Regular Meeting of the Board of Education
Milpitas USD
May 09, 2017 5:30PM
5:30 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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| Mr. Bobay called the meeting to order at 5:38 p.m. |
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_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Alan Pham, Student Board Representative
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| All Board Members were present. |
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| The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
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Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. CONSIDERATION OF STUDENT EXPULSION (Pursuant to Ed. Code Sec. 48918(c)
-Confidential Report 2017.3
PERSONNEL (Pursuant to Government Code Section 54957)
-Superintendent's evaluation
-Public employee discipline/dismissal/release
-Public employment:
-Certificated Manager, Principal
-Assistant Superintendent, Human Relations
-Assistant Superintendent, Learning & Development
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| The Board convened to Closed Session at 5:39 p.m. |
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| The Board reconvened in Open Session at 7:08 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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| Board President Bobay said in Closed Session, the Board approved Superintendent Cheryl Jordan’s recommendation for Certificated Manager, Elementary Principal. |
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Motion:_____ Second: _____ Action:______
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Passed with a motion by Chris Norwood and a second by Amin Fazal. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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| Board President Bobay selected student Aylen to lead the Pledge of Allegiance. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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| There were no comments from the public. |
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Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that their our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.
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| Board Group Agreements are available for Board Member's ready reference. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-Irene Hentschke, retiring Milpitas High School art educator, who received the Milpitas Arts Commission Artist of the Year Award -MHS students who participated in the Milpitas Community Educational Endowment's Building Foundations Tutoring Program: Akimmi Navarro, Aly Bennett, Amy Vu, Carl Cerezo, Erica Callanta, Justin Pang, Maricarmen Garcia, Michelle Phan, Nirali Vyas, Parth Bhargava, Priyanshi Nigam, Sara Vien, Sharon Vien, and Snigdha Garlapalli -The following MHS students for earning a medal in the 2017 SkillsUSA Regional Leadership and Skills Competition, hosted by Silicon Valley Career Technical Education (SVCTE): Athena Caldwell, Cesar Garcia, and Danielle Phan. In addition, Cesar went on to compete at the state competition, where he earned a bronze medal. -Russell Middle School's Science Olympiad team for earning 14th overall out of 32 teams during the regional competition. |
Superintendent Jordan introduced and congratulated Nichol Klein, currently Interim Principal of Pomeroy Elementary School, as the new Certificated Manager, Elementary Principal, effective May 24, 2017. After being recognized, Nichol came forward to thank the Superintendent, Board Members, and the Milpitas community at large during a brief speech.
“At Pomeroy, we work passionately to foster and inspire a love for learning, allowing all students to achieve their dreams and create a better world for themselves and for others,” she said. “At Pomeroy, we’re more than a school. We’re more than a district. We’re even more than a community. We’re family. And I’m honored to continue my work in this family. I’m honored to work alongside the people in front of me and alongside the people behind me, and I want to thank you for this opportunity you’ve provided me.”
The Board recognized Irene Hentschke, retiring Milpitas High School art educator, who received the Milpitas Arts Commission Artist of the Year Award. Irene’s class is responsible for the beautiful artwork on the utility boxes throughout the city as well as the lettering on the Milpitas High School campus on each building and the doors and murals throughout the campus.
The Board recognized Milpitas High School students who participated in the Milpitas Community Educational Endowment's Building Foundations Tutoring Program: Akimmi Navarro, Aly Bennett, Amy Vu, Carl Cerezo, Erica Callanta, Justin Pang, Maricarmen Garcia, Michelle Phan, Nirali Vyas, Parth Bhargava, Priyanshi Nigam, Sara Vien, Sharon Vien, and Snigdha Garlapalli.
“We are very pleased to have your work and time and also the role modeling you did for the students. You made a big difference in their lives this year, so thank you,” Superintendent Jordan said.
While Michelle Phan, Amy Vu, and Priyanshi Nigam were the only ones who could attend the meeting, Board Member Robert Jung shared an online video that highlights the program and work of all the students.
The Board recognized the following Milpitas High School students for earning a medal in the 2017 SkillsUSA Regional Leadership and Skills Competition, hosted by Silicon Valley Career Technical Education (SVCTE), an MUSD sister school: Athena Caldwell, Cesar Garcia (pictured), and Danielle Phan. Athena and Cesar both received a silver medal, in the Job Skill Demonstration A and Job Skill Demonstration Open categories respectively, while Danielle earned a bronze medal in the Job Skill Demonstration Open category. In addition, Cesar went on to compete at the state competition, where he earned a bronze medal.
The Board recognized Russell Middle School's Science Olympiad team for earning 14th overall out of 32 teams during the regional competition held on March 18 at San Jose City College. Superintendent Jordan thanked Joyce Tang and Letta Meyer.
“They are our science teachers extraordinare at Russell and Milpitas High School, and I greatly appreciate all the work that you put into Science Olympiad and carrying it through from middle to high school,” she said.
Russell Principal Damon James introduced the students, who brought their projects to the meeting, to share what they created and how they came up with it in Science Olympiad. Displays ranged from hovercrafts made with the basic principles of levitation and thrust; a Wright Stuff plane which weighs 7 grams; a Rube Goldberg machine using only ramps and pulleys; and a food calorimeter, which is a device used to measure the amount of energy and type of food. |
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services
-Learning and Development
-Human Relations
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Norma Rodriguez, Assistant Superintendent of Learning & Development, happily reported that all the school SIPSAs are being reviewed, and ready for the Board at an upcoming meeting. She thanked the school site leaders and councils for their collaboration on a brand new template that is aligned to the Local Control and Accountability Plan.
Wendy Zhang, Assistant Superintendent of Business Services, shared her excitement about the Summer Seamless Program, which will be at three school sites. This summer, there will be free meals offered through the program. She also said on Thursday the governor will release a revise to the 2017-18 state budget. She said further updates will be reported at an upcoming meeting.
Dr. Sheila Murphy Brewer, Executive Director of Human Relations, said in addition to reclassification and negotiations, the District’s Employee Recognition celebration will be held May 24 in addition to Appreciating Classified Employee (ACE) Day on May 26, a day that certificated employees will shadow classified employees. Lastly, she said they are working on a Santa Clara University cohort to begin in Milpitas in conjunction with Berryessa and Alum Rock. |
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BACKGROUND: The Unique Learning System is an online standards-based interactive tool that allows students to access the general education curriculum. This system provides rigorous, differentiated, and age-respectful materials to ensure both comprehension and expression of subject matter. Teachers have been using this curriculum since January 2017 accessing over 30 lessons per month for English language arts, Math, Science, and Social Studies, and tracking student academic progress. The staff will present an update in how students are responding to this curriculum. |
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Listen to the report and ask questions. |
There is no financial impact.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development Carla Crenshaw
Director, Student Services
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Norma Rodriguez, Assistant Superintendent of Learning & Development, said earlier this year the Board approved the curriculum Unique. The Board asked for the department to come back and provide an update as to how the students and staff were using this curriculum and the impact it is making. Norma invited Carla Crenshaw, Director of Student Services, who invited the staff really using the curriculum to give a report. She publicly thanked Program Manager Marissa Ciardella, who spearheaded the effort in the rollout of these new and exciting tools.
Marissa invited four teachers, from pre-K to high school, to talk about the online standards-based interactive tool that allows students to access the general education curriculum. This system provides rigorous, differentiated, and age-respectful materials to ensure both comprehension and expression of subject matter. Teachers have been using this curriculum since January 2017 accessing over 30 lessons per month for English language arts, Math, Science, and Social Studies, and tracking student academic progress.
Trustee Norwood asked how the tool can be improved. Teachers responded that more lesson plans could be added and that some of the educational games are outdated. Trustee Lien asked how many students use the curriculum and Marissa responded that it is implemented in 15 classrooms throughout the District. |
Powerpoint - Unique Learning System
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BACKGROUND: The Child Development Centers' programs have operated successfully at the Milpitas Unified School District for close to 40 years. The centers benefit from state funds (CSPP and CCTR contracts) to provide preschool services to just over 120 preschool students in our six classrooms and over 75 students in our two after-school programs sites. For the last several years, the programs have benefit from district funds to meet its fiscal liabilities and maintain operations. In an effort to maintain the current high quality services while we strive for fiscal solvency, we have determined two strategies for reducing costs: 1. Fill .25 FTE of the upcoming retirement position instead of the 1.0 FTE (Full Time Equivalent)
2. Cover a greater percentage of the funding source for the Coordinator, Early Childhood Development and Community Engagement position (up to 50%) with other funds such as Supplemental funding in proportion to the Coordinator’s responsibility for community engagement
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Provide direction to staff on a third potential strategy for cost reduction: Continue the after school child care program as it is resulting in an encroachment on general funds; Dissolve the after school child care program; or Explore and design after school child care alternatives for implementation in 2018-19.
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Approximately $557,644
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development Gerry Lopez, Ed. D.
Coordinator, Child Development Centers |
Norma Rodriguez, Assistant Superintendent of Learning & Development, invited Dr. Gerardo Lopez, Child Development Center Coordinator, to provide the Board with an update, review of the services, and cost of the program. She asked the Board not only listen to the presentation, but provide staff with direction for to staff about potential strategies for cost reduction. The programs have operated successfully at MUSD for close to 40 years. The centers benefit from state funds (CSPP and CCTR contracts) to provide preschool services to just over 120 preschool students in our six classrooms and over 75 students in our two after-school programs sites. For the last several years, the programs have benefit from district funds to meet its fiscal liabilities and maintain operations.
The following strategies for cost reduction were provided:
-Continue the after school child care program as it is resulting in an encroachment on general funds;
-Dissolve the after school child care program; or
-Explore and design after school child care alternatives for implementation in 2018-19.
Board Members Bobay, Jung, and Lien favored exploring and designing after school child care alternatives for implementation in 2018-19. Board Members shared their concerns about having to cut such an important program, and Trustee Norwood asked the Executive Cabinet to work together toward a solution to chase the dollar for this important cause. |
4 year CSSP-CCTR budgets summaries
Four year analysis narrative
Presentation - 2016-17 Child Development Center Update
Recommendation for proposed 2017-18 savings
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BACKGROUND:
In June 2014, Milpitas renewed the parcel tax ensuring the stability of this local funding source through June 2023. It will continue to support academic programs and to retain teachers in local Milpitas public schools.
The Parcel Tax Oversight Committee comprised of volunteer members from a cross section of the Milpitas Community, will present its report on how the money collected was spent by the District.
Attached is the annual report and the budget information from 2015-16 and 2016-17.
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Accept the Parcel Tax Oversight Committee Annual Report.
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There is no financial impact.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
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This item was moved as the first report. Wendy Zhang, Assistant Superintendent of Business Services, explained that in June 2014, the community renewed the parcel tax for another eight years. She introduced the Parcel Tax Committee President who presented the fiscal 2015-16 and 2016-17 report.
Angie mentioned other committee members before detailing her report. In the current school year, the parcel tax revenue is estimated at $1 million 5, 872, proportionately distributed to every school site on science, math, engineering, and English programs. The report says the district spending parcel tax dollars in accordance with the ballot measure. She thanked the Board of Education for the continued support of the committee and its members. |
Parcel Tax Oversight Committee Annual Report
Parcel Tax Summary 2015-16
Parcel Tax Summary 2016-17
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| Cheryl Jordan, Superintendent |
Motion:_____ Second:_____ Action:_____ |
| BACKGROUND: The Milpitas Advisory Committee consists of 11 members of the Milpitas community. While five are parents, four of the six staff members are also community members: Elizabeth Correa Maria Vasquez Lisa Ciardella
Pearl Bray Chavez Mauricio Gavidia Silvia Dias MaryJane Gertz Patti Belanger Michelle Eacret Deana Harn Reena Choudrey In addition to the committee, staff consulted with Milpitas librarian Steve Fitzgerald, who suggested names, as well as Renee Lorentzen, the Milpitas City Parks and Recreation Director.
The committee held three work sessions researching the names of those who have made considerable contributions to Milpitas. The committee was careful to consider people who represented a range of ethnicities and in particular, looked for female leaders of the past as Pearl Zanker is the only school property named for a female leader of Milpitas. As requested by the Board, the committee only considered those historical figures who have made significant contributions to Milpitas. The committee sought input from their neighbors, school staff, community groups, and students over the course of the three months that they spent working together to determine the six names they are recommending to the Board for its consideration in naming these school properties: - New elementary school at McCandless
- Land on which the Milpitas Community College Extension is built
- Family Resource Center at Randall
The Committee shared its recommendations and the results of their surveys, conversations, and polling with the Board at its meeting on April 18, 2017. The Board set May 9, 2017 as the Public Hearing on the Committee’s recommendations. New School: Mabel Mattos (65.5%) or Dr. Albert Currlin (35.5%) Land for Milpitas Community College Extension: Mayor Ben Gross (60%) or Roger Chew (40%) Family Resource Center: Ernestina Garcia (48%) or Josephine Guerrero (51%) Link to Public Poll Link to BP 7310 Link to Committee’s report April 18, 2017 |
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Hold the public hearing, then take action on a name for the MUSD facilities and land
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Open the public hearing Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Close the public hearing Passed with a motion by Chris Norwood and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Name the new elementary school at McCandless after Mabel Mattos, the land on which the Milpitas Community College Extension is built after former Mayor Ben Gross, and the Family Resource Center at Randall Elementary School after Josephine Guerrero Passed with a motion by Chris Norwood and a second by Hon Lien. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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There is no financial impact.
STAFF: Cheryl Jordan
Superintendent |
Superintendent Jordan said at the last Board Meeting (April 18), the Naming Committee presented to the report the names the committee researched and polled and tested with their neighbors and students. A poll was then given to all staff and parents. Mabel Mattos had the greatest number as the honoree for the new elementary school; Mayor Ben Gross came out on top for the land on which the Milpitas Community College Extension is built; and Josephine Guerrero had the greater percentage points for the Family Resource Center at Robert Randall Elementary School.
Longtime resident Harriett McGuire spoke in support of naming the new facilities after these residents and the significance of their lifelong contributions to the City of Milpitas. “I knew most of these people,” Harriett said in opening up her remarks, noting having lived at her current residence for 50 years. “...I’m just coming to speak in favor of all of them: Ben Gross, Josephine Guerrero, and Mabel. I have been a member of the Historical Society since it founded in 1980.”
Margaret Rodrigues also spoke in favor of the names. “Milpitas Unified School District could have no better role model for one of their schools than Mabel Mattos as its namesake, as she embodied all the traits we all want for our children to aspire to,” Margaret said. “I read your mission statement and I was really impressed by a Culture of We, and I thought, ‘Oh my gosh. That is my Aunt Mabel.’ She was just inclusive of everyone.”
Mabel’s son James Mattos spoke during the public hearing as well. He brought a picture of his mom from 1966, when she was president of the PTA, and gave Board Members a history of Mabel, born in Madera, California . She later attended Airpoint School in the foothills of Milpitas through eighth grade, and was a part of several service organizations including an original member of the Milpitas Garden Club, lifelong member of the Milpitas Historical Society, PTA, and Young Ladies Institute.
“During mom’s life, she had seen Milpitas go from rolling hills with orchards, two-lane roads, very little traffic to a city that grew with the times,” he said. “Mom lived a long life and never left the city that she loved. Her heart was always dedicated to keeping Milpitas a great place to live and if mom, Mabel Mattos, is selected for the new school name, it would be a great honor for mom and for our family.”
Resident Robert Burrill also referenced a YouTube video he created about Mabel called “Putting up Cots with Mabel Mattos.” |
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Motion:_____ Second:_____ Action:_____
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BACKGROUND:
Milpitas Mmanagement Association (MMA) is not a collective bargaining unit and is not under the requirements of the Assembly Bill (AB) 1200 to disclose their financial impact. However, staff would like to disclose the financial impact in the same format as the California School Employees Association (CSEA) and Milpitas Teacher Association (MTA). A representative from the association met with the District’s Superintendent to come up with the agreement. - 2% ongoing plus 1% off schedule retroactive to July 1, 2016
- $100 health and welfare cap increase effective January 1, 2017
Attached is the financial impact of the agreement.
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Certify the attached MMA Agreement.
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Certify the attached MMA Agreement. Passed with a motion by Amin Fazal and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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See attached information.
STAFF:
Wendy Zhang
Assistant Superintendent, Business Services
Linh Le
Director, Business Services
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| Wendy Zhang, Assistant Superintendent of Business Services, said the management association is not a bargaining unit, meaning it is not subject to AB1200 disclosure. But the District would still like to disclose the financial impact just to be consistent with the other two bargaining units. She said that the representative from MMA had a “Meet and Confer” with the District Superintendent, so they are going to get the two percent ongoing salary schedule increase plus one percent off schedule for current year and a $100 health and welfare cap increase, effective January 1, 2017. The cost of the current year salary and benefits together is about $268,000 and next year it will only be the 2 percent ongoing plus $100 health and welfare increase, with a total impact next year of about $226,000 and $232,000 for the following year. |
MMA Collective Bargaining Disclosure
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| Cheryl Jordan, Superintendent |
Motion:_____ Second:_____ Action:_____ |
| BACKGROUND: The Superintendent and Milpitas Management Association Leadership held a Meet and Confer session on April 6, 2017. It is recommended that the members of MMA be granted the same compensation and benefit increases as those recently approved for our current employees in the Milpitas Teachers Association and offered to the California School Employees Association, Chapter 281 as follows: - Schedule shall be increased by two percent (2%) across the board, retroactive to July 1, 2016.
- Unit members shall receive a one-time, off salary schedule payment equal to one percent (1%) of their salary as reflected in their cell placement on the 2016-2017 salary schedule prior to application of the two percent (2%) increase.
- Management shall receive a $100 per month increase in the cap for the District’s share of medical benefits.
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Approve the increase in compensation and medical benefits as described. This reflects the agreements with the Milpitas Teachers Association (MTA) and California School Employees Association (CSEA), Chapter 281.
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Approve the increase in compensation and medical benefits as described. This reflects the agreements with the Milpitas Teachers Association (MTA) and California School Employees Association (CSEA), Chapter 281.
Passed with a motion by Amin Fazal and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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$289,266
STAFF: Cheryl Jordan
Superintendent
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| Superintendent Jordan explained she met with the MMA leaders, the past president, president, president elect, which included Dr. Murphy-Brewer, Richard Julian, and Damon James. She agreed to recommend to the Board that they provide the same compensation that was provided to CSEA and MTA. |
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Motion: ____ Second:_____ Action:_____
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BACKGROUND:
Every year in the state of California, a day is set aside to honor teachers for the important work that they do. The proposed resolution commends teachers for their invaluable contribution to children's education. |
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Adopt Resolution 2017.32 declaring May 10. 2017 as "Day of the Teacher" in Milpitas Unified School District. |
Adopt Resolution 2017.32 declaring May 10. 2017 as "Day of the Teacher" in Milpitas Unified School District. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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There is no financial impact.
STAFF: Cheryl Jordan
Superintendent |
| In recognition of the important work that teachers do every day, Superintendent Jordan asked the Board to adopt a resolution declaring May 10, 2017 as Day of the Teacher in Milpitas Unified School District. |
Resolution 2017.32 - Day of the Teacher
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Motion:____ Second: ____ Action:____
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BACKGROUND:
Every year in the state of California, a week is set aside to honor classified employees for the work that they do to serve their educational communities. The proposed resolution commends classified employees of the district for their invaluable contributions.
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Adopt Resolution 2017.33 declaring the week of May 21-27, 2017 as Classified School Employee Week in Milpitas Unified School District.
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Adopt Resolution 2017.33 declaring the week of May 21-27, 2017 as Classified School Employee Week in Milpitas Unified School District.
Passed with a motion by Hon Lien and a second by Amin Fazal. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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There is no financial impact.
STAFF: Cheryl Jordan
Superintendent |
| In recognition of the contributions of classified school employees to help support quality education in Milpitas, Superintendent Jordan asked the Board to adopt a resolution declaring the week of May 21-27, 2017 as Classified School Employee Week in Milpitas Unified School District. |
Resolution 2017.33 - Classified School Employee Week
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Approve all Consent Items, with the exception of 16B, 16E, 16G, and 16J. Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Approve the Purchase Order Report of May 9, 2017. Passed with a motion by Hon Lien and a second by Robert Jung. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Trustee Lien asked about the Music for Minors Purchase Order. Norma Rodriguez explained it is RDA money. The District contracted Music for Minors for Weller, Sinnott, and Rose elementary schools. The schools are using 50 percent of their funds to provide that program at Rose and Weller. At Sinnott, the District is providing 1/3, 1/3 PTA and 1/3 school site. So this is an invoice for services that have already been provided.
Lien also asked Carla Crenshaw to explain another invoice. Carla said in the 2015-16 school year, the contract with Therapy Connections was for $360,000. The services that they provided were 3 FTE, the equivalency for speech and language therapists. The actuals at the end of that year ended at $393,000, which was above the contracted amount. For this year in June, the contract was at $380,000, which was less by $13,000 than the actuals. This year, they provided the District with four FTE positions so in order to finish out the year, we need an additional $145,320 to fulfill that. Wendy Zhang added the revised contract came forward under item F; the original contract said not to exceed $380,000. Now that the contract has to be amended by $150,000, it needs to be approved. She added that budgetwise there is no impact, because it was budgeted under salary in position control.
Lastly, Lien asked about Amazon.com invoices to District Offices. Norma said this is the open PO with Amazon which covers the materials that the teachers are using for the SEAL program. Each classroom receives $1,000 as they come together to create their units. Principal Nichol Klein reiterated it is just classroom supplies.
Trustee Norwood asked Venus to come back and report out on Seal. Norma asked for more guidance about what he would like. Norwood said he would like to know more about the cohort and the impact it has made across the District.
Trustee Jung questioned invoices for Reading Partners for Rose, wanting to have an update on how the program is impacting our students in the future? Norma has asked Principal Nanci Pass to provide a summary for an upcoming Friday Report. He also questioned an invoice for CDW about licenses. Wendy explained it is the license for the wireless access points and switches. This is a reflection of the previously approved technology upgrade.
Board President Bobay commended the Board for questioning the invoices. |
5.9.17 Purchase Order Report
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BACKGROUND: Milpitas Unified School District is renewing the annual contract with the Santa Clara County Office of Education (SCCOE) for provision of community school services. The 2017-2018 Memorandum of Understanding (MOU) between MUSD and the SCCOE will continue to reserve five seats as was adjusted and implemented for 2016-17. MUSD currently is using 3 spots for the 2016-17 school year.
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Approve the Memorandum of Understanding with the Santa Clara County Office of Education for provision of Community School Services.
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Cost not to exceed $17,715.00 (5 X $3,543.00 per student)
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development Carla Crenshaw
Director, Student Services Amy Sanidad
Coordinator, Student Services
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Community School Services - MOU - MUSD & SCCOE
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BACKGROUND: In preparing to post for the Director of Student Nutrition/Purchasing/Warehouse vacancy, it was noticed that the salary shown on the job description was not aligned with the one listed on the Classified Management Salary Schedule (40-23). The job description is being revised to reflect the correct, current salary schedule.
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Approve the revised job description for the Director of Student Nutrition/Purchasing/Warehouse. |
There is no financial impact.
STAFF: Sheila Murphy-Brewer
Executive Director, Human Relations Tabitha Kappeler-Hurley
Director, Human Relations
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Director--Student Nutrition/Purchasing/Warehouse Job Description DRAFT 04.17
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BACKGROUND: On behalf of the District, Blach Construction obtained three bids for grading and paving at the new elementary school. Bids ranged from $1,650,000 (Duran and Venables) to $1,865,000 (Ghilotti Construction, Co.). Blach has conducted a post bid interview and determined that Duran and Venable’s bid was responsive and complete. The District’s budget for this work is $1,340,725. Staff plans to meet with the City to discuss reimbursement for a portion of this bid for work that will occur in joint-use areas. Additionally, staff plans to meet with the San Jose Evergreen CCD to discuss reimbursement for removal of contaminated soil. The District is estimating with the reimbursements, the total cost of this bid would be $1,145,000.
Attached are the bid tab and the contract for your review. Per the bid documents, Duran and Venables have through May 8 to complete the contract.
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Award Duran and Venables the grading and paving bid package for the new elementary school.
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Award Duran and Venables the grading and paving bid package for the new elementary school, on the condition DSA approves the design within the next few days.
Passed with a motion by Robert Jung and a second by Amin Fazal. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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$1,650,000 from Developer Fund 250
STAFF: Wendy Zhang
Assistant Superintendent, Business Services Joe Flatley
Director, Facilities and Modernization |
Wendy Zhang, Assistant Superintendent of Business Services, pulled this item to notify the Board that normally they ask the Board to approve a contract, especially for construction. For side work, DSA approval is needed and then the contractor is asked to move forward. For this item, the architect plans to meet with DSA tomorrow, and she doesn’t want to delay the project. So she is asking the Board to approve this contract with the condition that the DSA approves the design tomorrow.
Joe Flatley, Director of Facilities & Modernization, said this will allow them to get out there first thing in June and start preparing the site for more construction work. He also added if the Board doesn’t feel comfortable, will it delay the project? The architect said no but that the extra time is nice and that every week counts. |
McCandless Agreement
McCandless Grading Bid Tab
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BACKGROUND: California Therapy Connection, Inc. provides licensed and credentialed speech-language pathologists to school districts. Milpitas Unified School District has continued to actively attempt to recruit highly qualified speech-language pathologists. Due to a continued state-wide shortage, there is a need to contract with outside agencies at times. California Therapy Connection, Inc. is providing the District highly qualified full time speech-language pathologists while we continue to actively recruit for district employees. The number of students being served by California Therapy Connection, Inc. has increased during the school year beyond expectations. We estimate an additional $150,000 to continue the student support through to June 30, 2017.
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Approve the extended agreement with California Therapy Connection, Inc. for the 2016-17 school year. The contract for 2016-17 was originally approved by the Board on June 28, 2016.
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Additional estimated cost of $150,000 for the 2016-17 school year.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development
Carla Crenshaw
Director, Student Services
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California Therapy Connection contract amendment
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BACKGROUND:
The mission of Equal Opportunity Schools (EOS) is to ensure that all students have the opportunity to succeed in challenging high school courses that lead to future enrollment and completion of college programs. Their methodology is to find “missing students” who could be successful in Advanced Placement (AP) courses but are not on track to take such courses. The work of EOS will focus on students at Milpitas High School, given the goal of improving the number of students taking AP courses.
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Approve the Memorandum of Understanding with Equal Opportunity Schools. |
Approve the Memorandum of Understanding with Equal Opportunity Schools. Passed with a motion by Robert Jung and a second by Hon Lien. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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Cost for the 2017-18 school year: $7,500
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development Gregory Barnes
Director of Secondary Education, Learning and Development
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| Trustee Jung requests a basic update on how EOS students are doing, which can be done in a Friday Report or a future Board Report. Superintendent Jordan said this will come forward in the future. |
Equal Opportunity Schools MOU
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| Cheryl Jordan, Superintendent |
| BACKGROUND: Project Cornerstone has several programs focused on building the 40 Developmental Assets that children and youth need in order to be resilient and successful in realizing their potential. These programs include staff training on how staff members can create learning environments that are conducive to building students’ developmental assets. There are three parent programs that not only teach parents and community volunteers about how they can be asset builders for our youth, but also how they can be empowered in supporting one another in a strong school and parent partnership. Project Cornerstone staff will provide training and support to our school staff and parents as outlined in the MOU. This will be the second year for our partnership with Project Cornerstone; the amount is not to exceed $5,000. Through this partnership, the District has provided staff in-services for classified staff members in learning how to provide students with opportunities to build their developmental assets, and has provided parent workshops on resiliency as well as two six-week parenting series in Spanish and English at Rose and Weller. Parents and staff who have participated in these professional and parent workshops have found them to be informative in their work with our students, and in better communication with their children. Dr. Gerry Lopez is the primary contact in facilitating services for the District through this partnership.
Link to Project Cornerstone Parent and Staff Resources Page |
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| Approve the Project Cornerstone MOU for 2017-18: Family Engagement Projects and Services.
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| $5,000 (The 2017-18 LCAP budget allotment of $5,000 for Project Cornerstone)
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Project Cornerstone MOU 2017-18
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BACKGROUND: The following courses were approved by the Curriculum Policy Council during the March 16, 2017 meeting. They are presented to the Board for approval. New Courses: Humanities This course is designed to develop an appreciation for the impact of the arts on Western cultures. The course examines art, music, literature, drama, philosophy, film and history in an exploration of the cultural environment and society as it has been affected by the Humanities. The course will deal with major movements, figures, cultural developments and ideas in the major periods of intellectual and artistic advancement beginning with the earliest civilizations and empires, and continuing through the Renaissance, Baroque, Enlightenment, Romantic, Modern and Post-Modern Periods. Students will learn the Academic Vocabulary of the arts, and demonstrate this mastery with in-class exams and with one major research topic per semester. Assignments based on multi-media presentations along with museum visit assignments will also be required. A Final Exam will be given at the end of each semester. While the course follows a discussion format primarily, student-centered activities, writing workshops and peer revision sessions will also be incorporated. Ten percent credit is awarded for insightful and intelligent class participation. New Courses: AP Physics AP Physics 2 is the second part of a two course sequence. It is equivalent to most college-level introductory physics courses with a focus on the following topics: fluid statics and dynamics, thermodynamics, PV diagrams and probability, electrostatics, electrical circuits and capacitors, magnetic fields, electromagnetism, physical and geometric optics, and other topics in modern physics. Emphasis will be placed on understanding physical science literacy and applying physics concepts to think critically and solve problems. Algebra and trigonometry are the primary mathematical tools for problem solving. Science literacy is the process of both knowing physics and doing physics. Hands-on laboratory work and communicating results will be emphasized.
New Courses: Math III-A Integrated Mathematics Math III Advanced is an integrated course intended for highly motivated third year math students. Students in this course will focus on unifying and applying the accumulation of learning that they have acquired from Integrated Math I and Integrated Math II. Integrated Mathematics Math III Advanced integrates high school conceptual categories of Number and Quantity, Algebra, Functions, Geometry, and Statistics and Probability into a two semesters course.
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Review the course descriptions and approve the recommendations.
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There are no textbook costs.
STAFF: Norma Rodriguez
Assistant Superintendent, Learning and Development Gregory Barnes
Director of Secondary Education, Learning and Development
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CPC Course Presentation - AP Physics 2
CPC_BALLOT RESULTS_16MAR2017
Humanities Course Presentation
Integrated Math III Advanced Course Presentation
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BACKGROUND: Elevate summer intervention program is designed to help rising 9th grade students, identified as “Nearly Meeting Standard” successfully complete their next level math course. The 19-day program provides 75 hours of classroom instruction and 35 hours of Professional Development (with coaching and PLCs) to teachers. Students are taught by a credentialed teacher (preferably from their home district) and receive additional support from an optional college-level teaching assistants and in-class presentations from corporate volunteers. |
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Approve the Memorandum of Understanding with Elevate [Math]. |
Approve the Memorandum of Understanding with Elevate [Math]. Passed with a motion by Robert Jung and a second by Chris Norwood. |
Yes Dan Bobay.
Yes Amin Fazal.
Yes Robert Jung.
Yes Hon Lien.
Yes Chris Norwood.
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$8,000
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development Gregory Barnes
Director, Secondary Education, Learning & Development |
| Trustee Jung requests a basic update on how Elevate students are doing, which can be done in a Friday Report or a future Board Report. Superintendent Jordan said since that it is a summer program it can be included as part of the summer school report at the end of the summer. |
Elevate Math MOU
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BACKGROUND: On March 16, 2017, the Curriculum Policy Council approved the recommendation from the Milpitas High School English language arts department to adopt the “California Collections Series” by publisher Houghton Mifflin Harcourt. The team at MHS underwent a thorough piloting process before the approval of the CPC. The 30-day public review period ended on May 8, 2017.
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Review and approve the textbook recommendations. |
Textbook costs: $370,000
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development
Gregory Barnes
Director of Secondary Education, Learning & Development
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CPC Ballot Results_April 20, 2017
English textbook adoption feedback form
MHS ELA Pilot Team
Quote: ELA textbook
Textbook Evaluation Form
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BACKGROUND: The following courses were approved by the Curriculum Policy Council (CPC) during the March 16 and April 20 CPC meetings. They are presented to the board for approval: New Courses
Bio-Technology I
Biotechnology 1 is a two-semester course designed to give students an introduction to the concepts and techniques of the field of biotechnology. Students will develop laboratory technique, and the critical thinking, and communication skills currently used in the biotechnology industry and academic research lab. The student will develop a set of skills that will prove to be valuable to the academic research lab in college or the biotechnology lab in industry.
Korean II
Korean II is designed for students who have successfully completed Korean I or are on the equivalent level. It is a year-long course to provide further practice in conversation, reading, and writing, including the reading and writing of Korean language. Students will continue to learn the basic elements of Korean grammar and expand their communicative abilities to understand and produce a more complex level of oral and written language. Continued exploration of culture through in reading passages, photos, songs, dances, dramas, Webtoons, and through hands-on experiences inside and outside of the classroom. |
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Review the course descriptions and approve the council recommendations. |
Textbook costs: None
STAFF: Norma Rodriguez
Assistant Superintendent, Learning & Development Gregory Barnes
Director of Secondary Education, Learning & Development
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CPC BALLOT RESULTS - April 20, 2017
CPC Milpitas-Biotechnology 1
Korean II Course Presentation
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Burnett Elementary School - 55 students and six adults from Burnett Elementary School will visit the Marine Science Institute in Redwood City during two separate field trips on May 11, 2017 and May 16, 2017, returning those same days. The groups will use a chartered bus from Fremont Unified School District.
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5.9.17 Field Trips
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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Board Representative Alan Pham spoke earlier in the meeting so he could go home to study for tests. He said Senior Awards Night will be held May 17, May 19 is the end of year dance, May 22 is ASB leadership awards night. They are also having a senior citizens prom, hosted by ASB. In addition, before the Board Meeting, he was at San Jose City College to discuss what improvements there can be at the college since it is the first year of classes. He introduced Priyanshi as the Board Representative starting next year. Alan will continue at Board Meetings through the end of June.
Trustee Fazal said he attended Comcast Cares Day on April 22 at MHS, which had about 375 volunteers as part of the beautification. On April 29, he attended the Pomeroy multicultural festival and the Latino Awards Ceremony on May 8.
Trustee Jung supported the Music Boosters and PTA meetings, judged senior portfolios for the Digital Business Academy, attended the Latin Student Union performance, volunteered at Comcast Cares Day as well as Music in the Park. He also attended the Pomeroy multicultural event in addition to the Cisco event, with great insight into collaboration projects, and county recognition for biliteracy awards and dual immersion task force. From outside the District, MCEE had its job fair on May 5 which was the first one for high school students, with 50-60 students and 12 offers given out and 24 promising leads from employers. They also completed selecting winners for the Danny Lau memorial scholarship and celebrated tutors. Outside, he had a conversation about UOP encouraging Latino students to get into STEM and engineering. As a big music fan, he invited everyone to the all music concert on May 16 as well as the choir and orchestra on May 18 and to check out the jazz band at the International BBQ on May 21.
Trustee Lien attended the City and District communications meeting and saw the presentation about the tiny home project from Sinnott at Rotary.
Trustee Norwood attended the Pomeroy multicultural festival, Zanker spring festival, Sinnott beautification, digital business academy portfolio judge, and part of the contingency that visited Cisco.
Board President Bobay attended the MetroEd board meeting, tree planting at Sinnott, MHS cares, Communications meeting with the city which included discussion about the MUSD summer meal program and new school, Cal Hills art show and awards ceremony, Latino show, Junior League of San Jose luncheon where the Weller volunteers of the year were honored, secretaries dinner, digital business academy portfolio presentation, art commission luncheon, helped select the teachers of the year, new teacher induction colloquium.
Early in April, Bobay requested a review of HR regarding the hiring of the new principal. During that process, there was a recommendation that perhaps we should develop a similar policy for principals. I think we should pursue that, so I am handing that over to the Superintendent. |
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May 23, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
June 13, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - Milpitas High School theater, 1285 Escuela Parkway June 27, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500
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Board President Bobay announced Marianne Weisgerber’s celebration of life Saturday at 9 a.m. He also mentioned the Asian Pacific Heritage month event with Senator Wiecowski.
Trustee Lien reminded attendees about the Rotary dinner Saturday at 6 p.m.
Superintendent Jordan pledged $250 along with Norma and Wendy for the Board Scholarship. She also mentioned the upcoming Family Resource Center event on May 24 at Robert Randall Elementary School.
Norma Rodriguez noted the elementary music end of year festival in the MHS theater coming up. |
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| The meeting adjourned at 9:52 p.m. |
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| Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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| Present | Dan Bobay |
| Present | Amin Fazal |
| Present | Robert Jung |
| Present | Hon Lien |
| Present | Chris Norwood |
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