's August 7 visioning day event.
"I was very impressed by the level of participation, engagement, and input that we got," Perla A. Rodriguez said.
The representatives facilitated a conversation that will set the stage for the Board and staff to determine the three to five goal areas for a finalized Strategic Plan.
Superintendent Cheryl Jordan explained that the Strategic Plan conversation will continue during the upcoming Board Retreat on Monday, October 2. With the input from the Study Session and that meeting, Jordan plans to draft a one- to two-page document and bring it to another Board Study Session to give the public opportunity for further input before the Board finalizes it in the future. In addition, Jordan said her evaluation goals will be tied directly to the Strategic Plan. |
Milpitas Unified School District Strategic Plan_Draft
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| Board President Bobay led the flag salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| Michael Tsai, lead commissioner for the Milpitas Dagupan relationship on the Milpitas Sister Cities Commission, shared his gratitude for all the support received from Milpitas Unified School District and Milpitas High School for coordinating a successful visit by students from the Philippines the previous week. The Mayor and students from the Phillipines visited, many of which it was their first visit to America. He is looking forward to continued cooperation, and doing even more next year. |
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Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.
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| Board group agreements are available for Board Member’s ready reference. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-The following representatives from KLA-Tencor: Jijen Vazhaeparambil, Vice President and General Manager; Cindy Campbell, Executive Director of the KLA-Tencor Foundation; Baishali Sen, Human Resources Business Partner; and Joey Li, Product Marketing Manager. The organization donated $10,000 during to Rose Elementary School to sponsor the start of “Science is Elementary” in three kindergarten classrooms. For more information, read the Media Advisory.
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Superintendent Jordan welcomed meeting attendees to Milpitas High School. Periodically, throughout the year, the Board of Education will hold its meetings at different schools "in an effort to try and bring us closer to the community and in the hopes of having more people attend our meetings and also, more importantly, to let you know that we truly are trying to live a Culture of We," she said.
Since the meeting was held at MHS, Jordan shared some highlights about the site.
On Saturday, right outside the cafeteria doors (where the meeting was held), the District held its first ever all-alumni reunion, coordinated by Milpitas Mayor Rich Tran, Principal Francis Rojas, Board President Daniel Bobay, and Board Vice President Chris Norwood. Approximately 40 people showed up to the event, which gave Jordan the opportunity to speak with graduates from 1972, 1984, the 2000s, and during the recession. Jordan was also able to connect with a student who likes to claim her fame as being her first ever student, Jihan Ahmad.
Another highlight, she added, came from a carpenter and welder who graduated in the early 1990s. They spoke about their hopes to have more knowledge about career technology education when they graduated from high school more than 20 years ago.
Also, as part of Superintendent Jordan’s report, the Board honored the following representatives from KLA-Tencor: Jijen Vazhaeparambil, Vice President and General Manager; Cindy Campbell, Executive Director of the KLA-Tencor Foundation; Baishali Sen, Human Resources Business Partner; and Joey Li, Product Marketing Manager.
KLA has donated approximately 10 volunteers and $10,000 to Rose Elementary School to sponsor the start of “Science is Elementary” in three kindergarten classrooms this year. Rose Principal Nanci Pass in addition to families, students, and staff attended the meeting, to show their gratitude for the support.
Following a ceremonial photo, Li thanked the many people involved in making the effort possible, including Principal Pass, Campbell, and Tzipor Ulman, Chief Executive Officer of Science is Elementary. Li also shared a story about how he became involved with the program. He has been teaching as a volunteer in addition to his full-time job at KLA for about three to four years.
"When I first started in Mountain View, I actually saw that volunteering makes a big impact," he reflected. "There was a student who was a really big trouble maker, in second grade, who wouldn't listen to anything. And he would actually answer all my questions intentionally incorrect to be a smarty pants. But when it came to this lesson on gravity and I asked him, 'An empty water bottle and a full water bottle; would it land on the ground at the same time or different times?' He was the only one that guessed it would drop on the ground at the same time."
He emphasized: "So from that day forward, he actually paid attention to everything that we taught him. And I realize by sharing these stories, there are a lot of people who want to help but it's just connecting the right people with the right opportunity, and also finding an organization to be the foundation and platform to be able to help."
Li concluded: "When you're able to see that these kids want to see you year after year, that's what really drives us. So I just wanted to say thank you and this is for everyone." |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal
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-Wendy Zhang, Assistant Superintendent of Business Services, shared that the District’s external auditor visited last week for a finance audit of the District closing out the 2016-17 school year. She is waiting for them to wrap up the paperwork, so the District knows what areas need to be improved next school year. The audit report is expected to come to the Board in January.
-Norma Rodriguez, Assistant Superintendent of Learning and Development, shared that Student Services is continuing its effort to build capacity by training two Speech and Language Pathologists to do evaluations in house, that typically cost $4,000 each with providers that are difficult to find. In building capacity, Dr. Greg Barnes led professional development for Assistant Principals, leading a book entitled “What story are you leaving?” Staff members Dr. Barnes, Raquel Kusunoki, Carla Crenshaw, and Amy Sanidad have been coming together with a goal of creating a districtwide pyramid of interventions. That will be presented in December for management. Learning and Development is also planning a data summit for all of the Principals on October 4, where they will have the opportunity to engage in a consultancy. In triads or quads, Principals will share an analysis of the data and how it aligns to their SPSA. Lastly, she shared that teachers who want to get into administration will have an opportunity through a partnership with Santa Clara County, Santa Clara University, and the school district in offering a cohort in Milpitas, hopefully starting next month.
-Sid Haro, Assistant Superintendent of Human Relations, shared that during the past week they facilitated an evaluation and supervision professional development for the new administrators’ academy. This covered operations in addition to a formative supervision model within a traditional evaluation context. This means how you supervise and evaluate through the year, not just focusing on timelines and forms. The team took a look at videos, watched teachers in action, and translated it to classified staff. They then worked in triads, having coaching conversations. He said working with the new administrators, helping them set staff members up for success and not just wait until it’s a done deal is incredibly important. He added there are a number of positions to fill for classified and Student Services, so they are working on expanding the footprint in a number of different tech platforms on the web right now, looking at what makes sense for expanding recruitment efforts.
-As a new part of the Executive Cabinet Report this year, Principals are taking turns providing a brief presentation to the Board about what's happening at their school. Principal Damon James and Assistant Principal Luis Lopez shared out some of the work happening at Thomas Russell Middle School.
James began by noting a couple of accomplishments. He celebrated Lopez' work with Meriwest Credit Union in receiving a $1,000 donation and more than $500 worth of school supplies, which included fully-stocked backpacks, to give out to some of their students. The school and Zanker Elementary were also recently recognized for having the highest attendance at their sites last year.
James then talked about the school's focus to educate the whole child this year. Starting Monday, the school will kick off anti-bullying month with an assembly. The activities will continue with five spirit days, where students are being asked to dress as they would to support peace building. Themes include dressing in blue for peace, as a guardian angel, school colors for unity day, peace builder day where they're hoping students dress as all types of builders such as construction workers, and free dress. In addition, the final day, they are asking that no one eats alone. The following week, there will be a door-decorating contest with "no bully zones" for the different classrooms and the gym. Following, there will be a peace builder workshop, scheduled for parents, about cyberbullying and how to address the issue. An anti-bully task force will also put together training for students about how to handle bullying.
The school is also focusing on prevention and self empowerment regarding drugs and alcohol. James said they have participated with the Department of Alcohol and Drug Services with the county as part of a grant. This enables Russell to receive a parent workshop, student workshops, and a "Walk in Our Shoes" program, which helps students learn how to understand and address mental health as a student.
"We still have our intervention and our academic supports, but we really felt the need to focus on the whole child for this school year," James said. |
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BACKGROUND: As part of his report on activity of the Silicon Valley Career Technical Education (SVCTE) Board, Board President Daniel Bobay will share out the attached information. The data was shared out during a recent Board Study Session at MetroED. |
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Listen to the report and ask questions. |
Board President Bobay said he wanted to share the MetroED data attached to the Board agenda with Trustees and the public, asking for the slides to be opened for him to review with those in the audience. He began by sharing data from Campbell Union High School District, which has quite extensive enrollment of more than 600 students. For Milpitas Unified, Bobay said the morning sessions are difficult for Cal Hills students since they are on credit recovery, which rules out them being able to attend these classes. Board Member Jung asked how many high schools are in Campbell and how that enrollment compares percentagewise to Milpitas and the other districts who are enrolled.
Alyssa Lynch, Superintendent of Metropolitan Education District (MetroED), shared the best data point to look at is “Snapshot for all schools.” She said the District serves six school districts, and shared the breakdown of enrollment for each of them, by morning and afternoon classes. The number of seats Milpitas is allocated for the district is 73, with current enrollment at 58.
Board Member Jung asked why there is such a discrepancy in engagement between Campbell versus Milpitas. Lynch said the largest factor of what influences it is distance from the site and involvement from counselors, who would be the ones to refer the services to students.
This item segued into the next report seamlessly, so Lynch decided to do so in order to focus and answer questions more efficiently for the Board. |
ESUHSD Agenda
For Board Retreat
LGUHSD Board Retreat District Data
Milpitas USD Chart for Board Study Session
SCUSD Board Study Session
SJUSD for Board Study Session
Snapshot for All Schools
SVCTE End of Year Data
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BACKGROUND: Alyssa Lynch, Superintendent of MetroED, will provide an update on their program, their support of our students, and district-specific enrollment data for 2017-18.
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Listen to the report and ask questions. |
STAFF:
Cheryl Jordan
Superintendent |
Alyssa Lynch, Superintendent of Metropolitan Education District (MetroED), provided an update on their program, support of Milpitas students, and district-specific enrollment data for 2017-18.
"For those of you that are not familiar with us, we have two schools that we oversee: Adult Ed, which is in the consortium that I know Milpitas is in, and Silicon Valley CTE (Career Technical Education), where we serve six school districts and have about 1,500 students. Together we have 3,200 students between Adult Ed and Silicon Valley CTE."
She kicked off the presentation by sharing the 2017-18 district goals, upcoming events and activities, and new information about SVCTE. Later in the report, Lynch shared that 58 Milpitas students (53 from Milpitas High and five from Calaveras Hills High School) are attending their classes this year, further breaking it down by enrollment in each of the different classes.
"I would direct your attention to 11 students in the Medical Science-Health Careers," she said, at the highest engagement, adding that Milpitas is filling up almost half a class in that alone. Course popularity is followed by nine students in Mobile App Design.
Lynch then broke down MUSD enrollment over the last five years, sharing that it has increased from 34 in 2013-14 to 58 in the current year.
This year, MetroED is also currently featured in a PBS Documentary: " Job Centered Learning." Four of their programs and seven students are in the film, being played nationwide 4,000 times, including three times in Silicon Valley.
"So we are really pleased to be a part of talking about the value of career technical education nationwide," Lynch said. |
MetroEd Presentation
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Open the public hearing
Motion: _____ Second: _____ Action: _____ Close the public hearing Motion: _____ Second: _____ Action: _____ |
BACKGROUND: The Milpitas Teachers Association (MTA) proposed to open negotiations per Article 21 Negotiation Process of the 2014-17 MTA collective bargaining agreement (CBA) with the Milpitas Unified School District (the District). Negotiations are proposed to open on Compensation, Hours, Class Size, Evaluations, Leaves, Safety, Salary Schedule and School Calendar, Student Discipline, a new article titled: Special Education, and Adult Education. A detailed description can be found on the attached initial proposal of MTA to MUSD. In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MTA “sunshine proposal” to open collective bargaining with MUSD will be held at this meeting at 7 p.m. in the Milpitas High School cafeteria. A notice of public hearing on the MTA “sunshine proposal” to open negotiations with MUSD has been posted on bulletin boards at all school sites and the District Office.
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To conduct a public hearing on the MTA “sunshine proposal” for an opener with MUSD.
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Open the public hearing on the MTA “sunshine proposal” for an opener with MUSD.
Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing on the MTA “sunshine proposal” for an opener with MUSD.
Passed with a motion by Hon Lien and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Dependent upon negotiations
STAFF: Cheryl E. Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations |
Sid Haro, Assistant Superintendent of Human Relations, said it is that time of year to re-open negotiations with the Milpitas Teachers Association. Negotiations are proposed to open on compensation, hours, class size, evaluations, leaves, safety, salary schedule and school calendar, and a new article titled special education and adult education. A detailed description can be found on the attached initial proposal of MTA to MUSD, part of the Board Agenda.
In accordance with Board Policy, he added a public hearing will occur at this meeting. A notice of public hearing was posted on bulletin boards at all school sites and the District Office.
Haro concluded the recommended motion is to conduct a public hearing on the MTA sunshine proposal with MUSD.
As part of the public hearing, Diana Orlando, MTA President, spoke. She shared that nobody likes to bargain or looks forward to doing it every three years. However, she hopes MTA and MUSD “move forward in the most positive and respectful way.” The way negotiations have been done the past 25 years previously, she believes it also needs to be a win-win for kids, staff, and the District. Orlando is looking forward to seeing staff at the table October 16. |
Initial Proposal of the Milpitas Teachers Association
Public Hearing Notice MTA to MUSD
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Open the public hearing Motion: _____ Second: _____ Action: _____ Close the public hearing Motion: _____ Second: _____ Action: _____ |
BACKGROUND: The Milpitas Unified School District (the District) proposed to open negotiations per Article 21 Negotiation Process of the 2014-17 MTA collective bargaining agreement (CBA) with the Milpitas Teachers Association (MTA). Negotiations are proposed to open on Evaluations and Adult Education. A detailed description can be found on the attached letter from MUSD to MTA dated September 8, 2017. In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MUSD “sunshine proposal” to open collective bargaining with MTA will be held at this meeting at 7:00 p.m. in the Milpitas High School cafeteria. A notice of public hearing on the MUSD “sunshine proposal” to open negotiations with MTA has been posted on bulletin boards at all school sites and the District Office.
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To conduct a public hearing on the MUSD “sunshine proposal” for an opener with MTA.
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Open the public hearing on the MUSD “sunshine proposal” for an opener with MTA.
Passed with a motion by Amin Fazal and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing on the MUSD “sunshine proposal” for an opener with MTA.
Passed with a motion by Hon Lien and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Dependent upon negotiations
STAFF: Cheryl E. Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations
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Sid Haro, Assistant Superintendent of Human Relations, said he appreciates the comments from Diana Orlando during the previous action item. From what he’s heard, MTA has been positive in the past, and he is looking forward to negotiations like that.
Following the action, Board Vice President Norwood shared his hopes that Sido Haro and Diana Orlando, in the process of negotiations, are also looking at the climate, culture, and concerns that there are, not just focusing on what is happening behind closed doors. He referenced the Strategic Plan, which was discussed earlier, and the student experience and achievement.
“All of that stuff kind of goes out the window if everybody’s not at the table in terms of trying to find a way to help that student experience happen within the confines of the relationship,” he said. “So I am hopeful we will see that on the other side of negotiations.”
Orlando said one of the things she values most as someone who has been with the district for 31 years, and active at the bargaining table for 28 years, is there is a lot of interest base, which talks about what is good for the District and students.
Haro added that even though he has only been with the District for three months, Orlando inevitably always brings it back to what is important, the children. |
DISCLOSURE OF DISTRICT COLLECTIVE BARGAINING PROPOSALS FOR MILPITAS TEACHERS ASSOCIATION
Public Hearing Notice MUSD to MTA
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve all Consent Items, as is. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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BACKGROUND: As staff moves towards finalizing the District's Future Facilities Needs Plan in late August, it is essential that we establish a Memorandum of Understanding with Public Finance Strategies TBWB in order to stay on course with our timeline for determining a bond initiative in 2018. Three capacity issues must be addressed: the completion of Phases II and III of the Mabel Mattos Elementary School, modernization of school facilities for Randall Elementary School, and expansion of high school classrooms and facilities to meet the future needs of our students. Additionally, there is a multitude of infrastructure and technology needs to be addressed within the next five to 10 years. Bond 2012 has provided our students with new learning centers, upgraded technology platforms, high speed WiFi, improved heating, ventilation, and air conditioning (HVAC) systems, multipurpose rooms, a new Milpitas High School (MHS) library, and MHS athletic facilities, to name a few of the Bond 2012 projects. We are grateful to our Milpitas community for supporting us and we hope that we will garner their support again to complete our building and infrastructure needs that will propel us into the 22nd century in meeting the needs of our learners. TBWB has successfully assisted the District since 2010 in its efforts to reduce class size, maintain high quality teachers, and expanding math, science, technology, and engineering programs. Attached is an updated contract to include polling costs by subcontractor, EMC. The first contract was approved during the June 27 Board Meeting.
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6.27.17 TBWB MOU
9.15.17 Updated TBWB MOU
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BACKGROUND: Under the leadership and direction of the managers and Director of Technology Services, the employee who fills the role of data analyst will collect and synthesize qualitative and quantitative data about the district, community, and the student and parent population to deepen the understanding of programmatic needs across the district and promote and support data-driven leadership and instruction. The employee will support the Director of Technology and Manager of Information Systems in ensuring that uploads to multiple technology systems are accurate and timely and attend to internal and external data while supporting requests quickly and politely including extracting, manipulating, and analyzing data. This employee will assist in providing professional development as needed. |
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Approve the draft job description for data analyst.
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$93,019.39 - $113,659.65 This includes statutory and health benefits
STAFF: Cheryl Jordan
Superintendent
Sid Haro
Assistant Superintendent, Human Relations |
Draft Job Description: Data Analyst, 6 Specialty Salary Schedule
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BACKGROUND: The LCFF Local Control Accountability Plan requires the District to assess school culture and climate. The California Healthy Kids is a widely used assessment to evaluate school-related attitudes, behaviors, and experiences covering: (1) School Safety, violence, bullying behaviors, resilience-promoting developmental supports; and (2) student connectedness to school, academic engagement, performance, attendance and substance use. The California Healthy Kids Survey will be administered this academic year to students in the fifth, seventh, ninth, eleventh grades and to all continuation high school students. In addition, the California School Staff and Parent Survey will also be administered at each school and participating grade.
Milpitas Unified will be administering this survey in October/November 2017. The survey is anonymous and asks students about their habits in many areas including but not limited to drug and alcohol use. A memorandum of understanding is required by the California Healthy Kids Survey Regional Center.
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Approve the Memorandum Of Understanding with School Climate Health & Learning for the Healthy Kids Survey for 2017-18.
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$2,852.00
STAFF:Norma Rodriguez
Assistant Superintendent, Learning & Development |
School Climate Health & Learning MOU 2017-18
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BACKGROUND: Every two years, the State Allocation Board (SAB) reviews and adjusts Level 1 statutory Developer Fees. The last Justification Study for the District was completed in October 2015 by Jack Schreder & Associates. The District has also conducted a Level 2 Study, which is authorized for one year and only applies to residential developments, not commercial. The Level 1 Justification Study applies for two years and includes fees for commercial projects. In order to have authorization to collect Level 1 fees and higher rates for commercial projects, the District will need to conduct a new Developer Fee Justification Study. Therefore, it is in the District’s best interest to have an updated Justification Study.
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Accept the School Facility Needs Analysis and authorize staff to move forward in the process.
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$5,763.00 plus reimbursable expenses.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services |
Developer Fee Justification Study
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BACKGROUND: The California Energy Code and CAL Green Code requires Energy Management System (EMS) Commissioning Services Agents for new projects. The Facilities Modernization Department reached out to Eichler Associates, Inc. since she worked with us on the previous EMS projects. Staff engaged her services to meet the state deadlines. Eichler Associates, Inc. will ensure that HVAC systems operate efficiently as intended and resolve disagreements between the engineers and contractors. She will be overseeing the design and installation of the following systems for Phases 1, 2 and 3 for Mabel Mattos Elementary:
- Central Building Automation System
- All HVAC systems and controls
- Exhaust fans and controls
- Lighting controls and daylighting controls (interior and exterior)
- Domestic hot water system
- Landscape irrigation systems
- Water reuse systems (if applicable)
The ratification of this contract follows Board approval to delegate the Superintendent’s authority to execute contracts on June 13, 2017. |
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Ratify Phase I, Approve Phases II & III EMS Commissioning Agent Services proposals.
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Not to exceed $47,600 from Developer Fees Funds 250.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization
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Eichler Phase I
Eichler Phase II & III
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BACKGROUND: Net Change to Fund Balances: Fund 010 – General Fund – Unrestricted $ 1,954,898 Fund 060 – General Fund – Restricted $ 2,027,022 Fund 080 – General Fund – Restricted $ 992,194 Fund 110 – Adult Ed Fund $ 420,997
The District needs to post the budget changes in various cost centers due to carryovers from 2016-17. Carryover is currently part of the 2016-17 General Fund and Adult Ed Fund balance.
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Adopt Resolution 2018.5 authorizing adjustments to the 2017-18 budget as presented.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
Duc Vu
Supervisor, Business Services
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Resolution 2018.5 - Request for 2017-18 Budget Changes – Summary 2016-17 Carryover/Ending Fund Balance
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BACKGROUND: Description: Net Change to Revenue: Fund 060 – General Fund – Restricted $ 1,430,954 Net Change to Expenditure: Fund 060 – General Fund – Restricted $ 1,430,954 Net Change to Fund Balance: Fund 060 – General Fund – Restricted $0 The District needs to post the income and expenditure budget in various cost centers due to carryovers from 2016-17.
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Adopt Resolution 2018.6 authorizing adjustments to the 2017-18 budget as presented.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
Duc Vu
Supervisor, Business Services
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Res 2018.6 17-18 Budget Changes DR
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BACKGROUND: Any parent/booster organization within the District desiring to raise money to benefit students at school sites must request authorization to operate by applying annually to the Board in accordance to Administrative Regulation 1230. Request for Authorization have been received from the following: -William Burnett PTA*
-Curtner PTA*
-Marshall Pomeroy PTA*
-Alexander Rose Parent Teacher Organization (PTO)**
-Anthony Spangler PTA*
-Joseph Weller PTA*
-Pearl Zanker PTA*
-Rancho Milpitas Middle School PTSA*
-Thomas Russell Middle School PTSA*
-Thomas Russell Middle School Music Boosters**
-Milpitas High School PTSA*
-Milpitas High School Athletic Booster Club**
-Milpitas High School Music Boosters** *Since proof of insurance for our school Parent Teacher Association (PTA) and Parent Teacher Student Association (PTSA) are Standard California State PTA Certificate insured with Nonprofits Insurance Alliance of CA and Oak River Insurance Company, only one copy is reproduced for Board to view. (Policy provides for continuous coverage renewal.) **Proof of Insurance Certificates with other Insurance Company are attached to individual OP-15 Authorization other than Standard California State PTA. Robert Randall Elementary School is in the process of completing their OP-15 authorization. When available we will bring their request for approval at a future Board meeting. |
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Approve the Parent/Booster Organization Request for Authorization to operate at their home site.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
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Booster Organization Request for Authorization
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BACKGROUND: Each year, several District elementary schools schedule overnight field trips for sixth graders to attend outdoor science camp. Attached is the agreement for Rose and Weller elementary schools. The Board is required to approve all overnight field trips and field trip agreements. Walden West Outdoor Science School located in Cupertino.
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| Min. # of Students | # of Days | Total Estimate Cost | Dates | |
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| | Rose | 65 | 4 days for $290 | $18,850 | November 28-December 1, 2017 | | Weller | 60 | 5 days for $310 | $18,600 | February 5-9, 2018 | | Grand Total |
| $37,450 |
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Approve the attached agreement for outdoor science camp with Walden West for Rose and Weller elementary schools.
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Fund 10 – Principal’s Fundraiser - $37,450
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Walden West agreement
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BACKGROUND: Each year, elementary sites schedule overnight field trips for sixth graders to attend an outdoor science camp. Board approval is required. Attached is the agreement for Sinnott Elementary School. Exploring New Horizons will be conducted at Loma Mar Camp in Loma Mar on December 4-8, 2017. A minimum of 108 students, four teachers and 13 counselors will attend. The cost is $330/student. |
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Approve the agreement between Sinnott Elementary School and Exploring New Horizons for the outdoor science camp.
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General Fund, Principal’s Fundraiser - $35,640
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Exploring New Horizons Sinnott
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BACKGROUND: Each year, elementary sites schedule overnight field trips for sixth graders to attend an outdoor science camp. Board approval is required. Attached is the agreement for Zanker Elementary School. Mission Spring Conference Center will conduct science camp in Scotts Valley on April 10-13, 2018. A minimum of 65 students will attend. It is $253/student.
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Approve the agreement for outdoor science camp with Mission Springs Conference Center for Zanker Elementary School.
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General Fund, Principal’s Fundraiser - $16,445
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Mission Springs
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Weller Elementary School - 66 students and eight adults from Weller Elementary School will visit Pescadero State Beach on Wednesday, October 4, 2017, returning that same day. The group will use a chartered bus from Fremont Unified School District. Sinnott Elementary School - 99 students and 15 adults from Sinnott Elementary School will visit the Exploratorium in San Francisco on Wednesday, October 4, 2017, returning that same day. The group will use a chartered bus from First Student. Milpitas High School - 30 students and three adults from Milpitas High School will visit the Exploratorium in San Francisco on Tuesday, October 10, 2017, returning that same day. The group will use a chartered bus from Campbell Union School District. Milpitas High School - 56 students and four adults from Milpitas High School will attend the San Francisco State University Orchestra festival, performance, clinic/workshop, and observe other high school and college string orchestras on Friday, October 27, 2017, returning that same day. The group will use a chartered bus from West Valley Charters.
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9.26.17 Field Trips
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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-Student Board Representative Priyanshi Nigam gave her report following the MetroED report, so she could be dismissed early. At Milpitas High School, she said a Jack Emery Brunch is going to be held November 2. In addition, there will be a 99.7 takeover October 13 during the lunch rally to play music and, later that evening, students are going to the station to talk about the Hurricane Harvey drive. The fundraiser was held for English teacher Roy and her old school district, and ended last Friday. MHS had a successful homecoming week last week, with a dance, rally, game, parade, and spirit week. The school was offered to be a “We day” school and they are looking into having a motivational speaker January 9. For other schools, Nigam shared that Burnett is having an ILT meeting on October 2, Zanker is having a PTA meeting and potluck in the learning center October 2, Rose is having an ELAC meeting October 5, and Zanker is having Coffee with the Principal October 6.
-Board Vice President Norwood shared that recently he participated in Love for Literacy, currently focused in the Rose, Randall corridor, for families of students that are not of school age. The goal of the program is to help prepare parents and their children to be TK and kindergarten ready. The event included participation by himself, Greg Barnes, Gerardo Lopez, YMCA, and the Santa Clara County Public Library from Milpitas. Everything was bilingual at the event. Next month there will be a field trip for participants in the program. Norwood said Rotary also gave a $1,000 donation to help subsidize some of the cost of the program. He requested the Board celebrate Milpitas sports coaches that work with children when they are out of school and on the weekends because education is an experience, and they play a vital role in help shaping the kids as well.
-Board Clerk Lien shared she is currently working with Interactors from different school districts to help them prepare for a leadership conference; these are arranged and organized by Rotary Club. Four students from Milpitas High will come together with others on October 8 at Independence High to fundraise for human trafficking. She attended the Love for Literacy event in addition MHS classrooms, back to school night at Cal Hills, Confucius Ceremony with Superintendent Jordan and Board President Bobay, and all the girls volleyball games.
-Board Member Jung said he attended the Randall PTA, Russell PTSA, Council of PTAs, and Masters in Governance program with Superintendent Jordan and Board Member Fazal. From that class, he said the Board should consider making sure they talk about student achievement for high performing boards as well as an annual showcase of innovative lesson plans for teachers to get them excited about teaching. With his side projects, this Saturday he will take students to Stanford to introduce them to college and a college football game and on October 7 there will be the first mid-Autumn festival at Randall.
-Board Member Fazal said he attended the Council PTA meeting for Milpitas, where he met the new unit presidents, in addition to the masters in governance program, and a couple of MHS football games.
-Board President Bobay said he also attended masters in governance, and finished. He added that he also attended many of the same events as others. Bobay mentioned that Superintendent Jordan has been “everywhere and doing everything in our community. Last week you worked seven days in a row.” He thanked her for her attention to Milpitas students and staff. Bobay also acknowledged MetroED Superintendent Lynch, who spent the day in Sacramento yesterday regarding career tech bills moving forward. |
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October 10, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500 October 24, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
November 14, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
November 28, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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-Board Clerk Lien reminded attendees that Oktoberfest is October 7, from 11 a.m. to 4 p.m. In addition, she said Rotary is holding an Outback Steakhouse fundraiser lunch October 6-9, for $15. Fifty percent of that will benefit Rotary projects.
-Board Member Jung asked attendees to stop by the mid-autumn festival that day, afterward, which he mentioned earlier in the meeting.
-Norma Rodriguez, Assistant Superintendent of Learning and Development, said SBAC scores will be released to the public September 27 at noon. This report will come forward to the next Board Meeting on October 10.
-Superintendent Jordan shared that it is Shannon Carr’s last Board Meeting for six months due to an upcoming maternity leave. She thanked Carr in making her job easier. Jordan then shared that Nancy Modrall will fill in for Board work and Doug Hughes will help with Campus Connections and other publications.
-Board President Bobay said he has been commissioned by Superintendent Jordan to create another canny award, so with the Jack Emery Drive coming, the Board can beat Executive Cabinet in the upcoming competition. The Board agreed to the challenge, and the rules will come forward at an upcoming time. |
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| The Board Meeting adjourned at 8:51 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Daniel Bobay |
| Present | Amin Fazal |
| Present | Robert Jung |
| Present | Hon Lien |
| Absent | Ms. Priyanshi Nigam |
| Present | Chris Norwood |
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| Present | Ms. Priyanshi Nigam |
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