Regular Meeting of the Board of Education
Milpitas USD
February 12, 2019 5:00PM
5 p.m. Study Session
6:15 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Board President Chris Norwood called the meeting to order at 5:12 p.m. |
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_____ Chris Norwood
_____ Hon Lien
_____ Daniel Bobay
_____ Kelly Yip-Chuan
_____ Michael Tsai
_____ Vivek Chotai
_____ Jeda Aspiras
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Motion:_____ Second:_____ Action:_____ |
Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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BACKGROUND: Summer Extended Learning encompasses multiple programs. Elementary, Middle, and High School programs will be reviewed. Data will be used to share results of each program with accompanying recommendations for summer of 2019. Intra-year extended learning opportunities will be explored including the Love4Literacy program.
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Listen to presentation and ask questions.
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There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Greg Barnes
Director, Secondary Education |
Norma Rodriguez, Assistant Superintendent of Learning and Development, opened the session by introducing Dr. Greg Barnes, Director of Secondary Education, who led the informative presentation. He kicked it off by sharing a portrait of what summer extended learning entails annually and goes over the progression. It is a synthesis of four years, elementary to incoming seniors. He specifically talked about three programs. In the first, the elementary reading program, he shared data from over two years ago. The gains reflect spring versus fall iready scores. 103 incoming third graders were monitored through the remainder of 2017. 43 percent showed gains through the summer (23 percent) and school year (20 percent). 10 to 15 students are recommended each year per school site, and the third grade level is chosen because it is a pivotal reading year. Last year, 118 third graders with 32 percent being a different group of kids. He shared a 30,000 foot view of how the program’s going. In 2017, there were 43 percent gains, in 2018 there were 32 percent gains, and, as a result of the data, Barnes recommended holding the program again this year.
In middle school, the summer program is elevate math which is offered through a third party, Silicon Valley Education Foundation. It has run for two years. Unfortunately there was a mishap with data in 2017 so that is no longer available. In 2018 there were 17 students. He said the program is limited, sharing that there were only 12 students in the first year. Rodriguez said she would like to see if our own teachers can run the program.
At the high school level, there is credit recovery. 512 students participated with a 92.2 percent recovery rate. Biology is one of the most frequently requested classes, but one with the lowest recovery. He looked at returning students in 2015-16 and 17 (3 percent) were in summer school all three years. Barnes shared four different models as part of the current summer credit recovery. |
ELRP 2016-17 at Rose
ELRP 2017-2018 at Randall
Portrait of Summer School Presentation
Summer School 3 Years
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
PERSONNEL (Pursuant to Government Code Section 54957)
PUBLIC EMPLOYMENT
Certificated Director, Human Relations
CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6)
-MUSD Negotiator: Jonathon Brunson, Assistant Superintendent of Human Relations
-Employee Organization: Classified School Employees Association |
Passed with a motion by Daniel Bobay and a second by Hon Lien. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. PERSONNEL (Pursuant to Government Code Section 54957)
PUBLIC EMPLOYMENT
Certificated Director, Human Relations
CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6)
-MUSD Negotiator: Jonathon Brunson, Assistant Superintendent of Human Relations
-Employee Organization: Classified School Employees Association
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| The Board adjourned to Closed Session at 6:12 p.m. |
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| The Board reconvened in Open Session at 7:13 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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| The Board approved the Superintendent’s recommendation for Director of Human Relations. |
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Motion:_____ Second: _____ Action:______
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Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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| Students from Spangler Elementary lead the Flag Salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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Robert Jung, representative from the Milpitas Community Educational Endowment, shared that from 6-8 p.m. on February 28 at the San Jose Community College Extension it will be National Say Something Week.
Kayla Ladd, a member of the international rescue committee, said she will be at the Milpitas Library from 11 a.m.-2 p.m. February 23. The organization will help people apply for naturalization. She shared that 10,814 people have the status to naturalize but only 30 people have because they are scared. She reassured those in attendance that they are looking to set up informational sessions for families.
Suzanne Moffett, a Special Education teacher at Milpitas High School, emphasized the need for district employees to have opportunities to give back from shared personal experiences. She shared her story, of the district giving her a pathway and, as a result, she is giving back to the community. She went from being a parent volunteer to paraeducator to special education teacher. Her daughter, in her senior year of college, doesn’t have a pathway like she did. She asked the Board and Superintendent for a program where she too can go to school and give back.
Katie Rodriguez, Moffet’s daughter, said she is a product of MUSD schools. She is a one-on-one paraeducator and has been with the same student for eight years.This year she shared that she hasn’t felt support by the district. She asked for a pathway and the District to practice what they preach: a culture of we. She was moved to new students and her last student was left with a sub.
George DiCarlo, a paraeducator, shared that classified staff should be appreciated.
Michelle Peterson, a pareducator at Spangler for 25 years, said this year has been the most challenging. A teacher left after only 20 days.
Machelle Kessinger, President of CSEA Chapter 281, said she asked members to come up and speak for themselves, after years of her doing so on their behalf. She shared that classes at Weller are full; they don’t have support or training. Additionally, there is a substitute problem.
Suzette Bromagem, Vice President of CSEA Chapter 281, attended in support of paraeducators. She said she loves the idea we are all family in the district but emphasized that we need to be careful about how we treat our family members.
Michelle Eacret, Communication Officer for CSEA Chapter 281, said she has been a paraeducator. She understands it can be challenging, and said the District needs to support those who want to give back.
A parent of a child in special education at Spangler shared that her son misses Peterson.
Board Clerk Bobay requested the Superintendent to take a look at this, and getting a pathway established.
Board President Norwood said he paused as each spoke about their situation. He empathized with their situations, and shared that the District always has the best intention for everyone. He understands the passion and tears, and he learned about the repercussions of different people being moved to different school sites.
Superintendent Jordan said this is something that doesn’t happen overnight, and thanked all those who spoke. |
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The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.
Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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BACKGROUND: Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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| The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-Lexie Petersen, Principal's Secretary at Thomas Russell Middle School, who was chosen as the January classified employee winner in the District's #WEareMUSDChampions program. Lexie was chosen for the award after being nominated by Registrar Jayne McGowan. McGowan said Petersen has demonstrated her work with the following Strategic Goal: "Improve communication systems for better outreach to parents, students, and staff." Watch the video online now. -The Knights of Columbus, Ocean Supermarket, and New Pho Saigon for raising $5,649.23 for Milpitas Unified School District's Special Education programs.
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Superintendent Jordan and the Board of Education honored representatives from the Knights of Columbus St. Elizabeth Council 8747 for raising $5,649.23 collectively with Ocean Supermarket and New Pho Saigon for Milpitas Unified School District's Special Education programs. They took a picture with Special Education employees, as that is where the monies are allocated.
For the last 16 years, Gunawan Alisantosa -- former Board Member, Knight, and Chairman of the People with Intellectual Disabilities Program -- said the service organization has raised funds for the District's Special Education programs through a number of means, including a car wash and an electronic waste drive. Additionally, this year New Pho Saigon donated 20 percent of the proceeds of their sales during a certain time period.
Jordan introduced and recognized Damon James, currently principal of Thomas Russell Middle School, as the new member of the team. After he was recognized, James came forward to say a few words.
"Esteemed Members of the Board, I would like to thank you for the opportunity to continue to be of service to the Milpitas School District as the Director of Human Relations," he said. "Booker T. Washington said, 'If you want to lift yourself up, lift someone else up.' And I endeavor to do this each and every day."
James said that, to him, "true leadership is servanthood," and he credited his parents, Kenneth and Beverly James, "who have always shown my family the importance of sacrifice, developing grit, and working alongside people to do great work - not for fame or fortune but because it is the right thing to do."
James has been with Milpitas Unified School District since 1997, at which time he started as an English teacher. In March 2006, he became Interim Assistant Principal at Rancho before advancing to Assistant Principal at Thomas Russell Middle School through 2008. At that time he became Principal of Joseph Weller Elementary School. James has served in his current capacity as Principal of Thomas Russell Middle School since 2013.
Board Member Tsai shared his experience with James, when he saw the way a student reacted to him. He said this experience showed that James is a leader that serves with strength of character, not fear of punishment.
Trustees and Superintendent Jordan honored Lexie Petersen, Principal Secretary at Thomas Russell Middle School, who was chosen as the January classified employee winner in the District's #WEareMUSDChampions program. Petersen was chosen for the award after being nominated by Registrar Jayne McGowan.
McGowan said Petersen has demonstrated her work with the following Strategic Goal: "Improve communication systems for better outreach to parents, students, and staff."
A video was shown showcasing Petersen’s work at Russell.
Superintendent Jordan asked those at the dais to stand up, and explained the reason for their traditional attire was to celebrate Lunar New Year. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal: Luis Lopez, Spangler Elementary School
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Spangler Principal Luis Lopez decided to put his notes away and speak from his heart. He said the school has been focused on parent engagement, and done really well this year. They are doing traditional and new things including tacos with the principal and another four dinners, thanks to support from the PTA. They received information about safety from the Milpitas Fire Department this evening. PTA President Cristi Wilson said they held the Spartan Sprint and tripled their income this year to $16,000. It is the first year they incorporated kindergarten and transitional kindergarten. There were 30 parent volunteers. Additionally, the school held a family game night and 200 people were there as it was paired with taco night. They raised $7,000 from a book fair in November. Elaine Silvera, parent of a second grader, said she is the parent lead for the incident command team. She thanked Lopez for having them at the table. Teacher Gina Sainten said in November there was a parent university in addition to gallery walks after seal. First graders had their multicultural night. Superintendent Jordan thanked the school for their vibrant, authentic engagement.
Wendy Zhang, Assistant Superintendent of Business Services, said the team has a goal to develop staff potential. She held department team building as part of improving the quality of work, especially important as the department has $143 million flowing through it. Lastly, she shared that Student Nutrition Services has received two new refrigerated trucks.
Norma Rodriguez, Assistant Superintendent of Learning and Development, said today it was announced that Calaveras Hills High School was named a Model Continuation High School by the California Department of Education. They will be recognized on April 26. On Saturday, February 9 there was the East Bay Education Summit, and the same day 17 families went to a museum through the Love 4 Literacy program.
Jonathon Brunson, Assistant Superintendent of Human Relations, said he is excited to have a Director of HR. He shared that he loves how Milpitas celebrates its diversity, having attended a number of cultural events throughout the month so far. |
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Vivek Chotai said it is science camp season. Tomorrow, Zanker will hold movie night. Additionally, the school PTA hosted a social media safety night and he spoke from the teen’s perspective.
Jeda Aspiras said Burnett is holding a family dance. Cal Hills is holding its Community Dinner and she will run the Relay for Life table with peers. They are currently accepting donations, including $10 for luminaries.
Michael Tsai said he attended wrestling at Milpitas High School, the Lunar New Year celebration at Curtner Elementary, the African American Student Achievement Award Ceremony, the Kiwanis Crab Feed, Milpitas flag raising, and a tour of Elmwood.
Kelly Yip-Chuan said she attended Burnett’s STEAM Engineering night, a tour of Elmwood from Adult Education, Captain Daryl Sequeria’s retirement party, the Kiwanis Crab Feed, and visited Russell, Rose, and Burnett. Additionally, the Rose bedtime event is coming up.
Daniel Bobay said he attended the African American Student Achievement Award Ceremony and the Kiwanis Crab Feed, in addition to visiting Spangler.
Hon Lien said she attended Burnett’s engineering night and the African American Student Achievement Award Ceremony.
Chris Norwood said he attended a green scholars science fair at Stanford, SJCC outreach for women of Vietnamese study course. He secured MHS students to perform during the upcoming Hoffman Awards Ceremony. He requests that the Superintendent look at computer science as an initiative. He said the next day he will have lunch with MHS counselors, Sunday he will attend the habits of mind in character, education research around empowering pathways. He attended the Flamekeepers ceremony, flag raising, and crab feed. |
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BACKGROUND: The LCAP Update is a critical section of the LCAP to provide information on the progress that has been made on the Year 2 goals and actions identified in the LCAP and is the section that creates the rationale for what, if any, revisions need to be made for the 2019-20 (Year 3) LCAP actions. An Analysis of the LCAP metrics referencing the California Dashboard to identify the degree of progress made on Year 2 LCAP goals will be included in this presentation, as well as the timeline for stakeholders engagement and input in the revision process.
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Listen to the presentation and ask questions.
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There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
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Rodriguez presented a Dashboard update for the Local Control Accountability Plan (LCAP) process, highlighting areas for action. She said doing this work has allowed the opportunity to pause and reflect.
The District is in year two of the three-year inclusive plan, which has broad goals aligned to specific measurable outcomes.
The annual update process provides a link or bridge between the current year and upcoming year's LCAP goals and actions. Offering stakeholders information on the progress the district is making towards achieving goals and actions as well as progress made with specific groups of students.
According to the report, the greatest progress seen was in mathematics at 34.1 points above standard, English language arts at 48 points above standard, and graduation rate with a 95.3% graduation rate. Additionally, current English learners, reclassified English learners, and English only groups made the greatest progress in academic performance. |
2018 LCAP Update
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| BACKGROUND: Demographic expert Tom Williams has conducted enrollment studies for MUSD for over 20 years, and his projections have been extremely accurate with a less than 1% margin of error. Mr. Williams will present a summary of the data that he has compiled in determining how and in what areas of Milpitas our enrollment is climbing as well as decreasing. The grade span with the greatest expected growth is in the elementary grades; approximately 688 new students are expected by 2023. As the bubble of students moves through the middle and high schools, there will be an expected decrease at the secondary level. It should be noted that the additional group of 688 elementary students will continue to advance in grade level, which means that the increased student population should be realized at the secondary level after 2026. The report will provide district staff with data for staffing and program planning.
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| Review the attached report, listen to Mr. William’s report, and ask questions.
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| Impact depends on actual student growth
STAFF:
Cheryl Jordan
Superintendent
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Demographic expert Tom Williams from Enrollment Projection Consultants has conducted enrollment studies for MUSD for over 20 years, and his projections have been extremely accurate with a less than 1% margin of error.
Williams presented a summary of the data that he has compiled in determining how and in what areas of Milpitas enrollment is climbing as well as decreasing. The grade span with the greatest expected growth is in the elementary grades; approximately 688 new students are expected by 2023. As the bubble of students moves through the middle and high schools, there will be an expected decrease at the secondary level. It should be noted that the additional group of 688 elementary students will continue to advance in grade level, which means that the increased student population should be realized at the secondary level after 2026.
"Your community has had a huge rise in the local birth numbers that correlate to the pending school years, compared to the births correlating to your current and recent kindergartens," Williams' full report states. "This rise in births is contrary to the declining birth figures in virtually all other Santa Clara County districts. Your elementary (TK-6) enrollment totals only had relatively minor differences in the last five years, with early October figures that had a high of 5,502 in 2014 and a low of 5,334 this year.
That is a loss of only 3% when most South Bay districts had much larger percentage declines in their elementary totals since 2013. Several lost more than 3% in the last year alone."
Williams added that the growth is heavily concentrated in the Mabel Mattos Elementary School attendance area due to the thousands of new housing units that have and continue to be built there. |
Williams EPC 2018-2023 Full Report MUSD Enrollment Growth
Williams EPC Presentation MUSD 2.12.19
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: Lease Leaseback (LLB) is a state approved construction delivery method. A building or use of a property is leased to a builder, typically for $1 per year, who then leases the property back to the District over the course of construction. As construction is completed, lease payments will be made to fulfill the terms of the agreement. LLB reduces district liability, improves build quality and has better control over the project schedule. It helps to manage the risk of a less competitive bid environment and produces fewer change orders than the publicly bid projects.
From the pool, a contractor will be selected based on qualifications, demonstrated competence, and a proven track record for cost-effective and timely construction projects.
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Approve Resolution 2019.30 to adopt procedures for evaluating qualification of lease-leaseback contractors and approval of the issuance of a request for qualifications for construction services. |
Approve Resolution 2019.30 to adopt procedures for evaluating qualification of lease-leaseback contractors and approval of the issuance of a request for qualifications for construction services. Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
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Lease Leaseback (LLB) is a state approved construction delivery method. A building or use of a property is leased to a builder, typically for $1 per year, who then leases the property back to the District over the course of construction. As construction is completed, lease payments will be made to fulfill the terms of the agreement. LLB reduces district liability, improves build quality and has better control over the project schedule. It helps to manage the risk of a less competitive bid environment and produces fewer change orders than the publicly bid projects.
From the pool, a contractor will be selected based on qualifications, demonstrated competence, and a proven track record for cost-effective and timely construction projects.
The Board approved the resolution to adopt procedures for evaluating qualification of lease-leaseback contractors and approval of the issuance of a request for qualifications for construction services. |
Lease Leaseback Agreement
Lease Leaseback RFQ
Resolution 2019.30
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
On November 6, 2018, Milpitas voters passed the Measure AA bond of $284 million. This creates a need for the District to establish a bond implementation team. Staff reached out to other districts and researched bond implementation structures in order to make a recommendation to the Board of the most effective model in meeting the interests of the District and our community.
Staff recommends a team of dedicated independent consultants with a flat annual service fee to manage the District's bond projects. In this way the team is tied directly to the bond and is not a part of district staffing, which means no funds will be expended for pensions. When the bond work is completed, the contracting team will be disbanded. The recommended team structure is as follows: One consultant for construction management and facility planning and compliance One consultant for budget management and communication to Board and Bond oversight committee One consultant for construction field work management
Attached is an overview of the of the team structure, with desired candidate qualifications and expectations.
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Approve the structure of the Bond Implementation Team.
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Approve the structure of the Bond Implementation Team, with the exception of the funding source. Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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Approximately $500,000 per year.
STAFF:
Cheryl Jordan
Superintendent
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On November 6, 2018, Milpitas voters passed the Measure AA bond of $284 million. This creates a need for the District to establish a bond implementation team. Staff reached out to other districts and researched bond implementation structures in order to make a recommendation to the Board of the most effective model in meeting the interests of the District and our community.
Superintendent Jordan presented three models for implementing the Bond program:
-Independent consultant team
-Program management firm
-Team that becomes a part of the staff
The Superintendent recommended an independent contractor team as no pensions will be paid, since the contractors would be tied directly to the bond and they wouldn't be staff members. Additionally, as the bond program work decreases, so too would the contractor team. Jordan explained this would also provide the district with the most effective way to implement the program while containing escalation costs.
After discussion, the Board approved the Bond Implementation Team contractor model. The Superintendent and Trustees will discuss the funding source for the team at a later Board Meeting. |
District Facility Team draft structure
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
The Milpitas Unified School District Board of Education and MUSD staff wish to recognize the experiences of our students and staff by adopting resolutions that give voice to our rich diversity. By adopting this resolution, Milpitas Unified School District is joining other communities and school districts in our nation in celebrating February as African American History Month.
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Adopt Resolution 2019.29 recognizing and honoring February as African American History Month. |
Adopt Resolution 2019.29 recognizing and honoring February as African American History Month. Passed with a motion by Vivek Chotai and a second by Jeda Aspiras. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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There is no financial impact.
STAFF:
Cheryl Jordan
Superintendent |
The Milpitas Unified School District Board of Education and MUSD staff wish to recognize the experiences of its students and staff by adopting resolutions that give voice to the rich diversity here. By adopting this resolution, Milpitas Unified School District is joining other communities and school districts in our nation in celebrating February as African American History Month. Student Board Representative Vivek Chotai read the resolution into the record.
"WHERES, the origin of BLACK HISTORY MONTH began in 1915, the creation of noted historian Carter G. Woodson and other prominent African Americans," the resolution states. "...WHEREAS, the local African American community has enriches the diversity of perspective in our District; and the Board of Education desires to recognize and honor the achievements and contributions of African Americans."
The resolution will be amended to list Bobay as clerk since it incorrectly listed Lien in that position still. |
2019.19 African American History Month Resolution
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
The District has received ballot material (attached) from the California School Boards Association (CBSA) for the election of representatives to the CSBA Delegate Assembly. Delegates will serve two-year terms beginning April 1, 2019 through March 31, 2021. The material consists of the ballot, required candidate biographical sketch form, and, if submitted, a resume for each candidate. The Board as a whole may vote for up to the number of vacancies in the region or subregion. For Region 20 (Santa Clara County), that includes no more than six candidates. Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate. (The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided.) The complete, ORIGINAL ballot must be signed by the Superintendent or Board Clerk and postmarked no later than Friday, March 15, 2019. Election results will be posted on CSBA's website no later than Monday, April 1. If there is a tie vote, a run-off election will be held.
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Vote for six representatives to join the 2019 CSBA Delegate Assembly Election for two-year terms beginning April 1, 2019 - March 31, 2021. |
Vote for six representatives to join the 2019 CSBA Delegate Assembly Election for two-year terms beginning April 1, 2019 - March 31, 2021. Passed with a motion by Hon Lien and a second by Michael Tsai. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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| Trustees discussed and voted on delegates to serve two-year terms on the CSBA Delegate Assembly Election. |
2019 CSBA Delegate Assembly Election
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve the Consent Agenda, with the exception of item L. Passed with a motion by Daniel Bobay and a second by Kelly Yip-Chuan. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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| Cheryl Jordan, Superintendent |
BACKGROUND: In August 2016 the Milpitas Unified School District (MUSD) and HealthTrust/First Five established the Josephine Guerrero Family Resource Center (JGFRC) located on the Randall Elementary School campus. The JGFRC provides education and resource services to MUSD students and families residing in the areas of Rose, Randall, and the District Office. This geographical area is home to the families in greatest need of support; 70 percent of our families living in this area qualify for the services provided at our Guerrero Family Resource Center.
Since 2016, First Five has reorganized and partnered with Santa Clara Catholic Charities (SCCC). SCCC now oversees and funds the JGFRC. Consequently, the MOU was revised to reflect this change. As was established in 2016, the District provides the building and facilities while SCCC provides staffing and programing for the center; this is what is known as an in-kind exchange. Following is an outline of services provided at the JGFRC:
Services provided:
- Developmental Screenings
- Referrals to preventative and remedial services
- Evidence-based parent education (i.e. Triple P, SEEDS, Early Literacy, 24/7 Dads)
- Oral health
- Health and nutrition programs
- Engagement activities and programs designed for parent and child learning including early childhood experiences
- Services provided in Spanish and English, and some in Vietnamese
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Approve the Memorandum of Understanding indicating the Santa Clara Catholic Charities as Program Provider.
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Services rendered are valued at approximately $360,000 per year.
STAFF:
Cheryl Jordan
Superintendent |
First Five & Catholic Charities MOU Guerrero Family Resource Center at Randall
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BACKGROUND: NOVA Health Therapies, Inc. provides licensed professional consultants to school districts. Independent Educational Evaluations (IEE) are conducted by neutral agencies when it is deemed appropriate or requested by a parent. This contract is for Occupational Therapy and Psycho-Educational assessments as a result of a settlement agreement.
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Approve the agreement with NOVA Health Therapies, Inc. for February 1, 2019, to August 15, 2019.
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Cost estimated to be $8,000.00 for the 2018-19 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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NOVA Independent Services Agreement
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BACKGROUND: Seneca Family of Agencies (Nonpublic School) provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom while receiving individualized academic and behavioral support is a key part of the program. The student’s IEP determines that this level of service is necessary and appropriate for the student at this time. The annual SELPA Master Contract was approved by the Board on June 26, 2018.
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Approve the Individual Service Agreement with Seneca Family of Agencies for the 2018-2019 school year, February 6, 2019, to June 7, 2019.
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Cost estimated to be $43,900.00 for the 2018-2019 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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Seneca Individual Service Agreement (MS)
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BACKGROUND: During the recruiting season District staff advertised for special education teachers on these recruiting sites and/or participated at these job fairs: EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. Staff reached out through personal connections with prior school districts and the Special Education Local Plan Areas in recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and the District has to contract for these teachers. The EdJoin listing will continue until the positions are filled. This teacher from Staff Rehab is compensated at $90 per hour, for the term February 6, 2019, to June 7, 2019.
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Approve the agreement with Staff Rehab for the 2018-19 school year for open Special Education teacher positions.
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Total cost estimated to be $57,600 for this Special Education teacher.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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Staff Rehab Agreement - SPED Teacher
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BACKGROUND: Specific schedules and timelines must be met to be compliant in the assessment process for Special Education services. The District, due to staff absences and shortages, determined assistance was required to enable all assessments be conducted to meet legal timelines and remain in compliance. Psyched Services provides professionals able to conduct the necessary assessments when MUSD staff is fully booked and unable to schedule accordingly.
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Approve this agreement Psyched Services for the 2018-2019 school year.
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Cost estimated to be $16,000 for the 2018-19 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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Psyched Services Agreement 2.12.2019
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BACKGROUND: The District Alternate Retirement System (ARS) Plan covers part-time, seasonal, and temporary employees in lieu of Social Security. This account is in a pooled account managed by the Trustee, Union Bank of California, under the direction of the District. The monthly PARS account statements are for the periods from July 1, 2018 through September 30, 2018.
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Review and accept the PARS Alternate Retirement System Plan Monthly Activity Statements.
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There is no financial impact.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services |
PARS Monthly Statements - July 2018 - September 2018
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BACKGROUND: The County of Santa Clara Treasury recently posted the first quarter investment summary reports. These reports are being presented to the Board for review.
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Review and accept the County of Santa Clara Treasury Investment Report.
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There is no financial impact.
STAFF: Wendy Zhang
Assistant Superintendent, Business Services |
SCC 1st Quarter Investment Report - July-Sept 2018
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BACKGROUND: Each year the District contracts with the Santa Clara County Office of Education (SCCOE) for technical services for the Financial, Budget, and Payroll Systems. The QSS Services went from $175,140 to $175,952, which is an $812 increase for our District. This is due to an increase of enrollment based on the previous year’s CBEDs report. Please note that there is also a credit for the 2018-19 fiscal year Dark Fiber service since it did not start at the beginning of the fiscal year. The attached Memorandum of Understanding (MOU) for the 2019-20 fiscal year requires the Board’s approval.
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Approve the MOU with SCCOE for the 2019-20 fiscal year.
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| QSS Services | $175,952.00 | | Network Services | $21,000.00 | | Firewall/Filtering Hosting | $11,250.00 | | Dark Fiber Credit (18-19) | ($4,500.00) | | Total | $203,702.00 |
STAFF:Wendy Zhang
Assistant Superintendent, Business Services |
MOU for Provision of Annual Technical Services
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BACKGROUND: On June 24, 2017, the City of Milpitas conditionally approved the encroachment permit for Mabel Mattos elementary. At the completion of Phase I, the City issued a deficiency list of items that will need to be completed to close out the project and enable the district to receive the final cost share reimbursement of $732,235. With their extensive experience on Phase 1 project, staff contacted Blach Construction for a proposal to manage the list and assist the District with finalizing the project. Blach Construction's proposal, contract, and deficiency list are attached.
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Approve Blach Construction’s contract for the management of the City of Milpitas deficiency list at Mabel Mattos elementary.
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Approve Blach Construction’s contract for the management of the City of Milpitas deficiency list at Mabel Mattos elementary. Passed with a motion by Hon Lien and a second by Daniel Bobay. |
Yes Jeda Aspiras.
Yes Daniel Bobay.
Yes Vivek Chotai.
Yes Hon Lien.
Yes Chris Norwood.
Yes Michael Tsai.
Yes Kelly Yip-Chuan.
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$23,000 from Bond Fund 213
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
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| Lien asked why this came to the Board. Superintendent Jordan explained it is an example of something a bond team would take care of and what the District would need to look out for as unfortunately there is not currently the expertise or bandwidth to do so. |
Blach Agreement
Blach Construction Proposal Deficiency List
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BACKGROUND: On January 8, 2019, the Board approved the proposal presented by Quattrocchi Kwok Architects (QKA) for architect services on the summer painting projects. Attached is QKA’s contract.
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Approve Quattrocchi Kwok Architects (QKA) contract for architect services on the 2019 summer painting project.
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$65,000 Fees / $3,500 Reimbursables from Bond Fund 213
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
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QKA Agreement
QKA Proposal
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BACKGROUND: On January 8, 2019, the Board approved Pavement Engineering Inc.'s (PEI) proposal for Engineering services on the summer paving projects. Attached is PEI’s contract.
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Approve PEI’s contract for engineering services for the 2019 summer paving projects.
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$110,000 from Bond Fund 213
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
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PEI Paving Contract
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Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or are beyond repair. Total Items to Obsolete: 28 Total Dollar Amount to Obsolete: $26,440
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Classify the attached list of items as obsolete.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager |
Obsolete List
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BACKGROUND: The Milpitas Unified School District agrees to provide student teachers with supervised clinical experience. This Memorandum of Understanding shall be through June 30, 2023 and is renewable by mutual agreement. It may also be terminated by either party by mutual agreement with 30 days written notice. The District will provide a Teaching Supervisor for the Student Teacher. Supervision may be shared among more than one qualified District staff member. The District will maintain complete records and reports on each Student Teacher’s performance and submit mentor logs to the County. The District will also attend an annual Credential Advisory meeting. Credential Programs are a valuable opportunity for MUSD to recruit teaching candidates for open positions in the district.
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Approve the Memorandum of Understanding between MUSD and San Diego County Superintendent of Schools for designated subjects adult and career technical education credentials program. |
There is no financial impact.
STAFF:
Cheryl Jordan
Superintendent
Jonathon Brunson
Assistant Superintendent, Human Relations |
MOU with San Diego County Superintendent of Schools
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BACKGROUND:
Date: January 22, 2019
Site: Calaveras Hills High School
Donor: Nunez Community Foundation
Donation: $10,000
Estimated Current Value: $10,000
Date: January 25, 2019
Site: Milpitas Unified School District for the Milpitas Elementary Olympics
Donor: Summit Education Consulting Company
Donation: $1,000
Estimated Current Value: $1,000
Date: February 12, 2019
Site: Milpitas Unified School District Special Education program
Donor: Knights of Columbus, Ocean Supermarket, and New Pho Saigon
Donation: $5,649.23
Estimated Current Value: $5,649.23
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Accept donations to the Milpitas Unified School District. |
$11,000 in donations. |
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William Burnett Elementary School - 67-72 students and six adults from William Burnett ELementary School will attend Exploring New Horizons in Loma Mar, California February 11, 2019 through February 15, 2019. They will take a chartered bus from East Side, and will stay in cabins at the camp.
Joseph Weller Elementary School - 64 students and two adults from Joseph Weller Elementary School will attend Walden West Science Camp in Cupertino February 25, 2019 through March 1, 2019. They will take a district bus, and will stay in cabins at the camp.
Marshall Pomeroy Elementary School - 90 students and 30 adults from Marshall Pomeroy Elementary School will visit Columbia State Park February 27, 2019, returning that same day. They will take a chartered bus from Royal Coach.
Milpitas High School - 40 students and six adults from Milpitas High School will visit Camp Harmond in Boulder Creek March 13, 2019 through March 16, 2019. They will take a chartered bus from Quality Assurance Travel, and will stay in cabins at the camp.
Curtner Elementary School - 94 students and 24 adults from Curtner Elementary School will visit The Exploratorium in San Francisco May 21, 2019, returning that same day. They will take a chartered bus from First Student.
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2.12.19 Field Trips
2.25.19 Weller Science Camp
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March 12, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500 March 26, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. Sinnott Learning Center, 2025 Yellowstone Avenue, Milpitas, CA 95035
April 9, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
May 14, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
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Yip-Chuan announced that the Tip a Cop fundraising event at Black Angus will be held February 27 starting at 3 p.m. She also shared out information about the upcoming Chamber of Commerce Crab Feed.
Lien said she will need to leave the March 26 Board Meeting at 8 p.m.
Norwood said the Chamber of Commerce breakfast will be held tomorrow at 7:30 a.m. He thanked the Board and staff for their hard work. |
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| The Board Meeting adjourned at 11:17 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Absent | Jeda Aspiras |
| Present | Daniel Bobay |
| Absent | Vivek Chotai |
| Present | Hon Lien |
| Present | Chris Norwood |
| Present | Michael Tsai |
| Present | Kelly Yip-Chuan |
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