BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent

FROM:        Timothy White, Director of Facilities

DATE:         February 21, 2018

SUBJECT: Approval of a contract with HY Architects for the design and construction documents of Oxford Elementary School Modernization and New Construction Project

BACKGROUND INFORMATION

The reallocation plan for Measure I was approved at the January 10, 2018 Board of Education Meeting which included a project budget of $27,714,611 for Oxford Elementary School due to the very cramped and inefficient special education classes, administration offices, accessibilities issues at the site entry and replacement of the existing multi-purpose building which will include new kindergarten classrooms. 

HY architects was selected through a previous Request for Proposals process and provided a master plan study and assessment of the existing facilities. 

Facilities staff is requesting approval of a contract with HY Architects to begin the design and construction documents with their engineering consultants.  The design will include Site Committee input and District Facilities staff input.  Deliverables will include schematic design, design development, construction documents, permitting and construction administration.

POLICY/CODE

Public Contract Code 10510.4 – 10510.9.

FISCAL IMPACT

Contract award by this action: $2,171,500 to be paid from Measure I Bond Funds.  This contract is contained within the Oxford Modernization Budget which is a part of the Measure I Reallocation.

STAFF RECOMMENDATION

Approve contract with HY Architects for the design and construction documents of Oxford Elementary School Modernization and New Construction Project.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent

FROM:        Timothy White, Director of Facilities

DATE:         February 21, 2018

SUBJECT: Approval of Project and Verde Design for Design Services at King Middle School Tennis Court Renovation Project

BACKGROUND INFORMATION

In order to accommodate the BHS tennis program prior to the full renovation of the Milvia Street courts it is appropriate at this time to renovate the existing courts at King Middle School for this program.  The five (5) existing tennis courts are deteriorated and need basic renovations in order to accommodate the program.

Facilities staff is requesting a budget of $500,000 funded by Measure I for this project.  See the attached Measure I Program Budget worksheet.

Facilities staff is requesting approval of a contract with Verde Design to provide design, construction documentation and construction administration services for the King Middle School Tennis Court Renovation Project.  The project will include staff input and District Facilities staff input. 

POLICY/CODE

Public Contract Code 10510.4 – 10510.9.

FISCAL IMPACT

Establish project budget of $500,000. 

Initial contract award of $46,950 for the consultant fee to be paid from Measure I Bond Funds. 

STAFF RECOMMENDATION

Approve budget for project and contract with Verde Design for Design Services of King Middle School Tennis Court Renovation Project.

1. Review updated Cash Flow for Measure I: revenue assumptions, bond sale timing and projected expenditures
2. Green Practices: maintenance and facilities including pesticides and cleaning products (2/21/18)
3. Teacher/employee housing
4. Tenant Improvement at Willard at prior VAPA location