The Presiding Officer will call the meeting to order at 6:00 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:45 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       May 9, 2018
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Interim Asst. Superintendent of Business Services
DATE:        May 9, 2018
SUBJECT:   Approval of Contracts/Purchase Orders for Services  Contracts

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. CTS to provide special inspection services for CTE at BHS and BAS for 2017/18SY and 2018/19FY. The cost will not exceed $11,165. To be paid from Measure I. Requested by Lew Jones
2. AZ Bus Sales to provide installation of child safety alert system on school bus fleet for the Transportation Department. The cost will not exceed $29,603.44. To be paid from General Fund. Requested by Sheila Collier.
3. Increase in contract amount, PO#181659, to Kelly’s Truck Repair, to provide additional vehicle repairs for the Operations department. The original amount of $7,000 was issued 2/22/18. The additional amount requested is $4,375 for a total amount of $11,735. To be paid from General Fund. Requested by Greg Williams.
4. Increase in contract amount, PO#180200, to Shoreline Environmental Resources to provide hazardous materal disposal for Operations Department. The Board approved $40,000 on 5/31/17. The additional amount will increase the cost by $15,000 for a total amount of $55,000. To be paid from General Fund. Requested by Greg Williams.

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310 

STAFF RECOMMENDATION:
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D, Superintendent
FROM:            Pauline Follansbee, Interim Assistant Superintendent of Business Services
DATE:             May 9, 2018
SUBJECT:      Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. AT&T Your Cause donated $40 to Thousand Oaks School Principal’s Discretionary Fund
2. Berkeley Public Schools Fund donated $953.64 to 17-18 Strategic Impact Grant 13-752 to Jennifer Corn of Thousand Oaks for NGSS Creek Science to pay Maya Carson for 54 hours of work in February 2018
3. $2,857.75 from various donations, for Fall Dine Out event. (The Cheese Board Collective $500, Jules Thin Crust Rockridge $275, Benchmark Pizzeria $600, Tender Greens $564.28, Farm Burger Holdings $306, Anja’s Kitchen DBA: Gaumenkitzel $612.75,to Gardening and Cooking Program
4. Cragmont PTA donated $35,000 to Afterschool Enrichment Contracts
5. Anja’s Kitchen LLC donated $342 to the Gardening & Cooking Program
6. General Mills Foundation donated $25,000 to the Gardening and Cooking Program
7. The Benevity Community Impact Fund donated $100 to LeConte School
8. PG&E donated $1,462.20 to LeConte School’s Principal’s Discretionary Fund
9. Philanthropic Ventures donated $210 to Oxford School for Transportation for field trip
10. The Benevity Community Impact Fund donated $175 to Rosa Parks Principal’s Discretionary Account
11. Your Cause, for Wells Fargo donated $764.78 to Rosa Parks School Principals Discretionary Account
12. Your Cause, for Wells Fargo donated $892.25 to Rosa Parks School Principal’s Discretionary Fund
13. Your Cause, for Wells Fargo donated $764.78 to Rosa Parks School Principal’s Discretionary Fund
14. Wells Fargo donated $3,200 to Oxford PTA
15. Berkeley Public Schools Fund donated $69.99 to 2017-18 Classroom Grant for “POW Tigers Get Your Match on” for Marlo Warburton
16. Emerson PTA reimbursed Berkeley Unified $21,144 towards Fall 2017 Enrichment classes
17. Berkeley Arts Magnet PTA reimbursed Berkeley Unified $54,132 toward PTA Enrichment classes
18. Berkeley Public Schools Fund donated $310.69 to 2017-18 Classroom Grant for Multi-Cultural Theater/Dance Production (Carla Inniss).Hourly pay for Camille Clausen, Lindsay Guinan, Rayuan Lee.

STAFF RECOMMENDATION:
Accept  the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $148,311.33 in donations.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:              Board of Education
FROM:          Director Ty Alper
                        Director Beatriz Leyva-Cutler
DATE:            May 9, 2018
SUBJECT:    Proposed Letter to City Council Regarding Cannabis Dispensary Regulations

The timeline for adoption of the new rules is apparently not set yet.

We propose that the Board send the attached letter to the City Council, urging the Council to be deliberate in their approach to these regulations, and to consider the impacts on schools, child care facilities, and family day care centers as they develop regulations.

To be clear, we support the safe and legal regulation of marijuana. However, we want to ensure that the regulations in this city are developed thoughtfully, so that our students, young children, families, and adults who are teaching and caring for children are shielded from unnecessary exposure to cannabis use, purchase, and advertising.

Minutes are forthcoming.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM:   Pasquale Scuderi, Associate Superintendent
Patricia Saddler, Ed.D., Director of Programs and Special Projects
DATE: May 9, 2018
SUBJECT: Draft 2018-2020 LCAP Plan and Executive Summary

BACKGROUND:
The Local Control and Accountability Plan (LCAP) is intended to be a planning and accountability tool for school districts, describing the actions and expenditures that are expected to improve targeted student outcomes for students who are English language learners, foster children, or who receive free and reduced lunch. The Draft LCAP and Executive Summary are being presented to the Board and community for feedback and direction.

New this year is the requirement to provide a two-year plan, as well as the need to articulate and ensure that select actions and services are intentionally directed towards students who are designated McKinney Vento (homeless students). The latter requirement is a result of the Technical Assistance Process that BUSD agreed to participate in with the Alameda County Office of Education following less than proficient results or outcomes in one or more areas of the new California data Dashboard.

The Dashboard is an online tool that shows how "local educational agencies and schools are performing on the state and local indicators included in California's school accountability system. The Dashboard is a key part of major shifts in California K-12 schools, changes that have raised the bar for student learning, transformed testing and placed the focus on equity for all students. The Dashboard provides information that schools can use to improve.

On April 25, 2018, staff presented recommended changes to LCAP for 18-19, and requested that there be consideration given to the unspent supplemental funds from the African American Success Manager Position that has remained unfilled for 2017-18 and permission to  carry these funds ($125,000.) into the 2018-19 school year as a one time expenditure to support the development of a robust model of support. Detailed information will be presented intended to provide an overview of this unique systemic approach to increasing the support and progress monitoring for targeted secondary African American students.  

FISCAL IMPACT:
No Fiscal Impact 

RECOMMENDATION:
Discuss and give direction to staff.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D,  Superintendent
FROM: Pasquale Scuderi, Associate Superintendent, Educational Services
PRESENTERS:  Aaron Jorgensen, Program Supervisor of Extended Learning
DATE: May 9, 2018
SUBJECT: Summer School Program Update

PURPOSE: Provide update on summer school programs for Summer 2018

BACKGROUND:
BUSD currently runs Summer School programs for elementary, middle, and high school. The main goal of these programs is to provide expanded learning opportunities for students to reduce the impact of the “summer slide” or, at the high school level in particular, to provide an opportunity to recover credits toward graduation or post-secondary options that may have not been earned during the regular school term for a variety of reasons.  

Summer programs will run for four weeks from June 25-July 20, from 8:30-11:30 a.m. daily.

The elementary program is run through Berkeley’s Excellent Academic Road to Success (BEARS) program.  Students are enrolled in the program in one of three ways. Students in the BEARS program during the school year are automatically enrolled.  Students designated as needing Extended School Year (ESY) as part of their Individualized Education Plan (IEP) are enrolled next. Finally, students recommended by their site principals are invited to join the program.  Instruction will center on hands-on science projects and include writing, math talks, and leveled literacy instruction and reading. The BUILD reading program will also meet with students twice a week. 

This year the middle school program will focus on math intervention and enrichment to improve students’ math knowledge and self-concept through the Summer Math Academy.  Rising ninth-grade students who are currently achieving below grade level will participate in a four-week program consisting of scaffolded, direct instruction and targeted enrichment.  

The teachers will collaborate with Dan Meyer, the Chief Academic Officer at Desmos, to incorporate lessons with Desmos’ online advanced graphing calculator. Students are being invited to participate based on math grades, test scores, and teacher recommendation.

The high school will focus on graduation for exiting twelfth-grade students and credit recovery for rising eleventh and twelfth-grade students.  In addition, a group of rising tenth-grade students will work with the Summer Math Academy. Students are being identified by counselors and contacted and encouraged to attend the program.

Tonight's presentation will review proposed offerings and financial aspects of the proposed 2018 summer program.

RECOMMENDATION:
Receive the report. 

FISCAL IMPACT:
Approximately $90,000 in categorical funding (Primarily Tier 3).

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D,  Superintendent
FROM: Pasquale Scuderi, Associate Superintendent, Educational Services
PRESENTERS: Aaron Jorgensen, Extended Learning Program Supervisor
Angela Gilder, After School Program Supervisor
DATE: May 9, 2018
SUBJECT: Before and After School Programs: Update

BACKGROUND:
BUSD currently runs extended learning programs during the school year through either the Links Enrichment, Academics, and Recreation to the Needs of Students (LEARNS), or through Berkeley’s Excellent Academic Road to Success (BEARS) program at all 11 elementary schools and three middle schools.  The attached document shows which K-5 schools offer LEARNS, BEARS, or both, and also which schools host other programs. Middle schools offer only a LEARNS program, as BEARS accommodates students up to age 12.

The two programs exist separately in large part due to the differences in the requirements of the separate state and federal funding sources.  Through the two programs, all children are served and no child is turned away due to an inability to pay. Priority is given to families needing a full time program, and on occasion this may limit the amount of spaces we have for families seeking only part-time enrollment.  The extended learning programs support children in reaching their full potential by providing academic support, enrichment classes, physical recreation, and a nutritious snack in a safe and structured environment.

This year we are working to improve the program in three areas.  We are improving access by increasing the staffing at the sites and streamlining our registration process to provide earlier confirmation of enrollment for families.  We are creating improved coordination between the BEARS and LEARNS programs at different sites, and staff recruitment and support is improving through new outreach and improved staff development.

RECOMMENDATION:
Receive the report.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed. D., Superintendent
FROM:          Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources      
DATE:          May 9, 2018
SUBJECT:    Annual Declaration of Need for Fully-Qualified Educators

BACKGROUND INFORMATION:
An annual declaration to the California Commission on Teacher Credentialing is required for those teachers whose assignments require emergency permits or limited assignment permits.  The Board of Education must certify that there are insufficient fully credentialed applicants for certain positions.  Based on previous years’ actual needs and projections of enrollment, the District must indicate the number of permits it estimates it will need for the following school year.

In cases where the District must employ teachers without the proper certification, the California Education Code and Title V Regulations provide the options for legal compliance.

The California Commission on Teacher Credentialing requires that this declaration be approved during a regularly scheduled public meeting, and that this declaration not appear as part of the consent calendar.

In light of the fact that teaching credential programs are graduating fewer teacher candidates, accompanied by increased staffing needs due to recent increased funding for school districts, the need for teachers who are not fully credentialed has increased.

POLICY/CODE:
Education Code Section 44225.7
Title V Regulation 80026

FISCAL IMPACT:
None

STAFF RECOMMENDATION: 
Approve the projected permit needs as specified in the annual declaration.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.