Regular Meeting of the Board of Education
Milpitas USD
April 18, 2017 5:00PM
5 p.m. Study Session
6 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Mr. Bobay called the meeting to order at 5:09 p.m. |
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_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Alan Pham, Student Board Representative |
| All Board Members were present, with the exception of Student Board Representative Alan Pham. |
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Motion: ____ Second: _____ Action: _____ |
Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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| Mr. Bobay led the flag salute. |
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At the Board Meeting on March 28, Superintendent Cheryl Jordan shared that because the Board recently went through the process of filling a vacancy in January, legal counsel has confirmed the viability of using the results from that same recruiting process based on Board Policy. "On a personal note, Danny did have a say on who that person was," she added. Amin Fazal, who scored second highest during the search, will be sworn in as the newest Board Member this evening.
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Superintendent Cheryl Jordan will administer the Oath of Office to Amin Fazal to officially swear him in as the newest Board Member.
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| Superintendent Jordan administered the Oath of Office to Amin Fazal. |
Oath of Office
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public regarding the Study Session. |
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BACKGROUND: The Milpitas Unified School District Local Control and Accountability Draft Plan is near completion. The new 3-Year Inclusive LCAP template includes the following components:
1. 2016-17 Plan Summary
-Greatest Progress
-Greatest Needs for Growth
-Performance Gaps 2. 2016-17 Annual Update
-Analysis 3. 2017-20 Goals, Actions and Services aligned to identified needs The Board of Education will have an opportunity to conduct a thorough review and ask questions. The Milpitas Unified School District Local Control & Accountability Plan Summary and Infographic has been included. |
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Listen and ask questions. |
There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
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Norma Rodriguez, Assistant Superintendent of Learning & Development, shared her pleasure with the Board that the LCAP is near completion. She acknowledged the District LCAP Committee, of which some members were present, for the “true collaborative effort.” Norma explained the Study Session is being held to receive input from the Board as she went over the process and explained how the working draft was created. Among the many steps, she said the goals will be aligned to the eight state priorities (including yearly measurable outcomes, which will keep the district accountable), the data, and the analysis. A theme that emerged is the need for increased emphasis in math and science. She then went over the 2016-17 summary, and highlighted each goal, which has aligned actions and next steps.
Another emerging theme is to reevaluate how disciplinary practices like suspensions and expulsions take place in the District, as it seems oftentimes the consequences create very little change. Board Members Chris Norwood and Robert Jung agreed, saying it needs to turn into a learning experience. Trustee Jung mentioned the idea of a student accountability system, which Superintendent Cheryl Jordan said would allow students to take ownership of their own community and bring service back to the school.
Norma invited Trustees to shadow a student when they have the opportunity, to help create candid conversations focused on rigor and relevance for students moving forward.
Norma said that while the plan has been drafted, the actions haven’t been budgeted yet. She plans to meet with Wendy Zhang, Assistant Superintendent of Business Services, to go over programming costs that would take place as part of the LCAP. Following that next step, the public hearing and adoption will be held at upcoming Board Meetings. |
2017-2020 LCAP Draft Board Study Session
LCAP Draft and Board Input Study Session PowerPoint
LCFF Summary Infographic
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. PERSONNEL (Pursuant to Government Code Section 54957)
-Public employee discipline/dismissal/release
-Superintendent's evaluation CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6)
-MUSD Negotiator: Cheryl Jordan, Superintendent
-Employee Organization: Milpitas Management Association (MMA) meet and confer
-MUSD Negotiator: Dr. Sheila Murphy-Brewer, Executive Director, Human Relations
-Employee organization: California School Employees Association (CSEA), Chapter 281 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Pursuant to Government Code, Section 54956.9, subd. (d)(1)) CAPEEM, et al. v. Torlakson, et al. |
| The Board adjourned to Closed Session at 6:29 p.m. |
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| The Board reconvened in Open Session at 7:09 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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| There were no Closed Session announcements. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and not action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that their our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.
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| Board Group Agreements are available for Board Member's ready reference. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-Randall teachers Krista Davis and Elizabeth Pitts, who were both nominated for the "Adult Role Model" Award as part of the 2017 Asset Champions Awards through the YMCA's Project Cornerstone. As nominees, they were both invited to the 2017 Asset Champions Awards Breakfast, held on March 24, 2017. The awards honor individuals and organizations whose ongoing commitment to building positive relationships with young people helps make Silicon Valley a better place for young people to live and grow. -During the March 28 Board of Education, Trustees approved Resolution 2017.30 declaring the week of April 17-21, 2017 as Public School Volunteers Week in Milpitas Unified School District. This evening, Superintendent Cheryl Jordan will honor this year's Volunteers of the Year from each of the school sites. After each volunteer's name is called, the Principal of that respective school will share a few remarks about that person and why they were chosen to be recognized.
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Superintendent Jordan said the recognitions are one of her favorite parts of the Board Meeting, and acknowledged all the honorees sitting in the audience. First, she recognized two teachers from Randall Elementary School who were selected as nominees for the "Adult Role Model" Award as part of the 2017 Asset Champions Awards through the YMCA's Project Cornerstone. She explained an Asset Champion is one who works to try and build students up. There are 41 different developmental assets Project Cornerstone has listed that students need to be resilient and to thrive in life. Randall Principal Carlos Salcido shared a few words about his teachers, who he was able to get to nominate one another. Elizabeth Pitts has 17 years of experience and last year, her students had the highest gains on the Smarter Balanced Assessment Consortium (SBAC). Krista Davis is a science specialist and is greatly admired and leaned on by fellow teachers.
For the second recognition, Superintendent Jordan explained that MUSD’s school volunteers are an integral part of the community because each one represents not just the work they do in the classrooms, schools, or for their families, but they represent the greater community being a part of what is happening in the schools. Each volunteer of the year was invited up to the podium along with the respective school principal, who shared a few words about their volunteer, before receiving a certificate and taking a picture with the Board, Superintendent, and Cabinet members. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
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| There were no Executive Cabinet reports. |
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| Cheryl Jordan, Superintendent |
BACKGROUND: Ziem Neubert, Director of Project Cornerstone, will present the findings from the Developmental Assets Survey that our students in grades 4-12 participated in at the start of this school year. Project Cornerstone conducts this survey countywide every five years. MUSD students participated in the survey for the first time in 2013, thus we will have this data for comparison. While the 2013 survey typically cost the District $15,000 to administer, this year the Santa Clara County Office of Education funded a great bit of the cost, leaving only $1,400 for the District to cover. The data is valuable and will afford staff and community the opportunity to use the data to guide our work in meeting the social emotional developmental needs of our students. It will also provide feedback for the Milpitas Values Youth Collaborative.
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Hear the report and ask questions. |
There is no financial impact.
STAFF: Cheryl Jordan
Superintendent |
Superintendent Jordan introduced Ziem Neubert, Director of Project Cornerstone, who gave a presentation about survey results MUSD students took last fall, comparing them to what the students did in 2013, in order to look at which development asset areas we need to focus on for the next five years.
Ziem shared a printout of countywide data, which she didn’t go over, but wanted to Trustees to have for reference as she went through the presentation. The summary, also available on the website, gives background about Project Cornerstone and the survey along with comparing growth from 1999 (the first time the survey was administered) and the years moving forward, along with increases and decreases for elementary, middle, and high school. She pointed out “sad” data regarding the transgender student community, which is able to now identify themselves on the survey for the first year.
She emphasized the survey is the kids voice, and it is just one tool or lens that Project Cornerstone uses. This is the first year the survey was taken online about the 40 assets, which fell into eight different categories (including external and internal). The aim is for 21 assets to be adequate. She highlighted three years of data, and the growth that has occurred throughout those years. The most significant increase in percent was in youth and adult relationships. Another positive asset in middle and high school was the achievement motivation is up, although students are not engaged.
Using this information, she shared her hopes in District staff working with schools and the community to move toward action by having this data, and potentially engaging in further conversation about strengthening the community. |
Presentation - Project Cornerstone Developmental Assets Survey 2016-17
Project Cornerstone Summary
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BACKGROUND: Milpitas Unified School District has contracted with Counseling and Support Services for Youth (CASSY) since the 2012-13 academic year. In this report, we will present an analysis of the scope of services currently provided by CASSY for the 2016-17 school year. This analysis will contribute to a better understanding of the types of services that are necessary to meet the current identified needs of our students and inform next steps in considering other options. Based on this analysis and after conducting the Request for Proposal process we will be back before the board with recommendations for consideration. |
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Listen to the presentation and ask questions.
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There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
Carla Crenshaw
Director, Student Services
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Norma Rodriguez, Assistant Superintendent of Learning & Development, introduced Carla Crenshaw, Director of Student Services, who has taken the lead on CASSY services, which provides social and emotional support and mental health services to MUSD students. She was charged with looking at the scope of services MUSD is providing and the impact so that we can determine if it is addressing the need.
Carla presented her findings, which she said conveys the student needs they have discovered, takes a look at the scope of services such as at what grade level are they serving the most students, what do the services look like, and, most importantly, what the impact of the interventions that there have been on the students, along with next steps.
She said her team has looked at service delivery models, connected with other school districts to analyze what others are doing, and forged a strong relationship with CASSY by meeting on a bi-weekly basis. Of the highlights, she said there is significant anxiety on the poise of transition for students (such as eighth and 12th grade). While much data has been collected, she added it has only led to more questions which has caused the need to sit down and talk about student groups with the different sites.
Carla also added they plan to open the request for proposals (RFP) to look at enhancing CASSY services or going with another vendor, moving forward.
Superintendent Jordan thanked Carla and her team for their hard work, to ensure CASSY continues to be accountable for the work they are doing. |
Report on CASSY Counseling Services
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BACKGROUND: Machelle Kessinger, President of California School Employees Association (CSEA) Chapter 281, will present with fellow para educators an update on the Para conference that they attended March 14-16, 2017 in Ontario, California. The report will also include a summary of the 5th Annual Training Symposium. |
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Hear the report and ask questions.
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There is no financial impact.
STAFF: Cheryl Jordan
Superintendent
Machelle Kessinger
President, CSEA Chapter 281 |
Report C was moved above the other reports, as there were a number of paraeducators who contributed to the presentation. Superintendent Jordan explained the presenters went down to San Diego for the paraprofessional conference, since there was money aside in the LCAP for professional development.
Machelle Kessinger, CSEA Chapter President of Milpitas 281, opened, sharing her pride in the paraprofessionals who attended the conference in March, their first time participating outside of San Jose. She shared her gratitude that the District saw the value in sending the paraprofessionals. She introduced presenters, who shared what they learned and how they plan to pass the information along to their colleagues.
Among the highlights were classes including “Discovering Everyday Sensory Tools,” which shared tools that can help students who are prone to fidgeting and the knowledge, which has enabled them to develop deeper connections with their students, many of whom they have worked with for years. |
CSEA Para Educator Conference
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BACKGROUND:
The Peer Assistance and Review (PAR) Panel selects and oversees Consulting Teachers and Specialists, establishes the annual budget for the PAR program and, based on participants in the program, determines its design for the coming year. The PAR Panel is required by Education Code to annually review the impact of the PAR program and make recommendations to improve the program. The law also permits panel members to make recommendations for improvements to the governing board and to the exclusive representative for the certificated bargaining unit.
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Hear the report and ask questions. |
There is no financial impact.
STAFF: Tabitha Kappeler-Hurley
Director, Human Relations / PAR Panel District Advisor
Stephanie Woodhams
PAR Chairperson Oona Cadorin
Teacher, PAR Panel Member Ginger Roy
Teacher, PAR Panel Member Jennifer Hutchinson
MHS Assistant Principal, PAR Panel Member Nanci Pass
Rose Elementary Principal, PAR Panel Member Jackie Vo-Felbinger
Curtner Elementary Principal, PAR Panel Alternate Member
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Superintendent Jordan introduced Tabitha Kappeler-Hurley, Director of Human Relations, who introduced Stephanie Woodhams, PAR Chairperson, who she has worked with this year.
Stephanie explained the Peer Assistance and Review Panel is required by education code to annually review the impact of the PAR program and give reccomendations. She said this year’s goals were to improve teaching and learning, and provide support and assistance to teachers. This was the 17th year of operation, so the outcome included the following: meeting monthly (with the exception of one month) to seek appropriate guidance and training to two self-referred and two consulting teachers this year. These needs focused on technology in the classroom, blended learning, and classroom management. They were encouraged to visit various school sites throughout the District, and were provided paid release time. They also offered to pay for workshops that could help their goals, and one is attending a workshop this weekend.
She said the recommendation for 2017-18 school year is that the panel members continue to recommend that first priority be to support veteran teachers who are in need of assistance. |
PAR Board Report 2016-17
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BACKGROUND: As required by law, at this meeting, the Superintendent will report on the number and nature of complaints received under the Valenzuela/CAHSEE and Williams Lawsuit Settlement. The report will cover the quarter from January 1, 2017 to March 31, 2017.
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No action needed. This is for the Board's information only. |
There is no financial impact.
STAFF:
Cheryl Jordan
Superintendent
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| Superintendent Jordan said every quarter complaints must be brought to the Board's attention regarding the Williams Settlement. She shared the history behind the compliance, about having a clean classroom and books and materials for every student. She said the District had no complaints for the last quarter. |
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| Cheryl Jordan, Superintendent |
Motion:_____ Second:_____ Action:_____ |
| The Milpitas Advisory Committee consists of 11 members of the Milpitas Community. While five are parents, four of the six staff members are also community members: Elizabeth Correa Maria Vasquez Lisa Ciardella
Pearl Bray Chavez Mauricio Gavidia Silvia Dias MaryJane Gertz Patti Belanger Michelle Eacret Deana Harn Reena Choudrey In addition to the committee, staff consulted with Milpitas librarian Steve Fitzgerald, who suggested names, as well as Renee Lorentzen, the Milpitas City Parks and Recreation Director.
The committee held three work sessions (February through April 2017) researching the names of those who have made considerable contributions to Milpitas. The committee was careful to consider people who represented a range of ethnicities and, in particular, looked for female leaders of the past as Pearl Zanker is the only school property named for a female leader of Milpitas. As requested by the Board, the committee only considered those historical figures who have made significant contributions to Milpitas. The committee sought input from their neighbors, school staff, community groups, and students over the course of the three months that they spent working together to determine the six names they are recommending to the Board for its consideration in naming these school properties: - New elementary school at McCandless
- Land on which the Milpitas Community College Extension is built
- Family Resource Center at Randall
In addition to the six names the Advisory Committee will be presenting to the Board, the committee would like to note that some community members suggested naming a property after Danny Lau. In addition, there was a suggestion to name a property for Jan Miller, long-time teacher at Weller who passed away last year. The Committee would like to share their recommendations and the results of their surveys, conversations, and polling with the Board. - New School: Mabel Mattos or Dr. Albert Currlin
- Land for Milpitas Community College Extension: Mayor Ben Gross or Roger Chew
- Family Resource Center: Ernestina Garcia or Josephine Guerrero
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| Hear the report, ask questions, select names for approval of each school property. Designate May 9, 2017 for a public hearing on the selected names, and then take formal action for approval at that time.
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There is no financial impact.
STAFF: Cheryl Jordan
Superintendent |
Superintendent Jordan introduced three of 11 members of the Milpitas Advisory Committee. While five are parents, four of the six staff members are also community members: Elizabeth Correa, Maria Vasquez, Lisa Ciardella, Pearl Bray Chavez, Mauricio Gavidia, Silvia Dias, MaryJane Gertz, Patti Belanger, Michelle Eacret, Deana Harn, and Reena Choudrey. In addition to the committee, staff consulted with Milpitas librarian Steve Fitzgerald, who suggested names, as well as Renee Lorentzen, the Milpitas City Parks and Recreation Director.
She explained the committee had the task of taking the board’s policy for naming three facilities: the new elementary school at McCandless, the land on which the Milpitas Community College Extension, and the Family Resource Center at Randall Elementary School.
The team broke themselves up into three groups and each one had to research historical figures in Milpitas who made an impact on the community culture, living his or her life here. They each came up with two names per site, then went out to their communities including their neighborhoods, PTAs, classrooms, friends, family, etc. and presented the different names for input. They came back in March, talked amongst themselves, and agreed they would take the two names again out to their constituents.
Reena, Patti, and Silvia shared their experiences about how it was to go through the process. In addition, Superintendent Jordan said the committee responded to the Milpitas Post’s suggestion that Danny Lau’s name be considered for one of the sites. She said his death is notable, but still quite fresh and that the process should play out as originally intended.
She said the next step was for the board to discuss the research, ask questions, and set a public hearing for the following meeting (May 9), at which time they will move forward with approval of recommendations.
Board President Bobay requesting collecting the information that was gathered by the committee in order to formalize it into record with the District, and at the respective sites. |
Advisory Committee Naming Facilities Presentation
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During the Board of Education's annual organizational meeting, per Board Bylaw 9100, the Board elects its officers for the upcoming year, re-adopts its policies, and sets its regular meeting calendar for the following year. This item was last held at the December 13, 2016 Board Meeting. The policies and regular meeting calendar can stay in place, but because of the vacancy left by Board Vice President Danny Lau, the Board needs to re-elect a Vice President and, potentially, a Clerk. There was also a previous request to discuss having each officer fill their respective positions for two years, rather than one. Accept nominations(s) for Vice President
Motion:_____ Second:_____ Action:_____
Accept nominations(s) for Clerk
Motion:_____ Second:_____ Action:_____
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Nominate a new Board Vice President and, potentially, Clerk for the MUSD Board of Education. |
Nominate Chris Norwood as Vice President for the MUSD Board of Education. Passed with a motion by Dan Bobay and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Nominate Hon Lien as Clerk for the MUSD Board of Education. Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Change Board appointments to two-year positions, rather than one year. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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There is no financial impact. |
Board President Bobay opened by nominating Chris Norwood for Vice President. This was seconded by Robert Jung. Chris Norwood nominated Hon Lien for clerk, which Robert Jung also seconded.
Board President Bobay suggested the appointments be for two years, and asked what Trustees thought of that. Coming in new, Amin Fazal said he was happy for the appointment change, along with Robert Jung. Chris Norwood said it makes sense because of what happens at the dais and in terms of board responsibility. He said “there is something exciting about the one-year term though”, but he is OK either way. Hon Lien said she is also OK with that. |
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Motion:______ Second:_____ Action:_____
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Board Vice President Danny Lau passed away on March 20, and his vacancy was filled by Amin Fazal earlier this evening. This change has prompted the need to reassign Mr. Lau's school site assignments for the remainder of the year and the 2018-19 school year, in addition to his assignments on internal and external committees. Because this item last came to the board on January 10, at which time Board Members were assigned to their current posts, Mr. Lau's vacancies are noted in the document attached here with the word "OPEN" in all caps, bold, and italics as those assignments that need to be filled.
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Appoint school board members' school site assignments and assignments on internal and external committees for the remainder of the 2016-17 school year, in addition to the 2017-18 school year.
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Appoint school board members' school site assignments and assignments on internal and external committees for the remainder of the 2016-17 school year, in addition to the 2017-18 school year.
Passed with a motion by Hon Lien and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Board President Bobay referenced the school sites attachment, which identifies the open school assignments due to Danny Lau’s vacancy. Amin Fazal will inherit those schools, as detailed, and everyone else will keep their current assignments.
For committees, Robert Jung requested to become the alternate for CBAC. Amin volunteered to take his place as representative. Robert Jung gave up CBAC in order to become the rep for Chamber of Commerce, which Amin volunteered as alternate. Chris Norwood volunteered to be the representative for the Milpitas Sister Cities Commission, left vacant by Danny. Robert volunteered to be the alternate for the City/MUSD Communication meetings. Lastly, Amin volunteered to be an alternate for the County Committee on School District Re-organization. |
School Board Assignments
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve all Consent Items, with the exception of 19C. Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Approve the Purchase Order Report of April 18, 2017. Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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| Board Member Jung asked about the computers and printers’ cost, specifically wanting to know the average cost of the computers and printers. Superintendent Jordan said the computer item is a Chromebook and it’s $195 whereas the printers are $375. |
4.18.17 Purchase Order Report
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BACKGROUND: The State of California must reimburse Districts for costs found to be a reimbursable mandate under Article XIII (b) section 6 of the California Constitution and in accordance with California Government Code Section 17550. The District would like to enter into an agreement for the filing of mandate claims through Axiom Advisors and Consultants, Inc. The consultant is qualified to provide the service of preparing mandate reimbursement claims in consideration for the fee established in this agreement.
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Approve the agreement between Axiom Advisors and Consultants, Inc., and the District for services relating to mandate reimbursement outside the mandated block grant.
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10% per claim, not to exceed $3,000 per claim, per year from general fund.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
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Contract for Services Relating to Mandate Reimbursement Services
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BACKGROUND: The Construction Manager for the Milpitas High School girls’ athletics room project requested pricing from the manufacturers that provided locker bids for the boys athletic room in 2015. Only one response was received from Wenger Corporation, the same manufacturer who provided the boys lockers. The quote for $47,048 includes the purchase, delivery and installation which is consistent with the District’s previous purchase. Staff would like to purchase these lockers in the hope that they will be installed and ready for use in August of this year.
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Accept the quote from Wenger Corporation to purchase and install team lockers for the Milpitas High School girls’ athletic room project.
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$47,048 from Bond Fund 211
STAFF: Wendy Zhang
Assistant Superintendent, Business Services
Joe Flatley
Director, Facilities Modernization |
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Wenger Quote- Girls' Team Room Lockers
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BACKGROUND: Calaveras Hills High School would like to update the articulation agreement between the high school and the Silicon Valley Career Technical Education Center (SVCTE). The updated articulation agreement identifies SVCTE curriculum courses that can allow students to earn core academic credits in the area of Science and English when taking specified classes. For example, students who take a class in culinary arts, who previously earned 15 elective credits, would now earn 10 elective and 5 science credits. Please see attached articulation updated.
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Approve the articulation agreement between Calaveras Hill High School and the Silicon Valley Career Technical Education Center.
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There is no financial impact.
STAFF:
Norma Rodriguez
Assistant Superintendent, Learning & Development
Gregory Barnes
Director of Secondary Education, Learning & Development Carl Stice
Principal, Calaveras Hills High School
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SVCTE Atriculation
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BACKGROUND: California State University, East Bay wishes to renew a partnership with Milpitas Unified School District to host students in teaching experience through practice teaching in schools and classes. In order to remain a partner, a Student Teaching Experience Agreement is required. The student will be assigned to practice teaching through the Human Relations Office. Under the direct supervision and instruction of the teachers and administrators, student teachers will actively participate in the duties and functions of classroom teaching. The agreement would be in effect as follows: -Five-year period beginning on 7/1/17 through 6/30/22
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Approve the Student Teaching Experience Agreement between California State University, East Bay and Milpitas Unified School District.
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There is no financial impact.
STAFF:
Sheila Murphy-Brewer
Executive Director, Human Relations Tabitha Kappeler-Hurley
Director, Human Relations
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California State University, East Bay -- Student Teaching Experience Agreement
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BACKGROUND:
Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or are beyond repair. In addition, Technology Services is currently updating the server switches. Total items listed as obsolete: 67
Total dollar amount to obsolete items: $177,280 |
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Classify the attached list of items as obsolete.
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STAFF:
Wendy Zhang
Assistant Superintendent, Business Services Kelly Ng
Purchasing/Contracts/Bond Budget Manager
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Obsolete Inventory
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Milpitas High School - 52 students and two adults from Milpitas High School will take a college tour of University of the Pacific in Stockton on April 21, 2017, returning that same day. The group will use a chartered bus from Fremont Unified School District. Milpitas High School - 60 students and two adults from Milpitas High School will take a college tour of California State University Monterey Bay on April 27, 2017, returning that same day. The group will use a chartered bus from Michael's Transportation Service Inc. Milpitas High School - 57 students and three adults from Milpitas High School will take a college tour of University of California at Davis on April 27, 2017, returning that same day. The group will use a chartered bus from Michael's Transportation Service Inc. Curtner Elementary School - 25 students and seven adults from Curtner Elementary School will visit the California Academy of Sciences in San Francisco on May 2, 2017, returning that same day. The group will use a chartered bus from First Student. Curtner Elementary School - 93 students and 24 adults from Curtner Elementary School will visit the California Academy of Sciences in San Francisco on May 4, 2017, returning that same day. The group will use a chartered bus from First Student. Curtner Elementary School - 94 students and 22 adults from Curtner Elementary School will visit the California Academy of Sciences in San Francisco on May 12, 2017, returning that same day. The group will use a chartered bus from East Side Union High School District. Rancho Milpitas Middle School - 26 students and three adults from Rancho Milpitas Middle School will visit the San Francisco Museum of Modern Art on May 15, 2017, returning that same day. The group will use a public bus.
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4.18.17 Field Trips
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Trustee Norwood said he has had a relatively quiet couple of weeks, but that he did receive three letters from students at Rancho Milpitas Middle School. He would like to have these students present their cases from Rancho, one who talked about the food at the school, another who spoke about school uniforms, and another who is asking about the ability to have phones on campus. He also wished to enter those letters into the record. Superintendent Jordan suggested Rancho students who have sent letters to come forward at a future meeting.
Trustee Lien said she attended the ceremony to celebrate the new Cesar Chavez plaza in Milpitas, visited Elmwood for Adult Education Week with Norma, Robert, and Greg, and received a letter from an Adult Ed student (which she passed on to enter into record).
Trustee Jung completed visits to all of the school sites, which he noted as very diverse and working hard to make progress in different ways. He also attended the Sinnott barn raising, Promise Project celebration, Adult Ed week, and completed the first teen to teen roundtable. He invited the Board to join him at Comcast Cares on April 22 at Milpitas High School as well as the first but hopefully annually High School Job Fair on May 5. He also requested to propose a future agenda item about the Milpitas High School hiring and transition plan for the principal.
Trustee Fazal encouraged Trustees to join him in Comcast Cares Day at the high school on April 22.
Board President Bobay noted the Sinnott tree planting happening the same day, along with other events during Earth Day. He also requested an update on the new elementary school, likely in June, since the District still needs to go out to bid.
From the podium, Board President Bobay acknowledged the Board and the path they are on. Rather than reporting on the last couple weeks, he instead looked to the future. Part of what he wanted to acknowledge is Danny Lau, for the last time, and “he would not want us to mourn any longer than we already have.” “This is our last salute to him as we have filled his seat from the list of candidates that he participated in,” Bobay said. He acknowledges being a senior Board Member, with three new Board Members, a new Superintendent, and a renewed commitment for Assistant Superintendents, and shared his thanks. He acknowledged everyone having a lot to learn and to do by challenging each other to do the right things along with committing themselves to each other as they have committed to serve the community which benefits everyone into the 22nd century. He congratulated on everyone as they embark on the new adventure, which starts today. |
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May 9, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
May 23, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
June 13, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - Milpitas High School theater, 1285 Escuela Parkway June 27, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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| Superintendent Jordan reminded Board Members about the Randall Family Resource Center event on May 24 and SCCOE NABE Showcase April 27 while Trustee Jung reminded the Board about the upcoming jazz concert on April 27 and Trustee Lien let people know about the Rotary fundraising event May 13. |
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| The meeting adjourned at 10:56 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Dan Bobay |
| Present | Amin Fazal |
| Present | Robert Jung |
| Present | Hon Lien |
| Present | Chris Norwood |
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