_____ Gunawan Alisantosa, Board President
_____ Robert Nuñez,  Vice-President
_____ Dan Bobay, Clerk of the Board
_____ Chris Norwood, Board Member
_____ Danny Lau, Board Member

_____ Alan Pham, Student Board Representative

The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.

Approve the September 13, 2016 Board Agenda
Motion:_____   Second: _____   Action:______

The meeting will adjourn to closed session to discuss and/or to take action on the following items.  This part of the agenda is closed to the public.

PERSONNEL (Pursuant to Government Code Section 54957)
      - Discipline/dismissal/release
      - Public Employment:   - Interim Superintendent
                                               -  Director, Learning and Development
                                               - Secondary Assistant Principal
                                               - Director, Facilities and Modernization
    

The meeting will reconvene in open session.

Flag Salute

As the District moves towards closing escrow with the City of Milpitas for the McCandless property, it is important for the Board to discuss and consider the process for naming our future school.  Attached is Board Policy 7310 Naming of Facilities which describes the process by which the Board can gather input from the community as well as the parameters for naming buildings, property, and facilities owned by the District.  

STAFF:

Cheryl Jordan
Interim Superintendent

BACKGROUND                                    

The spring of 2016 marked the second year of operational testing of the online Smarter Balanced Summative Assessments. The California Department of Education has released these assessment results administered to all 3^rd-8^th and 11^th grade students in English Language Arts/Literacy and Mathematics.  The reports are posted on the CDE website, with information on public schools and districts in California.

These new assessment results serve to gauge academic growth and students’ progress in learning new, more rigorous academic standards in comparison to last year’s baseline.  This report will provide an overview of the results.

STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development  

Motion_____     Second_____     Action_____

BACKGROUND:

The City of Milpitas passed Resolution 8575, a resolution submitting to the voters of the City of Milpitas a Measure (Measure K) on the November 8, 2016 ballot to protect park and open space lands within its boundaries.   The Measure, if passed by the voters, would amend the City of Milpitas General Plan to require voter approval to mandate that any attempt to rezone parks, parklands or open space to residential, commercial, or industrial or any proposal for residential, commercial or industrial development on parks, parkland or open space, must be placed before Milpitas voters and secure 2/3rds support.

The Board, at the last meeting, indicated that it would be willing to consider a resolution supporting Measure K.

Adopt Resolution 2017.16 in support of Measure K.

STAFF:  

Cheryl Jordan
Interim Superintendent

Motion_____     Second_____    Action_____

BACKGROUND:

The Board and Interim Superintendent have been invited to attend the Confucius Memorial Ceremony at the Culture Center of Taipei Economic and Cultural Office in Milpitas on September 25, 2016. Board President Gunawan Alisantosa wishes to present a proclamation from the Board of Trustees to the Chairman of the ceremony, Mr. Thomas Wang. 

Board to discuss and take action on the proclamation, if passed, President Alisantosa will present the proclamation to Mr. Wang along with those Board members who are attending the ceremony.

Adopt the proposed Proclamation.

STAFF:

Cheryl Jordan
Interim Assistant Superintendent

BACKGROUND:

Last year we contracted with Ed Pioneers to hire a Data Analyst Fellow. Belinda Tang provided valuable data and interpretation to support decisions related to the improvement of instructional programs; provided direct assistance to school sites and district personnel in the development, preparation, and evaluation of educational plan through the creation of beneficial custom reports to district office, site leaders and teachers on an on-going basis that served to help us understand our data more deeply, and connect multiple data systems to thoroughly evaluate our progress.  Through her discussions with principals and district leaders, she was very effective in developing data systems that enhanced our data dashboard in Illuminate, enabling our teachers and principals to draw reports to inform instructional decisions and clarify goals for student success.

This year, Belinda Tang will work directly with the Assistant Superintendent of Learning and Development to conduct research and evaluation activities, with a focus of creating and implementing a sustainability plan. She will provide data and assistance to special programs within the district such as special education, bilingual, English Language Development, and summer school. In addition, she will be providing direct support to MUSD in the development of metrics to monitor progress on LCAP goals. She will work 10 hours a week.

Approve the contract and scope of work for Belinda Tang at a cost of $18,360.00.

Cost will be $18,360.00 for a total of 450 hours of work during the16-17 school year.

STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

BACKGROUND:

The state of California is requiring all districts serving 9^th grade students to adopt a mathematics placement policy. Board Policy 6152.1 is presented to the board for the second of three readings. A summary from the CSBA mandate is included below:

“The Governing Board of any district which serves 9th-grade students and has not adopted a mathematics placement policy is mandated pursuant to Education Code 51224.7, as added by SB 359 (Ch. 508, Statutes of 2015), to develop and, at a regularly scheduled public Board meeting, adopt a fair, objective, and transparent mathematics placement policy with specified components, before the 2016-17 school year.”

The Board of Education will need to conduct three readings for the proposed new Board Policy 6152.1 Placement in Mathematics Courses.  This is the second reading.

Conduct second reading of  Board Policy 6152.1 Placement in Mathematics Courses and make revisions, if needed.  This policy will return to the board for third and final reading on September, 27^th, 2016.

STAFF

Norma Rodriguez
Assistant Superintendent, Learning & Development

Greg Barnes
Director of Secondary Education, Learning & Development

1)  Conduct a public hearing on the Gann Appropriations Limit Calculations Summary

            Open the public hearing            Motion_____     Second_____     Action_____

             Close the public hearing           Motion _____    Second_____     Action_____

2)   Adopt Resolution 2017.12 to establish the Gann limit for the 2015-16 fiscal year and a projected Gann Limit for the 2016-17 fiscal year.            
                                                              Motion_____     Second_____     Action_____

BACKGROUND:

Ed. Code 42132 requires the governing board to adopt a Gann Appropriations Limit by adopting a resolution on or before September 15 of each year. This resolution identifies the appropriations limit for the current year and actual appropriations limit for the preceding fiscal year. A public hearing has been posted as required by law.

1)  Conduct a public hearing on the Gann Appropriations Limit Calculations

2)  Adopt Resolution #2017.12 to establish the Gann Limit for the 2015-16 fiscal year and a
 projected Gann Limit for the 2016-17 fiscal year

STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Linh Le
Interim Director, Business Services

Motion_____     Second_____     Action_____

BACKGROUND:

The District’s financial records for 2015-16 have been closed. The General Fund ending balance was increased by $2,097,976 compared to Estimated Actuals projection.  This is due to $1,135,089 in carryovers from restricted programs, which are normally not projected until the books are closed.  $962,887 from operational savings that will benefit the District’s operation budget in the current year.

Following is a summary of the changes between Estimated Actuals and the Unaudited Actuals:

Attached is the summary of the income statement for all funds along with the Standard State forms for your review.

To accept the District 2015-16 Unaudited Actuals.

STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Motion: ___    Second:____   Action:___

BACKGROUND:

Throughout the 2015-16 school year Student Services has been evaluating programmatic needs and crafting a revised structure of certificated and classified staff to better support MUSD Special Education staff, students and families. At the July 26^th Board of Education meeting, the Board of Education approved the creation of a Program Manager – Moderate-Severe and Autism Support position.  Attached is the job description for this position submitted for Board review and approval.

Approve the recommended job description for the Program Manager – Moderate-Severe and Autism Support

Including health and statutory benefits, cost should not exceed $141,900

STAFF:

Tabitha Kappeler-Hurley
Interim Director, Human Relations

Carla Crenshaw
Director, Student Services

Cheryl E. Jordan
Interim Superintendent

BACKGROUND

Public Authority Services by Sourcewise, located at 2115 The Alameda, San Jose, CA 95126 provides licensed medical classes to In-Home Supportive Services (IHSS) care providers. These courses at Milpitas Adult Education would provide a valuable resource to the community, expand vocational offerings on the Ayer campus and generate income from use of rooms not used in the current program.

Approve the MOU between Milpitas Adult Education Program and Public Authority Services by Sourcewise for the 2016-2017 school year.

None for K-12.  Program generates income for Milpitas Adult Education which pays for student instructional hours.

STAFF

Cheryl Jordan
Interim Superintendent

Usha Narayanan
Principal, Milpitas Adult Education Programs

BACKGROUND

For the past twenty-five years Milpitas Adult Education Programs has been providing remedial education services to Milpitas and Calaveras Hills high school students who failed courses they need in order to graduate.

The Adult Education Unit of the California Department of Education (CDE) recommended that adult schools contract with their districts to continue to provide these remedial services but to fund them using remedial intervention.  CDE has approved the Adult School’s proposal to provide services in this manner.   

Use of K-12 supplemental instructional funds. No impact on general funds.

STAFF

Cheryl Jordan
Interim Superintendent

Usha Narayanan
Principal, Milpitas Adult Education Programs

BACKGROUND

The Ed2Go provides online instruction in various career and technical courses. These courses made available through a partnership with Milpitas Adult Education would provide a valuable resource to the community and expand vocational offerings online.

STAFF:

Cheryl Jordan
Interim Superintendent

Usha Narayanan
Principal, Milpitas Adult Ed. Program

BACKGROUND:

AchieveKids provides a structured learning environment for students with significant learning and behavioral needs.  The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs.  Instruction in a small structured special day classroom with no more than 12 students while receiving individualized academic and behavioral support is a key part of the program.  The students’ IEP determine that this level of service is necessary and appropriate for the student at this time. 

The cost for the 2015/2016 school year did not exceed $20,445.85. The Individual Service Agreement for 2015/2016 was not provided to MUSD until September 2016.

STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND: 

Education Code 44256/44258.3 (Craven) allows the governing board of a school district to assign the holder of a credential, other than an emergency permit, to teach any subjects in departmentalized classes in K-12 inclusive, by the consent of the teacher to the assignment.  The teacher consent form is on file with the district.  The governing board/designee has verified the adequacy of subject knowledge on the part of each of those teachers.  The policies and procedures for establishing adequacy of subject matter have been established and adopted in Administrative Regulation 4113.1.

Each individual’s credentials and transcripts have been verified according to the procedures set forth in Administrative Regulation 4113.1 to have subject matter competency in his/her respective subject.  Therefore, it is recommended that the Board of Education approves the following resolutions 2017.10 – 2017.11:                                                             

2017.10           Matthew Hanley         MHS               Philosophy

2017.11           Clarence Wrencher     MHS               History & Video Prod.

None

STAFF:

Maria Del Rio
Interim Assistant Superintendent, Human Relations

Tabitha Kappeler-Hurley
Interim Director, Human Relations

Each year, several District elementary schools schedule overnight field trips for sixth graders to attend outdoor science camp.  Attached is the agreement for Rose, Sinnott, & Weller Elementary Schools.  The Board is required to approve all overnight field trips and field trip agreements.

Walden West Outdoor Science School located in Saratoga at a cost of $285/student.

Fund 10 – Principal’s Fundraiser - $64,410

STAFF:

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

Wendy Zhang
Assistant Superintendent, Business Services

Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or are beyond repair.

            Total Items to Obsolete:  18

            Total Dollar Amount to Obsolete:  $13,208

Classify the attached list of items as obsolete.

Staff:

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

Wendy Zhang
Assistant Superintendent, Business Services

Pomeroy Elementary School - 115 students to attend the Sempervirens Outdoor School in Boulder Creek, CA, leaving on Oct. 24, 2016 and returning on October 28, 2016.  The group will use a district approved bus.

Russell Middle School - 120 students to visit Six Flags Discovery Kingdom in Vallejo, CA on May 26, 2017, returning on the same day.  The group will use a district approved bus.

Milpitas High School - 37 students to attend the Pacific Leadership Institute in San Francisco, CA on September 21, 2016, returning on the same day.  The group will use a district-approved bus.

September 26, 2016 -  Open Session: 2:00 p.m. to 6:00 p.m.
Special Board Meeting - CSBA Board Self-Evaluation Workshop
1331 East Calaveras Blvd., Board Room, Bldg. 500

September 27, 2016 - Closed Session: TBD   Open Session: 7:00 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500

October 11, 2016 - Closed Session: TBD   Open Session: 7:00 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500

October 25, 2016 - Open Session: TBD   Open Session
Joint Meeting with the San Jose/Evergreen Community College District
Place:  To be advised 

October 25, 2016 - Closed Session: TBD   Open Session: 7:00 p.m.
Regular Board Meeting -  Place: To be advised