Regular Meeting of the Board of Education
Milpitas USD
January 12, 2021 6:15PM
Virtual Board Meeting
Register in advance for MUSD Board of Education Meeting:
https://zoom.us/webinar/register/WN_Es4gHXC2Rzqd4LuNJxUEog
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| President Norwood calls meeting to order. |
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_____ Chris Norwood
_____ Kelly Yip-Chuan
_____ Hon Lien
_____ Michael Tsai
_____ Minh Ngo
_____Amy Stanley, MHS student rep
_____Ephrathah Matheos, CHHS student rep
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| All Board Members present and participate virtually. |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Motion: Lien
Second: Yip-Chuan
Action: 5-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please join us via Zoom, click the "Raise Your Hand" button, and you will be called upon in order. When it is your turn please state your name, address, and if you have any students in the district before you make your public comment. You will have two minutes to make your public comment. Those wishing to speak during a specific agenda item will be called on at the appropriate time. Thank you for your participation in this civic engagement.
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| Public Comment by Rajani Nair. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. |
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| Board reconvenes into open session. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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Board unanimously accepted the resignation of an elementary school assistant principal effective June 30, 2021.
Board unanimously accepted the retirement of a classified manager effective February 8, 2021. |
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Motion:_____ Second: _____ Action:______
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Motion: Ngo
Second: Lien
Action: 5-0 |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on the agenda or one that does not appear on the agenda, please join us via Zoom, click the "Raise Your Hand" button, and you will be called upon in order. When it is your turn please state your name, address, and if you have any students in the district before you make your public comment. You will have two minutes to make your public comment. Those wishing to speak during a specific agenda item will be called on at the appropriate time. Thank you for your participation in this civic engagement.
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| Public Comment by Robert Jung. |
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- Build a Culture of We that engages parents, staff, and community partners in supporting student success.
- Improve communication systems for better outreach to parents, students, and staff.
- Develop educational pathways that allow students to apply their passion in learning for their future careers.
- Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional, and academic gains.
- Identify creative, student-focused strategies to accommodate enrollment growth and ensure healthy learning environments.
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Superintendent Cheryl Jordan shares a COVID-19 Data & Actions Update with the Board and community, detailing the COVID-19 Dashboard and staff testing statistics posted on MUSD's Coronavirus page.
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1) Milpitas HS alumni Dion Leonard, Alii Matau and Justin Scrempos for playing for and helping the San Jose State University football team win the Mountain West Conference Championship. 2) Elected Officials Evelyn Chua (Milpitas City Council), Alex Lee (District 25 Assemblymember), Otto Lee (District 3 County Supervisor), Ro Khanna (17th Congressional District Representative), Bob Livengood (SJECC District Board Trustee Area 1), and Bob Wieckowski (State Senate of 10th Senate District) for representation and public service to the region that includes city of Milpitas. 3) Board Recognition |
Superintendent Jordan leads recognitions for:
1) Milpitas HS alumni Dion Leonard, Alii Matau and Justin Scrempos for playing for and helping the San Jose State University football team win the Mountain West Conference Championship.
2) Elected Officials Evelyn Chua (Milpitas City Council), Alex Lee (District 25 Assemblymember), Otto Lee (District 3 County Supervisor), Ro Khanna (17th Congressional District Representative), Bob Livengood (SJECC District Board Trustee Area 1), and Bob Wieckowski (State Senate of 10th Senate District) for representation and public service to the region that includes city of Milpitas.
3) January as Board Member Appreciation month with the video salute to MUSD Board Members. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
-Principal, Guiliana Brahim, Milpitas Adult Ed
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Principal's Report: Principal Giuliana Brahim and the Milpitas Adult Education team provided an update on the variety of programs available this school year despite the ongoing COVID-19 pandemic. Programs include Family Literacy, English as a Second Language, Citizenship, Credit Recovery for Milpitas HS and Cal Hills HS students, Completion of High School Diploma, Workforce Preparation-CTE Pathways, and Adult Ed-Corrections and Re-Integration. Additionally, the MAE staff has worked collaboratively with the Child Development Center to organize learning pods.
Business Services: Assistant Superintendent Wendy Zhang shares past Friday Gov. Newsom released State Budget 2021-22 proposal and Business Services will present second interim budget update in March; Student Nutrition Services this school year has distributed over 450,000 meals to serve families and students with second semester going to continue to provide free meals; Facilities Team looking at Mattos School construction timeline, after delayed state approval came in November 2020, so putting interim portables for enrollment growth; had meetings with city and representatives from softball league and looked at potential locations for new fields, including Dixon Landing Park.
Human Relations: Assistant Superintendent Jonathon Brunson shares special thanks to COVID-19 Designee Aven Magana and work done to organize staff COVID-19 testing and to two Associations on MOU work to ensure safe working conditions for employees and students; last Friday drive-through retirement celebration for Burnett's David Kennedy; and working to improve equitable practices and outcomes.
Learning & Development: Assistant Superintendent Norma Rodriguez shares she has been conducting meetings with her L&D team and principals for mid-year checkins; Middle College High School planning work is progressing; partnering with TechNext to add program offerings for students; and the LPAC starts in February; secretaries getting ready for new online registration starting January 25, 2021; and had two sessions of Parent University which continues through the school year. |
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The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.
Per Board Bylaw 9001, amended on November 26, 2019, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises includes unapproved communications with law enforcement, news media, regional elected officials on behalf of the District and/or Board.
5. Be aware that our behavior in the community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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BACKGROUND: Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Student Board Rep Amy Stanley of MHS shares that this year's Jack Emery Drive produced over 43,000 cans donated to Milpitas Food Pantry; student leadership working on new events and projects; today had cultural diversity panel; CLOG online event; and revamp annual homecoming festivities in March to go virtual.
Student Board Rep Ephrathah Matheos of Cal Hills shares that teachers making efforts to make distance learning more effective and engaging for students; held online Jack Emery Food Drive; Student Council held online; had two Spirit Weeks; and Leadership and Yearbook sent letters and/or video announcements.
Board Member Ngo attended Santa Clara County School Boards Association meetings, Milpitas Rotary, Dec. 2 Second Harvest food distribution, Asian Pacific American Leadership Foundation meeting, Rose PTO meeting, CSBA webinar on Governor's Budget Proposal, and was elected to board advisory role with High Tech-High Heels.
Board Member Tsai attended SCCSBA meeting, elected president of SCC Sister Counties Commission, and researching safety and online learning.
Board Clerk Lien highlights her participating in gift wrapping with Family Giving Tree for needy children.
Board Vice President Yip-Chuan attended the virtual Chamber of Commerce meeting, drive-through retirement for David Kennedy, virtual breakfast with active police chief Hernandez, Burnett's virtual Bulldog Bash, virtual swear-in celebration for Supervisor Otto Lee, volunteered at Family Giving Tree, and donated blood.
Board President Norwood asks for upcoming agenda item on update on Physical Education Program; and attended David Kennedy's drive-through retirement, virtually visited with three principals; participated in Culture Sustainability meeting; SCC Legislative Action Committee; and Sunnyhills Neighborhood Association Breakfast. |
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BACKGROUND: As required by law, at this meeting the Superintendent will report on the number and nature of complaints received under the Valenzuela/CAHSEE and Williams Lawsuit Settlement. The report will cover the complaints from October 1, 2020 through December 31, 2020. |
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There is no financial impact.
STAFF:
Cheryl Jordan
Superintendent
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| Superintendent Jordan reports no complaints for the second quarter. |
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Calaveras Hills High School Counselor Jonathan Payne led CHHS students in reviewing the Martin Luther King Jr. resolution and participating in a video reading of the resolution. Video |
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Motion: Ngo
Second: Tsai
Action: 5-0
Led by Calaveras Hills High School counselor Jonathon Payne, a quintet of CHHS students participated in a video reading of Resolution 2021.19 Honoring and Recognizing January 18, 2021 as Martin Luther King, Jr. Day. CHHS students Rhema Nash, Kaylea Thomas, Mariah Brady-Good, Jaden Mixon, and Ephrathah Matheos reviewed and read portions of the resolution. |
Resolution 2021.19 Recognizing and Honoring Martin Luther King Jr. Day
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BACKGROUND: These job descriptions for the four different levels of accountants for our classified employees’ positions in the Business Services Department. There is progression of responsibilities within each of the four job descriptions. They will perform a variety of simple to complex accounting and clerical tasks, work individually at a level of efficiency and effectiveness with minimal supervision, maintain complex and varied accounting and statistical records, receive, compile, verify and audit data, prepare reports as required, and must be knowledgeable of and able to perform all accounting office functions and assist in training of all office staff. These positions were given range increases four years ago without an updated job description. These descriptions were recently updated by the Reclassification Committee and are ready to be Board approved |
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| Approve the job four job descriptions for each of the Accountant Technicians in Business Services. |
There are no additional costs to the budget. STAFF: Jonathon Brunson Assistant Superintendent, Human Relations Wendy Zhang Assistant Superintendent, Business Services Damon James, Director, Human Relations Cheryl Jordan Superintendent |
Motion: Ngo
Second: Yip-Chuan
Action: 5-0 |
Account Technician I - Draft
Account Technician II - Draft
Account Technician III - Draft
Account Technician IV - draft
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Motion: Lien
Second: Yip-Chuan
Action: 5-0 |
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BACKGROUND: The Milpitas Unified School District agrees to provide student teachers with supervised clinical experience. This Agreement shall be for an initial term of five years and shall continue thereafter for additional one year periods unless terminated by either party as provided herein. The District will provide a Teaching Supervisor for the Student Teacher. Students selected for the Program will be permitted to participate at dates and times mutually agreeable between the Affiliate and the University. The District will work together to maintain an environment that provides quality student learning within the curriculum plan of the Program. The Affiliate and the University shall be mutually responsible for the assignments of students based upon the goals and objectives of the program. Supervision may be shared among more than one qualified District staff member. The District will maintain complete records and reports on each Student Teacher’s performance and provide an evaluation to the University. Internship Programs are a valuable opportunity for Milpitas USD to recruit teaching candidates for open positions in the district. |
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| Approve this Agreement |
None STAFF: Jonathon Brunson Assistant Superintendent, Human Relations Cheryl Jordan Superintendent |
University of the Pacific Agreement
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The Zanker playground is very old and in need of replacement. Replacing the playground equipment was on Zanker’s list of priority projects. Staff met with the principal and reviewed numerous options and configurations from playground consultants to determine which equipment would best suit the needs of students. The District received a total of five proposals. The site principal and staff selected the proposal from Landscape Structures Inc. The cost of the equipment plus installation is $130,833 and will be purchased through Sourcewell (formerly National Joint Powers Alliance NJPA) contract #030117-LSI. Attached is Landscape Structures Inc’s proposal and agreement for review.
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| Approve Landscape Structures Inc’s Proposal for Playground Equipment and Installation at Zanker Elementary. |
$130,833 from Bond Fund 213 Wendy Zhang, Assistant Superintendent, Business Services |
Landscape Structures' Zanker Proposal
Landscape Structures', Inc Zanker Agreement
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BACKGROUND: In order to provide temporary services of Speech and Language Pathologists (SLP) with Augmented and Alternative Communication (AAC) therapy and consultation for one of our students, we will need to contract out this work with an outside agency to maintain our services and legal requirements for the student’s IEP. This has been a past practice for temporary services due to the shortage of candidates in this highly credentialed field of (AAC). We are currently supporting one of our SLP’s to get this certification so we can provide direct service by the district in the future. For the SLP who has the AAC license, the therapist will provide the temporary services, at a cost of $185.00 per hour for four hours for consultation and $200 per hour for direct therapy for 14 hours for this specialized field of service.
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It is recommended that the Board of Education approve these agreements with Something to Say, AAC, Language and Speech Therapy Inc. for the 2020-2021 school year. |
Total cost for this temporary position is estimated to be $3540.00 for these temporary services. STAFF: Jonathon Brunson Assistant Superintendent, Human Relations Mary Jude Doerpinghaus Director of Student Services Cheryl Jordan Superintendent |
AAC Contract
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Phase I of Zanker’s media center modernization was completed in 2018 due to Golden Altos’ $50,000 donation for improvements to the school’s library. On April 28, 2020, the Board approved IBI Group for architectural services for Phase II of the media center. On behalf of the District, Travis Kirk solicited quotes from three contractors. The lowest quote was from Ron Paris Construction Company Inc. in the amount of $59,742. The work to be performed may be found in the attached proposal.
Attached is Paris Construction’s Proposal and Agreement for review. |
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| Approve Ron Paris Construction Company Inc.’s Proposal for Phase II of the Media Center at Zanker Elementary. |
$59,742 from Bond Funds 213 Wendy Zhang, Assistant Superintendent, Business Services |
Paris Construction Agreement
Paris Construction's Proposal Zanker Media Center
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BACKGROUND: Santa Clara County Investment Report The state law and county ordinances authorize the County to invest public funds of the county government, school districts, and special districts such as the Santa Clara Water District whose funds are held in the Santa Clara County Treasury, MUSD is included as one of the 32 school districts. Commingling all of the cash resources of the government agencies will provide a competitive rate of return while meeting the cash flow requirements of our operation. The Santa Clara County Oversight Committee oversees the investment activities. It is comprised of six members representing the County, school districts and other local government agencies whose funds are deposited in the County’s commingled pool. The County Superintendent or designee represents the school districts in this committee. The school districts receive a quarterly investment report from the County of Santa Clara Controller-Treasurer department. The District’s Board policy requires staff to inform the Board about the pooled investment earnings. When the report has been received by staff, a board summary is prepared. Thus this disclosure is provided in the consent portion of the Board’s agenda.
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Accept the disclosure of the County of Santa Clara Treasury Investment Report. |
STAFF: Wendy Zhang Assistant Superintendent, Business Services |
SCC 1st Qtr Jul Aug Sep 2020
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BACKGROUND: The District Alternate Retirement System (ARS) Plan covers part-time, seasonal and temporary employees in lieu of Social Security. This account is in a pooled account managed by the Trustee, Union Bank of California, under the direction of the District. The monthly PARS account statements are for the periods from July 1, 2020 through September 30, 2020. |
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Review and accept the PARS Alternate Retirement System Plan Monthly Activity Statements. |
STAFF: Wendy Zhang Assistant Superintendent, Business Services |
PARS August 2020
PARS July 2020
PARS September 2020
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BACKGROUND: GASB 75 requires districts to conduct an actuarial study every two years to estimate the potential liability in the OPEB program. North Bay Pensions LLC has worked with our District for many years to complete this report. Staff would like to continue with their services for the 2020-2021 GASB 75 Actuarial Study. |
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Approve the 2020-21 agreement with North Bay Pensions for the GASB 75 Actuarial Study. |
STAFF: Wendy Zhang Assistant Superintendent, Business Services |
GASB 75 Engagement Letter
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| Approve the purchase of new swtiches and Wireless Access Points for additional buildings at the Mattos and Randall Elementary Schools. |
The district would like to start the process to acquire electronics (switches and waps) for two of our sites that are being remodeled. We are adding additional buildings that need connectivity. We need these devices for the start of 2021 school year ( Aug 2021).
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| We recommend the board approve the purchase of the switches and WAPs for the two elementary school sites. |
| About $100,000 after ERATE discounts have been processed from Bond Fund 213. |
List of Equipment needed for Mattos/Randall sites
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BACKGROUND: Milpitas Unified School District has contracted with Ascendancy Solutions, Inc. to support and assist the District with its work to address Significant Disproportionality as identified by the California Department of Education. This contract began on May 15, 2020, and was extended to end June 30, 2021. Ascendancy Solutions, Inc. provides services on behalf of the District on the facilitation of activities (i.e., focus groups, file reviews, Significant Disproportionality Policies, Practices and Procedures Review, completion of the Comprehensive Coordinated Early Intervention Services Plan). Addendum #2 adds 85 hours to the original estimate to develop and monitor a Behavior Matrix. The total cost for this Addendum #2 is $8,500.00.
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It is recommended that the Board of Education approve this Addendum #2 to the Agreement with Ascendancy Solutions, Inc. which began on May 15, 2020, and ends June 30, 2021.
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It is recommended that the Board of Education approve this Addendum #2 to the Agreement with Ascendancy Solutions, Inc. which began on May 15, 2020, and ends June 30, 2021.
STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Mary Jude Doerpinghaus Director, Special Education and Student Services |
Addendum to Contract 121620
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Background: Milpitas Unified School District will enter into a contract with GMK Psychological Services to address specific actions found in the Comprehensive Coordinated Early Intervening Services Plan (CCEIS) for systemic change and improvement. GMK Psychological Services will provide support in the development of procedures and guidelines for psychoeducational assessments, evaluation reports which are culturally relevant, and targeted professional development for school Psychologists and Special Education staff for consistent implementation. In coordination with the Director of Special Education will create consistent processes and procedures across the district to evaluate and improve pre-referral interventions for students in both general and special education for pre-referral interventions.
The estimated time expected to complete the work would be 270 hours.
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It is recommended that the Board of Education approve the GMK Psychological Services contract for the 2020-2021 school year.
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Cost is $34,500 for the 2020-2021 school year STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Mary Jude Doerpinghaus Director, Special Education and Student Services
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GMK Remediation Proposal MUSD 2020
GMK W9
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The following donations were made to the Milpitas Unified School District:
Date: November 18, 2020
Site: MUSD
Donor: Piercey Toyota
Donation: Check donations for Teacher Technology.
Estimated current value: $10,000 Date: December 12, 2020
Site: Rose Elementary
Donor: Anh Phan
Donation: Check donation
Estimated current value: $1,000 |
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Accept the listed donations to the Milpitas Unified School District for the respective sites. |
| The above donations will be deposited in the respective site accounts. |
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January 26 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. Virtual Zoom February 9 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. Virtual Zoom March 9 - Study Session: 5 p.m. Closed Session: 6 p.m. Open Session: 7 p.m. Virtual Zoom
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| President Norwood adjourns meeting. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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