BERKELEY UNIFIED SCHOOL DISTRICT

TO:                              Donald Evans, Ed.D., Superintendent
FROM:                        Timothy White, Director of Facilities
DATE:                          February 7, 2018
SUBJECT:                   Facilities Plan Modifications: Approve recommendation to transfer                                          Bond Administration Expenses to Measure I and to Add the Rosa                                           Parks Multipurpose Roof Project to Measure AA

BACKGROUND INFORMATION:|
The Board approved modifications to Measure AA on June 28, 2017. The following items are recommended for approval with this action along with the Measure:

1. Rosa Parks Roof: Create project to address dry rot of structural members.  It is necessary to allocate $550,000 for FY 18-19. This work will be performed Summer 2018;
2. Facilities Bond Programs Support Salaries + Benefits: Facilities is recommending the transfer of $332,455 from Measure AA to Measure I to allow funding of the Rosa Parks Roof project; and
3. Supplies, Equipment, Travel/Conference, Rentals:  Facilities is recommending the transfer of $11,000 from Measure AA to Measure I to allow funding of the Rosa Parks Roof project;

FISCAL IMPACT:
Total Cost from Measure AA: $550,000 Bonds.  

STAFF RECOMMENDATION:
Approve adjustments in items 1-3.     

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent

FROM:             Timothy White, Director of Facilities

DATE:              February 7, 2018

SUBJECT:         Approval of Kathleen Moore & Associates for California Department of Education Applications

BACKGROUND INFORMATION

There are seven (7) construction projects which have been completed that are eligible to receive funding from the California Department of Education.  These project sites include: Jefferson Elementary, John Muir Elementary, Washington Elementary, Longfellow Middle School, King Middle School, Willard Middle School and Berkeley High School.

The potential State funding allocation amount is $14,209,083.

Facilities staff is requesting approval of a contract with Kathleen Moore & Associates to develop seven (7) California Department of Education (CDE) applications for modernization approval including information gathering, coordination of plan sets from architect/District, completion of SFPD 4.08 documents and plan summaries for District signature, submittal documents to the CDE School Facilities Division, and assistance with CDE follow-up questions, if any. 

POLICY/CODE

Public Contract Code 10510.4 – 10510.9.

FISCAL IMPACT

Contract award by this action: $20,720 to be Paid from Measure I Bond Funds. These costs are within the Measure I Bond Reallocation.

STAFF RECOMMENDATION

Approve contract with Kathleen Moore & Associates for California Department of Education Applications.

• 2018 Construction Projects Bidding
  1. BHS Turf Field Replacement
  2. CTE: BHS Carpentry, Digital Media, Biotech
  3. CTE: BAS Electronic Technology
  4. Emerson Stage Curtain Replacement
  5. King Auditorium
  6. King CDC Play yard
  7. LeConte Roof Replacement
  8. Longfellow Makerspace
  9. VAPA at Old Main Gym