Regular Meeting of the Board of Education
Milpitas USD
April 28, 2020 5:30PM
Virtual Zoom Meeting
Closed Session 5:30pm; Open Session 7pm
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| President Lien calls meeting to order at 5:33pm |
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_____ Chris Norwood
_____ Hon Lien
_____ Kelly Yip-Chuan
_____ Michael Tsai
_____ Minh Ngo
_____ Kush Brahmbhatt, MHS student rep
_____ Timothy Griggs, CHHS student rep
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| President Lien, Vice President Norwood and Clerk Yip-Chuan are present social distancing while Trustee Tsai participates remotely. |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Motion: Norwood
Second: Yip-Chuan
Action: 4-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist at the beginning of the meeting. On the form, please list your name, organization, telephone number, email, home address, and agenda item(s) you would like to speak to. For items not on the agenda, you will be able to speak under the "Comments from the Public" portion on the agenda. For items on the agenda, you will be able to speak at the time of that item. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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| None |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. |
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Confidential Cases: 2019.2 and 2019.3 |
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| Board reconvenes to open session after 7pm |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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The Board voted 4-0 to accept the resignation of a certificated director effective end of school year.
The Board also voted 4-0 to take action to impose the following discipline on classified employee: 3-day suspension and counseling with supervisor.
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Motion:_____ Second: _____ Action:______
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Motion: Norwood
Second: Yip-Chuan
Action: 4-0 |
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| VP Norwood leads flag salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist at the beginning of the meeting. On the form, please list your name, organization, telephone number, email, home address, and agenda item(s) you would like to speak to. For items not on the agenda, you will be able to speak under the "Comments from the Public" portion on the agenda. For items on the agenda, you will be able to speak at the time of that item. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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| Comments by Robert Jung on distance learning expectations; Charles Schletzbaum on district’s planning for next school year; and Jackie Romero on MHS Aquatics. |
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- Administration of the Oath of Office to new Board Member Minh Ngo by City of Milpitas Mayor Rich Tran and Superintendent Cheryl Jordan.
- Comments by recently inducted Board Member.
- Administration of the Oath of Office to new Board Member Kelly Yip-Chuan by Superintendent Cheryl Jordan.
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BACKGROUND:
A Special Election was held in the County of Santa Clara, for the Milpitas Unified School District, on March 3, 2020 for the purpose of electing one Governing Board Members to the Board of Education. Tonight, Minh Ngo will be administered the Oath of Office by City of Milpitas Mayor Rich Tran and Superintendent Cheryl Jordan. The Oath reads as follows: I, (appointed Board Member), do solemnly swear or affirm that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties of the office on which I am about to enter.
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| New Board Member Minh Ngo takes oath of office administered by Mayor Rich Tran. |
OATH OF OFFICE - HAI MINH NGO
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Motion:_____ Second:_____ Action: _____
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BACKGROUND:
Superintendent Cheryl Jordan will read the official summary of votes cast for the three (3) candidates who ran for the one vacant seat on the MUSD Board of Education and will read the Santa Clara County Registrar of Voter's Certificate of Election Results. With 39 of 39 Milpitas precincts reporting, the results are as follows: Ballots cast for:
Hai Minh Ngo 6,952 52.73%
Ling Kong 5,206 39.49%
Vance Vuong 1,026 7.78%
The Certificate of Election Results reads as follows: I, Shannon Bushey, Registrar of Voters of the County of Santa Clara, State of California, hereby declare: 1. A General Election was held in the County of Santa Clara, for the Milpitas Unified School District, on March 3, 2020 for the purpose of electing One (1) Governing Board Members to the Governing Board. 2. The official canvass of the returns of this election was conducted by the Office of the Registrar of Voters in accordance with the appropriate provisions of the Elections Code of the State of California. 3. The Statement of Votes Cast, now on file in my office, shows the number of votes for each candidate for the Governing Board of the Milpitas Unified School District and in each of the precincts and that the total shown for each candidate are true and correct.
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Accept the Santa Clara County Registrar of Voters' Certificate of Election Results of the March 3, 2020 election for the three (3) candidates who ran for the one vacant seat on the MUSD Board of Education, and declare the totals reported to be the final results of the election.
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| Superintendent Jordan explains that Board Member Hai Minh Ngo, by winning in the March special election, will serve the remainder of the term that runs until after the next election in November 2020. |
March 3 2020 Election Statement of Votes Cast - By Contest
March 3 2020 Election Statement of Votes Cast - By Contest Summary
March 3 2020 Election Statement of Votes Cast - By Precinct
March 3 2020 Election Statement of Votes Cast - By Precinct Summary
March 3 2020 Election Summary Report
MUSD Governing Board Member Ngo Oath of Office
MUSD Governing Body Member Ngo Certificate of Results
MUSD Governing Body Member Ngo Cover Letter
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- Build a Culture of We that engages parents, staff, and community partners in supporting student success.
- Improve communication systems for better outreach to parents, students, and staff.
- Develop educational pathways that allow students to apply their passion in learning for their future careers.
- Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional, and academic gains.
- Identify creative, student-focused strategies to accommodate enrollment growth and ensure healthy learning environments.
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1) Nyla Choates for nonprofit My Root Are Rich's Read for a Cause project 2) Amy Stanley for nonprofit ProjectMaskify 3) Kate Le for nonprofit Corona-Covery 4) Isabella Morrison for nonprofit Milpitas Gives Back
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| Milpitas HS students Nyla Choates, Amy Stanley, Kate Le and Isabella Morrison are recognized and commended by Superintendent Jordan and the Board of Education for creating nonprofits to help others during the pandemic. |
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1) XL Construction for donation of $1,000 to COVID19 2) Albert and Joanne Bodenhamer for $1,000 donation for Chromebooks 2) David Hufton for $10,000 donation to Rancho Middle School
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| Superintendent Jordan recognizes XL Construction, Albert and Joanne Bodenhamer and David Hufton for donations made to MUSD. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal, Jackie Vo-Felbinger, Mattos
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PRINCIPAL'S REPORT: Mattos Elementary School Principal Jackie Vo-Felbinger, teacher Vivian Sun, third grader Saanvi Shah, secretary Marian Leung, and parent/PTA President Tania Kondratiuk present to Board, with a focus on providing a nurturing and culturally responsive school environment, as well as implementing the EducatEveryWhere flexible learning model to families.
HUMAN RELATIONS: Assistant Superintendent Jonathon Brunson congratulates Hai Minh Ngo. He shares that district now has an employee assistance program for additional free services MUSD employees may need during pandemic. HR has also been working with associations on MOUs.
LEARNING & DEVELOPMENT: Assistant Superintendent Norma Rodriguez praised the female student leaders who started nonprofits. She also shares that MUSD will be part of a virtual multicultural celebration from 3-4pm April 30 3pm; and that the annual C2C colleague to colleague professional development event will be virtual this year. Additionally, planning is underway for the Summer Bridge Program.
BUSINESS: Assistant Superintendent Wendy Zhang shares that Student Nutrition has served 95,000 meals since the first day of the Shelter In Place; Accounting/Payroll continues to make sure employees are getting paid on time during pandemic; MOT continues to focus on student and staff safety, and securing campuses; and Facilities/Bond assure that all projects are on track with summer projects under the SIP will start even earlier, including painting, paving and roofing projects, as well as Mattos and Randall projects.
Public comment by Machelle Kessinger on summer projects. |
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The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.
Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises includes unapproved communications with law enforcement, news media, regional elected officials on behalf of the District and/or Board.
5. Be aware that our behavior in the community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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BACKGROUND: Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Board Clerk Yip-Chuan shares that since April she has attended several weekly school board associations and school site virtual meetings; delivered PPE masks made by student-run ProjectMaskify to the Milpitas Police and Fire Departments
PD and FDNY; assisted with Chromebook exchange at Milpitas HS; and participated in the Burnett Elementary teacher parade.
Vice President Norwood shares that although mobility has been limited during the SIP, there has been plenty of activity around education at the local, county and state levels. He continues to participate with weekly virtual meetings, as well as implementation of MUSD Team Hall meetings hosted by Superintendent Jordan and observing EducatEverywhere virtual classes. Additionally, he has been part of Class 2020 graduation committee at MHS, inclusive learner meetings, communicating with fellow board members across region on future of education after SIP, and Economic Development Plan committee.
Board Member Ngo praises the EducatEverywhere flexible learning model and everyone involved in its development and execution.
Board Member Tsai joined in on elected officials conference calls, a conference call with County Superintendent Mary Ann Dewan and MUSD Team Halls. He also is continuing to collect masks and donations for emergency frontline workers while continuing to research ways to keep improving distance learning.
President Lien participated in weekly conferences with elected officials, including city-school collaborative, MUSD Team Halls, and hosted Q&A for Vietnamese-speaking families. |
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BACKGROUND: As required by law, at this meeting the Superintendent will report on the number and nature of complaints received under the Valenzuela/CAHSEE and Williams Lawsuit Settlement. The report will cover the complaints from January 1, 2020 through March 31, 2020.
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There is no financial impact. STAFF; Cheryl Jordan Superintendent |
| Superintendent Jordan shares there were no complaints for the Williams Settlement Compliance. |
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BACKGROUND: The PAR Panel selects and oversees Consulting Teachers and Specialists, establishes the annual budget for the PAR program and, based on participants in the program, determines its design for the coming year. Each year the PAR Panel is required to make a report to the Governing Board and the Milpitas Teachers Association regarding the program’s impact on the growth of participating certificated staff. PAR also recommends improvements to delivery of services within the program. The PAR Panel Chairperson presents the Panel’s report to the Board.
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Receive report and ask questions.
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There is no financial impact.
STAFF: Jonathon Brunson Assistant Superintendent of Human Relations Cheryl Jordan Superintendent
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Assistant Superintendent Brunson and PAR Chairperson Stephanie Woodhams of Russell Middle School share annual presentation on PAR. The PAR Panel selects and oversees Consulting Teachers and Specialists, establishes the annual budget for the PAR program and, based on participants in the program, determines its design for the coming year.
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Annual PAR Report 2020
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BACKGROUND: District staff has been communicating with our municipal advisor, KNN Public Finance, regarding potential opportunities to refinance outstanding general obligation bonds in light of the low interest rate environment. In a school general obligation bond refunding, similar to refinancing a home to a lower interest rate mortgage, proceeds of the new bonds are used to retire the older bonds. The lower interest rates reduce the debt service payments, which results in savings to taxpayers. |
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Listen to the report on potential refunding opportunities for District Measure E Bond. |
STAFF: Wendy Zhang Assistant Superintendent, Business Services
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Assistant Superintendent Zhang introduces financial advisor Blake Boehm, of KNN public finance, who presents on potential refunding opportunities for the district's Measure E. Boehm shares that economy is in a low interest situation and district could save taxpayers $3.1 million if act now or can wait and possibly save even more. Board Members ask questions and deliberate on what's best for district and taxpayers before directing staff to move forward on savings.
Public comment by Robert Jung on potential savings.
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KNN Refunding Presentation
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LPA Architects has conducted several meetings with a committee of key staff and end users for the design of the new gymnasium and performing arts center at Milpitas High. Prior to going into the schematic design phase LPA would like to present its preliminary design to the Board for their information and feedback.
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Wendy Zhang, Assistant Superintendent of Business Services
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Assistant Superintendent Zhang introduces LPA architectural firm as the master architect for design of second high school gymnasium and Performing Arts Center. LPA shares the design plans and process with Board. They met with stakeholders, including Milpitas High School Principal, Athletic Director, Physical Education Department Lead, and staff of Music, Theater and Performing Arts to find out what are program and space needs and incorporate that into plans and make sure everyone is getting what they want. Design plans include more athletic courts for PE Department and serving the most amount of students within the gym space; and adding weight room, exercise room and training room for the Athletics Department. The second gym will also have flexible space for athletics and PE and student activities such as rallies. It will encompass nine badminton, four volleyball and one full-size basketball court with five rows of bleachers for 200 spectators, storage rooms, restrooms and lockerrooms.
Public comments by Charles Schletzbaum on electric charging spaces; Robert Jung on parking spaces; and Allysson McDonald on plan for old theater and band room. |
LPA Presentation on Completion of "Programming Phase" of MHS
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On July 25, 2017, the City approved an Encroachment Permit for Mattos Elementary Phase I. This permit included a condition for the District to correct the roadway alignment of McCandless Drive, near Carl’s Jr. At that time, the District was unsuccessful in reaching in an agreement with the Carl’s Jr property owner, Lavorini Two, LLC.
As a condition for the City to approve Mattos Elementary Phase II construction, the District signed an agreement with the City on November 12, 2019, committing to resolving the roadway alignment on McCandless. With the collaboration of the City, District and Lavorini Two, LLC, we were able to reach an agreement. Lavorini Two, LLC who will grant the District a roadway easement and a public service and utility easement.
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Approve the Easement Agreements with Lavorini Two, LLC.
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$50,000 from Bond Fund 213 Staff: Wendy Zhang, Assistant Superintendent, Business Services
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Assistant Superintendent Zhang explains that $50,000 from bond fund will be used to fund two easements.
Motion: Ngo
Second: Norwood
Action: 5-0
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Carl's Jr Easements
Carl's Jr. Road Work Photo
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On March 31, the Health Officer of the County issued an updated Shelter in Place order (“March 31 Orders”) to revise and increase social distancing requirements from what was previously stated in the prior shelter in place orders issued by these entities. Under these new March 31 Orders, contractors may continue to work on public works projects only if the projects have been “specifically designated as an Essential Governmental Function by the lead governmental agency.” The March 17, 2020 Board's Resolution 2020.27 grants broad authority to the Superintendent for actions under this COVID-19 State of Emergency. On April 7, 2020, the Superintendent designated the District's public works projects as essential activities. Like the previous orders, contractors on District projects may only continue to work on the condition that all persons on site comply with “Social Distancing Requirements” set forth in the March 31 Orders. Additionally, the March 31 Orders require the posting of “Social Distancing Protocol” at each site, see attached copies of the letters and social distancing protocol bulletin.
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Ratify Superintendent's Actions Designating Public Works Projects As an Essential Government Function
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Motion: Norwood
Second: Ngo
Action: 5-0
Superintendent Jordan shares how district has followed SIP for essential public works projects so various school construction can continue during SIP.
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Blach Appendix A Social Distancing Form
Blach Construction Deemed Essential Letter April 7 2020
MUSD Appendix A Social Distancing Protocol Form
MUSD Notice to Contractors Essential Works April 7 2020
MUSD Social Distancing Protocol Poster
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The California Education Code (sections 32280-32288) outlines the requirements of all schools operating any kindergarten and any grades l to 12, inclusive, to write and develop a school safety plan relevant to the needs and resources of that particular school. Comprehensive School Safety Plans must include the following elements: - Assessment of school crime committed on school campuses and at school-related functions
- Child abuse reporting procedures
- Disaster procedures
- Suspension and expulsion policies
- Procedures to notify teachers of dangerous pupils
- Discrimination and harassment policies
- School wide dress code policies
- Procedures for safe ingress and egress
- Policies enacted to maintain a safe and orderly environment
- Rules and procedures on school discipline
- Procedures for conducting tactical responses to criminal incidents, including guns on campuses
The Comprehensive School Safety Plan will be reviewed and updated by March 1st of each year by the school site Safety Planning Committee. Each year the school will report on the status of its school safety plan including a description of its key elements in the annual school accountability report card. As defined in MUSD Board Policy 3516, MUSD recognizes the District will develop and maintain a District Emergency and Disaster Plan that conforms to State and local emergency/disaster plan regulations and procedures. Each school principal shall be responsible for the development of a school plan which is school site specific and conforms to the District plan. Each school plan will include the assignment of staff responsibilities, the in-service training of staff and pupils, and provide pertinent and necessary information to parents and the school community. District and school in-services shall include drills and trial emergencies in order to determine process validity. The Board shall review school safety plan(s) in order to ensure compliance with state law, Board Policy and Administrative Regulation. Approval of the plan shall occur at a regularly scheduled meeting.
A copy of each school’s comprehensive school safety plan shall be available for review in their office.
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Approve the school site Comprehensive School Safety Plans Staff: Milton Quezada Super, Trans/Vehicle Maintenance/Safety Cheryl Jordan Superintendent
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Motion: Norwood
Second: Tsai
Action: 5-0
Milton Quezada, of MOT, was in charge of the Comprehensive School Safety Plans. He worked with assistant principals who are site safety officers as well as student services to gather information and update the CSSPs to meet new requirements including Standardized Emergency Management Systems. This was first time brought to Board.
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Burnett CSSP 2020
Cal Hills CSSP 2020
Curtner CSSP 2020
District Office CSSP 2020
MAE CSSP 2020
Mattos CSSP 2020
Milpitas HS CSSP 2020
Pomeroy CSSP 2020
Rancho CSSP 2020
Randall CSSP 2020
Rose CDC CSSP 2020
Rose CSSP 2020
Russell CSSP 2020
Sinnott CSSP 2020
Spangler CSSP 2020
Sunnyhills CSSP 2020
Weller CSSP 2020
Zanker CSSP 2020
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Motion: Ngo
Second: Yip-Chuan
Action: 5-0
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Calaveras Montessori operates a childcare center located in Building 900 & 1000 at the District Office. The lease for 1,916 sq. ft. in Building 1000 and 550 sq. ft in Building 900 expires on June 30, 2020. The District and Calaveras Montessori wishes to extend the lease for an additional year. The rent will increase 3%, based upon their lease agreement, which will be an additional $1,059.84 annually in revenue.
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Approve the lease amendment with Calaveras Montessori.
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Revenue of $36,387.96 annually. Staff: Kelly Ng, Purchasing/Contracts/Bond Budget Manager Wendy Zhang, Assistant Superintendent Business Services
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Calaveras Montessori Amendment
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The District's Jive 12 month contract is up for renewal. The district requests the board to renew the new contract. |
The district has been using the Jive phone system for six years now. The system works well, and we have been using it at home for offsite work for staff during the COVID 19 shelter in place mandate. We would like to continue to use this system. |
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The district recommends that the board renews the Jive Proposal for the new school year. |
Monthly fee for JIve: $11,137.01 |
Jive Proposal for 2020- 2021 school year
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The Division of State Architect (DSA) and the California Geological Survey (CGS) require the District to perform geological investigations to ensure Milpitas High is built upon the stable ground. For this investigation, they will provide geologic reconnaissance, exploratory borings, utility clearance, disposal of drill spoils, and assist the Architect in completing the application for the CGS review process. Cornerstone Earth Group has completed investigations at Randall and Mattos Elementary.
Service costs are: $ 41,900 investigation and evaluation $ 12,400 preliminary soil quality evaluation $ 1,200 contract document coordination & review $ 5,500 disposal of soil cuttings (optional) $ 61,000 GRAND TOTAL
Staff finds the proposal to meet the requirements of the District and feels it is fair and reasonable.
Attached proposal and agreement for review.
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Approve Cornerstone Earth Group’s Agreement for Geotechnical Investigation and Geologic Hazards Evaluation at Milpitas High School Performing Arts & Gym project.
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$61,000 from Bond Fund 213
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Wendy Zhang, Assistant Superintendent, Business Services
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Cornerstone Earth Group Agreement
Cornerstone Earth Group MHS Proposal
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Summer roofing projects are scheduled for Milpitas High, Burnett, Spangler, Weller and Zanker. In an effort to ensure timely procurement of material and to save on material costs, staff will be piggybacking from the Department of General Services’ California Multiple Award Schedules (CMAS), contract #4-18-00-118A. Labor will be bid out and awarded to the lowest responsive responsible bidder.
Milpitas High materials | $415,868 | Burnett, Spangler, Weller, & Zanker materials | $198,828 | Total | $614,696 |
Quote is attached.
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Approve Roofing Materials Purchase from Weatherproofing Technologies for the 2020 Summer Roofing Projects.
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$614,695.94 from Bond Fund 213
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Wendy Zhang, Assistant Superintendent Business Services
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CMAS Agreement
CMAS Contract Overview
CMAS Proposal Elementary
Tremco CMAS MHS
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On January 14, 2020, the board approved BASE Landscape Architecture’s agreement to design the tracks at Rancho and Russell Middle School. After further discussion with both principals, an expanded track & field athletic area were included. BASE Landscape additional services will include designing a discus and shotput area for both sites. Russell’s design also includes reconfiguration to the softball field and American Disability Act (ADA) required an accessible pathway to the field.
To accommodate the additional requested design elements, BASE provided additional services proposals:
Rancho Middle School $8,650 Russell Middle School $19,500 Total $28,150
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Approve add-service requests from BASE Landscape Architecture for the Rancho and Russell track projects.
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$28,150 From Bond Fund 213
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Wendy Zhang, Assistant Superintendent of Business Services
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Base Landscape, Rancho Add Service
Base Landscape, Russell Add Service
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BACKGROUND:
The Silicon Valley Education Foundation (SVEF) has partnered with Milpitas Unified School District in the past to bring in summer math and computer science programs for low-income students. Their mission is to help more underrepresented students prepare for college.
MUSD teachers would contract with the Silicon Valley Education Foundation. The teachers will receive 3-5 days of professional development prior to the program’s start date to acquaint them with the program components and curriculum. Computer Science will be offered at Rancho Middle School. Elevate Math will be offered virtually. Its program design includes a daily interactive class meeting through Zoom, Nearpod, and Google Classroom. The Memorandum of Understanding (MOU) serves as a facilitating document establishing an agreement between the Silicon Valley Education Foundation, and MUSD to implement the Elevate Math and Computer Science programs during the summer of 2020.
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It is recommended that the Board approve the MOU with Silicon Valley Education Foundation
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Cost is $32,000 STAFF: Norma Rodriguez Assistant Superintendent, Learning & Development
Raquel Kusunoki Director, Learning & Development
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SVEF MOU
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BACKGROUND: Due to the Shelter in Place directives regarding the COVID-19 issue, and staff working remotely, there is a need to train staff in the proper protocols for teletherapy. Teletherapy will allow staff to confidentially conduct mental health support. S&L Teletherapy will train and prepare MUSD staff to be effective and supportive utilizing this method. Training is scheduled to enable staff to conduct teletherapy after Spring Break.
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It is recommended that the Board of Education approve this agreement with S&L Teletherapy Consulting, LLC.
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Total cost is estimated to be $10,764.00.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
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S&L Teletherapy Consulting agreement
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BACKGROUND: Due to the Shelter in Place directives regarding the COVID-19 issue, and staff working remotely, there is a need for a safe, confidential approval and signature process. DocuSign qualifies for this service. This contract for DocuSign service is March 31, 2020, to March 30, 2021.
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It is recommended that the Board of Education approve this agreement with DocuSign for twelve months.
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Total cost is estimated to be $12,075.00 for March 31, 2020, to March 30, 2021.
STAFF: STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
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DocuSign agreement
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On January 23, 2018, the Board approved IBI Group for architectural services for Zanker’s media center modernization, phase I. This project was funded by the donation of $50,000 by a local firm, Golden Altos, for improvements to the school’s library. IBI Group has the experience and knowledge of the site and project. It is in the District’s best interest for IBI Group to continue designing the remainder of the media center. Phase II will be funded by Measure AA Bond funds from Zanker’s modernization budget.
Staff requested a proposal from IBI for the design of phase II. The proposal includes all architectural and structural plans for the removal of one wall and installation of a door and windows. Also, DSA submission and approval, bidding assistance, construction administration, and closeout.
Attached proposal and agreement for review.
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Approve IBI Group’s proposal for architectural services to modernize Zanker’s media center.
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$29,400 from Bond Fund 213
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Wendy Zhang, Assistant Superintendent of Business Services
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IBI Group Agreement for Zanker's Media Center
IBI Group Proposal for Zanker's Media Center
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Staff requested Kitchell to submit a proposal for the 2020 summer projects. Board approved Kitchell as a part of the construction manager pool on December 11, 2018. Kitchell managed the 2019 summer painting, paving and roofing projects. Staff finds their proposal to be fair and reasonable. Listed below are the fees proposed for this summer: ? HVAC- Rose, Spangler, Weller, and Zanker - $38,820 ? Paving- Spangler, Weller, Zanker - $32,880 ? Roofing- Burnett, Weller, Spangler, Zanker, and MHS - $47,130 Attached is Kitchell’s agreement and proposals for review.
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Approve Kitchell’s agreement for Construction Management Services on the Summer 2020 HVAC, Paving and Roofing Projects.
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$118,830 from Bond Fund 213
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Wendy Zhang, Assistant Superintendent of Business Services
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Kitchell Summer 2020 Agreement- HVAC, Paving, & Roofing CM
Kitchell Summer 2020 Paving Proposal
Kitchell Summer 2020 Roofing Proposal
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BACKGROUND:
The following donations were made to the Milpitas Unified School District:
Date: April 10, 2020
Site: Milpitas Unified School District
Donor: Albert and Joanne Bodenhamer
Donation: $1,000 to purchase new Chromebooks for students
Estimated current value: $1,000 Date: April 9, 2020
Site: Milpitas Unified School District
Donor: Community Matters, Inc.
Donation: Stipend in support of peer to peer ATOD training
Estimated current value: $2,400 Date: April 2, 2020
Site: Rancho Milpitas Middle School
Donor: David Hufton
Donation: Check for Rancho Special Education Department
Estimated current value: $10,000
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Accept the listed donations to the Milpitas Unified School District for the respective sites.
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The above donations will be deposited in the respective site accounts.
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May 12, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
May 26, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500 June 9, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500 |
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Superintendent Jordan shares that District will host May 19 special board meeting focused on COVID-19.
Board member Yip-Chuan reminds Milpitas community that masks required when out doing essential work. She adds that Rotary and Lions club are working with city to collect and distribute masks. Donations or volunteer inquiries at milpitasmasks@yahoo.com.
President Lien thanks teachers and staff for making smooth transition into distance learning for families.
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| Meeting adjourned about 11pm |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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