Regular Meeting of the Board of Education
Milpitas USD
January 28, 2020 4:00PM
Closed Session: 4 p.m. SJCCED-MUSD Joint Session: 6 p.m. Open Session: 7 p.m.
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Board President Hon Lien calls meeting to order at 4:02 p.m. |
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_____ Chris Norwood
_____ Hon Lien
_____ Kelly Yip-Chuan
_____ Michael Tsai
_____ Kush Brahmbhatt, MHS student rep
_____ Timothy Griggs, CHHS student rep
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| Trustees Lien, Norwood, and Yip-Chuan present. Trustee Tsai arrives later while Board in closed session. |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Motion: Norwood
Second: Yip-Chuan
Action: 3-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist at the beginning of the meeting. On the form, please list your name, organization, telephone number, email, home address, and agenda item(s) you would like to speak to. For items not on the agenda, you will be able to speak under the "Comments from the Public" portion on the agenda. For items on the agenda, you will be able to speak at the time of that item. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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| No comments from the public |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. |
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Minhas v. Milpitas Unified School District, Case #1981380
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| Board reconvenes into joint meeting with SJECCD Board at 6 p.m. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist at the beginning of the meeting. On the form, please list your name, organization, telephone number, email, home address, and agenda item(s) you would like to speak to. For items not on the agenda, you will be able to speak under the "Comments from the Public" portion on the agenda. For items on the agenda, you will be able to speak at the time of that item. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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| No comments from the public. |
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Motion: _______ Second: _______ Action: _______ |
| Agenda approved |
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BACKGROUND:
This presentation will include the PowerPoint deck, four guest speakers, a look to the future, and time for questions and answers. |
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MUSD Assistant Superintendent of Learning & Development Norma Rodriguez and Director of the College Extension Michael Mooney led the joint presentation that involved staff members from both districts.
The program allows for Dual Enrollment, and as it is further developed, students will be able to graduate from MUSD with both a high school diploma and an AA degree. The MUSD-SJECCD partnership also encompasses summer programs for students, community engagement events, and strategic planning for our Middle College High School for Fall 2021.
Milpitas High School student Frank Valdez was introduced as the first from MUSD to graduate through SJECCD’s Promise Program, which ensures up to two years of free community college.
Shortly thereafter, it was announced that the Promise Program is now available to all Milpitas High School and Calaveras Hills High School students. |
Joint Presentation
Promise Presentation
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| Open session begins at 7 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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| Board voted 4-0 to accept resignation of a certificated manager / elementary school principal and accepted a settlement agreement in closed session. |
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Motion:_____ Second: _____ Action:______
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Motion: Norwood
Second: Tsai
Action: 4-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist at the beginning of the meeting. On the form, please list your name, organization, telephone number, email, home address, and agenda item(s) you would like to speak to. For items not on the agenda, you will be able to speak under the "Comments from the Public" portion on the agenda. For items on the agenda, you will be able to speak at the time of that item. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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| Comments made by Rancho teacher Ken Chiu on data information release, Milpitas resident Evan Gain on March 2020 election campaign and Milpitas resident Yolie Garcia on adding a social worker to staff. |
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- Build a Culture of We that engages parents, staff, and community partners in supporting student success.
- Improve communication systems for better outreach to parents, students, and staff.
- Develop educational pathways that allow students to apply their passion in learning for their future careers.
- Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional, and academic gains.
- Identify creative, student-focused strategies to accommodate enrollment growth and ensure healthy learning environments.
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| Assistant Superintendent Norma Rodriguez reads Strategic Goals. |
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Milpitas High School tennis players Kathryn Kerr and Shania Bognot: The duo combined to win the SCVAL El Camino League Doubles Championship.
Curtner and Rose Elementary Schools: Both schools were named 2020 California Distinguished Schools by the California Department of Education. Community Leaders
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Milpitas High School tennis players Kathryn Kerr and Shania Bognot are recognized for winning the SCVAL El Camino League Doubles Championship.
Curtner and Rose Elementary Schools are honored for being named 2020 California Distinguished Schools by the California Department of Education.
All School Board Trustees are recognized by Superintendent Jordan with January being School Board Recognition Month. |
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School Linked Services Coordinator Nicole Steward was selected as the #WEareMUSDChampions (Classified) Award-Winner for the month of January. Video highlights of Steward, here.
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| School Linked Services Coordinator Nicole Steward was selected and honored as the #WEareMUSDChampions (Classified) Award-Winner for the month of January. A video of her highlights shown on projector screen. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal, Shangrila Mia-Ramzen, Zanker -CSEA Representative, Machelle Kessinger
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CSEA President Machelle Kessinger appreciates Board allowing CSEA to have a voice at meeting. She calls up her team. She also thanks HR for collaboration with CSEA. Kessinger shares she is the CSEA Area Director who oversees 99 chapters and MUSD will be hosting a training symposium. She asks VP Norwood if he would be a guest speaker. Lastly, Kessinger shares that May 2 will be the date of the CSEA Golden Bear Awards.
Principal's Report: Zanker Elementary School Principal Shangrila Mia-Ramzen, along with Assistant Principal Recep Iscan and PTA President Fritzi Borja, lead the presentation that offers the Board a glimpse into their school community. Mia-Ramzen and staff give examples of how Zanker follows MUSD’s Strategic Goal #1 (Build a Culture of We that engages parents, staff, and community partners in supporting student success) by forming partnerships and working collaboratively with their school site committees, other school communities, and local groups. They also share that Zanker has made incremental growth from last year to the current year in its Chronic Absenteeism and Suspension rates. In addition, Zanker has maintained a 95 percent Attendance rate for grades K-3 and a 96 percent Attendance rate for grades 4-6.
Business Services: Assistant Superintendent Wendy Zhang shares information on the State Matching Funds Process, the Student Nutrition Wellness Policy and that the Maintenance Department has been working with the Water District to find new ways to conserve water throughout the District. Superintendent Jordan shares that the District has an "AA1" and "AA" Credit Rating, the highest rating by Moodys and S&P respectively for an ADA-funded school district.
Learning & Development: Assistant Superintendent Norma Rodriguez shares that the English Learners Re-Classification numbers are coming in and the District has an increase in EL students who qualify for the re-classification. She also shares that there will be a Multi-Cultural Celebration on May 13; early enrollment has helped with projections; and that the School Accountability Report Cards will be published on February 1.
Human Relations: Assistant Superintendent Jonathon Brunson shares that recruiting season is underway as the district prepares for site by site staffing for next year. He enjoyed the lessons taken from the Jack Weinstein story of resiliency. He thanked HR Director Damon James for work on Professional Development Training for Classified Staff; and he attended the Denny Weisberger services.
Public comment made by Ling Kong regarding the State Matching Funds Process. |
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The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.
Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises includes unapproved communications with law enforcement, news media, regional elected officials on behalf of the District and/or Board.
5. Be aware that our behavior in the community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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BACKGROUND: Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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No complaints were filed with any school in the district during the quarter from Oct. 1 through Dec. 1, 2019. |
| Superintendent Jordan reports that there were no complaints filed with district on its Williams Uniform Complaints Quarterly Report for the second quarter. |
Williams Second Quarter Report
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BACKGROUND: The Governor released the State’s 2020-21 Budget Proposal on January 10, 2020. Here are a few major items that have direct impact on our district: - The State Budget proposes $1.2 billion towards the LCFF to fund the 2.29% statutory COLA.This is lower than the 3% COLA projected at adoption of the 2019-20 State Budget.
- The State Budget proposes to use $645 million from the 2019-20 State Budget to improve the Special Education base formula
- The State allocated $250 million for one-time funding for preschoolers with disabilities
- Increase funding for school nutrition by an ongoing $60 million
- Mandate Block Grant, Child Care and Preschool Rates increase by 2.29%
There are other items that will have an unknown impact on our district: - The Governor proposing a $900 million one-time investment in the educator workforce to address the educator shortage
- $300 million to establish Community School grants
- The Governor continues to prioritize access to computer science education
- $10 million one-time to train school food service workers to promote healthier and more nutritious meals
- The State Budget proposal includes over $900 million in one-time Proposition 98 funds to address California's persistent educator shortage.
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Listen to the report and ask questions. |
See attached. STAFF: Wendy Zhang Assistant Superintendent, Business Services Linh Le Director, Business Services |
| Assistant Superintendent Zhang, along with Director Linh Le, explains that the Governor has increased funding for education but it does not sufficient enough to cover increased costs to school districts. She praised MUSD for being financially sound and prudent as well as being proactive with budget reductions. She adds the Second Interim Budget will be presented in March. |
Governor's 2020-2021 Budget Presentation
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Superintendent Jordan explains that Proposition 13 state education bond slated for the March 2020 election is not the same as a past state Prop 13. She asks the board to review the resolution and what the education Prop 13 would do for school districts and then it can be brought back for approval at a future meeting. Trustee Norwood wants to do more research on Prop 13 before making a decision on supporting it.
Public comment by Machelle Kessinger on how unions are supporting Prop 13. |
Resolution 2020.24 Proposition 13 School Bond
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On May 14, 2019, the Board approved a contract for pre-construction services with Blach Construction for work associated with the Phase Two build-out of Mattos Elementary. The District set a completion date of August 2021 for the Phase Two build-out. Due to DSA backlog for approval of plans, it was determined that it would be in the best interest of the District to submit plans to DSA in two increments. Increment One will include site work, building pads and underground utilities. Increment Two will include all remaining elements of construction to complete the project. Blach solicited and received subcontractor bids for work associated with Increment One and that pricing is attached to this item. Since time is of the essence and structural steel has a very long lead time for procurement, Blach has also included an estimated cost for the structural steel. Staff seeks approval of the Increment One GMP as well as the structural steel so that Blach may place the order for steel as soon as possible to avoid delays in the overall timeline for the project. *Please note that a detailed estimate of Increment Two is being provided for reference so the Board is aware of the potential overall GMP to complete the school. Actual pricing for Increment Two will be brought back to the Board for approval once received. Increment One GMP plus steel estimate $8,628,457 *Increment Two estimate $27,410,138.11 Total estimated GMP $36,038,595.11
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Approve Blach Construction’s Phase Two, Increment One GMP, Plus Steel Estimate for Mattos Elementary.
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$8,628,457 from Bond Fund 213
Wendy Zhang, Assistant Superintendent, Business Services
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Motion: Tsai
Second: Yip-Chuan
Action: 4-0 |
Blach Construction's GMP Spreadsheet Increment 1, Phase II at Mattos Elementary
Mattos Site Lease Preconstruction_WDF signatures
MUSD Complete Mattos LLB Amendment
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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President Lien pulls the Purchase Order for discussion and separate vote.
Motion: Yip-Chuan
Second: Norwood
Action: 4-0 |
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President Lien asks for clarity on PO 1503. Assistant Supt. Zhang explains that state funds this daycare for a teen mom.
Motion: Norwood
Second: Yip-Chuan
Action: 4-0 |
P.O. Board Report - 01.28.2020
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BACKGROUND: During the recruiting season we advertised for special education teachers on these recruiting sites and/or participated at these job fairs; EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. We reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and we have to contract for these teachers. The EdJoin listing will continue until the positions are filled. This teacher from Birch Agency will be compensated at $109.00 per hour, for the term January 21, 2020, to June 5, 2020.
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It is recommended that the Board of Education approve this agreement with Birch Agency for School Year 2019-2020 for this open Special Education teacher position.
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Total cost estimated to be $78,480.00 for this Special Education teacher.
STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Carla Crenshaw Director, Student Services
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Birch Agency Contract
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The Facilities Modernization Department piggybacked on Reef-Sunset Unified School District’s contract with American Modular Systems. This modular classroom is part of the modernization/expansion of Randall Elementary School and will house one kindergarten class. The building will be placed on a permanent concrete foundation with a stucco exterior finish. The classroom will have two one stall restrooms, two sinks, and associated cabinetry. The 1,440 square foot building meets CDE requirements for a kinder classroom.
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| Additions | Cost | Randall | 36 x 40 Portable | 1 | $515,220 |
| 36 X 40 Concrete Foundation | 1 | $59,620
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| $574,840 |
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Approve American Modular Systems Portable Purchase for Randall Elementary.
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$574,840 from Bond Fund 213
Wendy Zhang Assistant Superintendent, Business Services
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American Modular Proposal for Randall Portable 2020
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The District has four upcoming projects that require a topographical survey of the site. Topographic surveys are required by many local government bodies to determine the existing conditions and elevations of a site. Together with a boundary survey, topographic surveys are used by architects and engineers to create accurate and appropriate designs based on existing conditions. Surveying services are not typically included in architectural or engineering contracts. The District received proposals from Hohbach-Lewin for surveying related to upcoming projects at Russell, Rancho, Spangler, and Milpitas High. The proposed costs are shown below:
Russell $9,850 Rancho $8,900 Spangler $33,400 MHS $71,500 Total $123,650
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Approve Hohbach-Lewin, Inc.'s Proposal for Surveying Services At Rancho, Russell, Milpitas High, and Spangler on 2020 Summer Projects.
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$ 123,650 from Bond Fund 213
Wendy Zhang, Assistant Superintendent, Business Services
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2020 MHS Spangler Rancho Russell Hohback Agreement
Hohbach-Lewin Proposal for MHS TOPO Survey
Hohbach-Lewin Proposal for Rancho TOPO Survey
Hohbach-Lewin Proposal for Spangler Topo Survey
Hohbacy-Lewin Proposal for Russell TOPO Survey
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The Division of State Architect (DSA) requires both a Class 1 inspector as well as an assistant inspector on the Mattos Elementary phase two project to meet requirements for general inspection. This type of inspector is referred to as the Inspector of Record and satisfies DSA general inspection requirements.
Proposals were received and reviewed by staff. Hourly rates for inspectors were similar so staff recommends using Furman Construction Inspection, Inc. as they were the Inspector of Record for Phase One Mattos Elementary and are familiar with the project and its requirements. The District was satisfied with the work performed by Furman Construction Inspection, Inc. on phase one.
The total proposed fee of $654,360 may be reduced if the assistant inspector is not required for the entire duration of the project. The fee is based on actual billable hours and the cost is “not-to-exceed”.
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Approve Furman Construction Inspection, Inc. Proposal for Inspector of Record Services at Mattos Elementary Phase Two Project.
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$654,360 from Bond Fund 213
Wendy Zhang, Assistant Superintendent, Business Services
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Furman Construction Inspection, Inc. Proposal Mattos Elementary
Furman Inspection Services Agreement
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Staff requested a proposal from Quattrocchi Kwok Architects (QKA) to provide architectural services for exterior painting at various sites. QKA worked on the 2019 painting projects at MHS, Pomeroy, Burnett, Curtner, and MOT. Bidding will take place in March, and the work will be completed before the start of school in August of 2020. QKA is one of the firms from our pool of approved architects.
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Approve Quattrocchi Kwok Architects for the 2020 Summer Paint Project at Milpitas High, Russell Middle, Spangler Elementary and Sunnyhills Child Development Center.
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$45,000 Fees / $3,500 Reimbursable from Bond Fund 213 Wendy Zhang, Assistant Superintendent, Business Services
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QKA Agreement 2020 Painting Project
QKA Proposal Summer 2020 Painting Projects
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The Thought Exchange improves both communication, as well as staff and family engagement. The District is changing the terms of the agreement from 2017, which allowed for only one major exchange and one leader.
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It is recommended that the Board of Education approve this agreement with Thought Exchange.
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Estimated cost of agreement is $12,000. STAFF Cheryl Jordan, Superintendent
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Thought Exchange Contract
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Rancho Milpitas Middle School: Approximately 30 students, with three adult chaperones, to Ukiah High School, located at 1000 Low Gap Road, Ukiah, CA 95482, for Science Olympiad competition on February 22, with transportation by San Jose Charters. Milpitas High School: Approximately 155 students, with five adult chaperones, to San Joaguin Delta College, located at 5151 Pacific Avenue, Stockton, CA 95207, for band / orchestra performance on March 6, with transportation by West Valley Trailways. Milpitas High School: Approximately 125 students, with five adult chaperones, to Fresno State University, located at 5241 N. Maple Avenue, Fresno, CA 93740, for band performances at Invitational on March 3, with transportation by West Valley Trailways. Milpitas High School: Approximately 105 students, with five adult chaperones, to Sonoma State University, located at 1801 Cotate Avenue, Rohnert Park, CA 94928, for band performance on March 11, with transportation by West Valley Trailways. Curtner Elementary School: Approximately 96 students, with 24 adult chaperones, to Cal Academy, located at 55 Music Concourse Drive, San Francisco, CA 94118, for Science trip on March 3, with transportation by First Student. Burnett Elementary School: Approximately 66 students, with three adult chaperones, to Exploring New Horizons Outdoor School Loma Mar, located at 6600 Pescadero Road, Loma Mar, CA, for Science Camp from Feb. 10-Feb. 14, with logging in camp cabins on site and transportation by East Side Union School District bus. |
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Additional Field Trip Request for Jan. 28
Field Trip Request Forms of Jan. 28
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Student Board Rep Timothy Griggs of Cal Hills shares that CHHS held a school site meeting and is planning to develop a Parent Teacher Student Association; their College & Career Day will be held on April 9; the FLY program starts Feb. 5; and this week Cal Hills has 21 students registered for SJCC college class on the Cal Hills campus.
Student Board Rep Kush Brahmbhatt of MHS shares that it is class scheduling season at MHS so students are meeting with counselors; there was an AP Fair held today where students can ask teachers about their AP class; multi-cultural week kicks off next week; and he hosted a Community Conversation on Vaping.
Trustee Tsai wishes everyone a Happy Lunar New Year. He attended the MetroEd Board Meeting, a leadership retreat for Asian American leaders, a forum at Stanford University, the City of Milpitas Lunar celebration, the MUSD Cultural Sustainability Professional Development, LCAP study session, Milpitas On the Table Conversation, and the Denny Weisgerber service.
Trustee Yip-Chuan attended the Burnett School Site Council meeting, the Lunar New Year celebration by the City, LCAP study session, Supervisor candidates forum, MUSD Cultural Sustainability PD, Denny Weisgerber service and the Milpitas On the Table Conversation.
Trustee Norwood attended the Bay Area vs. the Valley All-Star Game, City-School District Collaboration, MHS Shark Tank event, Women's March in Downtown San Jose, Golden Bell Award ceremony at SCCOE, MUSD Cultural Sustainability PD, MHS 8th grade parent information night, Santa Clara County State of Education meeting, Denny Weisgerber service and the Milpitas On the Table Conversation.
President Lien attended the Golden Bell Award ceremony at SCCOE, the Lunar New Year celebration by the City, LCAP study session, Denny Weisgerber service and the Milpitas On the Table Conversation. |
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February 11, 2020 - Study Session: 4:30 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
March 10, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500 March 24, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
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Superintendent Jordan reminds Board that Saturday, Feb. 1 is a big day for MUSD with the Flamekeepers event and the MHS football victory parade.
President Lien asks for moment of silence for passing of Lakers legend Kobe Bryant, Denny Weisgerber and victims of the Coronavirus. |
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| Meeting adjourned at 9:30 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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