Regular Meeting of the Board of Education Milpitas USD June 09, 2020 4:30PM Closed session 4:30 p.m.; Study Session 5:30 p.m.; Public Session 7 p.m. Virtual Zoom Meeting
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Meeting called to order at 4:30 p.m. |
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_____ Hon Lien _____ Chris Norwood _____ Minh Ngo _____ Kelly Yip-Chuan _____ Michael Tsai _____ Kush Brahmbhatt, MHS student rep _____ Timothy Griggs, CHHS student rep
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President Lien, Vice President Norwood, Clerk Yip-Chuan and Trustee Ngo are present for closed session. Trustee Tsai participates virtually. |
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Motion: Norwood Second: Yip-Chuan Action: 5-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please goto www.musd.org, complete the Public Comments contact form, and click submit. For items not on the agenda, your comment will be read into the record under the "Comments from the Public" portion on the agenda. For items on the agenda, your comment will be read at the time of that item. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please goto www.musd.org, complete the Public Comments contact form, and click submit. For items not on the agenda, your comment will be read into the record under the "Comments from the Public" portion on the agenda. For items on the agenda, your comment will be read at the time of that item. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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Public comments by Robert Jung, Joseph Weinstein, Fritzi Borja, Allysson McDonald and Charles Schletzbaum on budget. |
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Assistant Superintendent Wendy Zhang and the MUSD Business Services Team, which includes Director Linh Le, Supervisor Duc Vu and Accountant Lilia Cortes, led the 2020-21 Budget Study presentation. They explain that MUSD has a proposed balanced budget for the 2020-21 school term despite the COVID-19 impact and the cuts to education by Governor Newsom. MUSD will shift about $15 million in reserve funds to help balance its 2020-21 budget. MUSD’s 2020-21 budget estimates $127.7 million in expenditures, and $125.8 million in revenues. A major factor is about $7 million less in Local Control Funding Formula (LCFF) funds from what MUSD received from the state for the current school year. LCFF funds make up 70 percent of the district’s revenues.
The June 9 budget study session includes cost projections for: Staffing; Enrollment/ADA; Retirement (STRS and PERS); Special Education; Student; Nutrition; Child Development Center; Adult Educational nd Multi-Year Projection Scenarios. |
2020-2021 Proposed Budget Book 2020-21 budget study presentation
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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In closed session, the board unanimously approved the Superintendent's recommendation to accept the request from a certificated manager to be reassigned as an elementary assistant principal in district effective July 1, 2020. |
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Motion:_____ Second: _____ Action:______
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Motion: Ngo Second: Tsai Action: 5-0
Request to move item H up on Action items Motion: Norwood Second: Tsai Action: 5-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please goto www.musd.org, complete the Public Comments contact form, and click submit. For items not on the agenda, your comment will be read into the record under the "Comments from the Public" portion on the agenda. For items on the agenda, your comment will be read at the time of that item. The District asks for contact information from all those wishing to speak so staff can follow up on issues brought to our attention. Thank you for your participation in this civic engagement.
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Public comments by Rosie Walker, of MHS/MV Milpitas PAL Softball (formerly Bobby Sox); Robert Jung, of Milpitas Community Educational Endowment; Joseph Weinstein and Alysson McDonald.
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- Build a Culture of We that engages parents, staff, and community partners in supporting student success.
- Improve communication systems for better outreach to parents, students, and staff.
- Develop educational pathways that allow students to apply their passion in learning for their future careers.
- Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional, and academic gains.
- Identify creative, student-focused strategies to accommodate enrollment growth and ensure healthy learning environments.
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1) Misha Chaturabul, eighth grader at Rancho Milpitas, was honored at the Young Artists Showcase and Silicon Valley Reads 2020 Awards Celebration. 2) Thi Le, a seventh grader at Thomas Russell Middle School, was honored at the Young Artists Showcase and Silicon Valley Reads 2020 Awards Celebration.
3) Avinash Subramanian, a senior at Milpitas High School, Ashika Subramanian, an eighth grader at Thomas Russell Middle School, and mother Latha Subbu have been helping produce masks for the Milpitas community.
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Superintendent Jordan introduces those be recognized by the Board. They are:
1) Misha Chaturabul, eighth grader at Rancho Milpitas, was honored at the Young Artists Showcase and Silicon Valley Reads 2020 Awards Celebration.
2) Thi Le, a seventh grader at Thomas Russell Middle School, was honored at the Young Artists Showcase and Silicon Valley Reads 2020 Awards Celebration.
3) Avinash Subramanian, a senior at Milpitas High School, Ashika Subramanian, an eighth grader at Thomas Russell Middle School, and mother Latha Subbu have been helping produce masks for the Milpitas community. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services -Learning and Development -Human Relations -Principal, CDC Coordinator Gerardo Lopez
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CDC Report: Coordinator Gerardo Lopez and his CDC team shared an update on the Child Development Centers, at both Rose and Sunnyhills, which did not skip a beat in educating MUSD’s youngest students as the County Shelter in Place came into effect in mid-March. By maintaining 100 percent engagement from its students, CDC received full reimbursement from the State for services, as well as an additional $75,000 for its continued education throughout the school year. Staff developed packets and schedules for their students; supplied students with crayons, scissors and glue; scheduled packet pickups; created at YouTube Channel, with videos of circle time, exercises, and other age-relevant content; created an app for parents to access lessons on digital devices; and hosted bi-weekly Google Hangouts to engage their students.
Business Services: Assistant Superintendent Zhang shares that Student Nutrition Department had a successful review from the State Department of Education. We received no findings this year.
Human Relations: Assistant Superintendent Brunson shares that HR staff has been supporting COVID-19 Task Force; he attended virtual Mattos open house; and that it was an honor to march on Sunday afternoon to support Black Lives Matter in Milpitas.
Learning & Development: Assistant Superintendent Rodriguez shares that received a letter of commendation from County Office of Education and certificates from Assemblymember Kansen Chu's Office for Parwinder Johal, Raul Pettino, Edgar Aguilar-Cheverria for their collaborative work and advocacy work for bilingual multicultural learners. Also, TK enrollment is looking healthy and to date we have 113 students fully enrolled. |
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The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.
Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises includes unapproved communications with law enforcement, news media, regional elected officials on behalf of the District and/or Board.
5. Be aware that our behavior in the community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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BACKGROUND: Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Trustee Ngo: Thanks his board colleagues for their community involvement; has been attending SCC School Board Association weekly meeting; participating in digital equity coalition for elected members; attending Milpitas Rotary meetings; attending MUSD Team Hall; watched Rancho 8th Grade Promotion video; attended County Elected Officials call; and marched for Black Lives Matter in Milpitas.
Trustee Tsai: Attended a lot of same events Ngo talked about; calling into County Elected Officials meeting; reading about Reopening Plans; joined the SCC School Boards Association meeting; watched Sinnott graduation; joined the MUSD Team Hall; and marched for Black Lives Matter in Milpitas.
Clerk Yip-Chuan: Was a panelist for discussion on Impact of COVID-19 in Milpitas; attended Chamber of Commerce meeting and Mattos virtual open house; watched Spangler and Burnett talent shows; attended Burnett and Randall graduations; watched virtual Rancho graduation; attended Sunnyhills breakfast meeting; volunteered with Second Harvest Food Bank drive-through distribution; distributed 250 facemarks to Randall families and others, and is working on another large order; and marched for Black Lives Matter in Milpitas.
Vice President Norwood: Defers due to time.
President Lien: Participated in events stated by Trustee Ngo and Clerk Yip-Cuan; met with County Superintendent and City officials; and attended the Seniors Award Night.
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Superintendent Jordan and the MUSD COVID19 Advisory Task Force 2020-21 present considerations, scenarios, and direction for phasing in the new school year. The Advisory Task Force is compromised of representatives from elementary, middle, and high school, district operations teams. Leaders of the Classified School Employees Association,Chapter 281, Milpitas Teachers Association, and Milpitas Management Association have been integral participants in the Task Force. The Task Force reviewed surveys from parents, students, and team members as well as suggested considerations and ideas for planning. The scenarios and information presented tonight was developed with that in mind.
In order to assure that as many voices are included in the planning process as possible, an additional community and parent survey was opened on June 2nd and closes at midnight on June 9th. Subcommittees are forming and will focus on details of the overall planning through the mid-point of July.
The County Public Health Department Officers in conjunction with the Santa Clara County Office of Education have announced that a more definitive path to in-person teaching and learning will be publicized by July 1st.
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Listen to the presentation, ask questions, discuss and provide input for further development of MUSD EducatEveryWhere 2020-21.
Staff:
Cheryl Jordan Superintendent
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Superintendent Jordan and the MUSD COVID-19 Advisory Task Force 2020-21 presented considerations, scenarios, and direction for phasing in the new school year as part of their presentation to the Board. The Advisory Task Force is compromised of representatives from elementary, middle, high school, and district operations teams. Leaders of the Classified School Employees Association, Chapter 281, Milpitas Teachers Association, and Milpitas Management Association have been integral participants in the Task Force. The Task Force reviewed surveys from parents, students, and team members as well as suggested considerations and ideas for planning.
In order to assure that as many voices are included in the planning process as possible, an additional community and parent survey was opened from June 2-June 9. Subcommittees are forming and will focus on details of the overall planning through the mid-point of July. |
COVID19 Advisory Task Force Board Report
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BACKGROUND: Demographic expert Tom Williams has conducted enrollment studies for MUSD for over 20 years, and his projections have been extremely accurate with a less than 1% margin of error. Mr. Williams will present a summary of the data that he has compiled in determining how and in what areas of Milpitas our enrollment is climbing as well as decreasing.
The report will provide district staff with data for staffing and program planning. |
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Review the attached report, listen to Mr. William’s report, and ask questions.
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Impact depends on actual student growth
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Demographic expert Tom Williams presents a summary of the data that he has compiled in determining how and in what areas of Milpitas that the enrollment is climbing as well as areas where it is decreasing. The report provides district staff with data to help for staffing and program planning. |
2019-20 Milpitas USD Forecast Update Report (final May 4 revisions) Addendum to 2019-20 Milpitas USD Forecase Update EPC Forecast Update Presentation to Milpitas USD
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BACKGROUND: Article 23 (Completion and Duration of Agreement) of the 2017-2020 Collective Bargaining Agreement (CBA) between the District and the Milpitas Teachers Association (MTA) provides that the term of the CBA is up to and including August 31, 2020. Therefore the entire CBA is open for negotiations over a successor contract. The District is proposing to open negotiations over the following articles: Article 5 Compensation, Article 6 Hours, Article 7 Transfers, Article 8 Class Size, Article 9 Evaluations, Article 13 Leaves, Article 14 Safety, Article 17 Releases from Contract, Article 19 Security and Employee Rights, Article 24 Adult Education Teachers, as in the attached communication from Assistant Superintendent of Human Relations, Jonathon Brunson. In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MUSD “sunshine proposal” to open collective bargaining with MTA will be held at the June 9, 2020 meeting of the Milpitas Unified School District Board of Education meeting at 7:00 PM. A notice of public hearing on the MUSD “sunshine proposal” to open negotiations with MTA has been posted on bulletin boards at all school sites and the District Office.
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Conduct a public hearing at this meeting.
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Dependent on the outcome of negotiations.
STAFF:
Jonathon Brunson Assistant Superintendent, Human Relations Cheryl E. Jordan Superintendent
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Open Public Hearing Motion: Ngo Second: Yip-Chuan Action: 5-0
No public comments
Close Public Hearing Motion: Tsai Second: Yip-Chuan Action: 5-0 |
District Proposal to MTA 2020-2021 Public Hearing Notice MUSD to MTA 5.27.20
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BACKGROUND: Article 23 (Completion and Duration of Agreement) of the 2017-2020 Collective Bargaining Agreement (CBA) between the District and the Milpitas Teachers Association (MTA) provides that the term of the CBA is up to and including August 31, 2020. Therefore the entire CBA is open for negotiations over a successor contract. MTA is proposing to open negotiations over the following articles: Article 5-Compensation, Article 6-Hours, Article 7-Transfers, Article 8-Class Size, Article 9-Evaluation, Article 13-Leaves, Article 18-Retirement. In addition the Association would like to look at incorporating any side letters into the appropriate section of the contract. The Association would also like to discuss and reopen any section of the contract that is impacted by the budget crisis, Covid-19, and/or a change in the length of the school year as in the attached communication from MTA President, Diana Orlando. In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MTA “sunshine proposal” to open collective bargaining with MUSD will be held at the June 9, 2020 meeting of the Milpitas Unified School District Board of Education meeting at 7:00 PM. A notice of public hearing on the MTA “sunshine proposal” to open negotiations with MUSD has been posted on bulletin boards at all school sites and the District Office.
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Conduct a public hearing at this meeting.
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Dependent on the outcome of negotiations.
STAFF: Jonathon Brunson Assistant Superintendent, Human Relations Cheryl Jordan Superintendent
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Open Public Hearing Motion: Norwood Second: Ngo Action: 5-0
No public comments
Close Public Hearing Motion: Tsai Second: Yip-Chuan Action: 5-0 |
Milpitas Teachers Association Proposal 2020-2021 Public Hearing Notice MTA to MUSD 5.27.20
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Motion: _____ Second: _____ Action: _____
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BACKGROUND: The Milpitas Unified School District (the “District”) currently projects that it will experience a cash flow shortfall during fiscal year 2020-21 created by timing differences between its anticipated expenditures and estimated receipt of revenues. Resolution No. 2020.39 being presented to the Board of Education authorizes a short-term borrowing by the District to address this cash flow shortfall through the issuance of tax and revenue anticipation notes (“TRANs”). (a) TRAN Resolution. The resolution authorizes the issuance of the TRANs by the District in an amount not-to-exceed Thirteen Million Dollars ($13,000,000), specifies certain basic terms, parameters and form of the TRANs, and approves the form of the Note Purchase Contract and Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the TRANs to be issued ($11,000,000). Section 7 of the Resolution states the maximum underwriting discount (0.350%) with respect to the TRANs and authorizes the TRANs to be sold at a negotiated sale to the underwriter named in the Purchase Contract (the “Underwriter”). Pursuant to the resolution, the District is requesting that the Santa Clara County Board of Supervisors issue the TRANs on behalf of the District. Proceeds of the TRANs will be deposited in the general fund of the District and used to finance projected cash flow deficits. (b) Form of Note Purchase Contract. The Resolution approves the form of a Note Purchase Contract (the “Purchase Contract”) by and among the District, the County of Santa Clara and the Underwriter. Pursuant to the Purchase Contract, the Underwriter will agree to buy the TRANs from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the TRANs, the final execution copy of the Purchase Contract will be prepared following this form. (c) Preliminary Official Statement. The Preliminary Official Statement (“POS”) is the offering document describing the TRANs which may be distributed to prospective purchasers of the TRANs. The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the TRANs, (ii) the terms of the TRANs (interest rate, yield, etc.), (iii) the security for repayment of the TRANs (pledged revenues and, otherwise, the District’s general fund, as described below), (iv) District financial and operating data, and (v) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the TRANs. Following the pricing of the TRANs, a final Official Statement for the TRANs will be prepared, substantially in the form of the POS.
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It is recommended that the Board approve Resolution No. 2020.39. |
Pursuant to the Resolution, the District will pledge a portion of the revenues expected to be received by the District during fiscal year 2020-21 to the repayment of the TRANs in an amount equal to the principal and interest due on the TRANs. However, the TRANs will be a general obligation of the District payable from its General Fund, and to the extent pledged revenues are not available, the TRANs will be paid from other legally available moneys of the District. STAFF: Wendy Zhang Assistant Superintendent, Business Services |
Motion: Ngo Second: Norwood Action: 5-0 |
Res 2020.39 District Resolution MUSD 2020-21 TRAN
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Open the public hearing Motion:_____ Second:_____ Action:_____ Close the public hearing
Motion:_____ Second:_____ Action:_____
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BACKGROUND: The 2020-21 Proposed Budget was presented and discussed during the budget study earlier today. As required by Education Code Section 42103, the governing board of the District will hold a public hearing prior to the final adoption of the 2020-21 Proposed Budget on June 23, 2020. |
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Conduct a public hearing on the District’s Proposed Budget Adoption for 2020-21. |
STAFF: Wendy Zhang Assistant Superintendent, Business Services Linh Le Director, Business Services Duc Vu Supervisor, Business Services
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Open Public Hearing Motion: Ngo Second: Tsai Action: 5-0
No public comments
Close Public Hearing Motion: Yip-Chuan Second: Ngo Action: 5-0 |
2019-2020 Estimated Actual Income Statement 2020-2021 Adoption Income Statement 2020-2021 Proposed Budget Book
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Background: Milpitas Adult Education continues to align policy and practices to establish and maintain equitable communities for all learners, it is recommended that the Board receive and review Board Policy #6200--Adult Education. The language in this board policy reduces the number of credits required for our adult learners to earn a high school diploma from Adult Education, as well as adjusts the courses required to better address the needs of adult learners. Board Policy 6200 needs to be updated to reflect new requirements
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It is recommended that Board review and adopt revised Board Policy 6200 - Instruction Adult Education
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There is no financial impact
STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Giuliana Brahim Principal, Adult Education
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Motion: Ngo Second: Tsai Action: 5-0 |
Current BP 6200 Revised BP 6200
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On June 14, 2016, the Board approved the Joint Use Agreement with the City of Milpitas regarding the use of recreational and shared parking facilities at Mattos Elementary. The City and the District wishes to update the agreement to include: - Adding Butterfly Gardens to the Joint Use Property
- Adding Inclusive Playground to the Joint Use Property and allow the public to have access at all times
- Marking 20 parking stalls in the West Parking Lot as restricted parking to allow parents 15 minutes to park and drop off their students.
- Revising the Operations Committee to meet every three years or as needed instead of annually
- Removing the District’s attorney from receiving a copy of all notices
- Updating the City’s contact emails
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Approve Mattos Elementary Joint Use Amendment #1 with the City of Milpitas Staff: Wendy Zhang, Assistant Superintendent, Business Services Brian Shreve, Director; Maintenance, Operations and Transportation
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Motion: Norwood Second: Yip-Chuan Action: 5-0 |
2016 Joint Use Agreement Joint Use Amendment
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On June 14, 2016, the Board approved the Joint Use Agreement with the City of Milpitas regarding the use of recreational and shared parking facilities at Mattos Elementary. This agreement allows both the District and the City to use each other’s facilities at specified times. Since the facilities are closer to completion, the District and City wish to enter into an Operation and Maintenance Agreement for the Mattos Elementary/McCandless Park facilities. The Operation and Maintenance Agreement states who will be responsible for maintaining specific facilities, on-going costs (ie: utilities), and any major improvements. In summary, the District and City shall be responsible for: | District | City | Shared | Field | | - Maintain the field & pay for all utilities
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| Parking Lot | - Maintain lights & irrigation
- Daily maintenance
- Utilities
| - Maintain the pavement & markings
| - Replacement or improvements
| Basketball Courts | - Maintain the surface and amenities
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| Inclusive Playground | | | - Equipment replacement or improvements
| Butterfly Gardens | | - Maintain the butterfly garden
| - Replacement or improvements
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Approve Mattos Elementary Operation and Maintenance Agreement with the City of Milpitas Staff: Wendy Zhang, Assistant Superintendent, Business Services Brian Shreve, Director; Maintenance, Operations and Transportation
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Motion: Norwood Second: Yip-Chuan Action: 5-0 |
O&M Agreement
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BACKGROUND: Through the contractual reclassification process, the California School Employee Association (CSEA) and MUSD Collective Bargaining Agreement (CBA), the Parties agreed to update the following job descriptions: Paraprofessional One-on-One; Paraprofessional Physical Education I; Paraprofessional I; Paraprofessional I-Bilingual-Non Bi-Literate; Paraprofessional II, -Bilingual: Chinese, Korean, Punjabi, Spanish, Tagalog, Vietnamese; Paraprofessional III - Computer Lab; Behavior Intervention Technician I; Behavior Intervention Technician II; College and Career Technician; Transition Assistant; and Transition Program Counselor/Job Developer. The Parties met several times through the CBA Reclassification Committee process. The following classifications will be placed with the following ranges as agreed on between CSEA and MUSD: ?Paraprofessional I (including former Paraprofessional l:1), range changed to 11 ?Paraprofessional II (included in Paraprofessional I) range 12 (based on bilingual need per CBA) ?Paraprofessional III, range 13 (no range change at this time) ?Paraprofessional P.E., range changed to 13 ?Behavioral Intervention Technician I, range changed to 17 ?Behavioral Intervention Technician II, range 27 (no range change at this time) ?College and Career Technician, range changed to 21 ?Transition Assistant, range 13 (no range change at this time) ?Job Training Technician/Workforce Developer, range changed to 26 No later than January 31, 2021, the parties will meet and negotiate over further implementation of the committee's recommendation. The corresponding MOU is attached along with the agreed upon job descriptions.
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Approve the MOU between CSEA Chapter 281 and MUSD so that MUSD is in compliance with the current language in the CBA.
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$153,000.00 retroactive to July 1, 2019.
STAFF: Jonathon Brunson Assistant Superintendent of Human Relations Cheryl Jordan Superintendent
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Motion: Norwood Second: Tsai Action: 5-0 |
1. Paraprofessional I - 6.2020 - DRAFT 2. Paraprofessional PE 6.2020 - DRAFT 3. Paraprofessional Lab Technician - 6.2020 - DRAFT 4. Behavior Intervention Technician I Job Description - 6.2020 - DRAFT 5. Behavior Intervention Technician II - 6.2020 - DRAFT 7. Transition Assistant I - 6.2020 - DRAFT 8. Workforce Developer - 6.2020 - DRAFT MOU for 2019-2020 Reclassification 5.2020
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BACKGROUND: This past spring we gathered input from staff and parents as to which school year calendar that MUSD should follow for the coming school year(s). MUSD staff participated in the Google survey from February through March. School Site Councils (SSC) were also provided an opportunity to respond to this Calendar Survey. Our Google surveys gave an immediate calculation of the numerical aggregation of the survey input corresponding to the responses. At our May and June Community Board Advisory Council (CBAC) meetings, the calendars were introduced and discussed. Members then took them back to their respective sites for discussion and input. The members then returned with the feedback and recommendations at our special June CBAC meeting. The following calendars are being recommended to the board for approval. 2021-22 School Calendar DRAFT 1 – same data as in current practice 2022-23 School Calendar DRAFT A – same data as in current practice
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Approve Draft Calendar (1) for the 2021-2022 school year and Draft Calendar (A) for the 2022-2023 school year.
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None
STAFF: Jonathon Brunson Assistant Superintendent, Human Relations Cheryl Jordan Superintendent
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Motion: Ngo Second: Tsai Action: 5-0 |
2021-22 School Calendar - DRAFT 1 2022-23 School Calendar - DRAFT A Board Report Proposed 2021-22 and 2022-23 District Calendars 6-9-20 Proposed Calendars 2021-22 & 2022-23
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Items E and M are pulled from consent for discussion.
Motion: Ngo Second: Tsai Action: 5-0 |
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BACKGROUND: iReady, from Curriculum Associates, combines a valid and reliable measurement of student learning as well as helping our teachers to personalize learning
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The purchase and adoption of this tool meets the district's LCAP goal 1 (increase academic achievement) and goal 3 (increase the academic achievement of the less advantaged) as well as being CAASPP and CAST aligned. The effective use of iReady facilitated teachers’ collaboration across grade levels and in grade level teams to plan instruction and personalize learning. Curriculum Associates will provide ongoing support via customized professional development for district staff in order to develop capacity at the district level to support our schools
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Approve the iReady contract for 2020-2021 |
$190.481.40 Annually |
Item is tabled for future discussion |
iReady quote PR for Curriculum Associates
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BACKGROUND: Notre Dame de Namur University wishes a partnership with Milpitas Unified School District to provide Education Specialist and Teaching Interns. The interns may be hired through the Human Relations Office. Under the collaborative work with a university supervisor and a district mentor, the interns will be provided support to achieve competency in the Teaching Performance Expectations. The agreement would be in effect as follows: Notre Dame de Namur University July 1, 2020 to June 30, 2025
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It is recommended that the Board of Education approve the attached MOU between Notre Dame de Namur University and the Milpitas Unified School District effective July 1, 2020 for a period of 5 calendar years unless terminated sooner by either party with 30 days’ written notice, provided that credential candidates shall be allowed to conclude any ongoing assignments.
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Dependent upon the hiring of an intern.
STAFF:
Jonathon Brunson Assistant Superintendent, Human Relations Cheryl Jordan Superintendent
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Notre Dame de Namur MOU for Interns
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BACKGROUND: Notre Dame de Namur University wishes a partnership with Milpitas Unified School District to place student teachers. The student teachers will be assigned to practice teaching through the Human Relations Office. Under the direct supervision and instruction of the master teachers, the student teachers will be provided teaching experience and training through practice teaching in our schools and classes. The agreement would be in effect as follows: Notre Dame de Namur University June 30, 2020 to June 30, 2025
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It is recommended that the Board of Education approve the attached MOU between Notre Dame de Namur University and the Milpitas Unified School District effective June 30, 2020 for a period of 5 calendar years unless terminated sooner by either party with 30 days’ written notice, provided that credential candidates shall be allowed to conclude any ongoing assignments.
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None. Master teacher stipends, if any, will be paid by the University to the District directly to the master teacher. STAFF:
Jonathon Brunson
Assistant Superintendent, Human Relations Cheryl Jordan Superintendent
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Notre Dame de Namur MOU for Student Teachers
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On March 24, 2020, the Board approved the Lease-Leaseback Amendment #2 for the total GMP cost of Mattos Elementary Phase II. Section 4.2.7 of the amendment refers to the lease payment schedule. On Amendment #3, the interest amount was recalculated to reflect the correct interest rate that was listed in the amendment. The District has the ability to buyout the lease no earlier than 60 days after project completion, which will save the District almost $60,000 in interest payments.
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Approve Blach Construction’s Amendment #3 for Mattos Elementary
Staff Wendy Zhang, Assistant Superintendent, Business Services
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Amendment 3
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The Board had previously awarded a contract to Base Landscape Architecture for the design of the track at Rancho Middle School. After completion of the site survey it was determined that the existing field had more slope than anticipated. This triggered the need to level the site. To do so the contractor will need to take soil from the high side of the area and transfer it to the low side. The result of this is that the area where the field meets the existing asphalt playground will have an approximate two-foot drop. The two-foot elevation change will require additional design to ensure compliance with the Division of State Architect access compliance rules. Concrete ramps and steps will need to be constructed. This additional design is outside of Base’s original scope of work.
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Approve Base Landscape Architecture’s add service agreement for additional design work on the Rancho Middle School Track
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$12,800 form Bond Fund 213
Approve Base Landscape Architecture’s add service request for additional design work on the Rancho Middle School Track
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Base Landscape Add Service Request Rancho Track and Field
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Due to the summertime constraints, the staff recommends the Board to authorize the Superintendent to execute contracts and change orders per board policy 3312. The contracts will be brought to the Board for ratification later.
The delegation of authority will be from mid-June through the end of August 2020 for the following projects:
Randall Modernization Mattos Phase II Spangler, Weller, Zanker Paving MHS Paint Phase II Burnett, Spangler, Weller, Zanker, and MHS Roofing MHS Gym & Theater Rancho & Russell Track and Field Spangler Restroom & Fencing Ayer Innovation Center
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Approve the Superintendent’s authority to execute contracts from mid-June through the end of August 2020.
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Wendy Zhang, Assistant Superintendent of Business Services
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The current scoreboard in the MHS gym is extremely old and no longer serves the intended purpose. The MHS Athletics Department obtained three quotes for scoreboards that they believed would provide what they needed. Ultimately they chose Digital Scoreboards LLC’s digital display system as the best-suited system for their program. The proposal includes the removal of the old scoreboard system as well as the installation of the new system.
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Approve purchase and installation of the new scoreboard system provided by Digital Scoreboards LLC.
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$69,900 form Bond Fund 213
Wendy Zhang, Assistant Superintendent of Business Services
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Digital Scoreboards Agreement, MHS Gym Digital Scoreboards Proposal MHS Gym
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BACKGROUND: The District Alternate Retirement System (ARS) Plan covers part-time, seasonal and temporary employees in lieu of Social Security. This account is in a pooled account managed by the Trustee, Union Bank of California, under the direction of the District. The monthly PARS account statements are for the periods from January 1, 2020 through March 31, 2020. |
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To review and accept the PARS Alternate Retirement System Plan Monthly Activity Statements.
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STAFF: Wendy Zhang Assistant Superintendent, Business Services
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2020.6.9 PARS Activity Rpt - Jan-Feb-Mar 2020
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BACKGROUND: The County of Santa Clara Treasury recently posted the second quarter investment summary reports. These reports are being presented to the Board for review.
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To review and accept the County of Santa Clara Treasury Investment Report.
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STAFF: Wendy Zhang Assistant Superintendent, Business Services
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Motion: Ngo Second: Norwood Action: 5-0 |
December 2019 Quarterly Investment Report
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June 23, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. Virtual Zoom Meeting August 25, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. TBD September 8, 2020 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. TBD
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On Trustee Ngo's request, Board has moment of silence for George Floyd. |
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Meeting adjourned at 11:31 p.m.
Motion: Ngo Second: Yip-Chuan Action: 5-0 |
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Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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