Board of Education: Policy Sub-Committee Meeting
Berkeley USD
June 06, 2016 12:30PM
2020 Bonar Street Berkeley, CA 94702 (510) 644-8764

1. Call to Order
2. Approve Agenda

Board of Education: Board Policy Meeting

June 6, 2016
12:30 – 1:30 p.m.
1231 Addison St
Berkeley, CA 94702
(510) 644-6206 

The Berkeley Unified School District intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please call the Superintendent’s Office 48 hours prior to the meeting at 510-644-6206 

El Distrito Escolar Unificado de Berkeley tiene la intención de proporcionar adaptaciones especiales en conformidad con el Americans with Disabilities Act of 1990 (Ley de Americanos con Discapacidades de 1990). Si usted desea una adaptación especial, por favor comuníquese con el personal de la Oficina del Superintendente 48 horas antes de la reunión al 510-644-6206.

Josh Daniels, Chair
Ty Alper, Director

  1. Call to Order/Approve Agenda
  2. Public Comment
  3. Approve Board Policy Meeting Minutes for May 18, 2016
  4. District Educational Specifications – Discussion (30 min)
  5. BP/E 0460 – Local Control and Accountability Plan (LCAP) – Action only on BP  (20 min)
  6. Communication Protocols for Threats to Groups – Action (30 min)
  7. Update Board Policy Calendar – Action 

3. Public Comment - 3 minutes per speaker (limited to 15 minutes)

4. Action Items
4.1. Approve Board Policy Meeting Minutes for May 18, 2016

Board Policy Subcommittee Minutes
1231 Addison St.
May 18, 2016


Chair Daniels called the Policy Subcommittee Meeting to order at 3:07 p.m.

Roll Call
Josh Daniels, Chair – Present
Ty Alper, Director – Present
Donald Evans, Superintendent – Present
Lyz Chairez, Recorder – Present

Peggy Scott
Margit Roos-Collins
Heidi Goldstein
Rebecca Levenson
Kate Weisburd
Laura Babbit
Lauren Brady 

Approval of Agenda

Motion to approve agenda as is:
Daniels/Alper and unanimously 2-0.

Public Comment

Peggy Scott commented on the expulsion draft policy.

Rebecca Levenson spoke on the kind of supports available to students.

Heidi Goldstein said there is a lot of focus on the discipline, but we should also think about the support and correction pieces. 

Laura Babbit requested that as the Board Policy is approved, we also set a date by when the Administrative Regulation (AR) is made available to administrators to guide them in disciplinary matters. 

Lauren Brady commented on the implementation of the policy.

Approval of Board Policy Meeting Minutes for May 4, 2016

Alper/Daniels and approved 2-0 

Student Discipline – Expulsion (Discussion on 6/1)
Time allotted: 60 min
Actual time: 72 min

Alper explained that this version reflects changes that Dr. Craig and he made in response to the comments and input from many members of the community with a variety of perspectives, as well as district administrators at all levels. He noted that the section on expungement of records was removed altogether for now as it governs more than just expulsions. There are other aspects of our record policy that we want to look into. The proposed timeline calls for a first reading of the draft policy at the June 1 Board meeting. This is a good time to make additional comments and suggestions, but not the last opportunity.


Participants discussed the standards that should be applied upon consideration of readmission after expulsion.  


Participants discussed potential ways fund amount of instruction needed to serce the few students this provision applies to each year.


Participants discussed other provisions of the draft policy and made recommendations.

Daniels and Alper discussed the recommendations, agreed on some, and agreed to ask the Board for guidance on others.

Daniels said that the goal was to develop a comprehensive policy.

Alper added that is still the goal. The RJ committee is creating a matrix that will become part of this policy.

Dr. Craig and the Superintendent will work on the AR in the summer and will present it to the committee by September 9, 2016.

Motion to approve the draft expulsion policy:
Daniels/Alper and unanimously approved 2-0. 

Board Bylaws 9321-9321.1, 9322, 9323

Allotted time: 30 min
Actual time: 37 min


The committee discussed proposed language.

Motion to approve 9321-9321.1:
Daniels/Alper and unanimously approved 2-0


The committee went through it page by page, discussing and revising the language in certain provisions. 

Motion to approve: 
Alper/Daniel and unanimously approved 2-0


Motion to approve:
Daniels/ Alper and unanimously approved 2-0

Policy Calendar

Policies to consider at the next meeting on June 3:
LCAP Policy
Communication Protocols for Threats to Groups
BUSD EdSpecs

Meeting adjourned at 5:00 p.m.

4.2. BP/E 0460 – Local Control and Accountability Plan (LCAP)
4.3. Communication Protocols for Threats to Groups


TO: Policy Subcommittee
FROM: Dr. Susan Craig
DATE: June 6, 2016
SUBJECT: Communication Protocols for Threats to Groups


The District has an existing Board Policy (3516) for Emergencies and Disaster Preparedness. Additionally, BUSD has protocols in place, as documented in every school’s Comprehensive School Safety Plan, which are updated annually, and in the District’s Emergency Operations Procedures, that have been developed in accordance with applicable Education and Penal Codes. While Education Code and Penal Code guide a school’s responses involving student discipline matters, criminal activity, and safety threats that are under the school’s jurisdiction, the codes do not provide guidance for communicating information to the community regarding threats that have been made towards groups. The Board recognizes the need for District-wide procedures for communicating information to students, families, staff, and community members regarding threats to groups in order to protect the safety of students, staff and the greater community, and provide timely, accurate updates regarding safety threats to groups, when they occur.  

AR - Communication Protocols for Threats to Groups
5. Discussion Items
5.1. District Educational Specifications

TO: Board Policy Subcommittee
FROM: Timothy White, Executive Director of Facilities
DATE: June 6, 2016
SUBJECT: Final Draft of the District Educational Specifications and School Capacity Assessment


Throughout the 2014-15 school year, the Board of Education engaged in multiple public meetings with staff regarding school capacity and enrollment growth. In light of these conversations, options for addressing and accommodating projected increases in student enrollment over the next few years were presented and discussed with the Board. Ultimately, the Board gave direction on short-, medium-, and long-term solutions to accommodate potential enrollment growth. The short-term solution of using exiting alternate use spaces for TK-5 instruction has been completed. The medium-term solution of adding two portable classrooms at LeConte Elementary is in process. And the long-term solution of opening a new school is what is explored in the capacity assessment of this work. 

To this end, Berkeley Unified School District (BUSD, District) contracted MKThink in December 2015 to develop a set of Education Specifications to guide the design of future school facilities, along with an assessment of the District’s classroom capacity at the TK-5 level. The two scopes of work were completed in parallel and provide the District with information and tools to use as it contemplates the need for new school facilities. The capacity assessment gives the District a view into various scenarios for increasing the capacity of existing school sites, along with strategies for increasing TK-5 classroom inventory. The assessment contemplates the use of classroom facilities at 2020 Bonar Street that will become available for district use in 2017. 

The Education Specifications are detailed requirements for the design and construction of new and/or modernized school facilities. The education specifications translate academic program needs into physical space requirements and act as guidelines for architects, planners, and engineers as they design BUSD school facilities. These guidelines and specifications were developed through engagements with BUSD teacher sand leadership staff. Engagements were designed to extract information about program functions and their associated space needs. 

These two documents combined, Education Specifications and Capacity Assessment, are the culmination of the scope contracted to MKThink and set the standards for BUSD school facilities. 

This work should be followed by a comprehensive Facilities Master Plan as a guide for the development of BUSD school facilities over the next ten years. The master plan should include a needs assessment that compares current school facilities against the education specifications, along with a detailed transition plan for accommodating the enrollment needs of the district, including consideration for increasing classroom capacities over time. 

6. Update Board Policy Calendar
7. Adjournment

The resubmit was successful.