Regular Meeting of the Board of Education
Milpitas USD
January 24, 2017 5:00PM
5 p.m. STUDY SESSION
6 p.m. CLOSED SESSION
7 p.m. OPEN SESSION
Board Room, Building 500
1331 East Calaveras Blvd.
Milpitas, CA 95035
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| Board President Daniel Bobay called the meeting to order at 7:06 p.m. |
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_____ Dan Bobay
_____ Danny Lau
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Alan Pham, Student Board Representative |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5. Approve the January 24, 2017 Open Session Agenda
Motion:_____ Second: _____ Action:______
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| Mr. Bobay led the Flag Salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no public comments. |
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BACKGROUND: This workshop will look at the proposed plan for bidding the site work for the McCandless Elementary School project. In addition, attendees will discuss the project's budget and schedule.
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The Facility team will give a presentation, and hopes to answer the Board's questions and receive any input members have to offer.
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Joe Flatley, Director of Facilities and Modernization, presented a budgetary update on the McCandless Drive property and the current plans to bid site work for the new elementary school. A Reference Guide with key members, terminology, and future and completed projects was distributed and explained.
Mr. Flatley explained most of the 2012 bond projects are almost done, and work has begun on the new elementary school project. A request was made to place the cost alongside the project in future updates. Mr. Flatley will also share pictures of the projects at a follow-up meeting.
The MHS Track and Field has been completed with funds from the Developer Fees, which are collected through new developments and additions made to current housing. The public will be informed of how the project was funded and where the funding came from.
Mr. Flatley discussed the District's desires to go out for another bond. With the previous bond, there was a timeline of projects that were presented and have been completed. This information should hopefully aid the next campaign.
The New Elementary project is in process. A bid was put out for modular school buildings and the information has been sent to the state for approval. In August 2017, the design should be approved and construction will begin. With modular buildings, the pieces will be built elsewhere and sent over to the site to be put together. Mr. Flatley anticipates the school building will be ready by June 2018. This will give the District the summer to move in and prepare for classes.
The District is close to the expected budget but with change orders and the rising cost of construction there will be a slight increase in the production of the new elementary school. The City of Milpitas most likely will be able to help with the joint-use areas. There are also grants that can be used to fund playground equipment. Other strategies are available to help us fund the new school. |
BOE McCandless Bidding Workshop Jan 2017
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Approve the January 24, 2017 Closed Session Agenda
Motion:_____ Second: _____ Action:______
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no public comments. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. PERSONNEL (Pursuant to Government Code Section 54957)
-Public employment: -Certificated Manager, Principal
-Superintendent -MTA Negotiations
-MTA Negotiator: Cheryl Jordan, Superintendent
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| The meeting moved to closed session at 6:13 p.m. |
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| Flag Salute |
| Mr. Norwood led the flag salute. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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Board President Bobay announced the action taken in closed session:
-The Board voted to accept the Superintendent’s recommendation for Nichol Klein to act as Interim Principal at Pomeroy Elementary School for the remainder of the school year.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There are no public comments. |
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Per Board Bylaw 9001, amended on 1/12/16, Board members and the Superintendent agree to
1. Ask questions for their own understanding
2. Be open and honest with each other
3. Be aware that their behavior in the Milpitas community reflects on them as a team.
4. Communicate proactively with each other about topics, questions, and challenges in advance of public board meetings in compliance with the Brown Act.
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| The Board Group Agreements was on the agenda for easy reference for members of the Board. There was no discussion. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include: -Milpitas High senior Kenny Cross, who earned fifth place out of 18 other racers in the "17-20 cruiser" category of the Silver Dollar National, which took place January 13-15 in Las Vegas, Nevada. Seventeen-year-old Cross has been racing BMX bicycles since he was 6 years old.
-Rose sixth-grader America "Pilli" Irineo, who will read her poem "My Voice is Small," written to express her feelings and sadness about the Dakota Access Pipeline, a 1,172-mile underground oil pipeline project that proposed to cut through the Missouri River. Eleven-year-old Pilli, who has Native American roots, shared her work during a rally held outside San Jose City Hall on Dec. 5 in celebration of the halting of the pipeline.
-Milpitas Knights of Columbus, former Board Member Gunawan Alisantosa, and Minh Quach from Ocean Supermarket for a donation of $7,024.67 to the District's Special Education program.
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Superintendent Cheryl Jordan thanked the Board for the approval of her recommendation of Nichol Klein as the interim principal of Pomeroy. She said Nichol Klein is a leader that has demonstrated her ability to adapt. She was hired in 2014-15 to fill in for two administrators who were going out on leave, one after the other. Last year, she was assistant principal at Curtner, and Pomeroy. This year Pomeroy is her designated site. When asked, Nichol Klein gladly accepted the duties of Interim Principal.
Nichol thanked the Board for the opportunity to serve the Pomeroy community. She looks forward to taking over the role of Interim Principal. She believes the team knows where they are headed and with a new person taking over, the charge does not change. She explained they know what they are doing is best for the students. Nichol looks forward to growing professionally and encouraging teachers to grow professionally alongside her. She is honored to attempt to fill the shoes of Dr. Sheila Murphy-Brewer and is honored to be asked to serve in this position.
-The Superintendent recognized the accomplishments of Milpitas High’s senior Kenny Cross. He earned the honor of fifth place out of 18 other racers during the January 2017 National BMX Bicycle race in Las Vegas, Nevada. He has been racing since he was 6 years old. He has demonstrated his ability to stay with his passion. He is sharing with us this great honor that he has received due to his efforts and hard work. We are quite certain he demonstrates the same in the classroom and is a leader of our students.
-The Superintendent recognized Rose sixth grader America “Pilli” Irineo and her work on a poem titled, “My Voice is Small.” She wrote and sent the poem in support of the demonstrators of the Dakota Access Pipeline. The leaders thought so much of her poem that the City of San Jose invited her to share it at their City Council Meeting. Superintendent Jordan asked the student to share the poem for those in attendance.
-Former Board Member Gunawan Alisantosa, Charles Hudson from the Knights of Columbus, and Minh Quach from Ocean Supermarket raised more than $7,000 in donations for the District's Special Education program. Mr. Alisantosa and Mr. Hudson presented a check to the Board. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
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-Norma Rodriguez, Assistant Superintendent of Learning & Development, invited Usha Narayanan, principal of Adult Education and Corrections, and Patti Gairaud, Transition Specialist, to give an update to the Board about the South Bay Consortium's work. They said Giuliana Brahim and Patti collaborated with the college to be able to offer evening classes at no cost for the Adult Education Students at the San Jose City/Evergreen College’s Milpitas campus. Norma also mentioned Learning & Development had a very productive meeting with the district’s LCAP Committee.
-Wendy Zhang, Assistant Superintendent of Business Services, reported on Student Nutrition Services approval from the State for an equipment grant for approximately $23,000. Two of MUSD's elementary schools qualified for this grant under special criteria which gives them a salad bar. She added Maintenance, Operations, and Transportation has been working on the roofs to clean out the drains to prevent complications with the storm. |
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| Cheryl Jordan, Superintendent |
| BACKGROUND:
Demographic expert Tom Williams has conducted enrollment studies for the District for more than 20 years, and his projections have been extremely accurate with a less than 1% margin of error. Mr. Williams will present a summary of the data that he has compiled in determining how and in what areas of Milpitas our enrollment is climbing as well as decreasing. The grade span with the greatest expected growth is in the elementary level; approximately 700 new students are expected by 2026. There is a slight decrease expected within the 10-year span for our two middle schools. The high school population will grow by 100 and then decrease again for a net gain of 17 students over the course of the next 10 years. It should be noted that the additional group of 700 elementary students will continue to advance in grade level, which means that the increased student population will be realized at the secondary level after 2026. The report will provide district staff with data for staffing, program planning at the secondary level, and a potential bond initiative.
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| Review the attached report, listen to Mr. William’s report, and ask questions.
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| Impact depends on actual student growth.
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Tom Williams, the District's enrollment projections consultant, has worked with MUSD for 30 years. His projections have been pretty accurate and Superintendent Jordan shared her confidence in his work.
Mr. Williams shared a regional report on MUSD enrollment, and those that surround us. He said there are a few districts that have declining enrollment. Variances in enrollment are due to the cost of housing, size and types of families moving in, and numbers of inter-district transfers. Our district is also experiencing a slight decrease in enrollment but not at the rate of other districts. There are variances through the grade levels and with the years to come, he expects MUSD will see a fluctuation of enrollment. The high school and middle school will see a decrease and the elementary will have an increase. |
Enrollment Projections Full Report EPC 1.24.17
EPC Slide Presentation 1.24.17
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BACKGROUND: This report gives an update on Milpitas Unified School District’s progress on goals and timeline to involve stakeholders in the Local Control Accountability Plan (LCAP) revision process using the new state adopted template and indicators to measure progress.
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This report is for informational purposes only.
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STAFF:
Norma Rodriguez
Assistant Superintendent, Learning & Development
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The State has recently adopted local indicators and state indicators to measure student performance. There are eight priorities that are used for the foundation of the LCAP. Goals have been established to alignment with these priorities.
MUSD is working on strategies to use with our students of all levels and backgrounds to increase performance. We will look at the most significant areas of need, where they should be three years from now, and we will put the plan into action. |
LCAP Update 2017 ppt
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| Auditor Charles Raibley |
Motion: _____ Second: _____ Action: _____
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BACKGROUND: The audit report for the District’s 2015-16 fiscal year financial statement has been completed by Crowe Horwath LLP. A representative from the firm will make a brief presentation and answer the Board’s questions.
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Review and accept the Audit Report of the District’s Financial Statement for the Fiscal Year Ending June 30, 2016.
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Review and accept the Audit Report of the District’s Financial Statement for the Fiscal Year Ending June 30, 2016.
Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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STAFF: Wendy Zhang
Assistant Superintendent, Business Services Linh Le
Director, Business Services
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Charles Raibley, of Crowe Horwath LLP, gave an update on the audit for fiscal year ending June 30, 2016. This was their first year to audit the district, and MUSD had a very successful year.
Charles met with the Board President, the Superintendent, and the Assistant Superintendent of Business Services prior to the Board meeting to go over the audit. There was a look at the goals and objectives in a financial respect. The auditors worked with management to implement standards. Management was very cooperative and gave needed information to the best of their ability. |
Audit Report of the District’s Financial Statement for the Fiscal Year Ending June 30, 2016
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Motion:_____ Second:_____ Action:_____
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BACKGROUND: The California School Employees Association (CSEA) and its Chapter #281 proposed to re-open negotiations per Article 31.1 of the July 1, 2015- June 30, 2018 bargaining agreement (CBA) with the Milpitas Unified School District. Article 31.1: The parties have agreed to reopen for compensation plus two articles of each parties choosing for each year the Collective Bargaining Agreement is in effect. CSEA is proposing the following articles be opened: Article 7 – Work Year, Work Week, Overtime Article 10 – Salary and Benefits Article 12 – Holidays In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the CSEA “sunshine proposal” to open collective bargaining with MUSD will be held at this meeting at 7:00 PM in the Board Room of the District Office. A notice of public hearing on the CSEA “sunshine proposal” to open negotiations with MUSD has been posted on bulletin boards at all school sites and the District Office. |
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Receive the request for a re-opener on the MUSD/CSEA Collective Bargaining Agreement dated July 1, 2015-June 30, 2018, and conduct a public hearing tonight per Board action on January 10, 2017.
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Receive the request for a re-opener on the MUSD/CSEA Collective Bargaining Agreement dated July 1, 2015-June 30, 2018, and conduct a public hearing tonight per Board action on January 10, 2017.
Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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Depends on the outcome of negotiations.
STAFF:
Maria del Rio
Interim Assistant Superintendent, Human Relations Tabitha Kappeler-Hurley
Director, Human Relations
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Initial Proposal for Milpitas 281
Public Hearing Notice
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Motion:____ Second:____ Action:____ |
BACKGROUND: The Milpitas Unified School District proposed to re-open negotiations per Article 31.1 of the July 1, 2015- June 30, 2018 bargaining agreement (CBA) with the California School Employees Association (CSEA) and its Chapter #281 Article 31.1: The parties have agreed to reopen for compensation plus two articles of each party’s choosing for each year the Collective Bargaining Agreement is in effect. MUSD is proposing the following articles be opened: Article 10 – Salary and Benefits Article 13 - Leaves Article 18 - Transfer/Promotions In accordance with Board Policy 4143.1, Public Notice Policy for Collective Bargaining and State Bargaining Law, a public hearing on the MUSD “sunshine proposal” to open collective bargaining with CSEA will be held at the February 14th meeting of the Milpitas Unified School District Board of Education meeting at 7:00 PM. A notice of public hearing on the CSEA “sunshine proposal” to open negotiations with MUSD will be posted on bulletin boards at all school sites and the District Office.
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It is recommended that the Board of Education receive the request for a re-opener on the MUSD/CSEA Collective Bargaining Agreement dated July 1, 2015- June 30, 2018 and conduct a public hearing on February 14, 2017 at 7:00 PM.
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It is recommended that the Board of Education receive the request for a re-opener on the MUSD/CSEA Collective Bargaining Agreement dated July 1, 2015- June 30, 2018 and conduct a public hearing on February 14, 2017 at 7:00 PM.
Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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Depends on the outcome of negotiations.
STAFF:
Maria del Rio
Interim Assistant Superintendent, Human Relations Tabitha Kappeler-Hurley
Director, Human Relations
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Final letter for re-openers with CSEA
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Motion:_____ Second:_____ Action:_____
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BACKGROUND: Randall Elementary School began the implementation of the first Dual Immersion Program in Milpitas Unified School District (MUSD) during the 2016-17 academic year. Building upon what is already in place, a Task Force comprised of parents, guided by experts in the field, will be tasked to develop an in-depth plan outlining the fundamental components for a successful Dual Immersion Program in MUSD. The Association of Two-Way & Dual Language Education (ATDLE) Consultant team will provide a series of technical assistance meetings with the lead team and task force to guide the development of a comprehensive Dual Immersion Master Plan for Board Review and Approval.
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Adopt the agreement for consulting services with the Association of Two-Way & Dual Language Education (ATDLE).
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Adopt the agreement for consulting services with the Association of Two-Way & Dual Language Education (ATDLE).
Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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$10,000
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development Carlos Salcido
Principal, Randall Elementary School
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Norma Rodriguez said the dual immersion program at Randall elementary is doing well. It started in the transitional kindergarten and kindergarten classes with students enrolled from across MUSD.
Along with developing the Spanish language, the class also provides cross-cultural instruction and develops high academic achievement. Randall would like to gradually expand their program with their first grade classes next year and continue moving up the grade levels in the following years. The program would benefit and grow with a master plan.
Norma said MUSD would like to have the assistance of a consultant from the Association of Two-Way & Dual Language Education (ATDLE) to help the district determine where the program is going, how it is doing, and what is needed to get to where we should be. The master plan will also focus on what MUSD can offer students at the secondary levels. The consultant will assist with nuts and bolts of the program and how to better involve stakeholders.
The program has had a promising beginning and we would like to continue with its development. |
Consultant Contract _2017MilpitasUSD - ATDLE
MUSD Dual Language Immersion Program ppt
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Motion:_____ Second:_____ Action:_____ |
Each year, the Board approves its meeting schedule for the following year. Attached and below are a list of proposed meeting dates for the 2017-18 school year: 2017
August 22
September 12 and 26
October 10 and 24
November 14 and 28
December 11
2018
January 9 and 23
February 13
March 13 and 27
April 10
May 8 and 22
June 12 and 26
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Review and finalize Board Meeting dates for the 2017-18 school year.
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Review and finalize Board Meeting dates for the 2017-18 school year, with a correction of changing December 11, 2017 to December 12, 2017.
Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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DRAFT - 2017-18 Board Meeting Dates
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction. Motion:______ Second:_____ Action:_____
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Passed with a motion by Chris Norwood and a second by Dan Bobay. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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Approve the updated Personnel Report, removing Noel Abalos who is on paid leave. Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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| The Personnel Report was updated to strike out Noel Abalos, who is on paid leave. |
Personnel Report
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BACKGROUND:
In October 2016, Padre Associates, Inc. completed the activities associated with the remediation of contaminated soil at the McCandless site. The Department of Toxic Substances Control (DTSC) concurred with the findings and approved the remediation work. The DTSC is requiring an Operation and Maintenance (O&M) Plan due to the presence of Naturally Occurring Asbestos (NOA) in sub-surface. The O&M Plan presents the District with the policies and procedures for long-term operation, maintenance, monitoring, and management of impacted soil. Contractors for the new elementary school will use this as instructions for working with the soil.
The O&M Plan needs to be reviewed and approved by the DTSC prior to the start of construction activities. The District has requested a proposal from Padre Associates for the preparation and implementation of the O&M plan. Their proposal is attached.
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Accept Padre Associates, Inc.’s proposal to prepare the Operation and Maintenance plan for the McCandless construction project.
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$44,500 from Bond Fund 211
STAFF:
Cheryl Jordan
Superintendent
Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization
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Padre Proposal O&M Manual New Elementary
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| Cheryl Jordan, Superintendent |
| BACKGROUND: The Local Control Accountability Plan (LCAP) is a “living” document outlining the District’s goals in meeting the eight California state priorities for expending funds to improve student achievement, engagement, and development. Stakeholder engagement is an essential element in developing, analyzing, and revising the LCAP. When the state first mandated that districts develop and maintain a LCAP, it emphasized a need for engaging stakeholder input in the process of developing LCAP goals and actions. Staff initially engaged other staff, students, and parents through town hall meetings (in Spanish and English), staff meetings, and student meetings centered on the eight state priorities for the LCAP. A survey has also been used to gather input in English, Spanish, and Vietnamese. Staff continues to hold stakeholder meetings; however, the same 20-40 parents and staff participate. And while the survey has reached up to 765 parents, it is not interactive. Thoughtexchange is not merely a survey product such as Google Forms or SurveyMonkey. It is a true virtual conversation, as it is a “Group Insight Platform.” In much the same way that we gather input from in-person groups of people using Post-it notes and dots to indicate group consensus about ideas and needs that arise from discussion, Thoughtexchange gathers common data based on open-ended responses. Analytics are then used by staff at Fulcrom (the owner of Thoughtexchange software) to create reports to the District that can be used not only to inform the LCAP, but also other reports and efforts that require stakeholder input. For example, San Juan Unified School District has used the survey to garner input about later starting and ending times for school, while Arcadia has used it in the application process for Western Association of Schools and Colleges (WASC) accreditation. While Thoughtexchange is still working on making it accessible in Vietnamese, it is accessible in Spanish. The advantage of this capability is that both English and Spanish speakers can engage in the same online conversation with real-time translation. For example, a Spanish only speaker writes his answer to an open ended question such as, “How is your school engaging you in its efforts to reach the needs of all students?” An English speaker opens the online conversation and sees the Spanish speaker’s response in English, and when she writes her response, the Spanish speaker will see it in Spanish. Each participant sees these as well as other comments and stars what s/he agrees with. Those comments with the largest numbers of stars are used to gather more input from the group. The online discussion can take place over time. To see the product in action, please click here: https://thoughtexchange.com/how-it-works/ Data can be used to identify themes around one school, a group of schools, grade levels, and the district. This product would markedly deepen the District’s efforts in ensuring wide-spread stakeholder engagement in the LCAP process.
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| Approve the agreement for services for one year with Thoughtexchange, with the option to renew at the same price for five years.
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Approve the agreement for services for one year with Thoughtexchange, with the option to renew at the same price for five years.
Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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$14, 966 per year
STAFF:
Cheryl Jordan
Superintendent
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| This item was pulled for discussion. It was explained the contract cost is $14,966 per year with the option of a five-year renewal at the same price. It’s a mechanism that looks promising for people to exchange thoughts. It allows for Spanish translation. Individuals using this system should be aware of the type of language used; there is also an admin to remove inappropriate communication. The system has not been fully tested, but there is a one-year trial. |
ThoughtExchange Agreement, MOU
ThoughtExchange Quote for Services
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BACKGROUND: During this past spring and summer’s recruiting season, the District advertised for special education teachers using the following recruiting sites and/or by participating in these job fairs: EdJoin, Eduprenuers, San Jose State University, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National, and USF. We reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and we had to contract for these teachers. The EdJoin listing will continue until the positions are filled. The teachers from 101 Therapy Staffing are compensated at $80 per hour, for the term November 28, 2016 to June 1, 2017. We are adding one teacher to the original agreement approved by the Board on December 13, 2016.
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Approve the extended agreement with 101 Therapy Staffing for the 2016-17 school year.
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Added cost not to exceed $54,400.00 for the 2016-17 school year.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning & Development Carla Crenshaw
Director, Student Services
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101 Therapy 1.24.2017
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BACKGROUND: During this past spring and summer’s recruiting season, the District advertised for special education teachers using the following recruiting sites and/or by participating in these job fairs: EdJoin, Eduprenuers, San Jose State University, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National, and USF. We reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and we had to contract for these teachers. The EdJoin listing will continue until the positions are filled.
The teachers from BMR Health are compensated at $75 per hour, and this teacher is contracted from January 3, 2017 to June 1, 2017.
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Approve the agreement with BMR Health for the 2016-17 school year.
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Cost not to exceed $53,025 for the 2016-17 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development Carla Crenshaw
Director, Student Services
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BMR Health SPED Services - Service Agreement
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BACKGROUND: Investment Portfolio In compliance with the State of California Government Code, the County Investment Portfolio report is presented to you for review and acceptance. The detailed reports are for the periods from July 1, 2016 through September 30, 2016. PARS Alternative Retirement System The District Alternate Retirement System (ARS) Plan covers part-time, seasonal and temporary employees in lieu of Social Security. This account is in a pooled account managed by the Trustee, Union Bank of California, under the direction of the District. The monthly PARS account statements are for the periods from July 1, 2016 through September 30, 2016.
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Review and accept the County of Santa Clara Treasury Investment Report.
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STAFF: Wendy Zhang,
Assistant Superintendent, Business Services
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SCC 1st Qtr Investment Report
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BACKGROUND: The District is a member of South Bay Area Schools Insurance Authority (SBASIA). The SBASIA Board of Directors amended the Joint Powers Agreement (JPA) to comply with Government Code Section 6509 which states the JPA “is subject to the restrictions upon the manner of exercising the power of one of the contracting parties.” The Board of Directors chose Santa Clara Unified School District because it is the largest member of SBASIA JPA. The amendment was added onto Section 2(b)(12).
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Approve the amended Joint Powers Authority agreement with the South Bay Area Schools Insurance Authority.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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SBASIA JPA Amendment
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The District awarded the plumbing contract to Ciari Plumbing and Heating, Inc. for the Rose elementary fire hydrant and portable project. Change order #1 of $33,339.65 is for additional concrete, paving and traffic controls required by the City of Milpitas.
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Approve Ciari Plumbing and Heating, Inc.’s change order for the Rose Elementary fire hydrant and portable project.
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$33,339 from Bond Fund 211
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization
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Rose Fire Hydrant- Ciari Plumbing Change Order
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BACKGROUND: Each year, several District elementary schools schedule overnight field trips for sixth graders to attend outdoor science camps. Attached is the agreement for Burnett Elementary School. The Board is required to approve all overnight field trips and field trip agreements.
Exploring New Horizons, located in Loma Mar, California, will host Burnett from February 13-17, 2017. The cost will be $322 per student with a minimum of 72 students attending.
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Approve Burnett's Exploring New Horizons’ agreement for outdoor science camp.
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$23,184 from the Principal’s Fundraiser Fund 010
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Burnett Exploring New Horizons
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BACKGROUND: The Cooperative Contract between Milpitas Unified School District and the San Jose District of Department of Rehabilitation (DOR) Vocational Rehabilitation Program aims to provide employment preparation, job development, placement and follow-up, employment retention, and employment job coaching for students with most severe disabilities and students/DOR consumers. The agreement is for the term of July 1, 2016 to June 30, 2019. It was originally approved at the May 10, 2016 Board Meeting and signed by Superintendent Cary Matsuoka. The Department of Rehabilitation requires re-signing due to the change in Superintendent.
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Authorize staff to continue approval of the contract listed above for the specified term.
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The Milpitas Unified School District will receive a maximum amount of up to $536,310 for the duration of this contract.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning & Development
Carla Crenshaw
Director, Student Services
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DOR TPP 1.24.2017
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BACKGROUND: Second Start Pine Hill School provides a therapeutic learning environment for students with emotional and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction is provided in a therapeutic special day classroom with no more than 12 students; individualized and group therapy is an essential part of the program. The student’s IEP determines that this level of service is necessary and appropriate for the student at this time.
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Approve the agreement with Second Start Pine Hill School for the 2016-17 school year.
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Cost not to exceed $34,645.50 for the 2016-17 school year.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning & Development
Carla Crenshaw
Director, Student Services
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NPS Pine Hill School ISA
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The following donation was made to the Milpitas Unified School District: Date: January 13, 2017
Site: Joseph Weller Elementary School
Donor: Silicon Schools
Donation: $20,000 grant to provide funding to support Weller Elementary School's pursuit of personalized learning.
Estimated current value: $20,000
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Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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| This item was pulled because Mr. Bobay wanted to recognize the work of Weller Elementary School in receiving the grant that will help support personalized learning. |
Silicon Schools - Weller Donation
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BACKGROUND: Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or are beyond repair.
Total Items to Obsolete: 14 Total Dollar Amount to Obslete: $11,179
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Classify the attached list of items as obsolete.
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STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Obsolete Inventory
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Marshall Pomeroy Elementary School - 120 students, four teachers, and at least eight chaperones from Marshall Pomeroy Elementary School will visit the Monterey Bay Aquarium on February 17, 2017, and returning that same day. The group will use a chartered bus from West Valley Trailways. |
1.24.17 Field Trips
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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-Student Board Representative Alan Pham reported on continued work with the winter wishes project where people can wish for other students and staff to have something nice during the holiday season. Donations are given towards this cause. One of the MHS Clubs had a food sale to raise funds for Project Beautiful. MHS had a “Perfect Week” where the classes participate in different daily competitions. Senior nights are coming up for the winter sports.
-Board Member Robert Jung reported that he attended a session for supervisors for school related services. He was at Sinnott Elementary’s Tiny House ground breaking, the District’s spelling bee at Rose Elementary and also attended the PTA meeting at MHS and Russell and the Student Council meetings at MHS, Russell, and Sinnott.
-Board Member Hon Lien reported that she attended the District’s spelling bee, a new Board member workshop, a PTSA meeting, and a School Site Council meeting. She also went to the Art Gallery at San Jose City Hall where she met the mayor of Milpitas.
-Board Member Chris Norwood reported that he attended the School Link Services at the county and the District’s spelling bee. He hosted a six district PTA workshop. He met with the Silicon Valley Community Foundation to look at their future grant making strategies to support schools systems in terms of democracy and how to improve social change.
-Board President Dan Bobay reported that he completed an all-day strategic planning session for SBCT for Linkedin in Sunnyvale. He attended the District’s spelling bee and a special budget update at a negotiation meeting. He met with the auditor to go over the report and a consultant to talk about the strategic planning. He attended our art commission meeting where we are putting together a scholarship for our art students. He will send the MetroEd talking points for the art scholarship information to the Board members. He had the opportunity to meet and discuss district topics with Milpitas’ new mayor. |
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January 31, 2017 - Open Session: 10:30 a.m.
Board Retreat - 1331 East Calaveras Blvd., Room 701
February 14, 2017 - Closed Session: TBD Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
February 28, 2017 - Closed Session: TBD Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
March 14, 2017 - Closed Session: TBD Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
March 28, 2017 - Closed Session: TBD Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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| The meeting was adjourned at 9:50 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Dan Bobay |
| Present | Robert Jung |
| Absent | Danny Lau |
| Present | Hon Lien |
| Present | Chris Norwood |
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