Board of Education Regular Meeting Milpitas USD December 13, 2016 7:00PM Milpitas Unified School District Board Room
1331 E. Calaveras Blvd., Bldg. 500
Milpitas, CA
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Superintendent Cheryl Jordan called the meeting to order at 7:02 p.m. |
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_____ Robert Nuñez _____ Dan Bobay _____ Chris Norwood _____ Danny Lau _____ Hon Lien _____ Alan Pham, Student Board Representative
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Approve the December 13, 2016 Closed Session Agenda Motion:_____ Second: _____ Action:______ |
Passed with a motion by Dan Bobay and a second by Chris Norwood. |
Yes Dan Bobay. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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The Board will hear comments from the public that are NOT on the agenda.
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There were no comments from the public. |
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Motion:______ Second:_____ Action:_____ |
Passed with a motion by Dan Bobay and a second by Danny Lau. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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The Board will hear comments from the public that are not on the agenda.
The Board welcomes public input on all agenda items prior to Board deliberation. Board members recognize and agree that public input is just one element of the Board decision making process and that public input should inform the Board but not necessarily influence the Board's decision making process as it pertains to making a balanced and informed decision based on best practices, staff recommendations and budget responsibilities.
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There were no comments from the public. |
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- Administration of the Oath of Office to new Board Member Hon Lien by Denny Weisgerber.
- Administration of the Oath of Office to returning Board Member Daniel Bobay by Reverend John Huss from Mount Olive Lutheran Church.
- Comments by recently inducted Board Members
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Former Milpitas Mayor Denny Weisgerber administered the Oath of Office to new Board Member Hon Lien. Hon shared her honor and humility in accepting her duties to serve on the board. As the parent of four children who live here, attend school, and graduated, she said she is indebted to the District. Hon is looking forward to providing support for teachers with other Board Members.
Reverend John Huss from Mount Olive Lutheran Church administered the Oath of Office to returning Board Member Daniel Bobay. Mr. Bobay shared his thankfulness to be on the board another term, and said he is looking forward to working on getting back to norms with other Board Members and District administrators.
Superintendent Jordan welcomed Mrs. Lien to the team, and congratulated and welcomed back Mr. Bobay. MTA President Diana Orlando asked Mrs. Jordan to extend her congratulations in absentia. After the Oath of Office, Mrs. Lien joined Board Members at the dais. |
Oath of Office
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Superintendent Cheryl Jordan will read the official Santa Clara County Registrar of Voters' Certificate of Election Facts. Accept the Santa Clara County Registrar of Voters' Certificate of Election Facts from September 1, 2016, and declare that the information reported therein, as it pertains to unopposed School Board candidates Daniel Bobay and Hon Lien, certifies they qualified, and will take office and serve exactly as if elected at a general district election for such offices.
Motion:_____ Second:_____ Action:_____
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Accept the Santa Clara County Registrar of Voters' Certificate of Election Facts from September 1, 2016, and declare that the information reported therein, as it pertains to unopposed School Board candidates Daniel Bobay and Hon Lien, certifies they qualified, and will take office and serve exactly as if elected at a general district election for such offices. Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Superintendent Cheryl Jordan read the official Santa Clara County Registrar of Voters' Certificate of Election Facts. |
Certificate of Election Facts
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During the Board of Education's annual organizational meeting, per Board Bylaw 9100, the Board elects its officers for the upcoming year, re-adopts its policies, and sets its regular meeting calendar for the following year.
A. Election of 2017 Officers: Accept nomination(s) for President Motion:_____ Second:_____ Action:_____ Roll Call Vote:
Accept nominations(s) for Vice-President Motion:_____ Second:_____ Action:_____ Roll Call Vote:
Accept nominations(s) for Clerk Motion:_____ Second:_____ Action:_____ Roll Call Vote:
B. Re-adopt the Board's Policies Motion:_____ Second:_____ Action:_____
C. Schedule the Board's regular Board meeting for the 2017-18 school year Motion:_____ Second:_____ Action:_____ |
Nominate Dan Bobay as President
Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Nominate Danny Lau as Vice President Passed with a motion by Dan Bobay and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Nominate Chris Norwood as Clerk Passed with a motion by Danny Lau and a second by Hon Lien. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Re-adopt the Board's Policies Passed with a motion by Chris Norwood and a second by Danny Lau. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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The item regarding the Board's regular Board meetings for the 2017-18 school year was pulled and will come forward at a future meeting. |
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Per Board Bylaw 9001, amended on 1/12/16, Board members and the Superintendent agree to
1. Ask questions for their own understanding
2. Be open and honest with each other
3. Be aware that their behavior in the Milpitas community reflects on them as a team.
4. Communicate proactively with each other about topics, questions, and challenges in advance of public board meetings in compliance with the Brown Act.
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Mr. Bobay requested this item be returned to a future Board Meeting so they can consider modifying the agreements. |
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Because Closed Session was moved to the end of Open Session, Superintendent Jordan said the Vice Principal of Zanker will be introduced at the end of the meeting. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each. Business Services Learning and Development Human Relations
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Wendy Zhang, Assistant Superintendent of Business Services, said this year, the district has a new auditing firm. Mrs. Zhang shared her pleasure in having a clean financial audit this year. She says the auditor will present the report at the board in January.
Norma Rodriguez, Assistant Superintendent of Learning & Development, highlighted parent involvement initiatives across the district, including eight successful digital citizenship parent presentations and Project Cornerstone's "Take it Personally" at Weller and Rose. Mrs. Rodriguez also recognized Venus Cenizal and Carlos Salcido for DLAC. She added Student Services, which is fully staffed, is implementing unique curriculum, a common core aligned for students with moderate to severe disabilities. They are planning the professional development for all of their special education teachers.
Superintendent Jordan, speaking on behalf of Human Relations, said the department is underway with the next reclassification study for this school year. HR is also preparing for recruiting and staffing. |
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Motion:_____ Second:_____ Action:_____ |
Passed with a motion by Danny Lau and a second by Hon Lien. |
Yes Dan Bobay. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Chris Norwood was appointed as representative and Danny Lau was appointed as alternate to the County Committee on School District re-organization. Passed with a motion by Danny Lau and a second by Hon Lien. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Motion:_____ Second:_____ Action:_____
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Dan Bobay was appointed as representative and Hon Lien was appointed as alternate to the County Committee on School District re-organization. Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Cheryl Jordan, Superintendent |
Motion:_____ Second:_____ Action:_____
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In the November 8, 2016, elections Board member Bob Nuñez, was elected to serve on the Milpitas City Council. Board member Nuñez submitted his resignation to the Board and Superintendent on December 6, 2016, effective December 12, 2016. The procedures for filling this vacancy are outlined in Board Policy 9223 (attached). At its meeting on November 15, 2016, the Board directed staff to post the vacancy with applications from potential candidates to be filed with the Superintendent by 5 p.m. on December 9, 2016. The vacancy was posted in both the Milpitas Post and on the District website.
As per Board Policy 9223 Filling Vacancies, the Board selected members Daniel Bobay and Danny Lau to review the applications and select five candidates to be interviewed at a Special Board Meeting on January 3, 2017 at 5 p.m. in the MUSD Board Room. Applicants will be interviewed during open session; Board members will discuss and rank the candidates according to their responses to the interview questions and their application responses. At the end of the interviews and discussion, the Board will announce its selection. If the Board does not select a candidate to serve on the Board within 60 days of the vacancy, the District must conduct an election. If the Board does make a selection, the new member will serve on the Board until the next general election in 2019, at which time the candidate may choose to run for the position or step down. The Superintendent will record the names of and contact the applicants selected for interview on January 3, 2017 at 5 p.m. during the Special Board Meeting.
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Provide the names of applicants selected to interview for the vacant Board Member seat by Board Members Daniel Bobay and Danny Lau.
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Passed with a motion by Danny Lau and a second by Dan Bobay. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Superintendent Jordan says she sent the 16 applicants who applied for the vacancy the previous Friday. For public record, she asked for the five applicants who were selected for interviews.
Danny Lau thanks the 16 applicants for their interest, and said it was not an easy decision to make. He shared the decision to choose, in no particular order, Amin Fazal, Kelly Yip Chuan, Mauricio Gavidia, Robert Jung, and Yong Zhao.
Mr. Bobay also thanks applicants for their interest in the position and excitement in being able to serve.
Superintendent Jordan said those chosen will interview during a Special Board Meeting on January 3, which will be open to the public. |
Board Policy 9223 Filling Vacancies on the Board
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Cheryl Jordan, Superintendent |
Motion:_____ Second:_____ Action:_____
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BACKGROUND: The vacancy for Assistant Superintendent, Human Relations, has been open since July 4, 2016 and has been reposted and advertised three times on the following recruiting venues: EdJoin, EdCal, LinkedIn, Edsurge, and Edupreuner. Additionally, HR staff and the Superintendent have sought referrals through the human resources and ACSA networks. While there have been six potential candidates with whom formal or informal interviews were conducted, only one was selected; however, that candidate chose to remain in southern California where she was offered a position. The others were not selected for one or all of the following reasons: not a good fit, lack of skills, and/or poor references.
While there is a lack of candidates with the experience and qualifications needed for an Assistant Superintendent position in MUSD, staff believes there may be a better pool of applicants who have the potential to acquire the skills and knowledge needed to become an Assistant Superintendent over the course of two years with on-the-job training and coaching. Staff would like to recruit for an Executive Director, Human Relations instead of an Assistant Superintendent, Human Relations. The attached job description provides the differentiation between the director and executive director level duties. |
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Approve the new job description and corresponding salary schedule for Executive Director, Human Relations. This position will be in lieu of the Assistant Superintendent position. It is hoped that the new person will acquire the skills and knowledge needed to become the Assistant Superintendent in two years, from date of hire.
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Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Salary is less than that of an Assistant Superintendent, Human Relations, and would result in a savings of $13,290 a year.
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Superintendent Jordan shared the Assistant Superintendent of Human Relations position has been open since early July. While six applicants looked like they might meet the qualifications, they didn't flesh out.
This item is a prompt to change course for an Executive Director position to broaden the pool and entice a local candidate to apply for the position. Superintendent Jordan mentions she would undertake the role to train them to become an assistant superintendent and earn the skills and knowledge needed within two years, and provide that person with a coach. This job description incorporates one piece of the Assistant Superintendent position that Cheryl can’t be involved in, being involved on labor committees. |
Executive Director, Human Relations - Job Description Executive Director, Human Relations - Salary Schedule
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Motion:_____ Second:_____ Action:_____
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BACKGROUND: On October 26, 2016, State Superintendent of Public Instruction Tom Torlakson announced the release of $100 million in College Readiness Block Grant funding, the first of two allocations to help students prepare for college. The grant is available for expenditure through the 2018-19 fiscal year and comes from the $200 million College Readiness Block Grant (CRBG) program approved in the 2016-17 State Budget (Senate Bill 828, Chapter 29/2016). The funds are allocated for the purpose of increasing the number of students who enroll in institutions of higher education and complete an undergraduate degree in four years, with a special emphasis on helping English learners (EL), economically disadvantaged students, and foster youth. The funding is based on reported unduplicated students (EL, economically disadvantaged students and foster youth) in grades 9-12 during the 2015-16 fiscal year. Allowable uses of the funds include paying for Advanced Placement and International Baccalaureate examination fees; developing or purchasing materials that support college readiness, including college entrance exam preparation; counseling services for students; expanding access to coursework or other opportunities to satisfy A-G course requirements; and sending teachers, counselors, and administrators to professional development opportunities related to college readiness. The law requires LEAs to develop and adopt a local plan, and submit a report to the California Department of Education (CDE) on how the LEA will measure the impact of the funds received. |
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Approve acceptance of the 2016-17 College Readiness Block Grant for plan implementation to improve services for unduplicated pupils to ensure college readiness
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Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Positive grant funding: $183,215.00 College Readiness Block Grant 2016-2017
STAFF: Norma Rodriguez Assistant Superintendent, Learning & Development
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Norma Rodriguez, Assistant Superintendent of Learning & Development, said this grant shows the state’s commitment to college and career readiness. She explains the block grant is a one-time funding opportunity. The purpose is to increase the number of students who enroll in college, with special emphasis on english language learners, socioeconomically disadvantaged, and foster youth. The plan has alignment goals. |
College Readiness Block Grant Funds Projection Plan
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Motion: _____ Second: _____ Action: _____ |
BACKGROUND: The purpose of the First Interim Report is to advise Administrators, the Board, the public, and other interested agencies about the District’s current General Fund financial status. The District is required to notify the Santa Clara County Office of Education and the State Department of Education whether or not it will be able to meet its financial obligations. The First Interim Report also provides a comparison of the latest anticipated revenues and expenditures to the Board approved operating budget. - Column A: Original Budget Adopted on June 28, 2016.
- Column B: Board Approved Operating Budget as of October 4, 2016.
- Column C: Actuals Year-to-Date for the period of July 1, 2016 through October 31, 2016.
- Column D: Projected/Estimated Budget (First Interim).
- Column E: Variances between the First Interim (Column D) and the Operating Budget (Column B).
Analysis of General Fund Variances of First Interim and Board Approved Budget Revenue Summary A.1 LCFF Sources Decrease of <$10,006> from LCFF recalculations: combination of the ADA projection change and the % change of Low Income, English Learner or Foster Youth and the funding gap A.2 Federal Revenues Decrease of <$76,589> includes: - <$114,519> – Title I
- $37,930 – Special Ed.
A.3 Other State Revenue Increase of $5,134,323 includes: - $648,928 – One-time discretionary funding
- $95,609 – Lottery recalculation
- $493,302 – Prop 39 clean energy grant
- $828,213 – CTE Incentive Grant
- <$5,900> – Other State revenues
- $3,074,171 – STRS On-Behalf Pension payment
A.4 Other Local Revenue Increase of $793,955 includes: - $69,247 – Primarily due to Excess Property tax transfer, Interest and Parcel Tax collection
- $85,000 – Silicon Valley School grant
- $639,708 – Prior year deferred revenue and local classroom fundraiser
Expense Summary B.1 Certificated Salaries Decrease of <$807,659> primarily due to the following changes: - <$807,659> – net savings from salary adjustment due to personnel changes and late hiring
B.2 Classified Salaries Increase of $84,133 primarily due to the following changes: - $84,133 – net increase from salary adjustment due to classified employees’ salary reclassification.
B.3 Employee Benefits Increase of $2,606,928 is due to: - <$467,243> – net savings due to lower statutory benefits and medical health and welfare
- $3,074,171 – STRS On-Behalf payment to reflect the revenue receipt
B.4 Books and Supplies Increase of $1,259,595 primarily to reflect the RDA settlement transfer in B.5 Services, Other Operating Expenses Increase of $642,693 primarily due to: - $274,773 – Primarily to reflect the RDA settlement transfer in
- $367,920 – Contracted services in Special Education program
B.6 Capital Outlay No change in this category B.7 Other Out-Go Increase of $12,593 is due to increase in transfer to SELPA VI program B.8 Direct Support/Indirect Support Decrease of <$101,246> primarily due to the recalculation of indirect costs
Other Financing Sources/Uses D.1a Transfers In Increase of $3,138,865 is due to prior year RDA settlement carryover D.1b Transfers Out Increase of $11,926 transfer to Adult Education Remedial program and Child Development Fund D.3 Contributions No change in this category E. Projected Net Changes of Revenues over Expenditures <$4,144,352> deficit spending is estimated at the First Interim. F.2 Projected Ending Balance on June 30, 2017 Based on revenue and expenditure projections as of October 31, 2016, the estimated Ending Balance on June 30, 2017, is $8,835,725. F.2a Components of the Ending Balance: Revolving Cash | $15,000 | Stores and Prepaid Expense | 250,000 | Reserve Designated for Economic Uncertainty @ 3% | 3,509,003 | Other Designations: Workers’ Comp | 256,535 | Operational Carryover | 4,805,187 | PROJECTED ENDING BALANCE | $8,835,725 |
MULTI-YEAR PROJECTION – 2017-18 and 2018-19 2017-18 The District is required to make multi-year projections according to AB 1200. There are many unknowns that could change the District’s financial situation for the next couple of years. Assumptions for 2017-18 are presented below: - Step and column movement of $900,000 is estimated based on 2016-17 year staffing level
- Salary schedule improvements are not included
- 3.1.11% COLA and 40.00% LCFF factor are used for the LCFF calculation
- 4.14.43% STRS and 15.507% PERS are applied to calculate the pension costs
- Health and welfare have been capped at the current rate
- Prior year restricted and unrestricted carryovers are not budgeted
- One-time expenditures and revenues from 2016-17 are taken out
- Transfer in from Other Funds totaled $1,450,000 is detailed as follows:
- $1,450,000 normal transfer in from Building Fund 210
2018-19 The following are the assumptions for 2018-19: - Projected increase of 50 ADA, add 2 certificated positions to accommodate the increase in ADA
- Step and column movement of $910,000 is projected
- Salary schedule improvements are not included
- 4.2.42% COLA and 34.25% LCFF factor are used for the LCFF calculation
- 5.16.28% STRS and 17.10% PERS are applied to calculate the pension costs
- Health and welfare have been capped at the current rate
- Transfer in from Other Funds totaled $8,027,978 is detailed as follows:
- $1,450,000 normal transfer in from Building Fund 210
- $6,577,978 additional transfer in from Special Reserve Fund 170
TWO-YEAR PROJECTION – 2017-18 and 2018-19 Components of the Ending Balance:
| 2017-18 | 2018-19 | Revolving Cash | $ 15,000 | $ 15,000 | Stores and Prepaid Expense | $ 508,596 | $ 499,998 | Reserve Designated for Economic Uncertainties @ 3% | $ 3,377,988 | $ 3,479,627 | Other Designation: Workers’ Comp | $ 256,535 | $ 256,535 | Other Designation: Reserve for Solar | $ 100,000 | $ 150,000 | PROJECTED ENDING BALANCE | $ 4,258,119 | $ 4,351,160 |
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Adopt the 2016-17 First Interim Report and submit a positive financial certification to the Santa Clara County Office of Education. |
Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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As presented. STAFF:
Wendy Zhang Assistant Superintendent, Business Services
Linh Le Interim Director, Business Services
Duc Vu Supervisor, Business Services
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Wendy Zhang, Assistant Superintendent of Business Services, walked the board through the presentation. It focused on the first major budget update since the June adoption.
She shared the District is required to issue a certification; positive means it is good and the District is able to meet all its financial obligations for the current and two subsequent years. The total general fund revenue is projected at $112.8 million; 75 percent is from LCFF (Local Control Funding Formula). She added that supplemental revenue, which is a part of LCFF. This amount, shared as $6.8 million, is driven by the percent of English language learners, low income, and foster youth. She said the percentage projecting a decrease, since it started in 2013-14, going down to 48 percent in 2014-15 and about 47 percent in 2015-16. Board Member Chris Norwood responded to this trend, and what that means for future projections.
Mr. Norwood asked when the new school will become a part of budgeting for the 2017-18 year. Mrs. Zhang responded that about $1 million has been set aside for operations of the new school, which includes personnel, supplies, equipment, and technology, but not building. She added that the county standard is to only project revenue that is certain to happen.
Mr. Bobay mentioned the need to focus on the current interim report, and recommended Superintendent Jordan contacts School Services to prepare for budgeting of a new school.
Looking ahead, Mrs. Zhang mentioned the upcoming state budget will provide better information, so another budget update will occur in March. In the meantime, the District will start working on the 2017-18 budget and development. She added the Prop 55 passage will definitely benefit the District, because by statute education is going to receive 40 percent of the new revenue from Prop 55. Exactly how much more is difficult to project, because it depends on how well the state economy performs.
She closed, saying there are challenges including facilities, technology, and program services since the needs are always there and often increasing. Despite that, she is confident that the Board, staff, union leaders, and the community can come together and work out solutions.
After the presentation, Mr. Lau asked how Mrs. Zhang feels now compared to six months ago. She responded that not much has changed since they projected the trends.
Mrs. Zhang recognized her team from Business Services, referred to Linh Le and Duc Vu in the audience.
Superintendent Jordan thanked the staff as well, for their attention to detail and strong advice of continuing to look at the budget to meet program needs in a fiscally responsible way. She called out Linh and Duc, new to their positions the last six months, and the extra time they are spending.
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2016-17 1st Interim - MYP 2016-17 1st Interim Income Statement 2016-17 1st Interim SACs Report 2016-17 First Interim Report Presentation
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Cheryl Jordan, Superintendent |
Conduct a public hearing on MTA's sunshine proposal to MUSD.
Open the public hearing Motion:____ Second: ____ Action: ____ Close the public hearing Motion:____ Second: ____ Action: ____
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BACKGROUND: The Milpitas Teachers Association (MTA) has proposed to re-open negotiations per Article 23.5 Reopener Negotiations of the 2014-17 MTA collective bargaining agreement (CBA) with the Milpitas Unified School District (the District). Article 23.5 Reopener Negotiations: Either party may request to reopen negotiations for the 2015-2016 and 2016-2017 school years over Article 5 (Compensation), by submitting its initial proposal to the other party by September 1, 2015 and 2016 respectively. The parties agree that reopening on Article 5 may include modifications to Article 18 (Retirement Benefits Program) if agreed upon. MTA would like to discuss compensation as indicated in their proposal (attached).
Public notice of hearing for the MTA Sunshine Proposal to the District has been posted since December 7, 2016. In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MTA sunshine proposal to open collective bargaining with MUSD will be held at this meeting.
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Conduct a public hearing. |
Open the public hearing Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Close the public hearing Passed with a motion by Danny Lau and a second by Hon Lien. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Depends on outcome of negotiations.
STAFF: Cheryl Jordan Superintendent
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Superintendent Cheryl Jordan explained that at the last board meeting, she presented the proposal for a public hearing. So this is the opportunity for anyone to speak on the item. |
MTA to MUSD Re-opener for Compensation 2016-17
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Approve all consent items, except items 15.3 and 15.6. Passed with a motion by Chris Norwood and a second by Danny Lau. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Approve Consent Item 15.3. Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Mr. Norwood pulled item 15.3 for discussion. He questioned page 9 of the report, PO 721293, for American Modular Systems item to install Milpitas High portables. Mrs. Zhang clarified this portable is being used for the girls locker room, to reflect an earlier General Report the Board approved.
Mr. Bobay pulled item 15.6 for discussion, because of a question regarding the eRate. He asked for an explanation. Superintendent Jordan and Mrs. Zhang explained the grant incentive for technology. But the item was pulled for discussion at a future meeting, so that Chin song, Director of Technology Services, can bring back the item.
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Mr. Norwood pulled item 15.3 for discussion. He questioned page 9 of the report, PO 721293, for American Modular Systems item to install Milpitas High portables. Mrs. Zhang clarified this portable is being used for the girls locker room, to reflect an earlier General Report the Board approved. |
Purchase Order Report 12.13.15
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BACKGROUND:
Workforce Institute has provided customized workforce solutions that enable individuals to enhance employability and organizations to achieve business goals. In partnership with Evergreen Valley College and San Jose City College, the Workforce Institute is a primary learning and development resource for individuals, public agencies, and business partners to develop workforce skills. They provide skill development and lifelong learning as well as relevant, skill-based training and education. MUSD would like to enter into an agreement with Workforce Institute to perform the services as described in this agreement. It will be in effect from November 14, 2016 to June 30, 2017. |
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Approve the agreement between Workforce Institute, a division of the San Jose/Evergreen Community College District and Milpitas Unified School District. |
Not to exceed $8,000
STAFF: Usha Narayanan Principal, Milpitas Adult Education and Correction
Cheryl Jordan Superintendent
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Workforce Institute Agreement
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BACKGROUND: The California Commission on Teacher Credentialing has designated that there is a statewide shortage of teachers working in Mild/Moderate Special Education. Therefore, the California Commission on Teacher Credentialing will grant a Provisional Intern Permit for Special Education in Mild/Moderate.
After extensive advertising and interviewing, the Human Relations Department has determined that Annapoorni Peruvemba Lakshminarayanan is the best candidate to teach Mild/Moderate for the Special Education Department. She holds a bachelor’s degree in Electronic Science and a master’s degree in Computer Applications. She has been employed as a Paraprofessional I in Special Education, serving in a resource specialist program.
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Approve the Provisional Intern Permit as a bridge document for Annapoorni Peruvemba Lakshminarayanan to teach Special Education in Mild/Moderate at the elementary level in the 2016-17 school year.
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NONE
STAFF: Cheryl Jordan Superintendent
Tabitha Kappeler-Hurley Interim Director of Human Relations
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Resolution 2017.24 - Provisional Intern Permit
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BACKGROUND: Our current network infrastructure will be nine years old next year. To keep the network up to current standards, we need to replace many of the switches and equipment that were bought when we switched to the Cisco phone system more than seven years ago. The Cisco phone system has since been replaced with Jive and Polycom phones, but the switches that supported it have not been replaced. We can get an ERATE discount of $750,000 for the replacement switches if we go out to bid for the new equipment. Technology Services would like the Board to allow the bidding process so we can take advantage of the ERATE money.
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Approve the bidding process for the district's network equipment through our ERATE consultant
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$2,745,055.48 from fund (ask Monique)
STAFF:
Chin Song Director, Technology Services |
Mr. Bobay pulled item 15.6 for discussion, because of a question regarding the eRate. He asked for an explanation. Superintendent Jordan and Mrs. Zhang explained the grant incentive for technology. But the item was pulled for discussion at a future meeting, so that Chin song, Director of Technology Services, can bring back the item. |
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Infinity Contract RFP Proposal for Network Equipment
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BACKGROUND: Western Governors University wishes to establish a partnership with Milpitas Unified School District for the training of student teachers. The student teachers will be assigned to practice teaching through the Human Resources Office. Under the direct supervision and instruction of the classroom teachers, the student teachers will be provided teaching experience and training through practice teaching in our schools and classes. The term of this agreement shall continue until either party gives the other party 30 days written notice of its intent to terminate the Agreement provided, however, that all Teacher Candidates at the District as of the date of such notice shall be permitted to complete their Student Teaching Assignment. Master teacher stipends will be paid by Western Governors University.
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It is recommended that the Board of Education approves the attached Student Agreement between the Western Governors University and the Milpitas Unified School District, effective December 5, 2016.
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NONE
STAFF: Tabitha Kappeler-Hurley Interim Director, Human Resources Cheryl E. Jordan Superintendent
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Western Governors University - Student Teaching Affiliation Agreement
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BACKGROUND Esther B. Clark School provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component, which addresses the student’s specific learning and social/behavioral needs. A key part of the program is that instruction is delivered in a small structured special day classroom with no more than 12 students, while receiving individualized academic and behavioral support.
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Approve the contract with Esther B. Clark School for the 2016-17 school year.
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No more than $60,966.20 for the 2016-17 school year
STAFF: Norma Rodriguez Assistant Superintendent, Learning & Development Carla Crenshaw Director, Student Services
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Esther B Clark 2016-17 ISA with NPS Esther B Clark
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Cheryl Jordan, Superintendent |
BACKGROUND: The district's Average Daily Attendance (ADA) has remained above 10,000 students for the last two years;as of November 7, 2016 there are 10,265 students. Education Code 35120 Article 2 allows a Board member’s compensation to be as much as $400 per month; currently the Board compensation is $240 per month.
At its meeting held on November 15, 2016, the Board discussed changes in enrollment that allow for an increase in monthly compensation, and determined that it is necessary to increase the monthly compensation to $400, as allowed by law. Members of the Board spend a great deal of time supporting and working on behalf of our students and staff, and participating in community organizations to advocate for the needs of students. The nominal increase of $160/month will provide compensation for expenses such as mileage and organizational dues.
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Approve the increase for monthly compensation of Board Members from $240 to $400 per month, as allowed by Education Code. |
$12,000 including statutory benefits (such as social security)
STAFF: Cheryl Jordan Superintendent |
Board Compensation Education Code Article 2 Board Policy 9250 Compensation
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BACKGROUND: During the past spring and summer's recruiting season, our efforts to obtain special education teachers were exhaustive and substantial. We reached out through diverse venues, including participation with job fairs, advertising agencies, and universities. We tapped into organization's such as EdJoin, Eduprenuers, San Jose State University, Stanford, the Santa Clara County Office of Education EPIC program, Cal State East Bay, Santa Clara University, California State University Stanislaus, University of California at Berkeley, National University, and University of San Francisco. In addition, we reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled. This contract with 101 Therapy Staffing will support filling the remaining positions. The EdJoin listing will continue until the positions are filled. Teachers from 101 Therapy Staffing are compensated at $80 per hour for the term November 28, 2016 to June 1, 2017.
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Approve the agreement with 101 Therapy Staffing for the 2016-17 school year. |
Cost not to exceed $66,560.00 for the 2016-17 school year STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development Carla Crenshaw Director, Student Services |
101 Therapy Master Service Agreement 2016-17
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BACKGROUND: Since 2015, Santa Clara Swim Club (SCSC) has partnered with the District to provide free lifeguard services in exchange for use of the aquatic center when school is not in session.
The District advertised a Request for Proposals (RFP) on October 21, 2016, which was due November 10. West Coast Aquatics expressed interest in a partnership, but they were short staffed. SCSC was the only respondent. Currently, SCSC is providing free lifeguards and rents the facility at $100/hour, up to $350/day. SCSC is willing to continue providing lifeguards and rent the facility at $75/hour during summer operation and $75/week when school is in session. The District recommends continuing the partnership with SCSC through the end of summer 2018. The current SCSC staff communicates in a timely manner and follows District requests. In addition, swim season starts at the end of January, and we will need lifeguards for practices and meets.
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Approve an agreement with the Santa Clara Swim Club through the end of Summer 2018.
STAFF:
Kelly Ng Purchasing/Contracts/Bond Budget Manager Wendy Zhang Assistant Superintendent, Business Services
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SCSC Agreement
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BACKGROUND: Spangler Elementary has been experiencing a high number of rodents burrowing under many portable classroom buildings. In some cases, skunks leave a terrible odor and cause the students to be relocated temporarily. To eliminate the ongoing problem, staff recommends having a barrier installed to prevent the rodents from being able to burrow and gain entry under the classrooms. A proposal was received from Aaron Tovar Construction, Inc. for installation of the barrier along the dirt openings of affected portables. Staff recommends accepting the proposal from Aaron Tovar Construction, Inc.
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Approve the proposal from Aaron Tovar Construction, Inc. for the installation of rodent barrier at Spangler Elementary School. |
$9,880 from Deferred Maintenance Fund.
STAFF: Brian Shreve Director, Maintenance, Operations and Transportation
Wendy Zhang Assistant Superintendent, Business Services
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Aaron Tovar Proposal
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Cheryl Jordan, Superintendent |
BACKGROUND: In our continual pursuit of efficiency and excellence in our technology infrastructure, device procurement, and services systems, staff recommends approving the attached Fiscal Crisis and Management Assistance Team (FCMAT) proposal. Staff worked with FCMAT representatives to arrive at the cost, originally estimated at $20,000, for $10,000. We were able to arrive at the lesser cost by narrowing the outcome of the report from 60+ pages to an executive letter of 15+ pages, and by focusing on essential questions to be addressed in the study. FCMAT provides both intervention and prevention support. The District would like to engage in the services that FCMAT provides in order to take a proactive approach in managing our financial resources for technology. See the attached brochure for details about FCMAT services.
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Approve the proposal from the Fiscal Crisis and Management Assistance Team for performing a study and analyzing technology services and infrastructure.
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$10,000 |
FCMAT Brochure FCMAT Proposal
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Milpitas High School -Six students and one adult from the Milpitas High School Speech and Debate team will attend the Arizona State University Debate Tournament, at the Arizona State University Tempe campus, leaving on January 5, 2017 and returning on January 8, 2017. The group will fly, and stay at the Graduate Tempe Hotel. Milpitas High School, and Russell and Rancho Middle Schools - 45 students and nine adults from Milpitas High School, and Russell and Rancho Middle Schools will attend the Mira Loma Invitational Science Olympiad Competition, at Mira Loma High School in Sacramento, leaving on January 7, 2017 and returning that same day. The group will use a chartered bus. Sinnott Elementary School - 132 students and 28 adults from Sinnott Elementary School are building background knowledge for future writing assignments at the California Academy of Sciences in San Francisco, leaving on January 11, 2017 and returning that same day. The group will use a chartered bus.
Milpitas High School - 35 students and three adults from Milpitas High School will attend the Science Olympiad Tracy Invitational Competition, at Tracy High School, leaving on January 21, 2017 and returning that same day. The group will use a district-approved bus. Milpitas High School - 13 students and two adults from the Milpitas High School Speech and Debate team will attend the Golden Desert Debate Tournament, at the University of Nevada, Las Vegas, leaving on February 3, 2017 and returning on February 6, 2017. The group will fly, and stay at the Fairfield Inn Las Vegas Airport. Milpitas High School - Four students and one adult from the Milpitas High School Speech and Debate team will compete in the Golden Desert Debate Tournament, at the University of Nevada, Las Vegas, leaving on February 4, 2017 and returning on February 6, 2017. The group will fly, and stay at the Springhill Suites. Milpitas High School - Four students and one adult from the Milpitas High School Speech and Debate team will compete at the 31st annual Stanford Invitational, leaving on February 11, 2017 and returning on February 13, 2017. The group will take a private vehicle, driven by Suzanne Marple. Spangler Elementary School - 60 students and two adults from Spangler Elementary School will attend an Exploring New Horizons outdoor school, in Loma Mara, California, leaving February 13, 2017 and returning on February 17, 2017. The group will use a district-approved bus. Milpitas High School - Four students and one adult from the Milpitas High School Speech and Debate team will compete at the 2017 Cal Invitational, at University of California at Berkeley, leaving on February 18, 2017 and returning on February 21, 2017. The group will take a private vehicle, driven by Suzanne Marple, and stay at the Washington Inn Hotel in Oakland.
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Field Trips
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The meeting will convene to closed session. |
The Board convened to Closed Session at 8:35 p.m. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public.
CONSIDERATION OF STUDENT EXPULSION (Pursuant to Ed. Code Sec. 48918(c)) -Confidential Report 2017.2 PERSONNEL (Pursuant to Government Code Section 54957) Public Employment: -Superintendent - Classified Manager, Interim Director - Certificated Manager, Interim Director - Assistant Principal, Elementary - Executive Secretary, Confidential Employee -Negotiations -MTA Negotiator: Cheryl Jordan, Superintendent -CSEA Negotiator: Cheryl Jordan, Superintendent
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Reconvene to open session.
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The Board reconvened to open session at 9:45 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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Approve the expulsion for the student that has been identified in confidential report 2017.2 for violating educational codes 48900 and 48915. Passed with a motion by Danny Lau and a second by Chris Norwood. |
Yes Dan Bobay. Yes Robert Jung. Yes Danny Lau. Yes Hon Lien. Yes Chris Norwood.
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Mr. Bobay said the Board approved the Superintendent’s recommendation for Assistant Principal at Zanker, and approved the removal of Interim from the Director of Business Services and HR.
Superintendent Jordan introduced Jaime Soria, currently in Fresno Unified, as the new Zanker Assistant Principal. Mr. Soria came forward to share his thanks to the Board for approving his position and thankfulness for the panels who considered him for the position. He mentioned the type of people he’s been communicating with have been friendly, which helped him know he made the right choice to relocate from Vice Principal in Fresno, where he has been the last two years.
Mr. Lau shared the consideration of student expulsion from confidential report 2017.2.
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Mr. Lau shared events he has attended, including the Milpitas General Plan workshop sponsored by the City. During that event, he mentioned transportation and his concern for the lack of a sidewalk on Montague Expressway for the new school. He said he also attended the CSBA conference last week, with all Board Members and the Superintendent. In addition, last week he attended the Cal Hills Community Celebration with about 70 students, parents, and staff.
Mr. Norwood shared events he has attended, including the CSBA conference. During the event, he spoke with Michael Funk, who oversees extended learning programs at the California Department of Education, about a grant that the District can apply for summer activities. He attended the DLAC meeting last Tuesday. He also attended the kindergarten showcase at Weller Elementary School and sat in at the principal’s chat. Mr. Norwood also attended the Silicon Valley Community Foundation grantmaking conference and Black Kitchen Leadership Cabinet Education Summit.
Mrs. Lien said she attended the CSBA conference, and thanked the Board and Superintendent for their support.
Mr. Bobay said he had no report.
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January 3, 2017 - Open Session: 5 p.m. Special Board Meeting - 1331 East Calaveras Blvd, Board Room, Bldg. 500 January 10, 2017 - Closed Session: TBD Open Session: 7 p.m. Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500 January 24 , 2016 - Closed Session: TBD Open Session: 7 p.m. Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
February 14, 2017 - Closed Session: TBD Open Session: 7 p.m. Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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Superintendent Jordan shared her excitement in starting a new tradition with the Board and Superintendent's Office - taking a picture for a holiday card. She asked for Board Members to stay after the meeting for the new picture. |
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The meeting adjourned at 9:57 p.m. |
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Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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Present | Dan Bobay |
Present | Danny Lau |
Present | Hon Lien |
Present | Chris Norwood |
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