Regular Meeting of the Board of Education
Milpitas USD
June 12, 2018 4:15PM
4:15 p.m. Closed Session
5 p.m. Study Session
6 p.m. Closed Session
7 p.m. Open Session
Milpitas High School cafeteria
1285 Escuela Parkway
Milpitas, CA 95035
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| Board President Daniel Bobay called the meeting to order at 4:17 p.m. |
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_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Priyanshi Nigam, Student Board Representative
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. PERSONNEL (Pursuant to Government Code Section 54957)
-Superintendent's evaluation
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| The Board convened to Closed Session at 4:19 p.m. |
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| The Board reconvened in Open Session at 5:11 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
PERSONNEL (Pursuant to Government Code Section 54957)
-Superintendent's evaluation
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| In Closed Session, the Board took no action. |
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Passed with a motion by Amin Fazal and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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BACKGROUND: The Board of Education will review and discuss staff's proposed budget for the District's 2017-18 fiscal year and will provide input and direction to staff in the development of the final budget document.
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Wendy Zhang, Assistant Superintendent of Business Services, along with Linh Le, Director of Business Services, and Duc Vu, Supervisor of Business Services, led a Budget Study Session to review and discuss staff's proposed budget for the District's 2017-18 fiscal year.
Zhang opened up the presentation by walking Board Members through the Proposed Budget Book, which includes the governor's budget, enrollment history, income statement of all funds, and multi-year projection sheet. She highlighted the budget narrative, in the beginning of the book, which is rewritten each year. However, it always starts with the District's Mission and Vision, noted as important because it's what the district strives for in tying its work together. Zhang also highlighted the District’s five Strategic Plan goals, and said it fits in the budget development process. Meaning, when employees are asked to make a discussion, the financial impact should connect with the early stages of the budget planning process.
She then showed the connection between the budget and the Local Control and Accountability Plan (LCAP) book, which notes the allocation of funding and what goal it is aligned with. The book starts at current year review. She distributed an LCAP Summary spreadsheet for 2018-19, which lists each of the three goals separately and actions and costs associated with each.
After introducing the items, Zhang then went into the presentation, which included the general fund revenue and expenditure projections in addition to other funding. Zhang explained in 2018-19, there will be a balanced budget without using the District’s reserves and in 2019-20 and 2020-21, with the implementation of the cost management plan starting this coming year and help from reserve funds, there will be a balanced budget. The reason for this is next year there will be even more state revenue than expected. Even with the balanced budget, she notes there is a projection of deficit spending the next three years.
Le talked about the general fund, the largest income source being LCFF at $92 million of the total $116 million. The discretionary funding of $3.8 million was not originally budgeted since it was received in 2019-20. The largest spending for the general fund is salaries and benefits, which comes out to 82 percent.
Staffing projections are higher this year because of 20 new FTE, for BITs. The growth has been steady. Zhang said she showed this slide because of the rate of STRs and PERs and the fact that if new people are added to the district, they must be mindful of how many people are hired.
STRS and PERs was a large part of the conversation due to the expensive cost and amount of the budget it has taken up. In 15-16, the cumulative increase of STRs and PERs went up $1.8 million. That year’s budget is $6.5 million, the actual cost that was paid of STRS and PERS. In the coming year, 2018-19, the cumulative cost increase is $6.3 million. The total budget in this coming year is $6.3 plus $4,7, which is $11 million. By 2021, the cumulative increase is $9.1 million and that year’s budget is $13 million for the district. That is why this has become such a burden to the district. Zhang said the solution to this problem needs to come from the legislature and everyone working together. Board members shared their insight about issues with the budget, and the ongoing problems that are happening in the state.
The special education data shows that the program is clearly underfunded by the state. However, compared to the average, program costs are much less. The total program is $20 million.
Vu then talked about the CDC while Zhang highlighted SNS, speaking about the encroachment of $120,000. She then highlighted the general fund multi-year projection summary, the strategic reserve fund, building fund summary, facility funding.
For the road ahead, the district should manage the internal discretionary funding and prepare for future economic downturns. |
2018-19 Proposed Budget - Part 1
2018-19 Proposed Budget - Part 2
Budget Study Session Presentation
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. CONSIDERATION OF STUDENT EXPULSION (Pursuant to Ed. Code Sec. 48918(c))
-Confidential Report 2018.8 PERSONNEL (Pursuant to Government Code Section 54957)
-Public Employment: Certificated Manager, Elementary Assistant Principal
-Public employee discipline/dismissal/resignation/release
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| The Board reconvened to Closed Session at 6:31 p.m. |
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| The Board reconvened in Open Session at 7:28 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
CONSIDERATION OF STUDENT EXPULSION (Pursuant to Ed. Code Sec. 48918(c))
-Confidential Report 2018.8 PERSONNEL (Pursuant to Government Code Section 54957)
-Public Employment: Certificated Manager, Elementary Assistant Principal
-Public employee discipline/dismissal/resignation/release
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| In Closed Session, the Board accepted the resignation of a certificated manager, elementary principal and approved the superintendent’s recommendation of three certificated managers, elementary assistant principals. |
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Passed with a motion by Chris Norwood and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Student Amy Salazar led the Flag Salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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| Board Group Agreements are available for Board Members' ready reference. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-Marguerite Epps, who has volunteered at Randall and Sinnott elementary schools for the last 30 years. -Longtime volunteer Mike Schadeck. -Student leader Brianna Williams. -Student leader Diangelo Jacquez -Rose students Eva Saucedo and Alexis Tritton, who brought the "Buddy Bench" to their elementary school. For more information about this project, read the article.
-Zanker student leaders Akash Goda, Katie Foo, Able Liang, and Isaac Garcia. -Employee Marissa Canez, who successfully passed the Work Permit Certification Exam from the California Department of Education and California Association of Work Experience Educators. She scored above 90 percent on the test.
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During Superintendent Jordan's report in Open Session, she introduced and recognized the new assistant principals one at a time before they came forward to say a few words.
-Stephanie (Chong Mie) Park named Curtner Assistant Principal: Park is currently a teacher on special assignment in Cupertino Union School District. Jordan explained she is someone who puts herself in difficult situations such as at West Valley Elementary School, which was reconstituted a few years ago. At that time, Park volunteered to go there.
"I just want to say thank you to the Board and Superintendent Jordan for the opportunity to be part of Milpitas school district," she said. "I look forward to working and engaging with all our stakeholders, the parents, the students, the community, and improving our student success."
-Kristan Prolo named Sinnott Assistant Principal: Milpitas has been Prolo's community since 1994, when she started working for the police department.
"While that seems forever ago, the transition from law enforcement to educator to come back to now what I consider my home as an administrator is humbling, an honor that I do not take lightly," she said. "You have my absolute commitment that I am here to continue to work with this community to support students who will be trailblazers. You have my promise that I get to continue that now in a place that I have called my own for several decades."
Prolo has served as a teacher at Curtner and Spangler elementary schools. To grow as an educator, Prolo left Milpitas to become an administrator with Morgan Hill and San Jose unified school districts, but she said it was always her intention to return.
-Deanna Sainten named Pomeroy Assistant Principal:
Sainten has been a teacher at Pomeroy since 2007, where she currently teaches sixth grade. She has helped to pioneer Positive Behavior Intervention Strategies and personalized learning platforms.
"I'm really looking forward to continuing my work at Pomeroy, where I feel I've grown up," she said. "I've gained an incredible support system and have had remarkable mentors. So I am really looking forward to the opportunity to expand my leadership and continuing to build relationships with kids and families."
-Superintendent Jordan and the Board of Education recognized student leaders from schools across the Milpitas Unified School District. Honorees included:
-Brianna Williams, president of the Black Student Union at Milpitas High School. Jordan acknowledged Williams as someone who is constantly giving of her time, including at a recent County Community Summit on Firearms and Safety.
-Diangelo Jacquez, a student at Milpitas High School. Jordan first got to know Jacquez when he spoke out in March about what is happening with school violence. Since then, he has stepped up and come to community events. He was also recently given an award by the Latino Student Union.
-Grace Chang, who became a qualifier at the International Career Development Conference on April 21-24 after placing fourth in her marketing event at DECA's (Distributive Education Clubs of America) California state conference in Los Angeles on March 2-5.
-Eva Saucedo and Alexis Tritton, who brought a "Buddy Bench" to Alexander Rose Elementary School.
-Zanker students Isaac Garcia, Able Liang, Akash Goda, and Katie Foo, who have led by being there for recess supervision time to acting as peer mediators to leading student council and being active participants.
-Trustees honored Marissa Canez, Milpitas High School’s College and Career Technician, who successfully passed the Work Permit Certification Exam from the California Department of Education and California Association of Work Experience Educators. She scored above 90 percent on the test. Because of this, Canez can now offer students the service of approving their work permits.
-At the May 22 Board Meeting, Randall Principal Carlos Salcido shared with the Board data from the school which showed the growth that the staff have made with their students over the years. They were asked to attend the June 12 Board Meeting in order to be honored for these accomplishments.
-After volunteering with the district for more than 30 years, Marguerite Epps has finally decided to retire. Superintendent Jordan and Board Members marked her retirement with a recognition.
Epps has volunteered approximately 12,000 hours, beginning at Randall in 1988. She began by making order for the school's library before being asked to help with the SCORE Reading Program for students who needed one-on-one attention. In 1996, she moved to Sinnott because it was within walking distance of her home. This started with a reading program but eventually expanded into grammar, creative writing, and math.
In May 2002, Epps was hit by an automobile and critically injured, spending three months in the hospital in rehabilitation. Her return home was celebrated with a party attended by friends, neighbors, teachers, and school staff she worked with. Most memorable of all, she said, was the avalanche of handmade cards from students. Despite the accident, Epps was able to return to SInnott at the start of that school year, in a wheelchair and with a prosthetic right leg.
After a short hiatus from volunteering at the end of the 2007-2008 school year, Epps returned to Randall in 2008. Since then, she has assisted in primary grade classes of Sheylene Raj, Christine Rosa, and Elizabeth Pitts, as well as in the computer room.
Epps said she is leaving volunteering with regret, but notes it as a good career. She hopes that her efforts have encouraged and inspired children to strive for success in every aspect of their lives.
-Jordan said Mike Schadeck has given over 50 years of service to the District, originally as a teacher and administrator. Then, after he retired from Milpitas Unified, he went to Santa Clara University where he assisted with many student teachers. Jordan wanted to recognize him for his work of half a century.
-Superintendent Jordan and Trustees recognized Milpitas High School junior Priyanshi Nigam for her work with the Board of Education during the 2017-18 school year. As the Student Board Representative for the year, she represented the more than 10,100 students Milpitas Unified School District serves.
As the Student Board Representative, Nigam sat in on the school board’s meetings, reading up on the issues beforehand and participating in the discussions to provide a students perspective and thoughts on the issues raised.
She was also expected to build relationships with principals, Parent Teacher Associations, and other school organizations in order to report on all student activities to Board Members. In addition, she reported back to the MHS student body during the Student Council and Congress Meeting about what was discussed during recent Board Meetings. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal
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Executive Cabinet reports were skipped to save on time.
-Nichol Klein, Principal of Pomeroy, gave a report on her school. As she finished her first full year, she said she had a wonderful opportunity to try some things out. With the recognition of the MHS football team, it sparked staff to realize there should be a focus on community engagement that goes well beyond the school gates or specific families. So as they move into next school year, tapping on Deanna Sainten’s expertise and her knowledge and connections she already has within the community of Milpitas, she wants to build connections between Pomeroy classrooms, Russell classrooms, MHS classrooms and ways to bridge student experiences. So that when Pomeroy students leave the school’s 15 walls that they have, they know what to expect and have experiences at those schools. Another exciting thing she wants to share with the board is the school’s fourth grade teachers have taken the leap and are joining the personalized learning platform, and will be piloting that with students in the fall. It’s challenging them to make changes instructionally and she is excited to see how students are going to excel in that. The school was also able to embed one on one mentors for each of the fourth grade teachers. One new teacher joining the team will also have an extra mentor when she needs support. |
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BACKGROUND: As per LCAP Goal 1 and in alignment with Strategic Goal 4, Milpitas High School completed its 2-day WASC Mid-Cycle Progress Report Visit on April 29-May 1, 2018. The WASC Visiting Committee met with various stakeholder groups, visited classrooms, and collected evidence to validate the comprehensive self-study report that described the status of the school and the progress made over the last three years. Previously, MHS received EIGHT commendations and during this visit. ZERO new recommendations from the visiting committee were given (beyond the recommendations from previous visit and the one suggested by MHS). A copy of the Visiting Committee Report is included. Pages 10-11 list the commendations and recommendations. MHS team is proud of this accomplishment as this is the best outcome a school can expect for a mid-cycle visit and we will get the official decision of our term status from WASC in June.
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Listen to the presentation and ask questions.
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There is no financial impact.
STAFF Francis Rojas
Principal, Milpitas High School
Norma Rodriguez
Assistant Superintendent, Learning and Development
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Norma Rodriguez, Assistant Superintendent of Learning and Development, introduced MHS Principal Francis Rojas, who led a presentation about the WASC visit that occurred in April. He thanked Cabinet for their support and leadership during the visit. He recognized those involved in the self study team. Over the last couple months, starting in late September/early October, the team got together and created a plan of collecting data around the school and figuring out what the school’s story was.
Previously, MHS received EIGHT commendations and during this visit. ZERO new recommendations from the visiting committee were given (beyond the recommendations from previous visit and the one suggested by MHS).
Moving into next year, Rojas said they are going to be working with departments to focus on those students who are underperforming and do some targeted interventions. He said finding them earlier on, it will help them stay on the path toward graduation and a career.
The committee was very positive during their visit. They read the report from three years ago and acknowledged it was a negative report. One of the things that the chair said was what they felt on the campus this year was a totally different school. The feeling of welcoming and belonging was one of five main points they focused. Being one of the largest campuses in Santa Clara County, they felt it was welcoming and a positive place to be among other points.
Superintendent Jordan said she received a comment from the school site council chair that they noticed a difference in the data they are getting from Rojas and the feeling that he and the staff are working to create a team, which is important to link to the WASC report. |
ACS-WASC Mid-Cycle Visit Report
MHS 2018 WASC Board Presentation
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BACKGROUND: Personalized Learning Program The Personalized Learning team will continue to support students by updating Summit PLP curriculum, providing extended learning (after school) for students, providing funds for field trips that are associated with the PLP projects as they relate to STREAM-Science, Technology, Engineering, Reading, Art, Math. The Grant funds are aligned to the District Strategic Goals by building partners for student success and site plan. Funds will be used to enhance personalized learning for all. Specifically additional supports for students in Tier 2 and Tier 3 performance areas will benefit from Extended Learning sessions to help them progress with their personalized learning assignments. The field trips are related to the Science Next Generation standards.
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Approve The Personalized Learning team’s request to accept the grant provided by Silicon Schools to support Personalized Learning for teachers and students.
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None to MUSD. The grant will cover all expenses, including substitute costs for teachers to plan curriculum and for teacher salaries to run after school interventions in the Extended Learning sessions. Grant Amount: $ 75,000 for two years ?(2017-2018 and 2018-2019)
STAFF: 5th/6th Grade Teachers:
Beverly McCarter
Richard Hart
Peter Salazar
Juhi Sharma
Meera Ramchandran
Alicia Padilla
Principal, Weller Elementary School
Norma Rodriguez
Assistant Superintendent, Learning and Development
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Rodriguez invited Weller administration and staff forward to give a presentation about a grant that was received a month and a half ago. Staff shared how the money is going to be utilized and impacting the students at Weller. Silicon Valley Funds has been a great friend to MUSD, in particular the personalized learning aspect of work.
Principal Alicia Padilla led the presentation with Beverly McCarter, PLP math teacher; Robert and Amy Salazer, PLP students; Peter Salazer, PLP Language Arts teacher; Richard Hart, PLP Language Arts teacher; and Assistant Principal David Kennedy.
Padilla shared about the Silicon Schools Fund Grant, of which they are a two-time recipient. One thing she pointed out was the alignment of their vision and the school’s vision.
The first time they received the grant it was for $20,000 in 2017. They used those funds to purchase monitors for classrooms, take students on field trips that they didn’t have the opportunity to attend before, and teachers were able to purchase tablets, so technology was a big part of the grant. They came to the school, liked what they saw, and invited them to apply for more funding. So, in December, the team came up with a plan of what they needed to support students and staff in their growth. They were awarded a $75,000 grant fir 2017-18 and 2018-19 to support personalized learning, enrichment, field trips, and more.
Fifth graders who started in 2016-17, their at or above grade level was 34 percent in reading and 58 percent in math. Using personalized learning, this number jumped incrementally in 2017-18 to 62 percent and 67 percent.
The team members shared what the PLP has been like as a teacher and a student. |
Presentation - Silicon Schools Fund Grant for Weller
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BACKGROUND: As per the LCAP Goal 3 Action 11, and directly aligned to four out of the five Strategic Goals, Milpitas High School will implement Naviance in the 2018-19 school year. Naviance is a college and career pathway tool that will align student strengths and interests to postsecondary goals, thus improving student outcomes.Training for counselors and life management teachers will commence Summer 2018. This tool provide the following benefits and supports: Access for ALL Students: Naviance would allow for all students and families to have access to high school, college, and career planning, resources, and tools at any time while enrolled. With counselor guidance and collaboration, curriculum and tools will be used in Freshman Life Management classes, AVID, academies, ROTC, and other learning communities at all grade levels. Tools and Curriculum Resources: Surveys and assessments to help students, parents, counselors, and teachers to identify students strengths, skills, interests, and aptitude. Curriculum to guide students to explore and develop 4-year high school plans, college and career plans, college profiles and admissions, and more. 4-Year Plan and A-G/Post-Secondary Eligibility Tracking: Master schedule course and transcript data is uploaded allowing students to choose their courses aligned to their post-secondary goals, and track their progress toward their college and career goals. Data and reports to assist counselors and teachers identify students off-track and provide guidance and interventions. Also provides data on matriculation to college and completion for alumni.
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Listen to the presentation and ask questions. |
$15,500 annually with one time setup cost of $7,167. Total $22,667. Contract approved at May 22, Board Meeting.
STAFF: Francis Rojas
Principal, Milpitas High School
Norma Rodriguez
Assistant Superintendent, Learning and Development
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Rodriguez introduced the item, explaining that the Naviance Program contract was approved at a previous meeting. It is directly aligned to LCAP Goal 3 Action 11, and it is also aligned to four of the Strategic Plan Goals.
Principal Rojas walked through how the program will impact Milpitas as well as showing videos to understand the program. Rojas explained Naviance is a college and career pathway tool that aligns students strengths and interests with post-secondary goals.
All the counselors and the life management members will be trained on how to use the tool, so it can be used for all freshman in the new school year. He wanted the product to speak for itself so he transitioned out of speaking and into sharing videos about the program.
Attendee Michael Tsai said Naviance looks like a good program but shared from his own experience that deploying software should be done so thoughtfully. |
Milpitas High School Naviance Board Presentation
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BACKGROUND: On May 21, 2018, the Ayer Facilities Committee met to discuss the facility needs. The possible inclusion of a small, second high school on Ayer was discussed and three conceptual scenarios were created by the committee. Staff would like to present the committee’s input. This will help shape and direct the planning for a list of projects for a future bond measure. This aligns with the strategic plan goals: Develop Educational Pathways that allow students to apply their passion for learning for their future careers. Accommodating enrollment growth via creative, student-focused strategies.
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Listen to the outcome of the committee report and provide staff with input.
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There is no financial impact.
STAFF: Joe Flatley
Director, Facilities Modernization
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Zhang introduced the item, stating that on April 26, staff did an initial Study Session to share some design concepts for the Ayer site. Following, the committee took the input and created updated concepts. Joe Flatley, Director of Facilities Modernization, led the presentation about the changes. He explored issues that were brought up in April, including the parking impact, of which he surveyed parking lots at the District Office.
Concept A would move the District Office offsite and put the second high school campus occupying the District Office. The cost of that was $28 million. Concept B would be to develop a second high school and District Office in this area, and would cost $34 million. Concept C would replace all or most buildings with a single multi-story structure that serves all the existing programs plus a second high school, but it would be $75 million. He recommended Concepts A and B, and asked Board Members to share their thoughts on the concept. Trustees provided input, adding that bond monies should also be focused on the Milpitas High School campus. Principal Rojas said the talk about having a second high school campus is necessary for the bond to be successful. Superintendent Jordan said last September, polling showed alleviating overcrowding at the high school was more of a priority than building a second high school campus. |
Facilities Planning - June 2018 - Ayer Site
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Motion:_____ Second:_____ Action:_____ Bobay_____ Norwood_____ Lien_____ Jung_____ Fazal_____ |
The Board of Trustees of the Milpitas Unified School District met in Closed Session to accept the recommendation of expulsion of student named in Confidential Report 2018.8 on June 12 completing a rehabilitation plan as outlined by the Board. This is a Roll Call vote. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Open the public hearing
Motion:_____ Second: _____ Action: _____
Close the public hearing
Motion:_____ Second:_____ Action: _____
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BACKGROUND: The Board will conduct a public hearing on the District 2018-2019 Local Control and Accountability Plan (LCAP) in order to hear feedback and receive input about the plan. Formal adoption will take place June 26, 2018.
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Conduct a public hearing. |
Open the public hearing on the 2018-19 Local Control and Accountability Plan (LCAP). Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing on the 2018-19 Local Control and Accountability Plan (LCAP). Passed with a motion by Ms. Priyanshi Nigam and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Wendy Zhang
Assistant Superintendent, Business Services
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Rodriguez said on May 22, the LCAP Board Study Session was held. Immediately after, it was submitted to the county for review and it was posted on the MUSD website for the public to view and for feedback. As of June 12, the SCCOE stated the plan was commended and it was well written. There have also been no public comments. The plan will be adopted at the June 26 Board Meeting.
There were no comments from the public. |
2017-2020 LCAP Updated Draft
Public Hearing Notice 2018 - Proposed Budget Adoption June 2018
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Open the public hearing Motion:_____ Second:_____ Action:_____ Close the public hearing Motion:_____ Second:_____ Action:_____ |
BACKGROUND: Senate Bill (SB) 858 requires that school districts, beginning with the 2015-16 adopted budget, must identify the minimum reserve level applicable to the District and disclose the amount in excess of the minimum. For Milpitas Unified, our required minimum reserve is 3% of the total General Fund expenditures. This is projected at $3,556,770. The District must also reserve $771,535 for revolving cash, store inventory, and prepaid accounts. This is recorded as a non-spendable account under the Standard Accounting Code Structure (SACS) reporting. The total projected ending fund balance for 2018-19 is at $8,778,552 in General Fund. The excess reserve is $4,450,247 in General Fund. Based on the District’s current projection, the excess reserve will be spent down by the end of 2019-20.
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Conduct a public hearing on the District’s General Fund Excess Reserve. |
Open the public hearing on the District’s General Fund Excess Reserve. Passed with a motion by Hon Lien and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing on the District’s General Fund Excess Reserve. Passed with a motion by Amin Fazal and a second by Ms. Priyanshi Nigam. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF:
Linh Le
Director, Business Services
Wendy Zhang
Assistant Superintendent, Business Services
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The Public Hearing for the District General Fund Excess Reserve SB 858 will be during the Study Session at 5pm.
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Zhang explained this is part of the budget adoption process. SB 858 requires school districts, beginning with the 15-16 adopted budget to identify the reserve level and disclose the excess of the minimum. So here it is identified as 3%, about $3.5 million. They are estimating an ending fund balance for 18-19 of $8.7 million, so there is excess reserve of $4.4 million.
There were no comments from the public. |
2018-19 Statement of Reasons for Excess Reserves
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Open the public hearing Motion:_____ Second:_____ Action:_____
Close the public hearing
Motion:_____ Second:_____ Action:_____
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BACKGROUND: The 2018-19 Proposed Budget was presented and discussed during the budget study earlier today. As required by Education Code Section 42103, the governing board of the District will hold a public hearing prior to the final adoption of the 2018-19 Proposed Budget on June 26, 2018. |
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Conduct a public hearing on the District’s Proposed Budget Adoption for 2018-19. |
Open the public hearing on the District’s Proposed Budget Adoption for 2018-19. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Close the public hearing on the District’s Proposed Budget Adoption for 2018-19. Passed with a motion by Hon Lien and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF Linh Le
Director, Business Services
Wendy Zhang
Assistant Superintendent, Business Services
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2018-19 Proposed Budget - Part 1
2018-19 Proposed Budget - Part 2
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Motion:_____ Second:_____ Action:_____
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In accordance with the accountability requirements of the Local School Construction Bonds Act, an independent Citizens’ Bond Oversight Committee was appointed. They ensure the bond funds are expended only for the purposes set forth in the Measure E. The committee will present an annual report to the Board as stated in their bylaws.
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Accept the Citizens’ Bond Oversight Committee Annual Report.
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Accept the Citizens’ Bond Oversight Committee Annual Report.
Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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There is no financial impact.
STAFF: Joe Flatley
Director, Facilities Modernization
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Zhang introduced the item, acknowledging committee chair Nancy Mendizabal and other committee members. Dr. Pono Aiona and Margaret Hoyt for attending.
Mendizabal said all committee members reviewed and approved the report. She said very little money is left for the Bond, so what is left for them to see is really minimal. A meeting in January covered the committee approving the audit of which they did so unanimously. There is only one more meeting this year and one more report after the last audit.
She thanked MUSD for hosting the Safety Table Talks event, which she said was an excellent event to see elected officials from local to county, state, and federal. |
CBOC Annual Report 2018
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: The Student Nutrition Services (SNS) Department is a self-supporting program within the district. The Department’s revenue should be able to fund all of the operating expenses including salaries, supplies, repairs, and replacement of equipment. However, with the rising cost of labor, food, and supplies it is anticipated that the expenditures will exceed the revenue in 2018-19 by about $120,900. As part of the Healthy Hunger-Free Kids Act (HHFKA) of 2010, the District is required to be in compliance with the new Paid Lunch Equity (PLE) requirements. The District must annually assess its paid lunch prices to ensure income generated from the full price lunch meal covers its food and labor cost. This assessment involves calculating the weighted average price (WAP) for paid lunches. Although the District’s lunch price is currently meeting the federal requirement, it does not adequately cover the rising operational cost nor is comparable to the neighboring districts. The last increase to the paid meal price was $0.25, on lunch only, in the beginning of 2015-16. We recommend that the breakfast and lunch paid meal prices be aligned with the rates of neighboring districts. With this increase, SNS has estimated a revenue of an additional $112,000, which will be helpful to off-set some of the operating costs. The free and reduced meals will not be effected by this price increase. Breakfast: | School Level | 2017-18 Current | 2018-19 Recommendation | | Elementary | $1.50 | $2.00 | | Middle | $1.75 | $2.00 | | High | $1.75 | $2.00 |
Lunch: | School Level | 2017-18 Current | 2018-19 Recommendation | | Elementary | $2.75 | $3.00 | | Middle | $3.00 | $3.25 | | High | $3.25 | $3.50 |
Below are the current breakfast and lunch prices at comparable school districts: | District | Enrollment | F/R Eligibility | Breakfast Price: | Lunch Price: | | Elem | Middle | High | Elem | Middle | High | | Milpitas Unified | 10,300 | 34% | $1.50 | $1.75 | $1.75 | $2.75 | $3.00 | $3.25 | | Berryessa Union SD | 7,100 | 35% | $2.00 | $2.00 | n/a | $3.00 | $3.00 | n/a | | Cambrian SD | 3,600 | unknown | $2.00 | $2.00 | n/a | $3.50 | $3.50 | n/a | | Campbell Union SD | 7,300 | 37% | $2.25 | $2.25 | n/a | $3.50 | $3.50 | $3.50 | | Evergreen SD | 11,600 | 32% | $2.00 | $2.00 | n/a | $3.50 | $3.50 | n/a | | Moreland SD | 4,600 | 36% | $2.00 | $2.00 | n/a | $3.25 | $3.25 | n/a | | Mt. Pleasant SD | 2,700 | 75% | $2.50 | $2.50 | n/a | $3.25 | $3.25 | n/a | | Mt. View Whisman SD | 5,100 | 26% | $2.50 | $2.50 | n/a | $3.50 | $3.50 | n/a | | Sunnyvale SD | 6,500 | 37% | $2.25 | $2.25 | n/a | $3.50 | $3.50 | n/a | | Santa Clara Unified | 15,500 | 46% | $2.00 | $2.25 | $2.25 | $3.25 | $3.50 | $3.75 |
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Approve the paid breakfast and lunch meal price increase for the 2018-19 school year. |
Approve the paid breakfast and lunch meal price increase for the 2018-19 school year. Passed with a motion by Amin Fazal and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF: Sandy Huynh
Director, Student Nutrition Services
Wendy Zhang
Assistant Superintendent, Business Services
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| Zhang said one of the ways to bring Student Nutrition back to budget is by changing the paid breakfast and lunch meal prices. Compared to other school districts, it was determined the Milpitas plan was low so they proposed minimal changes to help with the self-supporting program. Even with these changes, the price is still not high, as compared to other school districts. This increase is expected to bring an additional $100k to the program. The last increase was in 2015-16 and was just for the lunch meal program at that time. Zhang said another plan they have to increase the program’s success is by expanding the catering program. |
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: The Education Protection Account (EPA) provides local educational agencies (LEAs) with general purpose state aid funding pursuant to Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012. The EPA funding is a component of an LEA's total LCFF entitlement as calculated in the Principal Apportionment. On November 8, 2016, voters approved Proposition 55, the extension of the Proposition 30. Pursuant to Article XIII, Section 36 of the California Constitution, school districts EPA requirements are:
- Open an EPA for spending and reporting expenditures directly supporting instructional programs. Administrative salaries and any other administrative costs are not permitted. Since classroom teacher salaries directly support instructional programs, staff will utilize EPA for this purpose.
- Board approves the EPA spending determinations in an open session of a public meeting annually.
- Post annually on its website an accounting of how much money was received from EPA and how that money was spent.
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Adopt Resolution 2018.31 to approve the 2018-19 Education Protection Account Spending Plan. |
Adopt Resolution 2018.31 to approve the 2018-19 Education Protection Account Spending Plan. Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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STAFF:
Linh Le
Director, Business Services
Wendy Zhang
Assistant Superintendent, Business Services
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| Zhang explained this is also part of the 2018-19 budget adoption process. This coming year, $2 million is projected from the EPA account; $1.5 million being salaries and the other half million will be benefits. |
2018-19 EPA
Resolution of MUSD Regarding the Education Protection Account Spending Plan
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: The District’s General Fund Cost Management strategy resulted in a need to reduce funds in an effort to achieve a balanced budget in year 3 of budget projections. Family and Community Engagement Manager was identified as the position that must be eliminated in order to meet budgetary constraints. Family and Community Engagement work will be met by establishing site-based efforts through supplemental funds. It is determined that there is a need to have the Governing Board’s approval regarding the determination to close this position.
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Adopt Resolution No. 2018.28 to decrease the number of employees due to lack of funds.
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Adopt Resolution No. 2018.28 to decrease the number of employees due to lack of funds.
Passed with a motion by Hon Lien and a second by Ms. Priyanshi Nigam. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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The proposed elimination would result in a savings of $145,000 (includes salary and benefits).
STAFF: Sheila Murphy Brewer
Executive Director, Human Resources
Joel Herrera
Interim Assistant Superintendent, Human Relations
Cheryl Jordan
Superintendent
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| Superintendent Jordan explained this is a misnomer because the number of employees isn’t being reduced, as seen in Action item I. On cost savings plan, the Family and Community Engagement Manager position and redistributing family engagement work to the elementary assistant principals, this is the formal action that needs to take place to eliminate the position and it is a resolution. |
FACE Classified Management Reduction in Force Board Resolution 2018.28
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| Cheryl Jordan, Superintendent |
Motion:_____ Second:_____ Action:_____ |
| BACKGROUND: Throughout the 2017-18 school year, District staff has worked diligently with the Santa Clara County Department of Behavioral Health Services and County Supervisor Dave Cortese to establish a School Linked Services (SLS) Coordinator position for secondary students and families. During the current school year the Family and Community Engagement Manager (FACE) engaged in Santa Clara County SLS meetings in an effort to secure services for students at Milpitas High School (MHS), and to establish a partnership between the District and the County. For the 2018-19 school year, the County has agreed to fund $102,173 towards the cost of the SLS Coordinator position for secondary schools. The allocation of elementary school site supplemental funds towards school based family engagement efforts through the elementary assistant principal positions is the District’s in-kind commitment to this partnership. The FACE position will be closed and the employee in that position will be assigned to the new SLS Coordinator position effective July 1, 2018. The SLS Coordinator will be housed at MHS, which serves approximately one-third of the District’s TK-12 student population. While the bulk of the SLS Coordinator’s time will be spent working with the students at MHS and Calaveras Hills High School, the Coordinator will also provide support to students and families at Russell and Rancho Middle Schools. The SLS Coordinator position is aligned with the following Strategic Plan and LCAP Goals: Strategic Plan - Build a Culture of We that engages parents, staff, and community partners in supporting student success.
- Improve communication systems for better outreach to parents, students and staff.
- Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional and academic gains.
LCAP - MUSD Staff will successfully address the social emotional needs of our students through intervention, service, and support.
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| Approve the MOU with Santa Clara County and the SLS Coordinator Position with the corresponding salary schedule (to remain the same as the FACE position)
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Approve the MOU with Santa Clara County and the SLS Coordinator Position with the corresponding salary schedule (to remain the same as the FACE position)
Passed with a motion by Amin Fazal and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Approximate Budget:
Santa Clara County SLS Grant $102,173 LEA Medi-Cal Funds 45,000 Total $145, 883 (Includes salary/statutory benefits/health & welfare)
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| Superintendent Jordan said in partnership with Santa Clara County and the Department of Behavioral Health Services, the school district has secured $102,173 from the county for purposes of funding the School Linked Services Coordinator position for secondary schools, and the person that was in the Family and Community Engagement Manager position will be assigned to this position for which she is qualified. There is a difference between what the county gave MUSD and the salary and cost of statutory benefits and health and welfare of about $40,000. So that will be paid for by the mental health fund. This will have to ask for the monies every year. |
Draft Classified Management Salary Schedule with SLS Coordinator
School Linked Services Coordinator Job Description
SLS Funding Agreement Santa Clara County and MUSD
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: The District has been working with Carol Hunt from Hunt Consulting, LLC in Washington for services relating to the parcel tax exemption. Ms Hunt has retired this year and her clients have been transferred to David Taussig & Associates (DTA), which is located in San Francisco, to continue with the consulting services. Staff would like to begin services with David Taussig & Associates, Inc. The Scope of Work will include Task 1 through 4 with the optional service of Task 8. |
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Accept the contract with David Taussig & Associates (DTA) to assist the District with the Parcel Tax Administration consulting services. |
Accept the contract with David Taussig & Associates (DTA) to assist the District with the Parcel Tax Administration consulting services. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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$2,000 plus hourly rate for additional services and other reimbursable expenses not to exceed $250 from General Fund
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
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| Zhang said this can be under Consent Items due to the minimal amount. |
Parcel Tax Consultant Agreemeent
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: As per LCAP Goal 1 Action 6 Allocation of supplemental funds to meet the needs of all students, and in direct alignment with the Elementary and Secondary Act which mandates the California State Department of Education to ensure each school develops and submits a Single Plan for Student Achievement, (SPSA) for board approval. The intent of the law is to provide principals, teachers, other staff members, parents, and students (at the secondary schools) the opportunity to work together to design and implement a plan that ensures all students achieve proficiency in the core content areas. This plan meets the requirement for the categorical programs for both state and federal programs. The School Site Council for each school must approve the SPSA before approval by the Board of Education. The annual plan outlines how resources received by the school are coordinated and utilized to ensure that all students acquire the knowledge, understanding, and skills, primarily in the areas of mathematics, English language arts and English as a Second Language. After sites review their latest student data, measurable site objectives are established and the SPSA is revised. The action plans are directly aligned to the MUSD LCAP Goals and identify how each school: identify needs and addresses goals for continuous academic improvement, addresses teaching and learning, allocates funds for school wide efforts, prioritizes the school focus, documents staff development plans, and outlines parental involvement activities.
The Learning and Development Staff members read all SPSAs and provided feedback to principals prior to the final copy submission. The plans will be effective from August 2018 through June 2019. |
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Approve the Single Plan for Student Achievement for all MUSD schools.
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Approve the Single Plan for Student Achievement for all MUSD schools.
Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Sites can spend their categorical allocations for the 2018-19 Academic Year according to their approved plans.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
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Burnett SPSA
Cal Hills SPSA
Curtner SPSA
Milpitas High SPSA
Pomeroy SPSA
Rancho SPSA
Randall SPSA
Rose SPSA
Russell SPSA
Sinnott SPSA
Spangler SPSA
Weller SPSA
Zanker SPSA
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Motion:______ Second:_____ Action:_____ |
BACKGROUND: As of July 1, 1994, the Commission of Teacher Credentialing implemented a process for issuing credential waivers (emergency permits) for those teachers who hold intern credentials or who are adding authorizations to an existing credential. The commission requires the governing board to adopt a Declaration of Need at a regularly scheduled public meeting as an action item requiring a separate vote, not as part of the Consent Agenda. This is required by the Title 5 Regulations 80026(e) (1) and Education Code §44300(a) (3) (B). The governing board must also certify that there is an insufficient number of teachers holding credential authorizations to meet the District’s specified employment criteria. Since the declaration covers the entire school year, the need can only be estimated. The numbers are a high estimate so it will not be necessary to return to the Board for approval should our actual need exceed our anticipated need. The document attached is required by the Santa Clara County Credentialing Office and must be submitted prior to hiring teachers who do not hold preliminary or clear teaching credentials. Typically this only occurs with teachers of special education.
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Adopt the Declaration of Need for the 2018-19 school year.
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Adopt the Declaration of Need for the 2018-19 school year.
Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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There is no financial impact.
STAFF: Sheila Murphy-Brewer
Executive Director, Human Relations
Cheryl E. Jordan
Superintendent
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Declaration of Need for Fully Qualified Educators
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: CSPP-8568, $843,812 - California State Preschool Program (Amount previously encumbered - $633.642) CCTR-8270, $398,866- General Child Care & Development Programs (Amount previously encumbered - $452,091) Total Program Days: 238 The State of California funds identified by the above contracts are for the support of the subsidized portion of the following programs: Five (5) part day and one (1) full day preschool programs located at Rose and Sunnyhills Child Development Centers. Two (2) school age programs at Rose and Sinnott Elementary Schools. The General Child Care programs also provide care on minimum and staff development days as well as during winter and spring breaks.
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Adopt Resolutions 2018.29 approving Child Development Contract CSPP-8568 and Resolution 2018.30 approving Child Development Contract CCTR-8270 with the CDE for the 2018-19 school year.
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Adopt Resolutions 2018.29 approving Child Development Contract CSPP-8568 and Resolution 2018.30 approving Child Development Contract CCTR-8270 with the CDE for the 2018-19 school year.
Passed with a motion by Amin Fazal and a second by Chris Norwood. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Amounts encumbered by the State of California: CSPP-7567, State Preschool $843,812 CCTR-7276, General Child Care $398,866 Total for two Contracts $1,242,678
These funds shall not be used for any purpose considered non-reimbursable pursuant to the 2018-19 “Funding Terms and Conditions” (FT&C)
STAFF:
Gerry Lopez, Ed.D.
Coordinator, Early Childhood Development & Community Engagement
Norma Rodriguez
Assistant Superintendent, Learning and Development
Wendy Zhang
Assistant Superintendent, Business Services |
CCTR-8270 CDE Directions and Forms for Child Care and Dev Programs
CSPP-8568 CDE Directions and Forms for Child Care and Dev Programs
Resolution 2018-19 CCTR-8270 General Child Care & Dev Programs
Resolution 2018-19 CCTR-8568 General Child Care & Dev Programs
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve the Consent agenda, with the exception of items 22 A, 22D, and 22P. Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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Approve the Purchase Order Report of June 12, 2018.
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Approve the Purchase Order Report of June 12, 2018.
Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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| Board Member Jung questioned some of the purchase orders, including the cost of Chromebooks to replace some of the old ones. He also questioned the cost of Buckeye, which is deep cleaning for classrooms. |
P.O. BOARD REPORT - 06-12-2018
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ParentSquare is a modern communication and engagement tool that allows equitable engagement as well faster communication during scheduled (e.g. robo-calls) and unscheduled (e.g. emergency) communication. ParentSquare has the features that allow equitable engagement through different devices and modes (voice, text, web) and gives MUSD staff the ability to communicate with parents in over 100 languages.
In addition to the fast primary call/communication function, having the ability to volunteer, donate, and fill out forms (e.g. field trip, permission, etc.) online will save teachers, secretaries, and parents significant time as well as realize savings through the reduced consumption of paper.
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Approve the ParentSquare contract for the 2018-19 school year.
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Approve the ParentSquare contract for the 2018-19 school year.
Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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$45,500 for the 2018-2019 school year
$46,000 for the 2019-2020 school year
$48,500 for the 2020-2021 school year There is an option to opt-out each year by the district based on performance.
STAFF: Chin Song
Director, Technology Services
Cheryl Jordan
Superintendent |
| Trustee Jung wanted to know if it would be beneficial for parents to pilot the program, which is the replacement for the current communication system. |
ParentSquare_Order_MilpitasUSD
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BACKGROUND: Each year the Business Office reviews various student accident insurance plans available to parents. The plan that provides the widest range of benefits at the lowest premium rate is recommended. After reviewing all plans, we are recommending Pacific Educators Insurance Services. Premium rates for 2018-19 are equal to or better than the other plans reviewed and have not changed from 2017-18. Student premium rates for 2018-19 are: |
| Standard- Option | High- Option | | 24-Hour Coverage |
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| | Grade P-8 | $75 | $161 | | Grade 9-12 | $92 | $192 | | At-School Coverage |
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| | Grade P-8 | $11 | $25 | | Grade 9-12 | $24 | $54 | | Football Coverage |
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| | Grade 9 | $36 | $80 | | Grade 10-12 | $84 | $177 | | Extended Dental Option | $6 pay all reasonable & customary expenses w/$250 maximum for dental prosthesis |
Maximum Benefit: 24-Hour $50,000 per injury
At School $50,000 per injury Football $25,000 per injury It is advised that the District is not selling or purchasing student accident insurance, but is only providing a screening service and providing information so that parents have the opportunity to purchase optional student accident insurance to meet the needs of their family.
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Offer parents the option to purchase student accident insurance with Pacific Educators Insurance Services for the 2018-19 school year.
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There is no financial impact.
STAFF Wendy Zhang
Assistant Superintendent, Business Services
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BACKGROUND: This project is funded by the Prop 39 Energy Grant. The District will receive $240,500 for the installation of new heating/air conditioning units on Spangler’s roofs. Staff reached out to the same architect firm that designed the MHS girls locker room project. Attached is Artik’s proposal for mechanical and engineering consultants for the project. The staff has reviewed the proposal and feels that the services and pricing are reasonable.
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$37,000 from Bond Fund 060
STAFF: Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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Artik's Proposal, Spangler HVAC Replacement
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BACKGROUND: As part of the approved list of Prop 39 energy projects, the District has been awarded $250,000 to install a solar-water heating system at the MHS Aquatics facility. This could potentially save MHS a significant amount of energy costs in the future. Our consultants have recommended that the District conduct a feasibility study to perform a cost-benefit analysis for this type of system. The results of this study will help the District determine if this type of installation will be a good investment for the District. We will be reviewing the number of years the system would take to pay for itself and the costs related to long-term maintenance. Attached is Artik’s proposal.
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Approve Artik’s proposal to conduct a feasibility study to install a solar thermal water heating system for Milpitas High School Pool.
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$13,500 from Restricted Fund 060
STAFF:
Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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MHS Solar Pool Artik
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BACKGROUND: The district applied for and received the Career Technical Education Incentive Grant. This grant will make it possible to convert the existing science storage room into a new Career Technical Education (CTE) Bio Lab. Staff requested a proposal from Kitchell to provide construction management services for the project. Staff has reviewed the proposal and concluded the services and pricing are reasonable. Kitchell is the same firm that worked on the Milpitas High school modernization, pool, and girls’ athletics room. The proposal is attached for review.
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Approve Kitchell’s proposal to convert existing science storage space into a biotechnology lab at Milpitas High School.
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$32,000 from Restricted Fund 060
STAFF:Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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Kitchell's Proposal, MHS Bio Lab
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BACKGROUND: Zanker has received a donation for $50,000 by a local firm, Golden Altos, for improvements to the school’s library. Part of these funds will pay for construction management services. The services will include obtaining bids and managing construction.
The proposal is attached for review.
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Approve Kitchell’s proposal for the modernization of Zanker Elementary School’s library.
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$5,000 from Restricted Fund 060
STAFF:Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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Kitchell's Proposal, Zanker Library
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BACKGROUND: This project is funded by the Prop 39 Energy Grant. The District will receive $240,500 for the installation of new heating / air conditioning units on the roofs of Spangler. Staff reached out to the construction management firm that worked on the modernization project for this site, Kitchell. Attached is their proposal to manage the project during design, bidding and construction. Staff has reviewed the proposal and feels that the services and pricing are reasonable.
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Approve Kitchell’s Proposal for the replacement of Spangler’s HVAC system.
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$31,000 from Bond Fund 060
STAFF:Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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Kitchell's Proposal, Spangler's Replacement of HVAC System
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BACKGROUND: Due to the summer time constraints, staff recommends the Board to authorize the Superintendent to execute contracts and change orders per BP 3312. The contracts will be brought to the Board for ratification later. The delegation of authority will be for the duration of the following 2018 summer projects: Mabel Mattos New Elementary Spangler Elementary, HVAC Replacement Zanker Elementary, Library Project Zanker Elementary, Shade Structure Milpitas High School, Bio Lab Project Milpitas High School, Solar Pool Heating Milpitas High School, Bldg. C Roof Replacement
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Approve the Superintendent’s authority to execute contracts during 2018 summer months.
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STAFF:
Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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BACKGROUND: Each year the District contracts with School Services of California for assistance regarding issues of school finance, legislation, school budgeting, general fiscal issues, and state-mandated cost claims processes for the period of one year, beginning July 1, 2018 and terminating June 30, 2019. The following agreement for the 2018-19 fiscal year requires the Board’s approval. |
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Approve the Fiscal Budget and Management Information Services Agreement with School Services of California for the 2018-19 fiscal year. |
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
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Agreement for Special Services with School Services of California
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BACKGROUND: Smith-Emery San Francisco is the testing laboratory for the Mabel Mattos new elementary project. The change order is related to welding inspections that took longer than anticipated. The total additional cost is $12,910.18, which is a 10.95% increase. Overall, the change orders are low, less than 2% for the entire project. Attached is the additional services request for review.
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Approve Smith-Emery San Francisco’s change order for the Mabel Mattos Elementary project.
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STAFF:
Joe Flatley
Director, Facilities Modernization
Wendy Zhang
Assistant Superintendent, Business Services
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Smith-Emery Change Order, Mattos New Elementary
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BACKGROUND: Summitview Child & Family Services, Inc. is a certified non-public school and residential treatment facility that serves students who have significant behavioral, language, and learning needs. The goal of the program is to support them to be as functional as possible with the desire to reintegrate them back into the public school setting and home setting at the appropriate time. The student’s IEP calls for placement at this program. The program will provide highly structured supports in the area of behavior, academics, functional skills, social skills, communication.
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Approve the agreement with Summitview Child & Family Services, Inc. to finish the 2017-2018 school year.
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Cost estimated to be $30,728.93 for the remainder of 2017-18 school year, to be funded by mental health.
STAFF: Carla Crenshaw
Director, Student Services
Norma Rodriguez
Assistant Superintendent, Learning and Development
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Summitview Contract
Summitview Individual Service Agreement
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BACKGROUND: The Consolidated Application & Reporting System (CARS) collects information related to local educational agencies’ intention to participate in 2018-19 consolidated programs, legal assurances of compliance as required by state and federal statute, and other required program participation information. The district must complete and submit the Application for Funding in order to receive the following categorical funds in 2017-18: Title I Part A (Basic Grant), Title II Part A (Teacher Quality), Title III Part A (Immigrant) and Title III Part A (LEP), Title IV Part A (Student Support). The Application for Funding is submitted electronically and requires approval by the Board of Education.
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Approve the 2018-19 CARS Application for Funding.
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Categorical funds are distributed based on this application.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
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BACKGROUND: Eligibility for Title I designation and funding is determined by the free and reduced meal population at a school site. Schools with a population of 40% or higher are eligible for Title I schoolwide status. Schools with a population below 40% but above the district average (currently 33%) are eligible for Title I Targeted status. Schools below the district average are not eligible for Title I designation or funds. Due to a reduction in the free and reduced meal population at Spangler Elementary, they are no longer eligible to be a Title I designated school and as of 2017-18, funding has ceased. Due to the increase in the free and reduced meal population at Calaveras Hills High School (CHHS) they are eligible for schoolwide Title I status and funding. Beginning with the 2018-19 school year CHHS has requested to operate as a schoolwide Title I school.
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Approve the changes of Title I designation for Spangler Elementary and Calaveras Hills High School.
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Approve the changes of Title I designation for Spangler Elementary and Calaveras Hills High School.
Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Daniel Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Ms. Priyanshi Nigam.
Yes Chris Norwood.
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There is no financial impact.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning and Development
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| Jung asked about the change at Spangler, which Rodriguez said went from 33 percent to 31 percent. Another school is in the midst, Burnett, because they’re at 37 percent. |
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BACKGROUND: To continue our dual enrollment and joint use partnership with the San José-Evergreen Community College District, MUSD is being asked to approve an agreement. The renewal aligns Milpitas' Strategic Plan Goal to develop educational pathways that allow students to apply their passion in learning for their future careers and LCAP Goal to increase student engagement. The term of this CCAP Agreement shall be for one year beginning on October 30, 2018 and ending on October 29, 2019, and requires annual renewal each year by July 1, unless otherwise terminated in accordance with Section 19 of this CCAP Agreement. |
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Approve the agreement between SJECCD and MUSD for October 30, 2018 through October 29, 2019
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CCAP Agreement-SJECC and MUSD
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BACKGROUND: Staff requested bids for Fresh Bakery on May 1, 2018. Staff solicited local bakeries, but Athens Baking was the only response. Staff reviewed and evaluated the proposal and would like to award the bid to Athens Baking. The bid is for 2018-19 with an option of a two, one-year extension. Athens Baking has been in business with Milpitas Unified School District over 10 years. The quality of their products and services have been satisfactory.
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Approve Athens Baking’s contract for RFP 18.6 Fresh Bakery.
STAFF: Sandy Huynh
Director, Student Nutrition Services Wendy Zhang
Assistant Superintendent, Business Services
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RFP 2018.6
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BACKGROUND: Staff requested bids for produce on April 30, 2018. Two responses were received: Daylight Foods Inc. and FreshPoint San Francisco Inc. Staff reviewed and evaluated the proposals and would like to award the bid to Daylight Foods. The bid is for 2018-19 with an option of a two, one-year extension.
Daylight Foods has demonstrated the capability and flexibility to meet the needs of our operation. Daylight is also able to offer lower pricing with majority of its produce grown in US.
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Approve Daylight Food’s contract for RFP 18.5 Produce.
STAFF:
Sandy Huynh
Director, Student Nutrition Services
Wendy Zhang
Assistant Superintendent, Business Services
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Bid 18.5 Daylight
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BACKGROUND: Annually, the District spends over $430,000 on non-commodity food products, and the current bid expires on June 30, 2018. Staff advertised Bid 18.4 Food and Nutrition Products on April 19, 2018. Three responses were received: Sysco, The Danielson Company, and Gold Star Foods. Staff reviewed and evaluated the proposals and would like to award the bid to Danielson Company. The bid is for 2018-19 with an option of a two, one-year extension.
The Danielson Company is the current distributor for the district. The overall pricing they propose is lower than the other two vendors. In addition, the service they have provided to the district has been flexible, accommodating, and satisfactory.
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Approve The Danielson Company contract for Bid 18.4 Food and Nutrition Products.
STAFF: Sandy Huynh
Director, Student Nutrition Services
Wendy Zhang
Assistant Superintendent, Business Services
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Bid 18.4
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BACKGROUND: Staff requested bids for RFP 2018.3 Paper and Plastic Products for Student Nutrition on April 19, 2018. Two responses were received: P&R Paper and Danielson Company. The bid was awarded line by line based upon lowest price. See attached for awarded lines.
Staff would like to award the bid to both P&R Paper and Danielson Company for 2018-19 with an optional two, one-year extension.
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Approve P&R Paper & Danielson Company’s bid for RFP 2018.3 Paper & Plastic Products for Student Nutrition.
STAFF: Sandy Huynh
Director, Student Nutrition Services
Wendy Zhang
Assistant Superintendent, Business Services
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RFP 2018.3
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BACKGROUND: On July 26, 2016 the Board awarded Crystal Creamery for Bid 16.1, Milk Products. The contract included the option to extend the contract for two, one-year terms. The quality of their products and service has been satisfactory. The contract was renewed last year and staff requests to renew the contract again for its third and final year.
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Renew Bid 16.1, Milk Products – Crystal Creamery
STAFF: Sandy Huynh
Director, Student Nutrition Services
Wendy Zhang
Assistant Superintendent, Business Services
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Milk Renewal
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BACKGROUND: Since 1998, the Calaveras Hills 4-H Club through the Regents of the University of California, has leased a parcel of land at Airpoint, located at 3001 Calaveras Blvd., for a youth livestock program. The current lease expires on June 30, 2018. Both parties wish to extend the lease agreement for an additional year, through June 30, 2019.
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Approve the lease amendment with The Regents of the University of California for the Calaveras Hills 4-H Club. |
STAFF:
Kelly Ng
Purchasing/Contracts/Bonds Budget Manager
Wendy Zhang
Assistant Superintendent, Business Services Staff: Kelly Ng, Purchasing/Contracts/Bond Budget Manager Wendy Zhang, Assistant Superintendent Business Services |
4-H Lease Amendment
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BACKGROUND: Summit Public Schools wishes to establish a partnership with Milpitas Unified School District and Thomas Russell Middle School (Partner School) to participate in a teacher preparation program called the “Summit Learning Teacher Residency.” The Summit Learning Teacher Residency will give Residents the opportunity to (1) participate in a teacher preparation program that provides multiple, single subject and/or educational specialist teaching credentials; (2) engage in a year-long apprenticeship with a mentor teacher (the “Cooperating Teacher”) and (3) participate in a residency at a Partner School engaged in Summit Learning; The student teachers will be assigned to practice teaching through the Human Relations Office. Under the direct supervision and instruction of the Cooperating Teachers, the Resident Teachers will be provided teaching experience and training through practice teaching in our schools and classes. The term of this agreement is for no more than three years beginning June 30, 2018 through June 30, 2021.
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Approve the attached Student Teacher Agreement between Summit Public Schools and the Milpitas Unified School District effective July 1, 2018 or until terminated by either party upon thirty (30) days prior written notice to the other at the address hereinafter set forth.
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There is no financial impact.
STAFF: Sheila Murphy Brewer
Executive Director, Human Relations
Joel Herrera
Interim Assistant Superintendent, Human Relations
Cheryl E. Jordan
Superintendent
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Summit Public Schools MOU
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BACKGROUND: The current Behavioral Intervention and Student Support, Supervisor position is vacant, therefore Student Services would like to make some modifications that represent their current needs. Throughout the 2017-18 school year, Student Services has been evaluating some changes to this position and it has been determined that the language needs to reflect current expectations of the position which includes the addition of support for Positive Behavioral Interventions and Supports (PBIS) to better support MUSD staff, students, and families. Attached is the updated job description for this position submitted for Board review and approval.
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Approve the recommended updates to the job description for Behavioral Intervention and Student Support, Supervisor.
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There is no financial impact.
STAFF: Sheila Murphy-Brewer
Executive Director, Human Relations
Carla Crenshaw
Director, Student Services
Joel Herrera
Interim Assistant Superintendent, Human Relations
Cheryl E. Jordan
Superintendent
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Behavioral Intervention and Student Support, Supervisor
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BACKGROUND: The University of Colorado at Boulder wishes a partnership with MilpitasUnified School District for the training of a Speech and Language Pathologist. The intern assumes full legal responsibility as a paid employee of the District, subject to the District’s personnel policies and State law(s), receives salary and benefits based on the District’s current policies, is expected to attend all school and district in-service training sessions, and is responsible for maintaining up-to-date course plans and lesson plans. The District will assign a District Support Provider to the intern to provide support throughout the year and acknowledge that each intern under this Internship Contract Agreement shall be a paid employee of the District. This Agreement will remain in effect for a period of 10 years, commencing on the date this Agreement is signed by both parties. Thereafter, the term of this Agreement shall automatically renew for successive five (5) year terms unless one party provides written notice to the other party at least ninety (90) days in advance of the end of the then existing term that it does not wish to renew the term of this Agreement. During the term of this agreement, either party may terminate the agreement upon ninety (90) days written notice to the other party.
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Approve the attached Intern Agreement between the University of Colorado at Boulder and the Milpitas Unified School District.
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There is no financial impact.
STAFF: Sheila Murphy Brewer
Executive Director, Human Relations
Joel Herrera
Interim Assistant Superintendent, Human Relations
Cheryl E. Jordan
Superintendent
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University of Colorado MOU
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BACKGROUND: Staff met with several vendors to find a company to meet the design and furniture needs of Mabel Mattos elementary. Staff chose Palace Business Solutions as they were able to see our vision. National IPA piggyback bids were used for Hon and Artcobell furniture brands. To furnish the classrooms, community room, and collaboration spaces the cost is $135,540.50.
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Approve the classroom furniture order from Palace for Mattos Elementary.
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$135,540.50
STAFF: Kelly Ng
Purchasing/Contracts/Bond Budget Manager
Wendy Zhang
Assistant Superintendent, Business Services |
Palace Furniture Quotes
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BACKGROUND: Throughout the 2017-18 school year Student Services has been evaluating programmatic needs and crafting a revised structure of certificated staff to better support MUSD Special Education staff, students and families. This position will allow the expansion of inclusion programs within MUSD so that we may provide students with the least restrictive environment by training mainstream teachers, paraprofessionals, and supporting students. Attached is the job description for this position submitted for Board review and approval.
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Approve the recommended job description for TOSA: Inclusion Specialist
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This position will replace a previously held Special Day Class Certificated Teacher that will not be filled for the upcoming school year.
STAFF: Carla Crenshaw
Director, Student Services
Sheila Murphy-Brewer
Executive Director, Human Relations
Joel Herrera
Interim Assistant Superintendent, Human Relations
Cheryl E. Jordan
Superintendent
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TOSA Inclusion Specialist Job Description
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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-Priyanshi Nigam gave her report early, listing events that happened at schools and throughout the community.
-Board Members recognized all the graduations and promotion ceremonies they attended in June. |
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June 26, 2018 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Building 500
Special Board Study Session - July 10, 2018 - Open Session: 6-7:30 p.m. 1331 East Calaveras Blvd. Board Room, Building 500 |
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| The Board Meeting adjourned at 11:08 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Daniel Bobay |
| Present | Amin Fazal |
| Present | Robert Jung |
| Present | Hon Lien |
| Absent | Ms. Priyanshi Nigam |
| Present | Chris Norwood |
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| Present | Ms. Priyanshi Nigam |
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