Regular Meeting of the Board of Education
Milpitas USD
March 14, 2017 6:00PM
6 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Dan Bobay called the meeting to order at 6:04 p.m. |
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_____ Dan Bobay
_____ Danny Lau
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Alan Pham, Student Board Representative |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Review and approve the Closed Session agenda Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. PERSONNEL (Pursuant to Government Code Section 54957)
-Public employee discipline/dismissal/release
-Superintendent's evaluation -CSEA Negotiations
-Lead Negotiator: Dr. Sheila Murphy-Brewer |
| The Board adjourned to closed session at 6:05 p.m. |
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| The board reconvened in open session at 7:05 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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| In Closed Session, the Board took no action. |
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Motion:_____ Second: _____ Action:______
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Review and approve the Open Session agenda Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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| Mr. Bobay led the flag salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that their our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. |
| The agreements are on file in the agenda for ready reference. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-Milpitas High School junior Jennifer Smith. She was crowned Miss Santa Clara’s Outstanding Teen 2017 at the annual pageant held at the Mission City Center for Performing Arts on January 8. At the Santa Clara event, Jennifer was selected out of a field of 10 pageant contestants to be named Miss Santa Clara’s Outstanding Teen. She also won the competition’s interview portion and the Miss Congeniality award. The contest consisted of a private interview with judges, physical fitness, talent, evening wear and an on-stage question segments. The title of Miss Santa Clara goes to girls older than age 17, and Miss Santa Clara’s Outstanding Teen is for girls younger than 17. -Bob and Linda Gray, volunteers at Joseph Weller Elementary School, will receive a Crystal Bowl Award during the Junior League of San Jose’s 48th annual volunteer recognition luncheon on April 28 in Santa Clara. Kindergarten teacher Susan Von Tersch, who nominated Robert and Linda, will share why she decided to do so after working with them alongside kindergarten teacher Kristi Hirano.
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The Board recognized Milpitas High School junior Jennifer Smith. She was crowned Miss Santa Clara’s Outstanding Teen 2017 at the annual pageant held at the Mission City Center for Performing Arts on January 8. She will go on this summer to participate in the California Outstanding Teen competition. At the Santa Clara event, Jennifer was selected out of a field of 10 pageant contestants to be named Miss Santa Clara’s Outstanding Teen. She also won the competition’s interview portion and the Miss Congeniality award. The contest consisted of a private interview with judges, physical fitness, talent, evening wear and on-stage question segments. The title of Miss Santa Clara goes to girls older than age 17, and Miss Santa Clara’s Outstanding Teen is for girls younger than 17.
Jennifer shared her thanks for being honored, and gave information about her personal platform during the pageant: blankets for the brave. “I make double layer hand tied blankets for those of all ages currently suffering with cancer, and I make them completely free of cost,” she said. “So I am definitely planning on continuing to promote what I do with this title.”
The Board recognized Bob and Linda Gray, a “dynamic duo” of volunteers at Joseph Weller Elementary School, who will receive a Crystal Bowl Award during the Junior League of San Jose’s 48th annual volunteer recognition luncheon on April 28 in Santa Clara. They will be honored as one of 10 volunteers at the luncheon, for their service at Weller in addition to in the community at St. Elizabeth Catholic Church in Milpitas and the library. Kindergarten teacher Susan Von Tersch nominated Bob and Linda. Susan alongside kindergarten teacher Kristi Hirano shared why the Grays have been wonderful volunteers since Linda began volunteering eight years ago.
“I think one of the most remarkable things about both of them is they are willing to dedicate so much time and energy to the children and the school where they don’t have any children attending, so I think that says a lot about them individually,” Kristi said. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
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Norma Rodriguez, Assistant Superintendent of Learning and Development, shared her excitement in reminding Board Members about the districtwide music festival on Thursday, saying it was one of the many events where we highlight the talent in Milpitas. She also shared having a productive meeting with principals about the California Dashboard, which will be released, and CIPSA template, which will be brought to the Board of Education for adoption in May.
Wendy Zhang, Assistant Superintendent of Business Services, said the Student Nutrition Services Director Victor Frausta has been working hard with Ed Services and the family engagement manager and the city to offer a summer seemless lunch program at Rose and Randall school sites. Under the program, anyone who is 18 or under, if they show up in the Milpitas area in this community, they are welcome to visit either of the sites for a free lunch. It doesn’t necessarily have to be a student from the district. More detailed information about the program will emerge soon.
Superintendent Jordan said a member from Human Relations will give a report later in the meeting. |
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BACKGROUND: Corinne Kelsch, Executive Director of the Santa Clara County Schools’ Insurance Group (SCCSIG), will review the overall performance of the SCCSIG’s “Wellness Everyday Program,” which has resulted in reduction in premium rates for both the Anthem Blue Cross and Kaiser HMO plans. She will also highlight the participation of the Milpitas staff that contributed to the rate reductions.
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Listen to the Santa Clara County Schools’ Insurance Group (SCCSIG) review on the success of the employee wellness program.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
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Corinne Kelsch, Executive Director of the Santa Clara County Schools’ Insurance Group (SCCSIG), reviewed the overall performance of the SCCSIG’s “Wellness Everyday Program,” which has resulted in a reduction in premium rates for both the Anthem Blue Cross and Kaiser HMO plans.
Last year, a Milpitas team won the top prize in addition to having individual employees who have won bikes, fitbits, and other incentives. She said the district is into its third year with the program, and participation has grown. She shared the activities that Milpitas participated in, including Healthy Trails and good participation in biometrics screenings.
Hypertension, glucose, diabetes, cholestoral, BMI are the top targets that have been noted as areas of concern; she shared the difference she has seen in Milpitas compared to the national average. She also thanked the wellness coordinators in Milpitas who have been instrumental in getting out the information, including Ria Feldman, Naomi Agraz and Joyce Pahimulin.
She also highlighted the participation of the Milpitas staff that contributed to the rate reductions. |
Presentation for Wellness Everyday Program
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BACKGROUND: Dr. Sheila Murphy-Brewer and Tabitha Kappeler-Hurley, the Executive Director and Director of Human Relations respectively, will present a comprehensive outline of teacher recruitment activities in preparation for the upcoming 2017-18 school year. Data about the California teacher shortage coupled with the overall historical hiring data in Milpitas Unified School District illustrate the rationale and impetus for an earlier start on teacher recruitment in the District. This outline will include internal and external activities including timelines, recruitment fairs, and new approaches being used to hire the best teachers for the District.
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Hear the report and ask questions.
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There is no financial impact.
STAFF: Sheila Murphy-Brewer
Executive Director, Human Relations
Tabitha Kappeler-Hurley
Director, Human Relations
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Tabitha Kappeler-Hurley, Director of Human Relations, presented a comprehensive outline of teacher recruitment activities in preparation for the upcoming 2017-18 school year.
“Thank you everyone for letting me come and share what is probably one of my favorite parts of this position for me, being able to go out and talk about Milpitas,” Tabitha said. “Yes, this is only my second year but I have come to enjoy the District. So I can sincerely talk with folks one on one, in small groups, in big groups and share with them what a great place this is. That’s really what recruitment is about. Finding the right fit for the position that we have.”
Data about the California teacher shortage coupled with the overall historical hiring data in Milpitas Unified School District illustrate the rationale and impetus for an earlier start on teacher recruitment in the District. This outline included internal and external activities including timelines, recruitment fairs, and new approaches being used to hire the best teachers for the District.
In closing the presentation, a video titled “Why I Teach in MUSD” was shared with the Board. This video along with “New Teacher Support” were created by the Milpitas High School video production students last year. |
Recruitment Plan 17 -18
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Motion:_____ Second:_____ Action:_____
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BACKGROUND: The Second Interim Report is to advise Administrators, the Board, the public, and other interested agencies of the District’s current General Fund financial status. The District is required to notify the County Office of Education and the State Department of Education whether or not it will be able to meet its financial obligations. The Second Interim Report also provides a comparison of the latest anticipated revenues and expenditures to the Board approved operating budget. - Column A: Original Budget Adopted on June 28, 2016.
- Column B: Board Approved Operating Budget as of December 13, 2016.
- Column C: Actuals Year-to-Date for the period of July 1, 2016 through January 31, 2017.
- Column D: Projected/Estimated Budget (Second Interim).
- Column E: Variances between the Second Interim (Column D) and the First Interim (Column B).
Analysis of General Fund Variances of First Interim and Board Approved Budget Revenue Summary A.1 LCFF Sources Increase of $677,836 includes: A.3 Other State Revenue Increase of $959,663 includes: - $281,100 – One-time discretionary funding
- $249,267 – Lottery prior year adjustment
- $132,411 – Prop 39 clean energy grant
- $113,670 – CA Partnership prior year adjustment
- $183,215 – College Readiness Block Grant
A.4 Other Local Revenue Increase of $100,021 includes: - $31,073 – Local classroom fundraiser
- $68,948 – Special Education
Expense Summary B.1 Certificated Salaries Increase of $1,114,015 primarily due to the following changes: - <$428,158> - adjustment from vacancies, substitutes and extra works
B.3 Employee Benefits Increase of $163,449 is due to: - $362,189 – increase to statutory benefits due to salary improvement
- $150,000 – increase to due to $100 medical cap increase
- <$348,740> - adjustments to reflect changes in salary projections and lower medical premium
B.4 Books and Supplies Increase of $272,065 is due to: - $521,039 – increase to reflect the State revenue increase in grants
- <$248,974> - reallocate to Salary, Benefits and Services expenses
B.5 Services, Other Operating Expenses Decrease of <191,260> primarily due to: - $49,186 – increase due to categorical revenue increase
- <$316,819> - adjustment in utilities accounts
- $76,373 – reallocation from Books & Supplies
B.6 Capital Outlay Increase of $12,914 primarily due to replacement of capital equipment such as computer server backup batteries B.7 Other Out-Go Decrease of <$284,848> is due to recalculation of apportionment pass-through to Metro Ed B.8 Direct Support/Indirect Support Increase of $71,805 primarily due to the recalculation of indirect costs Other Financing Sources/Uses D.1a Transfers In No change in this category D.1b Transfers Out Increase of $123,247 transfer to Child Development Fund to balance the budget D.3 Contributions No change in this category E. Projected Net Changes of Revenues over Expenditures <$3,716,799> deficit spending is estimated at the First Interim. F.2 Projected Ending Balance on June 30, 2017 Based on revenue and expenditure projections as of January 31, 2017, the estimated Ending Balance on June 30, 2017, is $9,263,278. F.2a Components of the Ending Balance: | Revolving Cash | $15,000 | | Stores and Prepaid Expense | 500,000 | | Reserve Designated for Economic Uncertainty @ 3% | 3,546,330 | | Other Designations: Workers’ Comp | 256,535 | | Other Designations: Reserve for Solar | 100,000 | | Operational Carryover | 4,845,413 | | PROJECTED ENDING BALANCE | $9,263,278 |
MULTI-YEAR PROJECTION – 2017-18 and 2018-19
2017-18 The District is required to make multi-year projections according to AB 1200. There are many unknowns that could change the District’s financial situation for the next couple of years. Assumptions for 2017-18 are presented below: - Step and column movement of $980,000 is estimated based on 2016-17 year staffing level
- Adjustment of Certificated Master stipend and Longevity totaled $350,000
- Salary schedule improvements are not included
- 4.1.48% COLA and 23.67% LCFF factor are used for the LCFF calculation
- 5.14.43% STRS and 15.80% PERS are applied to calculate the pension costs
- Health and welfare have been capped at the current rate
- Prior year restricted and unrestricted carryovers are not budgeted
- One-time expenditures and revenues from 2016-17 are taken out
- Transfer in from Other Funds totaled $2,094,182 is detailed as follows:
- $1,450,000 normal transfer in from Building Fund 210
- $644,182 transfer in from Special Reserve Fund 170
2018-19 The following are the assumptions for 2018-19: - Step and column movement of $980,000 is projected
- Salary schedule improvements are not included
- 3.2.40% COLA and 40.00% LCFF factor are used for the LCFF calculation
- 4.16.28% STRS and 18.70% PERS are applied to calculate the pension costs
- Health and welfare have been capped at the current rate
- Transfer in from Other Funds totaled $9,206,113 is detailed as follows:
- $1,450,000 normal transfer in from Building Fund 210
- $7,756,113 additional transfer in from Special Reserve Fund 170
TWO-YEAR PROJECTION – 2017-18 and 2018-19 Components of the Ending Balance: |
| 2017-18 | 2018-19 | | Revolving Cash | $ 15,000 | $ 15,000 | | Stores and Prepaid Expense | $ 519,606 | $ 450,000 | | Reserve Designated for Economic Uncertainties @ 3% | $ 3,442,617 | $ 3,547,493 | | Other Designation: Workers’ Comp | $ 256,535 | $ 256,535 | | Other Designation: Reserve for Solar | $ 100,000 | $ 100,000 | | PROJECTED ENDING BALANCE | $ 4,333,758 | $ 4,369,028 |
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Adopt the 2016-17 Second Interim Report and submit a positive financial certification to the Santa Clara County Office of Education.
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Adopt the 2016-17 Second Interim Report and submit a positive financial certification to the Santa Clara County Office of Education.
Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
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The Board adopted the 2016-17 Second Interim Report in order to submit a positive financial certification to the Santa Clara County Office of Education. Wendy Zhang, Assistant Superintendent of Business Services, presented the report to advise Administrators, the Board, the public, and other interested agencies of the District’s current General Fund financial status. The District is required to notify the County Office of Education and the State Department of Education whether or not it will be able to meet its financial obligations. The Second Interim Report also provides a comparison of the latest anticipated revenues and expenditures to the Board approved operating budget.
Wendy shared this is the second major budget update in the current year, and the actual data is as of January 31. She noted the major expenditure changes, overview of total expenditures, and benefits as outlined in the report. She added accounting has shifted gears to switch on focusing to the 2017-18 school year. She said there is no recession as projected in 2017-18, but the governor has suggested building a rainy day fund because the hit is expected to come in the 2018-19 year and even higher in 2020-21, particularly with the increased cost of STRS and PERS for District costs. Wendy acknowledged her team, including Linh Le and Duc Vu who were in attendance that evening. |
2nd Interim Income Statement
2nd Interim MYP
2nd Interim Presentation
2nd Interim SACS Report
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| Cheryl Jordan, Superintendent |
| Trustee Chris Norwood and Superintendent Cheryl Jordan have had discussions with Milpitas Parks and Recreation Manager Renee Lorentzen to revive the Milpitas Elementary Olympics (MEO).
More than 35 years ago, the first Milpitas City and MUSD Recreation and Parks Manager, Bob McGuire, initiated the first Milpitas Elementary Olympics. This community event involved intermediate students at all of our MUSD elementary schools. Students at each school prepared for the MEO and participated in trials to determine the top athletes who would then compete in the MEO as representatives of their schools. After many years, the MEO was replaced by the LSI Fun Run and later, that too, became an event of the past. Later Mrs. Harriet McGuire introduced the olympics on a much smaller scale to the After the Bell program, which is facilitated by the City Parks and Recreation Department. We want to move forward with the City of Milpitas in bringing back this beloved community event, and are seeking Board support in soliciting sponsorships for the Milpitas Elementary Olympics from community partners and businesses.
Director of Learning and Development Raquel Kusunoki will be the District coordinator for this event in conjunction with Ms. Lorentzen and any other community partners who join the cause. To defray or eliminate costs, we are considering sponsorships as well as a modest ticket fee. The estimated budget for MUSD's costs are as follows: Approximately 25 hours preparation per PE Para: 10 days at 1.5 hours of extra time for preparation of students 2 hours qualifying trials 6 hours the day of MEO 25 x 9 elementary schools = 225 hours total, approximately $25 Cost per hour for PE Para time (includes statutory benefits) Estimated cost for PE Para support of MEO: $5,625
Estimated cost for supplies to be shared with City of Milpitas:
Equipment $5227 Printing 620 T-shirts 5933 Medals 357 Misc. 500 $12,656 (50/50 split = $6,328)
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Discuss and provide support for this initiative. |
Revive the Milpitas Elementary Olympics for a tenative date of April 28, 2018 or May 5, 2018 depending on City events. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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| Total estimated costs for MUSD: $12,000
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The Board approved Superintendent Cheryl Jordan’s request to revive the Milpitas Elementary Olympics (MEO) for a tentative date of April 28, 2018 or May 5, 2018 depending on City events.
Superintendent Jordan shared her enthusiasm to move forward with the City of Milpitas in bringing back this beloved community event, and will seek Board support in soliciting sponsorships for the MEO from community partners and businesses. Costs will be split between the City and District.
Mr. Norwood shared his view and passion about the event, which he recalled fondly from his childhood.
“I’m a longtime Milpitas resident,” he said. “During elementary school, I had the opportunity to participate in the Milpitas Elementary Olympics. … It was the opportunity where all of our elementary schools came together in the spirit of competition sports and acknowledging the tradition of community and having the chance to get together. I feel as we embrace the Culture of We … to bring together community partners and city government, is just the kind of opportunity that I think represents the history of Milpitas as well as the direction that we’re going in the future.”
Director of Learning and Development Raquel Kusunoki will be the District coordinator for this event in conjunction with City and Parks Director Renee. Lorentzen and any other community partners who join the cause. To defray or eliminate costs, they are also considering sponsorships as well as a modest ticket fee. |
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: The District has received ballot materials (attached) from the California School Boards Association (CSBA) for the election of a representative to the CSBA Delegate Assembly. Delegates will serve two-year terms beginning April 1, 2017 through March 31, 2019. The material consists of the ballot, required candidate biographical sketch form, and, if submitted, a resume for each candidate. The Board as a whole may vote for up to the number of vacancies in the region or subregion. For Region 20 (Santa Clara County), that includes no more than five candidates. Regardless of the number of vacancies, each Board may case no more than one vote for any one candidate. (The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided.) The complete, ORIGINAL ballot must be signed by the Superintendent or Board Clerk and postmarked no later than Wednesday, March 15, 2017. Election results will be posted on CSBA's website no later than Monday, April 3. If there is a tie vote, a run-off election will be held.
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Vote for five representatives to join the 2017 CSBA Delegate Assembly Election for two-year terms beginning April 1, 2017-March 31, 2019. |
Vote for five representatives to join the 2017 CSBA Delegate Assembly Election for two-year terms beginning April 1, 2017-March 31, 2019. Passed with a motion by Hon Lien and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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Superintendent Jordan introduced the item, explaining it is a Board decision for Board representatives at the state level, and asked Board President Bobay to lead the action item.
He explained that the attachment lists the delegates who are running and their biographies, of which the Board needs to select five for Region 20 (Santa Clara County). The Board selected Danielle M. S. Cohen (Campbell Union School District), Anjali Kausar (Cupertino Union School District), Bonnie Mace (Evergreen Elementary School District), Reid Myers (Sunnyvale School District), and George Sanchez (Franklin-McKinley Elementary School District). |
3.14.17 CSBA Deleate Assembly Election materials
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BACKGROUND: The State Allocation Board (SAB) will potentially have funds available in the future to reimburse school districts for approved modernization and/or new construction projects. As part of the approval process, the Board must pass a resolution formally stating their intent to request available funding. With the approval of this resolution, the District may qualify for partial reimbursement if funding becomes available in the future.
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Approve Resolution 2017.27 authorizing district staff to apply for state funding for future modernization and/or new construction. |
Approve Resolution 2017.27 authorizing district staff to apply for state funding for future modernization and/or new construction. Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services Joe Flatley
Director, Facilities Modernization
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Wendy Zhang, Assistant Superintendent of Business Services, said in the last four years, the District has worked with our consultant Jack Schroeder & Associates Inc. to calculate our eligibility for the new elementary school.
Meaning, every year the calculation is filed to see if any state funds are available, the state can pay up to X million dollar amount. The latest calculation is around $14 million. So the application was filed with the State Public Construction Office. And now, by adopting the resolution, we’re going to apply the money, if there’s any funds available in the future at the state level.
This is the first step in allowing staff to work with the consultant and prepare the paperwork. Will allow us to get in line. Prop 51 authorized $9 billion in state bonds, and there are a lot of schools ahead, but hopefully we are entitled to future monies, Wendy explained. She added this is a good investment because we know the new school and other modernization projects are coming through the pipeline in the future. She also said as long as we follow the process, those projects are eligible for the state funding, and right now all the projects we’re doing are following that guidance. Trustee Chris Norwood read the resolution into the record. |
Resolution 2017.26 - State Funding Application For Future Modernizations and/or New Construction
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve all consent items, with the exception of 16C. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Robert Jung.
Absent Danny Lau.
Yes Hon Lien.
Yes Chris Norwood.
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| Board Member Jung asked for clarification on six purchase orders, grouping them to expedite the questions. They included the purchase of televisions, in which he wanted to know the quantity. Wendy clarified 20. The next question was within technology from CBW, of which Norma confirmed this is for the internal Technology Service warehouse and the potential needs at the sites and equipment in hand based on forecasting (open PO). The next PO in question was for Fulcrum Management Systems, which Norma explained this was for the ThoughtExchange surveying for LCAP in the community. In addition, he asked about the textbooks, of which Norma mentioned it is for sex education in secondary, in addition to teacher training. Lastly, two POs for Special Ed, which Wendy said this is a contractor we use to recruit for teachers, which was board approved on January 24, and the next was a placement for nonpublic school for a student, also approved January 24. |
Purchase Order Report - 3.14.17
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BACKGROUND: Each year the District contracts with the Santa Clara County Office of Education (SCCOE) for technical services for the Financial, Budget, and Payroll Systems. This year they will increase the QSS Services from $175,434 to $175,574, which is a $140 increase for our District. The following Memorandum of Understanding (MOU) for the 2017-18 fiscal year requires the Board’s approval.
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Approve the Memorandum of Understanding with the Santa Clara Office of Education for annual technical services to MUSD in 2017-18. |
| QSS Services | $175,574.00 | | Network Services | $15,000.00 | | Firewall/Filtering Hosting | $10,000.00 | | Total | $200,574.00 |
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services |
2017-18 MOU for Annual Technical Services with SCCOE
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BACKGROUND: BAPS Charities, Inc. has supported Milpitas Unified School District in the past by donating monies raised during walkathons. Once again, this year BAPS is determined to support local school districts as their beneficiary. Their next walkathon is planned for May 27, 2017 in San Jose, and they need to complete the attached MOU document to start planning the next phase of the event. According to the organization, donations can be used at the Superintendent's discretion.
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Approve the Memorandum of Understanding between BAPS Charities, Inc. and Milpitas Unified School District for the BAPS Charities Walkathon 2017 in San Jose.
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MOU Baps Charities Walkathon 2017
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Spangler Elementary School - 96 students and 24 adults from Spangler Elementary School will attend the California Academy of Sciences on April 21, 2017, returning that same day. The group will use a chartered bus from First Student. Zanker Elementary School ?- 92 students and 20 adults from Zanker Elementary School will attend the California Academy of Sciences on May 12, 2017, returning that same day. The group will use a charted bus from First Student. |
3.14.17 Field Trips
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Student Board Representative Alan Pham asked about the recent legislation about epipen and training requirements. Superintendent Jordan explained we have a board policy administration regulation on it, and that we have adopted the use of epipens along with people at each school site who volunteer to be trained in using the epipen when there is a student on campus who has an allergic reaction, typically to peanuts and tree nuts. In his report, Alan shared Trojan Olympics is on March 31, ASB constitution is reviews and committee is currently being comprised to review the bylaws. One change being discussed is having a cultural show during a double third period rally, which would allow all students to be a part of this. The officers have been announced for next year. There has been a truth or dare campaign hosted by the student recreation campaign, including quotes of kindness. Lastly, prom is coming up on April 22 at the Tech Museum.
Board Member Jung thanked Cal Hills and Adult Ed for showing him around and helping him understand the community. He mentioned MHS PTSA and LSU for hosting a great Latino Outreach night that he attended with great speakers. As part of his duties, he attended the Chamber of Commerce meeting and their breakfast that morning.
Board Member Lien said she enjoyed reading bedtime stories at Rose, and brought in three Vietnamese books. She enjoyed the fishing event with fourth graders at Rose, attended the Crab Feed for the Chamber of Commerce, STEAM Showcase at MHS, and Parcel Tax Committee in addition to the Rotary Meeting.
Board Clerk Norwood thanked whoever was responsible for getting the grass cut at the community college extension. Wendy said the MOT staff took care of this request. He had a request to evaluate a pole in the Rancho parking lot, which has created several fender benders around that pole. Superintendent Jordan said the pole is there to keep cars from hitting the solar pole that is right behind it, and MOT staff have found a slip cover to make it a little bit taller so people can see it more readily. He had an appointment with the principal of MHS with a student who is very interested in starting a computer science club after school, led by a young lady who spoke about making sure it was diverse and included girls and people of other ethnicities. March 31, he will be a judge for the Trojan Olympics. He will read in Diana Orlando’s classroom for a delayed Dr. Seuss day next week. Last week he visited Sandy Wool and Ed Levin Park, and spoke with the ranger up there.
Board President Bobay mentioned attending the Rotary luncheon, reading Dr. Seuss books, visiting schools, and attended other activities. He also reminded Board Members to fill out the Form 700 online, and the Form 470 if there is a standing committee that is still open.
Superintendent Jordan recognized Alan for his work with the Interschool Science Expedition, which she was there for a little bit on Saturday. She mentioned seeing a kindergartener compete in the math competition while another one in 11th or 12th grade was competing in his. She recognized Alan for being a leader in making this event come about. She also recognized Machelle Kessinger, because on Saturday there was the fifth CSEA mini symposium and this room was filled with 170 people from MUSD and neighboring districts as far south as Salinas. She thanked Machelle for carrying through on a strong vision, recalling the first event that started with 30 attendees.
Board Clerk Norwood piggybacked on recognizing Machelle, and her lead in collaboration with HR in getting people to attend the event for classified staff.
Board Member Jung thanked her for inviting him, and allowing him to see classified staff learn and grow themselves. |
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March 28, 2017 - Board Retreat: 1:30-5 p.m. / Board Study Session (California Dashboard and LCAP Draft): 5 p.m. / Closed Session: 6 p.m. / Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500 April 18, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500 May 9, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
May 23, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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| Board Support & Communications Specialist Shannon Carr confirmed that the June 13 Board Meeting will be held in the Milpitas High School theater, and future dates are being eyed for the fall in September and winter in January and for 2018 in April. In addition, Board Meetings are being planned for Zanker in November and Rose in April. |
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Board Member Lien said Rotary Club is giving away five scholarships to Milpitas High School and Cal Hills students. She reminded students to contact the principals and get the application submitted for the scholarship.
Board Member Jung said the Milpitas Community Educational Endowment is offering two student scholarships for juniors to prepare for the SAT and ACT, with a deadline of March 24. The application can be downloaded on the MCEE website.
Board President Bobay mentioned adding the Board Scholarship that they did last year to the next Board Meeting agenda. |
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| Board President Bobay adjourned the meeting at 9:22 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Dan Bobay |
| Present | Robert Jung |
| Absent | Danny Lau |
| Present | Hon Lien |
| Present | Chris Norwood |
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