Regular Meeting of the Board of Education
Milpitas USD
March 13, 2018 4:30PM
4:30 p.m. Study Session
6 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Board Vice President Chris Norwood called the meeting to order at 4:37 p.m. |
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_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Priyanshi Nigam, Student Board Representative
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Motion:_____ Second: _____ Action:______
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Review and approve the amended Open Session Agenda. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Changes were made to Action Items 16A and 16B in addition to adding an item, Board Reports. Items 16A and B were amended to also have Action Items that included opening and closing the public hearing. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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| 4:30 PM |
| Greg Barnes, |
Dr. Gregory Barnes, Director of Secondary Education, led a Study Session about the upcoming Summer Extended Learning program for 2018.
Barnes held the presentation in collaboration with Giuliana Brahim, Principal of Milpitas Adult Education programs, Pomeroy Principal Nichol Klein, and Milpitas High Principal Francis Rojas, all administrators who will play a part in the summer offerings.
The first half of the conversation, led by Barnes, focused on what will be offered. This year, 1,200 students are expected to participate in six new or extended (revised) programs across three school sites.
Among the options will be programs previously implemented such as an Enrichment Program for 294 kindergarten through sixth graders at the elementary level, Summer ELA/MTH Intervention Program for 90 seventh and eighth graders, and Summer Intervention Program for 9th and 11th graders in addition to new programs such as a Love for Literacy Kinder Camp for those in the elementary level, Math Summer Bridge for middle schoolers and Girls Who Code for those in high school.
Barnes emphasized that the extended learning is a "rebranding of summer school," typically known for recovering units.
"We continue to grow and increase our offerings across the Board, and will continue to do so next year," he said.
Board Vice President Chris Norwood responded positively to the program.
"Thank you for showing, at least from my perspective, both the time and effort it takes to move toward a comprehensive summer strategy," he said. "I know when I first started on the board and heard about summer, it was definitely not this comprehensive."
Barnes held the second half of the presentation with Principal Rojas, who discussed intra-year progress monitoring and intervention through three topics: A-G Progress Monitoring, Equal Opportunity Schools, and Naviance, a comprehensive college and career readiness solution.
"We talked about interventions and summer school programs, and the conversation has been on the table for a couple of months if not years of how can we prevent kids from needing summer school interventions, especially at the high school level," Barnes said.
He added that one of the conversations that came up last fall echoes conversations that have happened at Milpitas High School, which is how administrators are monitoring the academic progress for all students.
"There's lots of different ways that keeping track of those students can have direct impact on policy and initiatives," he said. "...What I want to do is show you what's possible."
He then dived into an excel data tracker that would allow the district to monitor student progress. Naviance is one option of a system that Barnes said the District could implement to reach their goal of helping every student succeed. Regardless of the platform, he said a system will be in place by the fall. |
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Summer Extended Learning program for 2018 will offer Milpitas students and families a wide variety of enrichment and intervention opportunities. Milpitas High School will highlight intra-year interventions currently in place. The presentation will also detail the need for a SAT data progress monitoring system as well blended learning opportunities for students.
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The Board is welcome to ask questions regarding the items presented
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None STAFF: Norma Rodriquez Assistant Superintendent, Learning & Development Gregory Barnes Director of Secondary Education Francis Rojas Principal, Milpitas High School
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Summer Extended Learning and MHS Interventions
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. Public Employment: Classified Manager, Supervisor
Discipline/Dismissal/Release
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Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| The Board convened to Closed Session at 6:06 p.m. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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| The Board reconvened in Open Session at 7:06 p.m. Board President Bobay explained that Vice President Norwood will be leading the meeting for training purposes. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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| Board Vice President Norwood announced that the Board accepted the resignation of a Certificated Manager, Assistant Principal, accepted the Superintendent’s recommendation for Classified Manager Supervisor, and approved the non reelection of a probationary staff member. |
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| Student Kalia from Thomas Russell Middle School led the flag salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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Jackie Romero, a Milpitan since 1983, spoke on behalf of the Thomas Russell Middle School PTSA. Because her son also plays soccer at Russell, she shared her concern about the poor upkeep of the fields and a contract between the city and District in getting them fixed. She is requesting for the item to come forward at a future Board Meeting. In addition, she said the PTSA is donating 10 benches to the school and is seeking $175 donations to fund them. Those who donate will have their names on the benches.
Pomeroy PTA President Malia Martin shared her concern about a Facebook post from Board President Daniel Bobay, which addresses arming our teachers. She shared her hope that, as a Board, this viewpoint wouldn’t be supported.
Ferdie Centeno, a Russell PTSA member, also shared his concern about the upkeep of the school’s field. He would like the Board to look at the contract, drawn up years ago. Superintendent Cheryl Jordan responded that she has received the contract from 1986 last week from the city, who is supposed to maintain the fields.
Dave Crumb spoke regarding the Russell snack shack and its lack of access, which would allow the school to make more money to support the kids. Superintendent Jordan said she is working with the parents and Renee Lorentzen from the city regarding the issue and will have information to report out at the March 27 meeting.
Tom Valore shared his concern about gun control, in light of recent events. He has gone to the City Council to ask they support limited access to guns and is asking that the District does the same. Board Vice President Norwood asked that the item be added to a future meeting. |
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Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8.Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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| Board Group Agreements are available for Board Members' ready reference. |
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Superintendent Cheryl Jordan will hold special recognition as part of this evening's report. Board Members will be asked to take a photo in from of the dais following each presentation: Tonight's honorees include: Liana Mehawej - Liana is a Speech Therapy teacher at Spangler Elementary and was awarded the March 94.5 Bay FM Teacher of the Month. Liana received a from Wells Fargo Teacher Innovation Classroom Grant from the Silicon Valley Education Foundation (SVEF) to purchase an iPad and the app and curriculum she needed for her speech therapy students.
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In Closed Session, the Board approved Superintendent Cheryl Jordan's recommendation to appoint Edgar Duenas as Custodial Supervisor. During the Superintendent's Report, later in the agenda, Jordan introduced Duenas.
Duenas has worked with the District for six years, beginning as a substitute custodian in 2012 before becoming the custodian at Marshall Pomeroy Elementary School in 2014.
"He is one of those individuals who goes out of his way to learn about what other people do so he can help them," Jordan said.
She shared a quote from Duenas believed to encompass who he is: "We are here for the children of Milpitas, community of Milpitas, and staff of Milpitas."
After Jordan's introduction, Duenas shared his gratitude for the opportunity.
"I just wanted to thank the time to thank every single one of you on the Board of Education for approving this position," he said. "...I promise you guys and the Milpitas community that I will try 1,000 percent to do a great job."
Trustees and Superintendent Jordan recognized Liana Mehawej, a speech therapy teacher at Spangler Elementary School, for being chosen as the March 94.5 Bay FM Teacher of the Month. Mehawej received a Wells Fargo Teacher Innovation Classroom Grant from the Silicon Valley Education Foundation to purchase an iPad and the app and curriculum needed for her speech therapy students.
"I love working in the field of Speech Pathology in a school setting because of the variety of knowledge needed to assess and teach each child on my caseload," she said on the station's interview. "Seeing kids to formulate and work on specialized goals in areas such as articulation, expressive language, receptive language, pragmatics, stuttering, and augmentative/alternative communication (to name a few) keep me on my toes and constantly learning." |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal
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Wendy Zhang, Assistant Superintendent of Business Services, said that Rose and Randall will add salad bars at their schools next month to incorporate with their lunch. In addition, Student Nutrition Services applied for a $30,000 grant to support Spangler, Weller, and Rancho, which would support equipment.
Norma Rodriguez, Assistant Superintendent of Learning and Development, shared out a number of items. On March 8 and 9, over 330 music students from 7 band and orchestra classes at Milpitas High performed at the San Joaquin Delta College Band and Orchestra Festival in Stockton. One judge said, "Your performance of Lightning Field was better than Broken Arrow High School Wind Symphony's." This was a huge compliment, because Broken Arrow is an exceptional band and is nationally recognized. That day, Russell had a total of 34 educators from the east coast came to visit and learn from the administrators, teachers and students. This year, the Santa Clara County Office of Education will be featuring special events during April to highlight the achievement of bilingual and multilingual learners throughout Santa Clara County. One of those events include showcase school visits to exemplary programs. Spangler Elementary School has been selected for its exemplary implementation of the SEAL Program and will open its doors to a number of visitors on April 10 from 9-11. A third grade student from Burnett Elementary School will be speaking at the National Bilingual/Multilingual Learner Advocacy Month Symposium on April 16 at the SCCOE.
Sid Haro, Assistant Superintendent of Human Relations, shared his gratitude of two sites which exuded positivity during recent visits: Pomeroy Elementary School and MOT.
Milpitas High School Principal Francis Rojas invited Assistant Principals Skyler Draeger and Jenn Hutchison to present with him about recent activities happening at Milpitas High School. Draeger talked about the upcoming WASC visit, which staff has been preparing for since September and which will be done by the end of the week.
Hutchison talked about the upcoming potential walkout on March 14, which “came up very organically from students” a few weeks ago. She said staff shared with students other opportunities of ways they could express themselves, but the students felt the walk was the most important way. While staff couldn’t encourage or condone the behavior, Hutchison said it was important that “They trust us enough to share their thoughts and hearts.” For those students who choose to leave class for the walkout at Milpitas High School, designated staff and administrators, in cooperation with the Milpitas Police Department, will supervise those who choose to participate in order to ensure their safety. Others will participate in a moment of silence at 10 a.m. for up to 17 minutes. In addition, many will have class discussions, write letters, and counselors will be available for students to share their thoughts throughout the day. “There’s power in these voices,” she said.
Rojas encouraged attendees and the Board to attend their upcoming concert on March 22 in addition to the Trojan Olympics on March 23. |
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BACKGROUND: The Governmental Accounting Standards Board (GASB 75) requires governmental employers to record the annual expense for their Other Postemployment Benefits (OPEB) and disclose certain information in their year-end financial statements. GASB 75 replaces GASB 45 for the District, effective July 1, 2017. Currently, the “pay-as-you-go” amount for 2017-18 is estimated at $607,011. The new actuarial accrued liability for past services is now at $19,164,955. This amount is $293,720 less than the 2015-16 study, which was at $19,458,675. The difference is due to the changes in Actuarial Assumptions. Although the accounting rules require us to include the value of subsidized premiums in the GASB 75 calculations, these are not cash obligation of the District. For the year ending June 30, 2018, the District will recognize OPEB expense of $1,227,656. This information is required for disclosure in the District audit report.
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Accept the Actuarial Study Report prepared by North Bay Pensions for Valuation of the District’s Retiree Health Benefit as of July 1, 2017. |
STAFF: Wendy Zhang Assistant Superintendent, Business Services
Linh Le Director, Business Services |
| Zhang said this report needs to be accepted as it is required to be recorded into the District’s financial statement. It shares the current retirees that are a part of the program: of the 398 employees eligible, 72 people are currently in the program, 65 as recorded in the report. It also details how the program works for each group, certificated, classified, and management. |
GASB 75 Actuarial Study Report as of July 1, 2017
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BACKGROUND: MUSD’s New Teacher Induction Program is a state accredited program from California State Commission on Teacher Credentialing. Our program focuses on the mentoring relationship, where coaching/mentoring is provided to new General Ed and Special Ed teachers during the first two years of teaching. During this time, participating teachers are assigned a one on one mentor. Together they work to develop a customized plan for achieving success in the classroom. Mentees meet with their mentors on a weekly basis to engage in coaching cycles as per the California Commission on Teacher Credentialing.
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Estimated cost $200,000
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Listen and ask questions
Staff: Norma Rodriguez Assistant Superintendent, Learning & Development Raquel Kusunoki
Director of Elementary Education, Learning & Development
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Raquel Kusunoki, Director of Learning and Development, led the presentation about the program, formerly known as BITSA. In its second year of implementation, she said participating teachers are referred to a mentor when they start the two-year program. The goal of the new program is to provide new teachers with a rewarding experience that builds professional skills, fosters lifelong peer relationships, and establishes positive instructional practices that will impact the lives of all students and their families. There are currently 34 mentors and 43 teachers. Participants of the two-year program receive new teacher orientation; dedicated mentor teachers matched by grade and subject; on-site support; robust mentoring system aligned to induction standards; multi-level support and individual reflective assessment; professional growth units through University of the Pacific; professional learning community, online and districtwide training options; and online support and an efolio.
The Board received a packet containing data from a survey summary about relationships with the mentors in addition to professional development. Participating teachers shared their experiences about the program at the meeting. Melissa Espitia said it is her second year in the program and has found it incredibly useful. Patti Smith, a retired teacher, shared her experiences being a mentor.
Superintendent Jordan said she was thrilled to hear each one of the speakers share out their experiences and the work they are doing. |
MUSD New Teacher Induction Program Presentation
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BACKGROUND: State and Federal law require the California Department of Education to monitor the implementation of categorical programs operated by local education agencies (LEAs). This state level oversight is accomplished in part by conducting thorough on-site reviews. Federal Program Monitoring is conducted for each district once every four years. The purpose of the review is to verify compliance with requirements of each categorical program and to ensure that program funds are spent to increase student achievement and performance. Milpitas Unified has been selected to undergo such review from March 20-23, 2018 The following six programs are under review: 1) Education Equity (EE Title IX), 2) English Learners (EL Title III), 3) Compensatory Education (CE, Title I and II) 4) Before and After School Programs (BASP), 5) Adult Education (AE) and 6) Uniform Program Compliance (UPC).
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Listen to the presentation and ask questions
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There is no financial impact
Staff: Norma Rodriguez Assistant Superintendent, Learning and Development
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| Rodriguez opened the presentation through a very specific lens: Each year, you should go to the doctor to get a clean bill of health however most people often only go when they are sick. To that end, she explained Federal Program Monitoring, which will occur next week, is similar. Specific programs tied to federal funding, including Before and After School Program and Education Equity, will be reviewed in addition to Rose and Randall elementary schools. She outlined the schedule, with an entry date of March 20 and exit date of March 23. Zhang said there is more than $1 million tied up in these federal programs. |
Federal Program Review Presentation
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In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MUSD “sunshine proposal” to open collective bargaining with CSEA, Chapter 281 will be held at this meeting at 7:00 p.m. in the Board Room of the District Office. A notice of public hearing on the MUSD “sunshine proposal” to open negotiations with CSEA, Chapter 281 has been posted on bulletin boards at all school sites and the District Office.
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BACKGROUND: Article 10 Salary and Benefits
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To conduct a public hearing on the MUSD, “sunshine proposal” for a reopener with CSEA, and its Chapter 281.
Motion:_______ Second:_______ Acton:_______
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Open the public hearing. Passed with a motion by Chris Norwood and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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None
STAFF: Cheryl Jordan Superintendent
Sid Haro Assistant Superintendent, Human Relations
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Haro explained that the recommended motion is to conduct the public hearing this evening on the sunshine proposal.
There were no public comments in the public hearing. |
District to CSEA letter
Public Hearing Notice MUSD to CSEA
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In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the CSEA, Chapter 281 “sunshine proposal” to open collective bargaining with MUSD will be held at this meeting at 7:00 p.m. in the Board Room of the District Office. A notice of public hearing on the CSEA, Chapter 281 “sunshine proposal” to open negotiations with MUSD has been posted on bulletin boards at all school sites and the District Office.
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BACKGROUND: Article 10 Salary and Benefits Article 11 Vacation Article 13 Leaves
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To conduct a public hearing on the CSEA, Chapter 281 “sunshine proposal” for a reopener with MUSD.
Motion:_______ Second:_______ Action:_______
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Open the public hearing. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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None
STAFF: Cheryl Jordan Superintendent Sid Haro Assistant Superintendent, Human Relations
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CSEA to MUSD letter of intent
Public Hearing Notice CSEA to MUSD
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BACKGROUND: As the District has provided each school their proposed funding allocation for the 2018-19 academic year, Spangler Elementary has identified that the services for their Paraprofessional III position must be eliminated in order to meet their budgetary constraints. It is determined that there is a need to have the Governing Board’s approval regarding the determination to reduce these services.
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| Job Title | Department/ Site | FTE to be Reduced | Ending FTE
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| | 1 | Paraprofessional III | Spangler Elementary | .6875 | 0 | 5.5 | 0 | Lack of Funds |
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Adopt Resolution 2018.17 Motion:_______ Second:_______ Action:_______
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Adopt Resolution 2018.17 to reduce in force one Paraprofessional III position at Spangler Elementary. Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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The proposed elimination of services would result in an approximate savings to the district of $44,816.02 STAFF: Cheryl Jordan
Superintendent Sid Haro Assistant Superintendent, Human Relations
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| Haro said the need to get rid of a paraprofessional has come up because they don’t have enough site funding to continue with the position. Vice President Norwood asked Superintendent Jordan to shed light on the issue. She explained Spangler has been running on a deficit, so this is one of the items they looked at eliminating. In addition, the school will lose its Title I funding and does not have a computer lab. So, in short, the position is no longer needed and there are no funds to support it. |
Ed Codes: 45114, 45115, 45117, 45298, and 45308
Resolution 2018.17
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BACKGROUND... MUSD has been granted The California Scale Up MTSS Statewide (SUMS) Grant in the amount of $25,000. The purpose of this grant is to design and implement a multi-tiered system of support as per our LCAP. Multi-tiered System of Support (MTSS) is a researched-based framework that aligns the academic, behavioral and social-emotional learning to benefit all students. As per the Memorandum of Understanding, a District Leadership Team has been established. The team will attend a total days of intense training to establish the knowledge base to assess current practices, identify needs and design our own system of supports.
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Approve the CA SUMS Initiative: Scaling Up MTSS agreement with the Orange County Office of Education Motion:_______ Second:_______ Action:_______
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Approve the agreement with the Orange County Office of Education regarding the California SUMS Initiative: Scaling Up Multi-Tiered Systems of Support. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Grant received for $ 25,000 STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
Amy Sanidad Coordinator, Student Services
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| Rodriguez said Amy Sanidad applied for the grant which is to implement wider systems of support. The money will be used for professional development to establish multi-tiered systems of support. “It really brings us together in alignment,” she said. Board Vice President Norwood said he is pleased with the amount of grants that have been coming in, and is happy to hear of this as one of them. |
CA SUMS Initiative MTSS Grant Cover Letter
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Adult Education is a vital community resource, providing training in English as a Second Language, high school diplomas, High School Equivalency preparation, and classes for parents, short term career training courses and a wide variety of personal enrichment classes that add to the cultural and civic pride of Milpitas.
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In recognition of these outstanding contributions to the community by the Milpitas Adult Education Program and Adult Education across the State, it is recommended that the Board of Education adopt this item and declare thatAdult Education Week be in the Milpitas Unified School District during the week of April 9 – 13, 2018.
Motion:________ Second: _________ Action:_________
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Approve Resolution 2018.16, declaring the week of April 9 to 13 as Adult Education Week.
Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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None
Cheryl Jordan Superintendent
Giuliana Brahim Principal, Milpitas Adult Education Programs
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The Board of Education unanimously approved Resolution 2018.16, declaring the week of April 9 to 13 as Adult Education Week. Trustee Robert Jung read the resolution into the record, before it was adopted by an unanimous decision.
"Whereas, the first recorded adult education class in California was held in the basement of St. Mary's Cathedral in San Francisco in 1856," the resolution states."...Whereas, Milpitas Adult Education successfully serves the surrounding communities through its collaboration with its community college partners and community based organizations through the Adult Education Block Grant System. Milpitas Adult Education has served around 1,300 students in the 2016-17 school year."
Before the resolution's approval, Giuliana Brahim, Milpitas Adult Education Principal, and Patti Gairaud, Milpitas Adult Education Transition Specialist, shared highlights of some of the week's upcoming activities.
"Adult Ed for us is so important because there is so much to be done and there is so much we have done so far," Brahim said. "With the consortium, we are seeing many of our students' dreams come true. They are now enrolled in noncredit classes at college, they are taking credit classes at college, and they are also able to apply and get better jobs."
Celebrations will kick off with a job and resource fair at the District Office. At Elmwood, for Corrections, there will be an annual Open House, where Board Members and administrators can visit with the students. |
Adult Education Week Summary 2018
Resolution 2018.16
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| Cheryl Jordan, Superintendent |
Adopt Resolution 2018.15 Recognizing and Honoring March as National Women's History Month Motion:_______ Second:_________ Action:________ |
Adopt Resolution 2018.15 Recognizing and Honoring March as National Women's History Month. Passed with a motion by Daniel Bobay and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF Cheryl Jordan, Superintendent |
The Board of Education unanimously approved Resolution 2018.15, recognizing and honoring March as National Women's History Month.
"As we began at the beginning of the year in trying to honor a different group and recognizing different cultures and experiences in our community, this time we are recognizing Women's History Month," Superintendent Jordan said.
Board President Daniel Bobay read the resolution into the record, before it was adopted by an unanimous decision.
"Whereas, women of every race, class, and ethnic background have made historic contributions to the growth and strength of the United States of America in countless recorded and unrecorded ways," the resolution states. |
National Women's History Month
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BACKGROUND: The District has received ballot material (attached) from the California School Boards Association (CBSA) for the election of a representative to the CSBA Delegate Assembly. Delegates will serve two-year terms beginning April 1, 2018 through March 31, 2020. The material consists of the ballot, required candidate biographical sketch form, and, if submitted, a resume for each candidate. The Board as a whole may vote for up to the number of vacancies in the region or subregion. For Region 20 (Santa Clara County), that includes no more than four candidates. Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate. (The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided.) The complete, ORIGINAL ballot must be signed by the Superintendent or Board Clerk and postmarked no later than Thursday, March 15, 2018. Election results will be posted on CSBA's website no later than Friday, April 1. If there is a tie vote, a run-off election will be held. |
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Vote for four representatives to join the 2018 CSBA Delegate Assembly Election for two-year terms beginning April 1, 2018 - March 31, 2020 Motion:_____ Second_____ Action______
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Trustees voted for four representatives to join the 2018 CSBA Delegate Assembly Election for two-year terms beginning April 1, 2018 - March 31, 2020: Frank Biehl, Daniel Bobay, Melissa Baten Caswell, and Cynthia Chang. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Abstain Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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There is no financial impact. |
Superintendent Jordan opened the item saying that voting usually consists of a discussion among the Board before voting. Trustees shared their insight about different members. Norwood said Frank Biehl is an active community member and also shared background about Bobay. Bobay said Cynthia has a lot of experience that isn’t limited to Los Gatos-Saratoga. He also said he knows Melissa through PTSA.
Board Representative Nigam gave her report, before leaving early. She shared out about upcoming events happening at Curtner and Russell. |
CSBA Delegate Assembly Election
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BACKGROUND: The Second Interim Report is to advise Administrators, the Board, the public, and other interested agencies of the District’s current General Fund financial status. The District is required to notify the County Office of Education and the State Department of Education whether or not it will be able to meet its financial obligations. The Second Interim Report also provides a comparison of the latest anticipated revenues and expenditures to the Board approved operating budget. - Column A: Original Budget Adopted on June 27, 2017.
- Column B: Board Approved Operating Budget (First Interim) as of December 12, 2017.
- Column C: Actuals Year-to-Date for the period of July 1, 2017 through January 31, 2018.
- Column D: Projected/Estimated Budget (Second Interim).
- Column E: Variances between the Second Interim (Column D) and the First Interim (Column B).
Analysis of General Fund Variances of Second Interim and First Interim Budget Revenue Summary A.1 LCFF Sources Increase of $115,338 includes: - $115,338 – from LCFF recalculations: combination of the ADA projection change and the % change of Low Income, English Learner or Foster Youth and the funding gap
A.2 Federal Revenues Increase of $19,326 includes: - $19,326 – Title I and Title III
A.3 Other State Revenue Increase of $135,377 includes: - $40,790 – Lottery prior year adjustment
- $104,564 – Prop 39 Clean Energy Act and Tobacco Use Prevention Education
- <$9,977> - Workability Program
A.4 Other Local Revenue Increase of $274,151 includes: - $157,239 – Local classroom fundraiser
- $116,912 – Prior year Special Education excess revenue
Expense Summary B.1 Certificated Salaries Increase of $902,656 primarily due to the following changes: - $1,346,512 – increase from 2.5% on-going salary improvement
- <$443,856> - adjustment from vacancies, substitutes and extra duties
B.2 Classified Salaries Increase of $71,882 primarily due to the following changes: - $356,291 – increase from 2.5% on-going salary improvement
- <$284,409> - adjustment from vacancies, substitutes and extra works
B.3 Employee Benefits Decrease of <$199,698> is due to: - $328,264 - increase to statutory benefits due to salary improvement
- <$527,962> - adjustments to reflect changes in salary projections and lower medical premium
B.4 Books and Supplies Increase of $101,139 is due to: - $157,239 – increase to reflect the local classroom fundraiser
- <$56,100> - reallocate to Services expenses
B.5 Services, Other Operating Expenses Increase of $535,270 primarily due to: - $135,377 – increase due to categorical revenue increase
- $56,303 – reallocation from Books & Supplies
- $190,000 – increase in contracted substitutes to fill in vacancies
- $153,590 – increase in other professional services
B.6 Capital Outlay Increase of $166,467 primarily due to: - $98,619 – Shade structure and library improvement for Zanker from PTA donations
- $67,848 – Facility improvement for Clean Energy Act
B.7 Other Out-Go Decrease of <$566,770> is due to reduction in Special Education students attending the COE program and Special Education transportation program B.8 Direct Support/Indirect Support Increase of $43,390 primarily due to the recalculation of indirect costs Other Financing Sources/Uses D.1a Transfers In No change in this category D.1b Transfers Out Increase of $195,715 primarily due to: - $200,000 - Solar Inverter Replacement
- <$4,285> - Transfer to Child Development Fund to balance the budget
D.3 Contributions No change in this category E. Net Increase (Decrease) in Fund Balance <$8,142,428> Net decrease in Fund Balance estimated at the Second Interim. F.2 Projected Ending Balance on June 30, 2018 Based on revenue and expenditure projections as of January 31, 2017, the estimated Ending Balance on June 30, 2018, is $8,563,872. F.2a Components of the Ending Balance: | Revolving Cash | $15,000 | | Stores and Prepaid Expense | 500,000 | | Reserve Designated for Economic Uncertainty @ 3% | 3,688,513 | | Other Designations: Workers’ Comp | 256,535 | | Operational Carryover | 4,103,824 | | PROJECTED ENDING BALANCE | $8,563,872 | MULTI-YEAR PROJECTION – 2018-19 and 2019-20 2018-19 The District is required to make multi-year projections according to AB 1200. There are many unknowns that could change the District’s financial situation for the next couple of years. Assumptions for 2018-19 are presented below: - Step and column movement of $1,375,000 is estimated based on 2017-18 year staffing level
- Salary schedule improvements are not included
- 3.2.51% COLA and 100% LCFF funding are used for the LCFF calculation
- 4.16.28% STRS and 17.70% PERS are applied to calculate the pension costs
- Health and welfare have been capped at the current rate
- Prior year restricted and unrestricted carryovers are not budgeted
- One-time expenditures and revenues from 2017-18 are taken out
- $1,450,000 - Normal transfer in from Building Fund 210, no need to Transfer in from Reserve Fund
2019-20 The following are the assumptions for 2019-20: - Step and column movement of $1,335,000 is projected
- Salary schedule improvements are not included
- 3.2.41% COLA and 100% LCFF funding are used for the LCFF calculation
- 4.18.13% STRS and 20% PERS are applied to calculate the pension costs
- Health and welfare have been capped at the current rate
- Transfer in from Other Funds totaled $8,417,953 is detailed as follows:
- $1,450,000 normal transfer in from Building Fund 210
- $6,967,953 additional transfer in from Special Reserve Fund 170 to balance the budget
TWO-YEAR PROJECTION – 2018-19 and 2019-20 Components of the Ending Balance: | | 2018-19 | 2019-20 | | Revolving Cash | $ 15,000 | $ 15,000 | | Stores and Prepaid Expense | $ 450,000 | $ 450,000 | | Reserve Designated for Economic Uncertainties @ 3% | $ 3,605,536 | $ 3,751,169 | | Other Designation: Workers’ Comp | $ 256,535 | $ 0 | | Other Designation: Operation Carryover | $ 1,532,765 | $ 0 | | PROJECTED ENDING BALANCE | $ 5,859,836 | $ 4,216,169 |
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Accept the 2017-18 Second Interim Report and submit a positive financial certification to the Santa Clara County Office of Education. Motion:_______ Second:________ Action:________
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Accept the 2017-18 Second Interim Report and submit a positive financial certification to the Santa Clara County Office of Education. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF: Wendy Zhang Assistant Superintendent, Business Services Linh Le Director, Business Services Duc Vu Supervisor, Business Services
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The Board of Education unanimously adopted the Second Interim Report as presented by Wendy Zhang, Assistant Superintendent of Business Services in collaboration with Linh Le, Director of Business Services.
The Second Interim Report is to advise Administrators, the Board, the public, and other interested agencies of the District’s current General Fund financial status. The District is required to notify the County Office of Education and the State Department of Education whether or not it will be able to meet its financial obligations.
The Second Interim Report also provides a comparison of the latest anticipated revenues and expenditures to the Board approved operating budget.
"I want to point out to you that this $10.6 million deficit (in 2017-18) is not a true deficit because in prior years we had an ending fund balance of $16.7 million," Zhang said. "$6.3 million are program carryover and this year we transferred in $1.6 million... The actual deficit we estimate this year is $2.6 million."
She went on to say that in 2019-2020, the District anticipates needing $6.9 million to balance the budget. That is why the importance of a Cost Management Plan, discussed later in the agenda, is so important.
Zhang closed the presentation, emphasizing a quote surrounding the District's focus in planning for the future: "The districts committed to best practices will patch the roof before, not during, the next storm." |
2nd Interim Income Statement
2nd Interim MYP
2nd Interim Presentation
2nd Interim SACS
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| Cheryl Jordan, Superintendent |
| Periodically the California School Boards Association (CSBA) provides the District with suggested revisions in board policies resulting from case law and/or legal changes in the Education Code. These two policies are new for the District and are required by law. They have been reviewed by the Board Policy Committee and are recommended for adoption by the Board. The Committee discussed BP 6144 (a) Controversial Issues and determined that it should be adopted. This policy provides that parents/guardians may be given an opportunity to opt out of instruction on controversial issues only when required by law, not at the discretion of a teacher or administrator. It also clarifies the district’s right to limit teacher expressions of personal opinion when teachers are in the classroom and therefore acting on behalf of the district. New law SB 1029 mandates that the Governing Board adopt a debt management policy, BP 3470 Debt Issuance and Management fulfills that mandate and brings the District into compliance with the law. At its meeting on February 13, 2018, the Board requested a revision to the draft Controversial Issues policy that provides the Superintendent with authority to direct staff not to teach lessons that are unaligned with state content standards and frameworks, and conversely, that teachers should not be directed to teach lessons on controversial issues that do not align with these standards and guidelines.
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Discuss the new board policies 3470 (Debt Issuance) and 6144 (Controversial Issues), provide requests for any revisions at this meeting, or adopt the revisions as presented, this is an action item. Motion:_______ Second:_______ Action:_______
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Discuss the new board policies 3470 (Debt Issuance) and 6144 (Controversial Issues), provide requests for any revisions at this meeting, and adopt the revisions as presented. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Superintendent Jordan said at the last Board Meeting, Trustees looked at these two policies. Members asked her to revise the Controversial Issues wording so that teachers were not expected to teach something that would be against their belief systems and that the Superintendent designee could refrain from teaching anything that is not in the California Content Standards. So she added wording to address this leeway in addition to the converse, where she had some difficulty, because there are some pieces that a teacher has to teach even though they don’t agree with it. For example, when she taught world history, there was a unit of study about comparative religions. While she was not saying what the kids believed in one way or the other but coming from a Judeo Christian background, she didn’t necessarily share the same tenants as Eastern religions. She enjoyed teaching this, but that could be an example if she were a teacher that wasn’t open to that. |
BP 3470 Debt Issuance - New Board Policy
BP 6144 (a) Controversial Issues Revised Draft #2
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| Cheryl Jordan, Superintendent |
| Periodically the California School Boards Association (CSBA) provides the District with suggested revisions in board policies resulting from case law and/or legal changes in the Education Code. In this case the District is under review for Federal Program Monitoring, and is required to add this new board policy to comply with Title IX in order to ensure equal access and nondiscrimination in educational programs for students who are parents and/or are pregnant. BP 5146 Married/Pregnant/Parenting Students - This new policy complies with federal mandates to ensure non-discrimination of students who are married, parenting, and/or pregnant
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| Discuss and adopt this new Board Policy Motion:______ Second:______ Action:_______
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Discuss and adopt this new Board Policy 5146. Passed with a motion by Robert Jung and a second by Daniel Bobay. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Superintendent Jordan said this is a new Board Policy, so it is here as an Action Item for today and then the next time and adopt the third time. With Federal Program Monitoring, one thing they found is the District doesn’t have a policy surrounding students that are pregnant, parenting, or married and Title IX requires we aren’t discriminating against students, and this is one of those classes that can be discriminated against. So FPM is saying this is necessary. |
BP 5146 Pregnant/Parenting/Family Students
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| Cheryl Jordan, Superintendent |
| In an effort to maintain the District’s excellent fiscal performance, which was recognized by the recent upgrades to AA and Aa1 in our credit ratings by both Standard & Poor’s (S&P) and Moody’s , the staff and Board have engaged stakeholders in discussions about potential strategies to address the structural deficit illustrated in the December 2017 3-year budget projections. Cheryl Jordan, Superintendent, and Wendy Zhang, Business Services Assistant Superintendent, held four Budget Study/Cost Savings Stakeholders Input meetings this past fall to gather suggestions and insights from staff about how to realize cost savings in order to achieve a balanced budget in year 3 of the budget projections. The Budget Priorities resulting from the 2016-17 stakeholders meetings on budget provided the framework for the cost savings discussions. Superintendent Jordan sent a survey to all staff members detailing the summary suggestions from all four stakeholders’ meetings. The survey provided all staff the opportunity to provide input by identifying those suggestions they felt were the most cost effective, and to offer additional suggestions and comments. The Superintendent and Cabinet reviewed the results of the Stakeholders’ discussions and survey within the context of cost management to determine possible steps the District can take to maintain its strong fiscal standing. It is important to note that during the great recession, while other districts chose to make deep cuts all at once, Milpitas chose to work ahead of the recession by making incremental cost savings measures and reductions. While our district is in good standing and the Governor of California has recently reported strong earnings and a positive budget for next year, we want to be proactive in reducing if not eliminating our structural deficit projected for Year-3, 2020-21. At its meeting held on January 23, 2018, the Superintendent discussed the results of the stakeholders’ input and recommendations for possible cost savings measures. During theCost Savings Study Meeting held on February 13, 2018, the Superintendent and staff shared data regarding the impact of each recommendation in direct relation to the classroom. Staff created the Costs Management Decision-Making Matrix and data sheets in preparation for the study. Staff from the Child Development Center presented additional background during the study on costs impacting the general budget. The Board directed the Superintendent to keep family engagement and the support that assistant principals provide at the elementary sites in mind along with looking at strategies for savings that are furthest from the classroom. The Superintendent has outlined a Cost Management Plan to achieve a savings of $433,000 from the General Fund and a savings of $200,000 from the Strategic Reserves (one time Redevelopment Agency funds), for a total of $1,900,000 in 2020-21. Additionally, the Superintendent recommends that the Board take action to establish a reserve fund for STRS and PERS increases using realized savings at the end of each fiscal year.
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| Discuss the plan and take action to establish a Reserve Fund for STRS/PERS increases using realized savings at the end of each fiscal year up to $500,000.00 for each year from 2018-2021. Motion:_______ Second:_______ Action:________
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Discuss the plan and take action to establish a Reserve Fund for STRS/PERS increases using realized savings at the end of each fiscal year up to $500,000.00 for each year from 2018-2021. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| $433,000 General Fund Savings $200,000 Strategic Reserve (RDA – one time monies) Savings $500,000 Special Reserve for STRS/PERS Increases – target $500,000 per year from 2018-2021
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While Milpitas Unified is in good standing and the Governor of California has recently reported strong earnings and a positive budget for next year, the school district is acting proactively to reduce if not eliminate our structural deficit projected for Year 3, 2020-21. To help reach this goal, the Board approved a Cost Management Plan saving $433,000 in the General Fund and $200,000 in the Strategic Reserve. It would also establish a Reserve Fund for STRS/PERS increases using realized savings at the end of each fiscal year up to $500,000 for each year from 2018-2021.
"This came after a lot of deliberation, as I explained in the last Board Meetings the process to get to this point," Jordan said.
Jordan and Wendy Zhang, Assistant Superintendent of Business Services, held four Budget Study/Cost Savings Stakeholders Input meetings this past fall to gather suggestions and insights from staff about how to realize cost savings in order to achieve a balanced budget in year 3 of the budget projections. The Budget Priorities resulting from the 2016-17 stakeholders meetings on budget provided the framework for the cost savings discussions. Superintendent Jordan sent a survey to all staff members detailing the summary suggestions from all four stakeholders’ meetings. The survey provided all staff the opportunity to provide input by identifying those suggestions they felt were the most cost effective, and to offer additional suggestions and comments. |
3.13.18 Cost Management Plan 2018-21
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve the Consent Agenda, with the exception of items 17C and 17F. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Milpitas Adult Education Programs (MAEP) has proposed to conduct a Summer Enrichment Program to provide an instructional enrichment program for Grades 1-8. This program would operate under this memorandum of understanding, charging fees to attend summer sessions, providing staffing, providing instructional materials, and establishing curriculum for the program. This program will use Rose Elementary School.
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It is recommended that the Board of Education approve the Memorandum of Understanding with MAE for the Summer Enrichment Program.
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None for K-12 general funds. Summer Enrichment Program budget would cover all expenses.
Cheryl Jordan Superintendent, MUSD
Giuliana Brahim Principal, Milpitas Adult Education Programs
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SEP MOU 2018
SEP Summary MOU 2018
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Approve the amended Personnel Report for March 13, 2018. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Haro pulled the agenda item and passed out an amended Personnel Report, which lists an employee who wasn’t on the previous report: Cion Melanie Wok. |
Personnel Report for 3.13.18
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The circuit breaker which feeds all power to Milpitas High has malfunctioned and we are unable to shut it off. The unit is almost 50 years old and due to its age, it has been difficult to find a new direct fit to replace the unit. Staff has found reconditioned units which carry a one year warranty to replace the malfunctioned circuit breaker. Staff requested quotes from four electrical contractors. Two quotes were received which ranged from $22,350 (Atlas Pellizzari Electric, Inc.) to $29,040 (Elecor Electric).
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Accept Atlas Pellizzari Electric, Inc’s quote to replace Milpitas High’s main circuit breaker.
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$22,350 from Deferred Maintenance, Fund 140 Staff: Kelly Ng, Purchasing/Contracts/Bond Budget Manager Brian Shreve, Maintenance, Operation, & Transportation Director Wendy Zhang, Assistant Superintendent of Business Services
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Atlas Quote
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BACKGROUND: Each year the District contracts with the Santa Clara County Office of Education (SCCOE) for technical services for the Financial, Budget, and Payroll Systems. This year the QSS Services went from $175,574 to $175,140 which is a $140 difference for our District. The following Memorandum of Understanding (MOU) for the 2018-19 fiscal year requires the Board’s approval. |
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Approve the MOU with SCCOE for the 2018-19 fiscal year. Motion:________ Second:________ Action:________
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| QSS Services | $175,140.00 | | Network Services | $21,000.00 | | Firewall/Filtering Hosting | $11,250.00 | | Total | $207,390.00 | STAFF Wendy Zhang Assistant Superintendent, Business Services
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MOU for Provision of Annual Technical Services
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Approve the Purchase Order Report of March 13, 2018. Passed with a motion by Amin Fazal and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Fazal asked about PO 821496 for Dell. Zhang said this is to replenish computers in the technology store for teacher laptops, not necessarily to distribute. He then asked about PO 82170 for JC Paper and 821508 for CDW Government, of which Zhang clarified the items. |
Purchase Orders 3.13.18
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BACKGROUND: Phase I of the Mabel Mattos Elementary School construction requires food service equipment for daily meal service. This includes a hot and cold serving counter, as well as storage and food pans. The equipment will be used to serve breakfast and lunch for approximately 250 students. Student Nutrition Services (SNS) has explored various models of food serving equipment. The essential features that staff looked for in the equipment were ease in mobility, light weight, and the attractiveness to the students for a pleasant dining experience. TheJust size of the equipment is adequate to prepare the right amount of food to serve the volume of students attending Mabel Mattos and is able to be securely stored in a kiosk with limited space. The Student Nutrition Services Department obtained three quotes ranging from $18,881.18 (East Bay Restaurant Supply) to $26,207.25 (Trimark Economy Restaurant). East Bay Restaurant Supply offers the lowest pricing overall.
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Accept the quote to purchase food service equipment from East Bay Restaurant Supply for Mabel Mattos Elementary School. |
$18,882 from Building Fund 212 STAFF: Sandy Huynh Director, Student Nutrition Services
Joe Flatley Director, Facilities Modernization
Wendy Zhang Assistant Superintendent, Business Services
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Quote from East Bay Restaurant
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Milpitas Adult Education is an active participant in the South Bay Consortium for Adult Education among other community college and school districts, who are co-applicants in the Workforce Investment and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) Application for Funding in the Program Year 2017-2018, Campbell Union High School District (CUHSD), as the fiscal agent for the WIOA partnership, will be compensated 5% of the total grant. Campbell Adult and Community Education (CACE), CUHSD will create a timeline of budget and expenditure reports to be submitted by the entities listed above in order to meet the reporting requirements outlined by the California Department of Education (CDE).
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It is recommended that the Board of Education approve the Memorandum of Understanding for the 2017-2018 school year.
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Use of WIOA funds for Adult Ed program implementation. No impact on general funds.
Dr. Gregory Barnes Director Secondary Education Learning and Development
Giuliana Brahim Principal, Milpitas Adult Education Correction Programs
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SBCAE Partners in WIOA Coalition
WIOA Fiscal Agreement
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BACKGROUND: Milpitas Unified School District is renewing the annual contract with the SCCOE for provision of community school services. The 2018-2019 MOU between MUSD and SCCOE will continue to reserve five seats as was adjusted and implemented for 2017-18. MUSD currently is using three spots for the 2017-18 school year. SCCOE will be increasing the price per student starting in fall 2018 the price for each slot will increase from $3,543 to $11,385.
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Approve the Memorandum of Understanding with the Santa Clara County Office of Education for provision of Community School Services. Motion:_______ Second:_______ Action:_______
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$ 56,925.00 (5 X $11,385.00) Staff: Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
Amy Sanidad Coordinator, Student Services
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Community School Services MOU
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Spangler Elementary - 84 students and 4 adults from Spangler Elementary will attend the Exploring New Horizons on February 12, 2018 returning February 16, 2018. Students will experience a hands-on, self discoveries and environmental stewardship. The group has chartered East Side School District buses. Burnett Elementary - 32 students and 32 adults from Burnett Elementary will visit Monterey Bay Aquarium, on March 1, 2018. The focus of the day will support Science NGSS Standards that animal structures adapt for survival of species. The group has chartered First Student buses. Spangler Elementary - 165 students and 23 adults from Spangler Elementary will visit Angel Island Immigration Station. Five classes will be attending in the 2 days. The students will experience the immigration station on the island. The group has chartered First Student and will Ferry the Blue & Gold Fleet. Milpitas High School - 2 student and 2 adults will travel to Houston, Texas to attend a Debate Round Robin featuring Kandi King. The trip is Thursday, March 22, 2018, returning Sunday, March 25, 2018. Accommodations are at Club Quantas Hotel, Houston, Texas and local travel will be by Taxi. Joseph Weller - 63 students and 12 adults on March 28, 2018 will travel to Blue & Gold Fleet, Pier 41 Marine Terminal in San Francisco. The student focus will be on learning more about Chinese immigration in the early 1900's. The group has chartered Santa Clara Unified School District buses. Curtner Elementary - 111 students and 18 adults will visit Mission San Juan Bautista on March 28, 2018. Students will see a Historic Mission after learning about California's Mission System in Social Studies. The group has chartered First Student for transportation. Joseph Weller Elementary - 44 students and 12 adults will visit AT&T Park on May 3, 2018. Students will participate in the Giants Geometry Tour and identify and categorize various shapes in real world situations. The group has chartered Michael's Transportation Service. Spangler Elementary - 72 students and 18 adults, on May 3, 2018 will visit the Academy of Science. Students will have the opportunity to experience and interact with exhibits on several ecosystems. The group has chartered First Student for transportation. Joseph Weller Elementary - 50 students and 20 adults will visit the Monterey Bay Aquarium on May 11, 2018. Students are studying the ecosystems and will learn about the ocean and see real plants, animals making a connection with what they are learning. The group has chartered Fremont Unified School District buses for transportation. Joseph Weller Elementary - 72 students and 18 adults will visit the Pinnacles National Park on May 3, 2018. Student will learn about weathering, erosion,and geology and will experience this in the parks environment. The group has chartered First Student buses for transportation. Milpitas High School - 1 student and 1 adult will attend the International Career Development Conference in Atlanta, Georgia. MHS DECA student member qualified at the state competition and will compete at the National Conference. The travel will be April 21- April 24, 2018 by plane and hotel accommodations will be secured. Curtner Elementary - 124 students and 32 adults will visit Pier 15 on May 31, 2018. The students will participate in activities aligned with STEAM lessons. The group has chartered First Student buses for transportation.
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Field trips for approval
MHS Conference in Georgia
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March 27, 2018 - Study Session 4:30-6pm. Closed Session: 6pm. Open Session: 7pm. Rancho Middle School, Learning Center, 1915 Yellowstone Avenue.
April 10, 2018 - Study Session 4:30-6pm. Closed Session: 6pm. Open Session: 7pm. Zanker Elementary, Learning Center, 1585 Fallen Leaf Drive.
May 8, 2018 - Closed Session: 6pm. Open Session: 7pm. 1331 East Calaveras Blvd. Bldg. Board Room, Bldg. 500
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BOARD REPORTS WAS ADDED TO THE MEETING
Trustee Lien said she attended the African American awards ceremony, STEAM showcase, Randall fire drill, and visited Weller and Student Nutrition Services.
Trustee Fazal said he attended the PTA luncheon with Norwood and Bobay, African American awards ceremony, and visited Curtner elementary
President Bobay said he attended Dr. Seuss day at Spangler, the PTA luncheon, African American awards ceremony, and MetroEd Board Meeting. He also said MetroEd Superintendent Alyssa Lynch was awarded Superintendent of the Year and shared other information about the district.
Trustee Jung said he attended the African American awards ceremony, MHS PTSA meeting, MHS Boosters meeting, Council of PTAs meeting, Sinnott STEM night, Dr. Seuss day at Rose and Weller, Milpitas High jazz concert, MHS Steam Showcase, and visited Randall elementary, Weller elementary, and Student Nutrition Services. He added that MHS Music Boosters will be hosting a pancake breakfast on March 24.
Vice President Norwood said he attended the African American awards ceremony, STEAM Showcase at MHS, PTA luncheon, and Dr. Seuss night at Rose and Pomeroy. |
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| Trustee Jung reminded fellow Board Members it had been a year since Trustee Danny Lau had passed. President Bobay suggested closing the meeting with a moment of silence in his honor. |
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| The meeting adjourned at 10:47 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Daniel Bobay |
| Present | Amin Fazal |
| Present | Robert Jung |
| Present | Hon Lien |
| Absent | Ms. Priyanshi Nigam |
| Present | Chris Norwood |
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| Present | Ms. Priyanshi Nigam |
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