Board of Education Regular Meeting Milpitas USD September 27, 2016 7:00PM 5:30 p.m. CLOSED SESSION
7:00 P.m. OPEN SESSION
Board Room, Building 500
1331 East Calaveras Blvd.
Milpitas, CA 95035
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_____ Gunawan Alisantosa, Board President _____ Robert Nuñez, Vice-President _____ Dan Bobay, Clerk of the Board _____ Chris Norwood, Board Member _____ Danny Lau, Board Member _____ Alan Pham, Student Board Representative |
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Approve the September 27, 2016 Board Agenda Motion:_____ Second: _____ Action:______
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The Board will hear comments from the public that are NOT on the agenda.
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public.
CONSIDERATION OF STUDENT EXPULSION (Pursuant to Ed. Code Sec. 48918(c) - Confidential Report 2017.1 (See confidential attachment) PERSONNEL (Pursuant to Government Code Section 54957) - Discipline/dismissal/release
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The meeting will reconvene in open session.
Flag Salute |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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The Board will hear comments from the public on items that are NOT on the agenda.
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Per Board Bylaw 9001, amended on 1/12/16, Board members and the Superintendent agree to
1. Ask questions for their own understanding
2. Be open and honest with each other
3. Be aware that their behavior in the Milpitas community reflects on them as a team.
4. Communicate proactively with each other about topics, questions, and challenges in advance of public board meetings in compliance with the Brown Act.
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- Recognitions:
The Interim Superintendent will lead the Board in recognizing the following Milpitas High School students, who have been awarded this year's National Merit Program Scholarships.
Kinbert Chou Rahul Pearce Brooke Tran Justin Tso Allan Zhao
- Tiny House Project at Sinnott Elementary School
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BACKGROUND:
All required closing documents have been signed by the District’s Interim Superintendent and the Milpitas City Manager on September 20, 2016 for the land purchase at McCandless Drive. Attached, for your reference, are the Buyer's statement along with the signed acceptance of Grant Deed. The County Recorder's office will send us the actual recorded Grant Deed in 8-10 weeks. We thank the City of Milpitas for working with our District to make this happen before the contracted due date of October 21, 2016. Now that the District owns the land, we are able to focus on building and opening our new elementary school in August 2018.
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Accept the information as presented.
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In 2016-17: $9,038,734.19 from Bond Fund In 2017-18: $10,335,400.00 from Developer Fee Fund
STAFF: Wendy Zhang Assistant Superintendent, Business Services
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Escrow Documents
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BACKGROUND:
Every year, the Superintendent of the Silicon Valley Career Technical Education provides a report to the Board of Education on the status of SVCTE programs and services and gives Board members the opportunity to ask questions.
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This report is for the Board's information. No action is required. |
STAFF:
Cheryl Jordan Interim Superintendent |
SVCTE Supt's Report
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BACKGROUND:
Staff, along with IBI Group architects would like to present to the Board the current plans for the new elementary school. Provide an update on the project schedule and answer any questions the Board may have. The following stakeholder meetings were held in preparation and collaboration on the current design. - Principal input 7/18/16 - Staff, Special Ed, CSEA, MMA Input 7/20/16 - Staff, Special Ed, CSEA, MMA Follow Up 8/3/16 - Teaching staff input 8/24/16 - Technology and Student Nutrition 8/31/16 - Principal, Student Nutrition, Technology, MOT 9/7/16 - MOT, Budget, Schedule, Modular Manufacture 9/14/16 - Budget, Schedule, and Principal input 9/21/16 The design and construction management team is working expeditiously to prepare for bidding in mid-October on the modular construction piece of the project. They hope to submit the site design to DSA in the beginning of November in preparation for bidding in Early February of 2017.
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For the Board's information. |
STAFF:
Joe Flatley Director, Facilities Modernization
Wendy Zhang Assistant Superintendent, Business Services
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New Elementary Design Update Presentation New Elementary School Schedule 9-27-16 Presentation
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BACKGROUND: This year, MUSD is deepening its work on early intervention and prevention for English Learners through the implementation of the Sobrato Early Academic Language (SEAL) model. We have expanded SEAL implementation at current SEAL sites, Burnett, Spangler, and Weller to include Grades 2 and 3 and launched SEAL at CDC, Curtner, Pomeroy, and Randall for Pre-K - 1st grade. SEAL is a research based, 3 year capacity building model designed to address the needs of English Learner children within the context of all grade-level classrooms from Pre-K through third grade. It includes professional development modules for thematic unit development and implementation in TK-3 classrooms focused on academic language.
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Provide the board with an update and opportunities to ask questions.
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$205,000 over the course of 3 years - included in the Board's adoption in June 2016.
STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Venus Cenizal Coordinator, Learning and Development
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SEAL Board Report September 2016
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BACKGROUND: The CELDT assessment results are used for initial identification of English language status for all students whose primary language is not English. It is also given annually to identify English Learners (ELs) until they are reclassified as Fluent English Proficient (R-FEP). The 2015–16 English Learner Progress and Proficiency Reports contain information on EL progress in learning English based on the California English Language Development Test (CELDT) results. Both the number and percent of EL students making annual growth progress are reported. In order to determine EL progress in learning English, each EL student has an annual growth expectation based on the prior year CELDT score. The annual growth expectations for ELs are as follows 1) ELs with a previous CELDT score at the Beginning, Early Intermediate, and Intermediate levels must gain at least one proficiency level 2) ELs with a previous CELDT score at Early Advanced or Advanced must reach the English language proficient level and 3) ELs at the English language proficient level are expected to maintain that level until reclassified. The English Learner Progress and Proficiency Report is used to assist in preparing the LCAP.
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Provide the board opportunities to ask questions.
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STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Venus Cenizal Coordinator, Learning and Development
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English Learner Progress Report for Board Report September 2016
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BACKGROUND:
At its “Budget Study Session” held on June 11, 2016, the Board requested that staff gather input from stakeholders on priorities to be considered throughout the current three-year budget cycle. The Interim Superintendent, Cheryl Jordan, and Assistant Superintendents, Wendy Zhang and Norma Rodriguez, held five meetings open to staff and community: - August 3, 2016 1:30-2:45pm @ Calaveras Hills High School
- August 17, 2016 3:30 – 5:00pm @ MUSD Board Room
- September 6, 2016 6:00-7:30pm @ Rose Elementary School (Discussions in Spanish and English)
- September 14, 2016 4:30 – 6:00pm @ MUSD District Office, Room 206
- September 20, 2016 4:30 – 6:00pm @ MUSD Board Room (MUSD Employee Associations and PTA Council Leaders)
Each meeting began with the Assistant Superintendent of Business Services, Wendy Zhang, explaining the June 2016 adopted three-year budget allocations to the stakeholders. Once Ms. Zhang ensured that all present had a general understanding of the budget components, Ms. Jordan described the process for discussion that allowed all stakeholders to state their hopes about what each student would know and be able to do by graduation from MUSD. Stakeholders then took their desired outcomes and detailed those under the five primary budget areas: - Instructional Programs
- Support Services
- Facilities
- Materials & Supplies
- Technology Infrastructure & Tools
The common themes for each budget area are as follows (for a detailed list, please see the attached document): Technology Infrastructure & Tools - WiFi Network is maintained and updated
- Devices for students and teachers
- Robotics and Science Technology Engineering Arts Math (STEAM) equipment
- Communication tools for staff and parents including electronic translation
Materials & Supplies - Educational CDs and Software that assists with learning such as “Rosetta Stone”
- Supplies that support STEAM
- Supplies that support experiential learning & Project Based Learning, such as garden supplies for the Weller portion of the Cesar Chavez Community Garden
Facilities - Environments that demonstrate commitment to 21st century learning
- Safety
- Support vehicles
- Shorten timeline on deferred maintenance projects
Support Services - Professional development in cultural inclusivity for all staff
- Professional development to increase job skills (classified) as well as instructional skills (certificated)
- Time for staff collaboration and engagement in professional learning communities (PLC)
- Focus on equity
- Additional staff and training to support technology use
- Support personnel for families
- Increase safety and staff visibility on campuses; truancy prevention
- Mental and emotional health for students
- Character education including anti-bullying
- Drug prevention
- Healthy life styles and environmental impact education, i.e. food choices
- Support personnel for students needing additional academic guidance
Instructional - Robotics and STEAM
- Financial planning and literacy
- Additional electives and world languages, dual immersion support
- Pathways to career and college
- Internships and mentorships, include partnerships with business and trades
- After school enrichment and intervention programs, include high school tutors/buddies
- Cross-cultural focus in instruction; build empathy and cultural understanding
- Problem Based Learning (PBL) and Experiential Learning
A survey with the above priorities by budget categories was sent to parents and staff, a link to the live survey can be found here: Budget Priorities Three-Year Budget Cycle 2016-19 Parents received the survey link in Spanish, Vietnamese, and English via email and text, it is also available on our website.
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Discuss report findings.
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To be determined in future Budget Adoption by the Board. STAFF:
Cheryl Jordan Interim Superintendent |
Detailed Notes from Stakeholders Meetings August thru September 2016
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Motion : ______ Second:______ Action:______ Roll Call Vote: Alisantosa ____ Nuñez _____ Bobay _____ Lau_____ Norwood_____
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
The Children’s Education and Health Care Protection Act of 2016 (Proposition 55) is presented to the Board as a Resolution of support. Proposition 55 will continue the funding stream for education that Proposition 30 created. MUSD is directly funded by proposition 30 and current levels of funding are reliant upon passage of Proposition 55.
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Adopt Resolution 2017.19, in support of Proposition 55 on the November 8, 2016 ballot. |
STAFF:
Cheryl Jordan Interim Superintendent |
Resolution re Prop 55
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1) Conduct a public hearing on the sufficiency of textbooks and instructional materials in the 2016-17 school year - Open the public hearing Motion:_____ Second:_____ Action:_____
- Close the public hearing Motion:_____ Second:_____ Action:_____
2) Adopt Resolution 2017.20 in compliance with the requirements of Education Code 60119 Motion:_____ Second:_____ Action: ____
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BACKGROUND: Education Code 60119 requires that each year the Board of Education hold a public hearing to make a determination, through a resolution, as to whether each pupil in the district will have sufficient textbooks or instructional materials or both during the current fiscal year. In addition, a determination is made as to whether the textbooks and materials are consistent with the district content standards and cycles of the curriculum framework adopted by the State Board of Education. For the 2016-17 school year, there are sufficient textbooks and materials for every student in the district. Learning & Development will continue to update the Board regarding current and future textbook adoption cycles.
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After conducting a public hearing, adopt Resolution 2017.20 in compliance with the requirements of Education Code 60119.
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For the 2016-17 school year, $556,821 has been spent for replacement textbooks.
STAFF: Norma Rodriguez Assistant Superintendent, Learning & Development Greg Barnes Director of Secondary Education, Learning & Development
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Cost for 2016-2017 Instructional Materials Resolution Sufficient Materials 2016-17
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Motion: _____ Second:_____ Action:_____ |
BACKGROUND:
On October 1, 2016 the City of Milpitas will hold a ribbon cutting ceremony opening the Bob McGuire Park. Bob McGuire was hired jointly by MUSD and the City of Milpitas in 1964 to develop a parks and recreation program that greatly benefited the youth of Milpitas, and in particular, our students. He was the founder of the After the Bell program and the Milpitas Junior Olympics. Staff is bringing this proclamation forward to the Board for approval, and if approved, Board President Gunawan Alisantosa and all Board members present for the ceremony on October 1st will present it.
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Adopt the Proclamation as presented. |
STAFF:
Cheryl Jordan Interim Superintendent |
Proclamation Bob McGuire Park Dedication
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: Last year we contracted with Ed Pioneers to hire a Data Analyst Fellow. Belinda Tang provided valuable data and interpretation to support decisions related to the improvement of instructional programs; provided direct assistance to school sites and district personnel in the development, preparation, and evaluation of educational plan through the creation of beneficial Custom reports to district office, site leaders and teachers on an on-going basis that served to help us understand our data more deeply, and connect multiple data systems to thoroughly evaluate our progress. Through her discussions with principals and district leaders, she was very effective in developing data systems that enhanced our data dashboard in Illuminate, enabling our teachers and principals to draw reports to inform instructional decisions and clarify goals for student success. This year, Belinda Tang will work directly with the Assistant Superintendent of Learning and Development to conduct research and evaluation activities, with a focus of creating and implementing a sustainability plan. She will provide data and assistance to special programs within the district such as special education, bilingual, English Language Development, and summer school. In addition, she will be providing direct support to MUSD in the development of metrics to monitor progress on LCAP goals. She will work 10 hours a week.
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Approve the contract and scope of work Belinda Tang at a cost of $18,360.00.
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Cost will be $18,360.00 for a total of 450 hours of work during the16-17 school year. STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development
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DataAnalystMilpitasScopeofWork2016-17
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion: ___ Second:____ Action:___ |
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BACKGROUND The Learning Oasis, located at 831 Latour Court, Suite B3, Napa, CA 94558, provides licensed medical classes. These courses at Milpitas Adult Education would provide a valuable resource to the community, expand vocational offerings on the Ayer campus and generate income from use of rooms not used in the current program.
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It is recommended that the Board of Education approve the MOU with The Learning Oasis for the 2016-2017 school year. |
None for K-12. Program generates income for Milpitas Adult Education based upon student enrollment. STAFF Cheryl Jordan Interim Superintendent Usha Narayanan Principal, Milpitas Adult Education Programs
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MOU Addendum The Learning Oasis 2016-17 The Learning Oasis and Milpitas Adult Education Agreements 2016-17
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BACKGROUND This letter of agreement between East Side Adult Education, recipient of CalWorks funds for Santa Clara County, and Milpitas Adult Education, is to provide services to CalWorks participants such as Basic Skills, GED, High School Diploma, Vocational Training, and English as a Second Language. |
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It is recommended that the Board of Education approve the attached Memorandum of Understanding between East Side Adult Education Program and Milpitas Unified School District effective July 1, 2016 to June 30, 2017.
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Cheryl Jordan Interim Superintendent Usha Narayanan Principal, Milpitas Adult Education Programs
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Memorandum of Understanding with East Side Adult Education Program
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BACKGROUND:
Each year, several District elementary schools schedule overnight field trips for sixth graders to attend outdoor science camps. Attached is the agreement between Spangler Elementary School and Exploring New Horizons. The Board is required to approve all overnight field trips and field trip agreements. Exploring New Horizons, located in Loma Mar, will host Spangler from February 13-17, 2017. The cost will be $322/student with a minimum of 58 students attending.
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Approve the attached agreement for outdoor science camp with Exploring New Horizons.
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$18,676 from Principal’s Fundraiser Fund 010 STAFF: Kelly Ng Purchasing/Contracts/Bond Budget Manager Wendy Zhang Assistant Superintendent, Business Services
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Exploring New Horizons Agreement
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Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or are beyond repair. Total Items to Obsolete: 38 Total Dollar Amount to Obsolete: $20,126
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Classify the items on the attached list of as obsolete. STAFF: Kelly Ng, Purchasing/Contracts/Bond Budget Manager Wendy Zhang Assistant Superintendent, Business Services
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Obsolete Inventory
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Net Change to Fund Balances:
Fund 010 – General Fund – Unrestricted ($ 1,663,171) Fund 060 – General Fund – Restricted ($ 1,205,494) Fund 080 – General Fund – Restricted ($ 922,358) Fund 110 – Adult Ed Fund ($ 421,870)
The District needs to post the budget changes in various cost centers due to carryovers from 2015-16. Carryover is currently part of the 2015-16 General Fund and Adult Ed Fund balance.
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Adopt Resolution 2017.18 authorizing adjustments to the 2016-17 budget as presented.
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Wendy Zhang, Assistant Superintendent, Business Services Linh Le, Interim Director, Business Services
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Resolution 2017.18 Request for 16-17 Budget Changes - 15-16 Carryover/Ending Fund Balance
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BACKGROUND:
Net Change to Revenue: Fund 060 – General Fund – Restricted $ 979,724
Net Change to Expenditure: Fund 060 – General Fund – Restricted $ 979,724
Net Change to Fund Balance: Fund 060 – General Fund – Restricted $0
The District needs to post the income and expenditure budget in various cost centers due to carryovers from 2015-16.
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Adopt Resolution 2017.17 authorizing adjustments to the 2016-17 budget as presented.
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STAFF:
Wendy Zhang Assistant Superintendent, Business Services Linh Le Interim Director, Business Services
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Resolution 2017.17 16-17 Budget Changes - 15-16 Carryover/Deferred Revnue
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BACKGROUND: The State of California is requiring all districts serving 9th grade students to adopt a mathematics placement policy. Board Policy 6152.1 is presented to the board for the last of three readings. A summary from the CSBA mandate is included below: “The Governing Board of any district which serves 9th-grade students and has not adopted a mathematics placement policy is mandated pursuant to Education Code 51224.7, as added by SB 359 (Ch. 508, Statutes of 2015), to develop and, at a regularly scheduled public Board meeting, adopt a fair, objective, and transparent mathematics placement policy with specified components, before the 2016-17 school year.” This is the third reading of this Board Policy, and at this meeting, the Board is being asked to adopt the proposed new Board Policy 6152.1 Placement in Mathematics Courses.
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Adopt the new Board Policy 6152.1 Placement in Mathematics Courses.
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STAFF Norma Rodriguez Assistant Superintendent, Learning & Development Greg Barnes Director of Secondary Education, Learning & Development
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Lesson plan MathPlacementActof2015 New BP 6152.1 Math Placement
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BACKGROUND: Notification has been received by the District from the California Department of Education that the Grant Award for 2016-2018 for Milpitas High School's California Partnership Academies (CPA) Program has been approved. Per district practice, this is being presented to the Board for its formal acceptance.
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Approve acceptance of the 2016-2018 grant for continued funding of Milpitas High School's California Partnership Academies Program.
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Positive grant funding: $74,700 Digital Business Academy $74,700 Engineering-Tech Academy $74,700 Hospitality, Travel & Tourism Academy STAFF:
Norma Rodriguez Assistant Superintendent, Learning & Development Philip Morales Principal, Milpitas High School Andrea Hutchison California Partnership Academies, CTE Lead Milpitas High School
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MHS CPA GANs 2016-2018
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BACKGROUND: AchieveKids provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom with no more than 12 students while receiving individualized academic and behavioral support is a key part of the program. The students’ IEP determine that this level of service is necessary and appropriate for the student at this time.
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Approve the contract between MUSD and AchieveKids.
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The cost for the 2016/2017 school year shall not exceed $121,122.33. STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development Carla Crenshaw Director, Student Services
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ISA NPS AchieveKids Student D
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BACKGROUND:
Any parent/booster organization within the District desiring to raise money to benefit students at school sites must request authorization to operate by applying annually to the Board in accordance to Administrative Regulation 1230. Request for Authorization have been received from the following:
William Burnett PTA*
Curtner PTA* Marshall Pomeroy PTA* Robert Randall PTA* Alexander Rose Parent Teacher Organization (PTO)** John Sinnott PTA* Anthony Spangler PTA* Joseph Weller PTA* Pearl Zanker PTA* Rancho Milpitas Middle School PTSA* Thomas Russell Middle School PTSA* Thomas Russell Middle School Music Boosters** Milpitas High School PTSA* Milpitas High School Athletic Booster Club** Milpitas High School Music Boosters** *Since proof of insurance for our school Parent Teacher Association (PTA) and Parent Teacher Student Association (PTSA) are Standard California State PTA Certificate insured with Nonprofits Insurance Alliance of CA and Oak River Insurance Company, only one copy is reproduced for Board to view. (Policy provides for continuous coverage renewal.) **Proof of Insurance Certificates with other Insurance Company are attached to individual OP-15 Authorization other than Standard California State PTA
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Approve the Parent/Booster Organization Request for Authorization to operate at their home site.
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Wendy Zhang Assistant Superintendent, Business Services
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2016-17 Booster Organization Request for Authorization
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Curtner Elementary School - 117 students to attend the Academy of Sciences,in San Francisco, leaving on November 4, 2016, returning on the same day. The students will use a district-approved bus. Rose Elementary School - 66 students to attend Walden West Outdoor School in Cupertino, CA from March 14-17, 2017. The group will use a district-approved bus.
Weller Elementary School - 66 students to attend Walden West Outdoor School in Cupertino, CA from May 8-May 12, 2017. The group will use a district approved bus.
Weller Elementary School - 65 students to tour Angel Island in San Francisco on November 9, 2016, returning on the same day. The group will use a district-approved bus and will board the Blue and Gold Ferry on Pier 41, SF. Part of this trip will be on water.
Milpitas High School - 50 students to visit the Academy of art University and the De Young Museum in San Francisco, CA on October 4, 2016, returning on the same day. The group will use a district-approved bus.
Milpitas High School - 48 students to visit the Walt Disney Museum in San Francisco on February 7, 2017, returning on the same day. The group will use a district-approved bus.
Milpitas High School - 36 students of the Digital Business Academy to visit the Exploratorium in San Francisco onJanuary 12, 2017, returning on the same day. The group will use a district-approved bus.
Milpitas High School - 45 students to visit San Francisco State University on October 4, 2016, returning on the same day. The group will use a district-approved bus.
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Approve the above listed field trip requests.
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Field trips 9.27.2016
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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October 11, 2016 - Closed Session: TBD Open Session: 7:00 p.m. Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
October 25, 2016 - Open Session: 5:30 p.m. Special Meeting: Joint Meeting with the San Jose/Evergreen Community College District Board 1331 East Calaveras Blvd., Board Room, Bldg. 500
October 25, 2016 - Closed Session: 6:30 p.m. Open Session: 7:00 p.m. Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
November 15 , 2016 - Closed Session: TBD Open Session: 7:00 p.m. Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
December 13, 2016 - Closed Session: TBD Open Session: 7:00 p.m. Organizational Meeting - Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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