_____ Hon Lien
_____ Chris Norwood
_____ Minh Ngo
_____ Kelly Yip-Chuan
_____ Michael Tsai
_____ Kush Brahmbhatt, MHS student rep
_____ Timothy Griggs, CHHS student rep

The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.

Motion:_____   Second: _____   Action:______

The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. 

Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting. 

If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please goto www.musd.org, complete the Public Comments contact form, and click submit. For items not on the agenda, your comment will be read into the record under the "Comments from the Public" portion on the agenda. For items on the agenda, your comment will be read at the time of that item. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.

    Motion:_____   Second: _____   Action:______

• Build a Culture of We that engages parents, staff, and community partners in supporting student success. 
• Improve communication systems for better outreach to parents, students, and staff.
• Develop educational pathways that allow students to apply their passion in learning for their future careers.
• Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional, and academic gains.
• Identify creative, student-focused strategies to accommodate enrollment growth and ensure healthy learning environments.

1) Misha Chaturabul, eighth grader at Rancho Milpitas, was honored at the Young Artists Showcase and Silicon Valley Reads 2020 Awards Celebration.

2) Thi Le, a seventh grader at Thomas Russell Middle School, was honored at the Young Artists Showcase and Silicon Valley Reads 2020 Awards Celebration.

3) Avinash Subramanian, a senior at Milpitas High School, Ashika Subramanian, an eighth grader at Thomas Russell Middle School, and mother Latha Subbu have been helping produce masks for the Milpitas community.

-Business Services
-Learning and Development
-Human Relations
-Principal, CDC Coordinator Gerardo Lopez

The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.

Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to

1. Keep learning and achievement for all students as the primary focus.

2. Ask questions for our own understanding.

3. Be open and honest with each other.

4. No surprises includes unapproved communications with law enforcement, news media, regional elected officials on behalf of the District and/or Board.

5. Be aware that our behavior in the community reflects on us as a team.

6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act.

7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.

8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.

BACKGROUND: 

Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials.

BACKGROUND: 

Demographic expert Tom Williams has conducted enrollment studies for MUSD for over 20 years, and his projections have been extremely accurate with a less than 1% margin of error. 

Mr. Williams will present a summary of the data that he has compiled in determining how and in what areas of Milpitas our enrollment is climbing as well as decreasing. 

The report will provide district staff with data for staffing and program planning.

Review the attached report, listen to Mr. William’s report, and ask questions. 

Impact depends on actual student growth

BACKGROUND:

Article 23 (Completion and Duration of Agreement) of the 2017-2020 Collective Bargaining Agreement (CBA) between the District and the Milpitas Teachers Association (MTA) provides that the term of the CBA is up to and including August 31, 2020. Therefore the entire CBA is open for negotiations over a successor contract.  The District is proposing to open negotiations over the following articles: Article 5 Compensation, Article 6 Hours, Article 7 Transfers, Article 8 Class Size, Article 9 Evaluations, Article 13 Leaves, Article 14 Safety, Article 17 Releases from Contract, Article 19 Security and Employee Rights, Article 24 Adult Education Teachers, as in the attached communication from Assistant Superintendent of Human Relations, Jonathon Brunson.

In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MUSD “sunshine proposal” to open collective bargaining with MTA will be held at the June 9, 2020 meeting of the Milpitas Unified School District Board of Education meeting at 7:00 PM.                             

A notice of public hearing on the MUSD “sunshine proposal” to open negotiations with MTA has been posted on bulletin boards at all school sites and the District Office.

Dependent on the outcome of negotiations.

STAFF:

Jonathon Brunson

Assistant Superintendent, Human Relations

Cheryl E. Jordan

Superintendent

BACKGROUND:

 Article 23 (Completion and Duration of Agreement) of the 2017-2020 Collective Bargaining Agreement (CBA) between the District and the Milpitas Teachers Association (MTA) provides that the term of the CBA is up to and including August 31, 2020. Therefore the entire CBA is open for negotiations over a successor contract.  MTA is proposing to open negotiations over the following articles: Article 5-Compensation, Article 6-Hours, Article 7-Transfers, Article 8-Class Size, Article 9-Evaluation, Article 13-Leaves, Article 18-Retirement.  In addition the Association would like to look at incorporating any side letters into the appropriate section of the contract.  The Association would also like to discuss and reopen any section of the contract that is impacted by the budget crisis, Covid-19, and/or a change in the length of the school year as in the attached communication from MTA President, Diana Orlando.

In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MTA “sunshine proposal” to open collective bargaining with MUSD will be held at the June 9, 2020 meeting of the Milpitas Unified School District Board of Education meeting at 7:00 PM.                               

A notice of public hearing on the MTA “sunshine proposal” to open negotiations with MUSD has been posted on bulletin boards at all school sites and the District Office.

Dependent on the outcome of negotiations.

STAFF:

Jonathon Brunson

Assistant Superintendent, Human Relations

Cheryl Jordan

Superintendent

     Motion: _____     Second: _____     Action: _____

BACKGROUND:

The Milpitas Unified School District (the “District”) currently projects that it will experience a cash flow shortfall during fiscal year 2020-21 created by timing differences between its anticipated expenditures and estimated receipt of revenues.  Resolution No. 2020.39 being presented to the Board of Education authorizes a short-term borrowing by the District to address this cash flow shortfall through the issuance of tax and revenue anticipation notes (“TRANs”).

(a) TRAN Resolution.  The resolution authorizes the issuance of the TRANs by the District in an amount not-to-exceed Thirteen Million Dollars ($13,000,000), specifies certain basic terms, parameters and form of the TRANs, and approves the form of the Note Purchase Contract and Preliminary Official Statement described below.  In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the TRANs to be issued ($11,000,000).  Section 7 of the Resolution states the maximum underwriting discount (0.350%) with respect to the TRANs and authorizes the TRANs to be sold at a negotiated sale to the underwriter named in the Purchase Contract (the “Underwriter”).

Pursuant to the resolution, the District is requesting that the Santa Clara County Board of Supervisors issue the TRANs on behalf of the District.  Proceeds of the TRANs will be deposited in the general fund of the District and used to finance projected cash flow deficits. 

(b)  Form of Note Purchase Contract.  The Resolution approves the form of a Note Purchase Contract (the “Purchase Contract”) by and among the District, the County of Santa Clara and the Underwriter.  Pursuant to the Purchase Contract, the Underwriter will agree to buy the TRANs from the District.  All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties.  Upon the pricing of the TRANs, the final execution copy of the Purchase Contract will be prepared following this form. 

(c) Preliminary Official Statement.  The Preliminary Official Statement (“POS”) is the offering document describing the TRANs which may be distributed to prospective purchasers of the TRANs.  The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the TRANs, (ii) the terms of the TRANs (interest rate, yield, etc.), (iii) the security for repayment of the TRANs (pledged revenues and, otherwise, the District’s general fund, as described below), (iv) District financial and operating data, and (v) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the TRANs.  Following the pricing of the TRANs, a final Official Statement for the TRANs will be prepared, substantially in the form of the POS.

It is recommended that the Board approve Resolution No. 2020.39.

Pursuant to the Resolution, the District will pledge a portion of the revenues expected to be received by the District during fiscal year 2020-21 to the repayment of the TRANs in an amount equal to the principal and interest due on the TRANs.  However, the TRANs will be a general obligation of the District payable from its General Fund, and to the extent pledged revenues are not available, the TRANs will be paid from other legally available moneys of the District. 

STAFF:

Wendy Zhang

Assistant Superintendent, Business Services

Open the public hearing    

     Motion:_____ Second:_____ Action:_____

Close the public hearing    

     Motion:_____ Second:_____ Action:_____

BACKGROUND:                

The 2020-21 Proposed Budget was presented and discussed during the budget study earlier today. As required by Education Code Section 42103, the governing board of the District will hold a public hearing prior to the final adoption of the 2020-21 Proposed Budget on June 23, 2020.

Conduct a public hearing on the District’s Proposed Budget Adoption for 2020-21.

STAFF:

Wendy Zhang

Assistant Superintendent, Business Services

Linh Le

Director, Business Services

Duc Vu

Supervisor, Business Services

Background:

Milpitas Adult Education continues to align policy and practices to establish and maintain equitable communities for all learners, it is recommended that the Board receive and review Board Policy #6200--Adult Education. 

The language in this board policy reduces the number of credits required for our adult learners to earn a high school diploma from Adult Education, as well as adjusts the courses required to better address the needs of adult learners. 

Board Policy 6200 needs to be updated to reflect new requirements  

It is recommended that Board review and adopt revised Board Policy 6200 - Instruction Adult 

Education

There is no financial impact 

STAFF:

Norma Rodriguez

Assistant Superintendent, Learning and Development

Giuliana Brahim

Principal, Adult Education 

On June 14, 2016, the Board approved the Joint Use Agreement with the City of Milpitas regarding the use of recreational and shared parking facilities at Mattos Elementary. The City and the District wishes to update the agreement to include:

• Adding Butterfly Gardens to the Joint Use Property
• Adding Inclusive Playground to the Joint Use Property and allow the public to have access at all times
• Marking 20 parking stalls in the West Parking Lot as restricted parking to allow parents 15 minutes to park and drop off their students.
• Revising the Operations Committee to meet every three years or as needed instead of annually
• Removing the District’s attorney from receiving a copy of all notices
• Updating the City’s contact emails

Approve Mattos Elementary Joint Use Amendment #1 with the City of Milpitas

Staff:

Wendy Zhang, Assistant Superintendent, Business Services

Brian Shreve, Director; Maintenance, Operations and Transportation

On June 14, 2016, the Board approved the Joint Use Agreement with the City of Milpitas regarding the use of recreational and shared parking facilities at Mattos Elementary. This agreement allows both the District and the City to use each other’s facilities at specified times. Since the facilities are closer to completion, the District and City wish to enter into an Operation and Maintenance Agreement for the Mattos Elementary/McCandless Park facilities.

The Operation and Maintenance Agreement states who will be responsible for maintaining specific facilities, on-going costs (ie: utilities), and any major improvements. In summary, the District and City shall be responsible for:

Approve Mattos Elementary Operation and Maintenance Agreement with the City of Milpitas

Staff:

Wendy Zhang, Assistant Superintendent, Business Services

Brian Shreve, Director; Maintenance, Operations and Transportation

BACKGROUND:

Through the contractual reclassification process, the California School Employee Association (CSEA) and MUSD Collective Bargaining Agreement (CBA), the Parties agreed to update the following  job descriptions: Paraprofessional One-on-One; Paraprofessional Physical Education I;  Paraprofessional I;  Paraprofessional I-Bilingual-Non Bi-Literate; Paraprofessional II, -Bilingual: Chinese, Korean, Punjabi, Spanish, Tagalog, Vietnamese; Paraprofessional III - Computer Lab; Behavior Intervention Technician I; Behavior Intervention Technician II;  College and Career Technician; Transition Assistant; and Transition Program Counselor/Job Developer.  The Parties met several times through the CBA Reclassification Committee process. The following classifications will be placed with the following ranges as agreed on between CSEA and MUSD:

?Paraprofessional I (including former Paraprofessional l:1), range changed to 11

?Paraprofessional II (included in Paraprofessional I) range 12 (based on bilingual need per CBA)

?Paraprofessional III, range 13 (no range change at this time)

?Paraprofessional P.E., range changed to 13

?Behavioral Intervention Technician I, range changed to 17

?Behavioral Intervention Technician II, range 27 (no range change at this time)

?College and Career Technician, range changed to 21

?Transition Assistant, range 13 (no range change at this time)

?Job Training Technician/Workforce Developer, range changed to 26

No later than January 31, 2021, the parties will meet and negotiate over further implementation of the committee's recommendation.   The corresponding MOU is attached along with the agreed upon job descriptions.

$153,000.00 retroactive to July 1, 2019.

STAFF:

Jonathon Brunson                                                                                                                              

Assistant Superintendent of Human Relations

Cheryl Jordan

Superintendent

BACKGROUND:

This past spring we gathered input from staff and parents as to which school year calendar that MUSD should follow for the coming school year(s).  MUSD staff participated in the Google survey from February through March.  School Site Councils (SSC) were also provided an opportunity to respond to this Calendar Survey. Our Google surveys gave an immediate calculation of the numerical aggregation of the survey input corresponding to the responses.

At our May and June Community Board Advisory Council (CBAC) meetings, the calendars were introduced and discussed.  Members then took them back to their respective sites for discussion and input.  The members then returned with the feedback and recommendations at our special June CBAC meeting. The following calendars are being recommended to the board for approval.

2021-22 School Calendar

DRAFT 1 – same data as in current practice

2022-23 School Calendar

DRAFT A – same data as in current practice

Approve Draft Calendar (1) for the 2021-2022 school year and Draft Calendar (A) for the 2022-2023 school year.

None

STAFF:

Jonathon Brunson

Assistant Superintendent, Human Relations

Cheryl Jordan

Superintendent

    Motion:______     Second:_____     Action:_____

Review and approve meeting minutes of May 26, 2020.

Review and approve meeting minutes of May 19, 2020.

BACKGROUND: 

The purchase and adoption of this tool meets the district's LCAP goal 1 (increase academic achievement) and goal 3 (increase the academic achievement of the less advantaged) as well as being CAASPP and CAST aligned.  The effective use of iReady facilitated teachers’ collaboration across grade levels and in grade level teams to plan instruction and personalize learning.

 Curriculum Associates will provide ongoing support via customized professional development for district staff in order to develop capacity at the district level to support our schools

Approve the iReady contract for 2020-2021

$190.481.40 Annually

BACKGROUND:

Notre Dame de Namur University wishes a partnership with Milpitas Unified School District to provide Education Specialist and Teaching Interns.

The interns may be hired through the Human Relations Office.  Under the collaborative work with a university supervisor and a district  mentor, the interns will be provided support to achieve competency in the Teaching Performance Expectations.

The agreement would be in effect as follows:

Notre Dame de Namur University                     July 1, 2020 to June 30, 2025

Dependent upon the hiring of an intern.

STAFF:

Jonathon Brunson

Assistant Superintendent, Human Relations

Cheryl Jordan

Superintendent

BACKGROUND:

Notre Dame de Namur University wishes a partnership with Milpitas Unified School District to place student teachers.

The student teachers will be assigned to practice teaching through the Human Relations Office.  Under the direct supervision and instruction of the master teachers, the student teachers will be provided teaching experience and training through practice teaching in our schools and classes.

The agreement would be in effect as follows:

  Notre Dame de Namur University                     June 30, 2020 to June 30, 2025

None.  Master teacher stipends, if any, will be paid by the University to the District directly to the master teacher.

STAFF:

Jonathon Brunson

Assistant Superintendent, Human Relations

Cheryl Jordan

Superintendent

Approve Blach Construction’s Amendment #3 for Mattos Elementary

Staff

Wendy Zhang, Assistant Superintendent, Business Services

$12,800 form Bond Fund 213

Approve Base Landscape Architecture’s add service request for additional design work on the Rancho Middle School Track

Due to the summertime constraints, the staff recommends the Board to authorize the Superintendent to execute contracts and change orders per board policy 3312. The contracts will be brought to the Board for ratification later.

The delegation of authority will be from mid-June through the end of August 2020 for the following projects:

• Randall Modernization

• Mattos Phase II

• Spangler, Weller, Zanker Paving

• MHS Paint Phase II

• Burnett, Spangler, Weller, Zanker, and MHS Roofing

• MHS Gym & Theater

• Rancho & Russell Track and Field

• Spangler Restroom & Fencing

• Ayer Innovation Center

Wendy Zhang, Assistant Superintendent of Business Services

The current scoreboard in the MHS gym is extremely old and no longer serves the intended purpose.  The MHS Athletics Department obtained three quotes for scoreboards that they believed would provide what they needed.  Ultimately they chose Digital Scoreboards LLC’s digital display system as the best-suited system for their program.  The proposal includes the removal of the old scoreboard system as well as the installation of the new system. 

$69,900 form Bond Fund 213

Wendy Zhang, Assistant Superintendent of Business Services

BACKGROUND:

The District Alternate Retirement System (ARS) Plan covers part-time, seasonal and temporary employees in lieu of Social Security. This account is in a pooled account managed by the Trustee, Union Bank of California, under the direction of the District. The monthly PARS account statements are for the periods from January 1, 2020 through March 31, 2020.

To review and accept the PARS Alternate Retirement System Plan Monthly Activity Statements.

STAFF:                                             

Wendy Zhang

Assistant Superintendent, Business Services

BACKGROUND:                 

The County of Santa Clara Treasury recently posted the second quarter investment summary reports. These reports are being presented to the Board for review.

STAFF:                                 

Wendy Zhang

Assistant Superintendent, Business Services

August 25, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. TBD

September 8, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. TBD