Board of Education Regular Meeting
Milpitas USD
October 11, 2016 7:00PM
6:30 p.m. Closed Session (CANCELLED)
7:00 p.m. OPEN SESSION
Board Room, Building 500
1331 East Calaveras Blvd.
Milpitas, CA 95035
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_____ Gunawan Alisantosa, Board President
_____ Robert Nuñez, Vice-President
_____ Dan Bobay, Clerk of the Board
_____ Chris Norwood, Board Member
_____ Danny Lau, Board Member _____ Alan Pham, Student Board Representative |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Approve the October 11, 2016 Board Agenda
Motion:_____ Second: _____ Action:______
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The Board will hear comments from the public that are NOT on the agenda.
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public.
PERSONNEL (Pursuant to Government Code Section 54957)
- Discipline/dismissal/release
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The meeting will reconvene in open session.
Flag Salute |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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The Board will hear comments from the public on items that are NOT on the agenda.
The Board welcomes public input on all agenda items prior to Board deliberation. Board members recognize and agree that public input is just one element of the Board decision making process and that public input should INFORM the Board but not necessarily influence the Board's decision making process as it pertains to making a balanced and informed decision based on best practices, staff recommendations and budget responsibilities.
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Per Board Bylaw 9001, amended on 1/12/16, Board members and the Superintendent agree to
1. Ask questions for their own understanding
2. Be open and honest with each other
3. Be aware that their behavior in the Milpitas community reflects on them as a team.
4. Communicate proactively with each other about topics, questions, and challenges in advance of public board meetings in compliance with the Brown Act.
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
Business Services
Learning and Development
Human Relations
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| BACKGROUND:
The Civic Center Act ensures that school facilities and fields are available to the public. The districts are allowed to charge groups for supplies, utilities and staff, but not for building maintenance unless it was a Fair Rental user. As of July 1, 2014, SB 1404 went into effect and expanded the definition of direct costs and established a consistent method districts can use to calculate fees. SB 1404 has two types of fees, Capital Direct Costs & Operational Direct Costs. The District is allowed to charge Capital Direct Costs, Operational Direct Costs or both. Capital Direct Costs - For non-classroom space such as gym, library, multi-use, theater, dance studio
- Funds collected are to be used only for repair or refurbishment, not site or facility specific
- Calculated based upon the estimated cost to repair/restore/refurbish over its estimated life
- For example, a multi-use building costs $3M to build and has an estimated life of 40 years. The annual cost would be $75,000.
Operational Direct Costs - All district property and spaces
- Cost to operate, clean, maintain specific facility or ground, utilities, and prorated salaries of staff to administer the Civic Center Act
Section 14041 of the Civic Center Act states the Board shall adopt a fee schedule that includes the hourly fee for each specific school facility and grounds. The Board may elect to discount the costs as the calculation shows the maximum amount the district may charge.
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Provide direction to staff on proposed fees, staff will bring requested changes to Board at the October 25, 2016 meeting for action.
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STAFF: Kelly Ng
Purchasing/Contracts/Bond Budget Manager
Cheryl Jordan
Interim Superintendent
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BP 1330 Facilities Fees
Facilities Rate Comparison October 2016
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BACKGROUND:
Milpitas High School was visited by the WASC Accreditation Committee during the spring of 2015. The preliminary report suggested that the following key items be addressed:
- staff collaboration
- community outreach
- access to technology
- additional counseling and career/college readiness services, support of students from all backgrounds, and
- increased level of rigor.
MHS has operationalized these recommendations into a detailed action plan. This update includes a summary of the plan.
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Listen to the report and ask questions. |
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning and Development
Greg Barnes
Director, Secondary Education
Learning and Development
Phil Morales
Principal, Milpitas High School |
MHS WASC Response Plan
WASC Oct. 11 presentation
WASCFINALSCh5-Action Plan 2015
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BACKGROUND:
As required by law, at this meeting, the Interim Superintendent will report on a number and nature of complaints received under the Valenzuela/CAHSEE and Williams Lawsuit Settlement. The report will cover the quarter from July 1, 2016 through September 30, 2016.
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No action required, For the Board's information only. |
STAFF:
Cheryl Jordan
Interim Superintendent |
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Motion:_____ Second:_____ Action:_____ |
| BACKGROUND:
At its meeting held on September 13, 2016, the Board discussed the parameters outlined in Board Policy 7310 Facilities for naming three district properties: - New elementary school to be located at 1660 McCandless Drive;
- Milpitas High School football field; and the
- Land on which the San Jose Evergreen Community College Extension at Milpitas is located
Following is a proposed timeline for naming the three properties, for which Staff would like direction from the Board as to its execution: | Action | Completion Date | | Invite interested community members, parents, staff, and students to submit their names for appointment to the District Naming of Facilities Advisory Committee. - Invitation will be sent via MUSD website, school websites, emails, and text messages, Milpitas Post, MUSD Twitter, MUSD Facebook, Milpitas service groups, and signage in local stores and meeting places.
| 10/15/16 | | Committee representation will include: - 2 community members with one being a resident of at least 15 years; and
- 2 parent members with one having children in MUSD for at least 8 years; and
- 2 staff members with one having been a MUSD employee for at least 15 years; and
- 2 student members
District staff member to act as project manager and facilitator |
| | Advisory Committee Representatives Recommended to Board by Superintendent | 11/15/16 | | Solicit from school and community members potential names of persons or places for the purposes of naming the three facilities and properties: - Individuals (living or deceased) who have made outstanding contributions to the school community; or
- Individuals (living or deceased) who have made outstanding contributions of state, national or worldwide significance; or
- Geographic area in which the school or building is located
Invitation will be sent via MUSD website, school websites, emails, and text messages, Milpitas Post, MUSD Twitter, MUSD Facebook, Milpitas service groups, and signage in local stores and meeting places. | 12/1/16 | | Advisory Committee reviews and researches naming suggestions and selects two for each site to present to community for input along with rationale for nomination. Advisory Committee Meeting Dates, meetings to be held from 5-6:30pm: November 29, 2016 January 3, 2017 January 23, 2017 February 6, 2017 March 7, 2017 April 5, 2017 The Advisory Committee may select not to hold all scheduled meetings if it determines they are not needed. | 2/12/16 | | Naming nominations with rationale are presented to stakeholders at school meetings and functions, as well as through online survey with links and QR code accessible through emails, texting, website, and paper flyers | 3/15/16 | | Advisory Committee presents naming recommendations with stakeholders results to Board for discussion and approval. | 4/18/16 | | Naming ceremonies at MHS football field and Escuela property location for San Jose Evergreen Community College Extension at Milpitas | May 2016 | | Naming & Groundbreaking Ceremony for New School at 1660 McCandless Blvd. | TBD |
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Discuss and approve proposed "Timeline for Naming of Facilities".
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STAFF:
Cheryl Jordan
Interim Superintendent |
Board Policy Naming of Facility and Property
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
The Board, at their September 26, 2016 workshop on Self-Evaluation facilitated by a consultant from CSBA, developed a document called MUSD Draft Governance Handbook. This document, which contains agreements that was developed during the Board's previous workshop, should be reviewed and adopted soon to complete the implementation of the Board's good work.
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Approve the MUSD Governance Handbook. |
STAFF:
Cheryl Jordan
Interim Superintendent
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Draft May 2016 Milpitas Governance Handbook
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Motion:_____ Second: _____ Action: ______ |
| BACKGROUND:
Before staff recruits for the position of Executive Assistant to the Superintendent (the incumbent is retiring at the end of November), the job description must be updated and revised. The potential for augmented communication support to the District can be realized in changing the emphasis of the essential function of this position from assistant to the superintendent, to one of communication about Board and District actions and events. While the current job description does specify communications duties, it does not do so in such a way that captures the essential need for communications that the Internet creates in today’s information environment. The revisions to this position will create the opportunity for more robust and interactive communication about Board and District goals, initiatives, highlights, and successes, both internally and externally.
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Approve the proposed revisions to the job description of Administrative Assistant to the Superintendent. |
No change in salary schedule for this position STAFF:
Cheryl Jordan
Interim Superintendent |
Revised Job Description from Exec. Asst. to Administrative Communications Specialist
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Motion:_____ Second: _____ Action:_____ |
BACKGROUND:
Annually, the nation sets aside a week to celebrate its commitment to a drug-free community. The nation will observe Red Ribbon Week from October 23-31, 2016. It is being proposed that the Milpitas Unified School District join in the observance of this week by encouraging everyone in the Milpitas education community to make a commitment to a healthy, drug-free community.
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Adopt Resolution 2017.21 declaring the week of October 23, 2016 to October 31, 2016 as "Red Ribbon Week" in the Milpitas Unified School District. |
STAFF:
Cheryl Jordan,
Interim Superintendent |
Resolution Red Ribbon Week
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion: ___ Second:____ Action:___ |
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BACKGROUND: East Bay California State University is requesting to renew a clinical school counseling and/or school Psychology student placement agreement with Milpitas Unified School District. We have an agreement with this college since September 25, 2003, for the training of students. This agreement would include the district’s participation with the University in planning and implementing the clinical education for students. By designating lines of authority and communication for relations between University’s faculty and District personnel, it allows District staff to participate in training experiences for the University’s students. This agreement will establish a two way partnership between the trustees of the East Bay State University and Milpitas Unified School District. Our district’s responsibility consists of providing university students the opportunity to complete their clinical field study experience under that supervision of one of our school psychologists. The agreement would be in effect as follows: January 1, 2017 to December 31, 2022.
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It is recommended that the Board of Education approve the attached Clinical School Counseling and/or School Psychology agreement between California State University, East Bay and the Milpitas Unified School District effective January 1, 2017 to December 31, 2022.
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STAFF: Cheryl E. Jordan
Interim Superintendent
Tabitha Kappeler-Hurley
Interim Director, Human Relations
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California State University, East Bay Education Agreement
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BACKGROUND: This position is being revised to better incorporate both the needs of our alternative high school and the changing needs of Milpitas Unified’s Career Technical Education Program. As the CTE programs develop, more support is needed, thus we have added these duties to our Assistant Principal Position.
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It is recommended that the Board of Education approve the revised job description for the Assistant Principal, Alternative Education.
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STAFF:
Cheryl Jordan
Interim Superintendent Tabitha Kappeler-Hurley
Interim Director, Human Relations
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Assistant Principal, Alternative Education - Job Description - DRAFT
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BACKGROUND: This position was reclassified from a range 12 to range 14 on August 23, 2016. As agreed upon with CSEA, the Secretary School/Staff 14 job description should be revised to omit elementary or middle.
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It is recommended that the Board of Education approve the revised job description for the Secretary-School/Staff.
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STAFF:
Cheryl Jordan
Interim Superintendent Tabitha Kappeler-Hurley
Interim Director, Human Relations
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Job Description - Secretary School, Staff
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BACKGROUND: From time to time the District needs to consult with and contract with licensed/credentialed psychiatrists to conduct independent school-based evaluations for emotional disturbance per District and parent agreement. This agreement is for a particular case. The agreement is for the term July 1, 2016, to June 30, 2017.
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Approve the contract between MUSD and School Psychiatrists, Stuart L. Lustig.
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Projected cost not to exceed $12,000.00. STAFF:
Norma Rodriguez
Assistant Superintendent, Learning and Development Carla Crenshaw
Director, Student Services
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school psych.lustig 10.11.2016
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BACKGROUND:Notification has been received from the California Department of Education that the award for the Career Technical Education Incentive Grant has been amended to add additional funding and extend the award end date. This award is made contingent upon the availability of funds. If the Legislature takes action to reduce or defer the funding upon which this award is based, then this award will be amended accordingly.
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Accept the $147,581 additional funding and the award ending date of June 30, 2019 for the Career Technical Education incentive Grant. |
Additional funding - $147,581
STAFF: Normal Rodriguez
Assistant Superintendent, Learning and Development
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CTEd Incentive Grant
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BACKGROUND:
At Burnett, roofing on Portables 550, 600, 700 and 800 are in need of extensive work. Portable 600 roof needs to be replaced. There is the danger of falling through if walked on due to dry rot from water damage. Portables 550, 700 and 800 need restoration work performed to give the District many more years of useful life. MOT solicited informal bids and received three bids which ranged from $52,124 (State Roofing Systems Inc) to $80,456 (Waterproofing Associates).
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Accept the proposal from State Roofing Systems Inc. to fix portable roofings.
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$52,124 from Deferred Maintenance Fund.
STAFF:
Brian Shreve
Director, Maintenance, Operations and Transportation Wendy Zhang
Assistant Superintendent, Business Services
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Burnett Portable Bid
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Pomeroy Elementary School - 99 students to visit Mission San Juan Bautista on April 7, 2016, returning on the same day. The group will use a district-approved bus.
Pomeroy Elementary School - 96 students to visit Davies Symphony Hall and Asian Art Museum on March 7, 2017, returning on the same day. The group will use a district-approved bus.
Randall Elementary School - 54 students to attend Exploring New Horizons outdoor science camp in Boulder Creek, CA, leaving on November 28, 2016, returning on December 2, 2016. The group will use a district-approved bus.
Zanker Elementary School - 95 students to attend Mission Springs Conference Center outdoor science camp in Scotts Valley, CA, leaving on April 4, 2017, returning on April 7, 2017. The group will use a district-approved bus.
Rancho Middle School - 16 students to participate in a middle school debate tournament at San Francisco City College on October 16, 2016. Parents will drive their students.
Rancho Middle School - 42 students to visit the Disney Family Museum in San Francisco on December 15, 2016, returning on the same day. The group will use a district-approved bus.
Russell Middle School - 16 students to participate in the Middle School Debate Tournament in San Francisco. Parents will drive their students.
Milpitas High School - 4 students to fly to Dallas, Texas on October 14, 2016, returning on October 18, 2016 to participate in the Policy Debate Invitational hosted by St. Mark's School of Texas.
Milpitas High School - 9 students to participate in the Jan Schamber Debate Invitational in Stockton, CA on October 28, 2016, returning on October 30, 2016. Debate advisor, Charles Schletzbaum, will drive the students.
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Field trips 10.11.16
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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October 25, 2016 - Open Session: 5:30 p.m.
Special Meeting: Joint Meeting with the San Jose/Evergreen Community College District Board
1331 East Calaveras Blvd., Board Room, Bldg. 500
October 25, 2016 - Closed Session: 6:30 p.m. Open Session: 7:00 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
November 15 , 2016 - Closed Session: TBD Open Session: 7:00 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
December 13, 2016 - Closed Session: TBD Open Session: 7:00 p.m.
Organizational Meeting - Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
January 10, 2017 - Closed Session: TBD Open Session: 7:00 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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