The Presiding Officer will call the meeting to order at 5:30 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       June 27, 2018
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:          June 27, 2018
SUBJECT:    Overnight Field Trip Request

BACKGROUND INFORMATION:
The following overnight field trip is being requested:

Cazadero Jumpstart Retreat for BHS Band/Orchestra/Jazz, Berkeley, CA, September 21-23, 2018
Approve participation of 120 Berkeley High School students, 4 teachers and 10 non-staff adults, on a three-day, two-night field trip to Cazadero Performing Arts Camp, (CazPAC) in Berkeley, CA.

BUSD will provide transportation for students in the following programs:

Jazz/Dance
Band/Orchestra

Students will sleep in supervised, gender specific tent cabins in separate rooms chaperoned by parents. 

The total cost of $90.00 per student will be paid with parent/guardian fundraising and BHSDG funds.  No student will be denied access based on inability to pay. 

Requested by: Karen Wells, Orchestra Teacher and Erin Schweng, BHS Principal

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:         Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Ed. Services
DATE:         June 27, 2018
SUBJECT:   Approval of Out of State Travel Requests

BACKGROUND INFORMATION:
The following out of state travel is being requested:

International Baccalaureate Workshop, Albuquerque, NM July 8-11, 2018
Approval for Berkeley International High School’s I.B. teacher Steve Barcelos to travel to Albuquerque, NM to receive specific IB training in History-C2 at the United World College (UWC).

The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Not all subjects are offered in California and this necessitates out of state travel for the professional training. Registration, transportation, hotel accommodations and meals for this training will be paid from Berkeley High School’s General Fund.

Requested by: Erin Schweng, BHS Principal.

International Baccalaureate Workshop, Albuquerque, NM July 11-14, 2018
Approval for Berkeley International High School’s I.B. teacher Shannon Mueller to travel to Albuquerque, NM to receive specific IB training in Biology-C2 at the United World College (UWC). The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Not all subjects are offered in California and this necessitates out of state travel for the professional training. Registration, transportation, hotel accommodations and meals for this training will be paid from Berkeley High School’s General Fund.

Requested by: Erin Schweng, BHS Principal. 

Youth Mental Health First Aid Instructor Training, Houston, TX, September 24, 2018 to September 26, 2018
Approval for Rodney Lewis, Custodian II at Berkeley Adult School to this three day, two night instructors training which will enable Rodney to train BUSD staff in a 5-step action plan for how to help young people in both crisis and non-crisis situations.

This training will also expand his understanding of behavioral health issues and allow BUSD to increase the number of instructors available for YMHFA training.  Requested by Pat Saddler, Director of Programs and Special Projects. Travel and conference cost will be paid by Mental Health Youth First Aid federal grant.

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                 Dr. Donald Evans, Superintendent
FROM:            Pasquale Scuderi, Associate Superintendent Educational Services
DATE:             June 27, 2018
SUBJECT:      New Textbooks for BHS U9 English Curriculum

BACKGROUND INFORMATION:
The following texts are being recommended for approval to be taught at Berkeley High School.

Title, Author: 

American Born Chinese (2008 edition).  with audio editions as available

Author: Gene Luen Yang

Description :
American Born Chinese is a graphic novel that tells the story the story of second generation Chinese-American, Jin, who struggles to grapple with stereotypes, friendship and identity after his family moves from San Francisco's Chinatown to the suburbs. The use of three intertwined story-lines offers opportunities for rich discussion and writing exploring the development of character and theme through symbolism and imagery.    

Title, Author:

Flight (First Second, 2007 edition). with audio editions as available

Author: Sherman Alexie

Description:
Flight is the story of Zits, a half-Native American teenager who has lived in foster care since the death of his mother when he was six years old.  Zits makes a terrible choice when he is persuaded by another teen to go into a bank with a gun.  In this moment, Zits is transported through time and place on a journey that leads him to face his own personal history.  

Title, Author:

Our America (Pocket Books, 1997 edition) with audio editions as available

Author: LeAlan Jones and Lloyd Newman with David Isay.

Description
Our America is the extended oral history of LeAlan Jones and Lloyd Newman, two teens growing up in Chicago’s infamous housing projects. Through a collection of interviews, narratives and photographs, LeAlan and Lloyd capture their own lives, and the lives of those around them while investigating a crime that was committed in their community. 

Title, Author:

The 57 Bus (Farrar Straus Giroux, 2018 paperback edition) with audio editions as available.

Author: Sashka Slater
Winner of the Stonewall Young Adult Literature Award One teenager in a skirt. One teenager with a lighter. One moment that changes both their lives forever. Two teenagers growing up in Oakland, California. One, Sasha, was born male but identifies as agender, wears skirts and attends a private school. The other, Richard, is an African American from a poor part of Oakland who attends a rough public school. They have no reason to meet, except for eight minutes every day, they catch the same bus home. And one day, messing about, Richard spies Sasha napping. He flicks the flame of his lighter to Sasha's skirt, and Sasha wakes up in a ball of flame. What happens next, as the victim, the perpetrator and the community struggle to come to terms with their sadness and shock, is a story of recovery, reconciliation, forgiveness and, above all, hope. It's about the power of being true to yourself, bravery and the good and bad in all of us. And, remarkably, it's all true.

Conclusion
Berkeley High School is recommending these texts be used in the Universal 9^th Grade English 1 course as classroom texts (texts that all students in each class read at the same time). These texts allow U9 English teachers to meet the Common Core State Standards for reading, writing, and speaking and listening, while teaching a text that works in conjunction with the Ethnic Studies and Social Living curriculum. These texts also help achieve the goal of providing U9 students with rich, engaging texts that reflect a range of diverse experiences.

POLICY/CODE:
Board Policy 6161.1
Ed Code 60400

FISCAL IMPACT:
$36,000-45,000 depending on type of cover and processing

STAFF RECOMMENDATION:
Adopt the new texts for Berkeley High School Universal 9^th grade English Curriculum.

 BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Asst. Superintendent of Business Services
DATE:        June 27, 2018
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts

BACKGROUND INFORMATION:The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Airteks to provide heating control repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
2. American Eagle Enterprises to provide bleacher repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $13,000. To be paid from Measure H. Requested by Steve Collins.
3. American Services to provide roofing services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
4. Anderson Carpet to provide flooring services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $25,000. To be paid from Measure H. Requested by Steve Collins.
5. Aramark Uniforms to provide uniform laundry services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $11,000. To be paid from Measure H. Requested by Steve Collins.
6. Bay Cities Pyrotector to provide fire system inspections and services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $70,000. To be paid from Measure H. Requested by Steve Collins.
7. Bill’s Truck Box to provide vehicle modification services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $13,000. To be paid from Measure H. Requested by Steve Collins.
8. Burris Window Shades to install shades for King Middle School for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
9. Calco Fencing to provide fencing repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $12,000. To be paid from Measure H. Requested by Steve Collins.
10. Consolidated Partitions to provide locker installation services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $28,000. To be paid from Measure H. Requested by Steve Collins.
11. DeClercq’s Theatrical Specialties to replace stage curtains at Emerson Elementary for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $26,905.97. To be paid from Measure H. Requested by Steve Collins.
12. DeWalt Services to provide operable backboard services and to replace the basketball frame at Donahue Gym for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $31,000. To be paid from Measure H. Requested by Steve Collins.
13. Diablo Plumbing to provide plumbing services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from Measure H. Requested by Steve Collins.
14. Dinelli Plumbing to provide plumbing services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $30,000. To be paid from Measure H. Requested by Steve Collins.
15. Dream Ride to provide elevator repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $19,500. To be paid from Measure H. Requested by Steve Collins.
16. Golden Gate Fire Equipment to provide fire extinguisher services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from Measure H. Requested by Steve Collins.
17. Johnson Controls to provide fire alarm services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
18. Knorr Systems to provide pool repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $38,782.88. To be paid from Measure H. Requested by Steve Collins.
19. Prime Mechanical to provide HVAC services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $25,000. To be paid from Measure H. Requested by Steve Collins.
20. Professional Tree Care to provide tree services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $15,000. To be paid from Measure H. Requested by Steve Collins.
21. Responsive Communication Services to provide emergency radio repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $15,000. To be paid from Measure H. Requested by Steve Collins.
22. Robertson Industries to install artificial turf and play structure at Jefferson Elementary as well as installplay matting at Rosa Parks Elementary for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $83,077.12. To be paid from Measure H. Requested by Steve Collins.
23. Roto Rooter to provide plumbing services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
24. Shoreline Environment to provide HAZMAT services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $30,000. To be paid from Measure H. Requested by Steve Collins.
25. Sun Light & Power to provide solar power services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $15,000. To be paid from Measure H. Requested by Steve Collins.
26. Syserco to provide HVAC services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $30,000. To be paid from Measure H. Requested by Steve Collins.
27. Thyssen Krupp to provide elevator repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from Measure H. Requested by Steve Collins.
28. United CA Glass & Door to provide door and gate repair services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from Measure H. Requested by Steve Collins.
29. West Coast Arborist to provide tree services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
30. Windows Innovations to install window film at King Middle School for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $31,383. To be paid from Measure H. Requested by Steve Collins.
31. Younger Wunar to provide general contracting and concrete services for the Maintenance Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $25,000. To be paid from Measue H. Requested by Steve Collins.
32. Airgas services to provide pool maintenance supplies as needed for BHS Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from General Fund. Requested by Greg Williams.
33. Aramark Uniform services to supply and launder uniforms for Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from General Fund. Requested by Greg Williams.
34. Big 4 Rents to provide rental services for tables & chairs for events as needed for Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from General Fund. Requested by Greg Williams.
35. Certech to provide pest control services as needed by Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $60,000. To be paid from General Fund. Requested by Greg Williams.
36. City of Berkeley Toxic Management Division to provide hazardous and toxic materials oversight services as needed Districtwide for the period from 7/1/18 – 6/30/19. The cost will not exceed $13,000. To be paid from General Fund. Requested by Greg Williams.
37. City of Berkeley Transfer Station to provide transfer station and dumpster services as needed by Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $75,000. To be paid from General Fund. Requested by Greg Williams.
38. InFocus Video to provide security camera installation & repair services as needed by Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $50,000. To be paid from General Fund. Requested by Greg Williams.
39. Knorr to provide inspection & repair services and 3x a year cleaning as needed for BHS pool for the period from 7/1/18 – 6/30/19. The cost will not exceed $14,976. To be paid from General Fund. Requested by Greg Williams.
40. Sentry Alarms to provide alarm monitoring services and repairs as needed by Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $70,000. To be paid from General Fund. Requested by Greg Williams.
41. ServPro to provide fire and water cleanup and restoration services as needed by Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from General Fund. Requested by Greg Williams.
42. Shoreline Environmental Resources to provide Hazmat services as needed by Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $40,000. To be paid from General Fund. Requested by Greg Williams.
43. SupplyWorks to provide repair to custodial equipment as needed by Operations and BHS Operations for the period from 7/1/18 – 6/30/19. The cost will not exceed $15,000. To be paid from General Fund. Requested by Greg Williams.
44. Terracon to perform a federally required three-year re-inspection of our AHERA (asbestos survey). The cost will not exceed $25,000.To be paid from the General Fund.Requested by Lew Jones.
45. Lea Baechler-Brabo to manage projects in support of public information and engagement, and community outreach on behalf of the Berkeley Unified School District for the period from 7/1/18 – 6/30/19. The cost will not exceed $48,500. To be paid from BSEP and General Fund. Requested by Natasha Beery.
46. H.Y. Floor and Gameline Painting, Inc. to repair and refinish wood floors as needed by the Maintenance Department for the period 7/1/18-6/30/19.The cost will not exceed $40,000.To be paid from Measure H.Requested by Steve Collins.
47. A Z Bus Sales to perform repairs for fleet maintenance as needed by the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $23,000. To be paid from General Fund. Requested by Sheila Collier.
48. Cummins Pacific LLC to perform repairs for fleet maintenance (Cummins Manufacturer Engines & Allison Transmissions for School Buses) for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will be not exceed $20,000. To be paid from General Fund. Requested by Sheila Collier.
49. Future Ford of Concord to perform repairs for fleet maintenance (Maintenance Dept. Vehicles & Small School Buses) for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from General Fund. Requested by Sheila Collier
50. J & O Commercial Tire to perform tire repairs as need by the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $32,000. To be paid from General Fund. Requested by Sheila Collier.
51. Kelly’s Truck Repair to perform repairs for fleet maintenance (School Buses & Maintenance Dept. & District Vehicles) for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $22,000. To be paid from General Fund. Requested by Sheila Collier.
52. Peterson Power Trucks to perform repairs for fleet maintenance (Maintenance Dept. Vehicles, Equipment & District-Wide Vehicles) for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $12,500. To be paid from General Fund. Requested by Sheila Collier.
53. Seven Eleven Auto Body Shop to perform auto body repairs for school buses & district-wide vehicles for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $20,000. To be paid from General Fund. Requested by Sheila Collier.
54. Safety Kleen to perform waste-oil deposal service for fleet maintenance for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $16,500. To be paid from General Fund. Requested by Sheila Collier.
55. San Leandro Tow to perform towing service for fleet maintenance (School Buses, Maintenance Dept. Vehicles/Equipment & District-Wide Vehicles) for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from General Fund. Requested by Sheila Collier.
56. Trillium to provide CNG fuel service for the Transportation Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $22,000.To be paid from General Fund. Requested by Sheila Collier.
57. Illuminate Education to provide reporting tools to simplify the data analysis process for BUSD for the period from 7/1/18 – 6/30/19. The cost will not exceed $53,892. To be paid from BSEP Fund. Requested by Pasquale Scuderi
58. Reliance Communications LLC to provide SchoolMessenger phone, email, and SMS communication system for families and staff for the period from 7/1/18 – 6/30/19. The cost will not exceed $14,963.50.To be paid from General Fund. Requested by Jay Nitschke.
59. Comcast to provide Wide Area Net services and data transport of internet traffic to the Alameda County Office of Education for the period from 7/1/18 – 6/30/19. The cost will not exceed $88,800. To be paid from General Fund. Requested by Jay Nitschke.
60. Quintessential School Systems to provide Financial and Business systems software for the period from 7/1/18 – 6/30/19. The cost will not exceed $89,000. To be paid from General Fund. Requested by Jay Nitschke.
61. Illuminate Ed to provide student information system and training for tracking student grades, attendance, discipline and other data for the period from 7/1/18 – 6/30/19. The cost will not exceed $51,606. To be paid from General Fund. Requested by Jay Nitschke.
62. CSM to provide E-Rate Services to Technology Department for the period from 7/1/18 – 6/30/19. , The cost will not exceed $22,000. To be paid from General Fund. Requested by Jay Nitschke.
63. Packet Fusion to provide maintenance and equipment support for phone system for the period from 7/1/18 – 6/30/19.. The cost will not exceed $45,000. To be paid for by the General Fund. Requested by Jay Nitschke.
64. Xterra Solutions to provide WAN design and support services for the period from 7/1/18 – 6/30/19.. The cost will not exceed $19,000. To be paid from General Fund. Requested by Jay Nitschke.
65. Alameda County Office of Education to provide internet connectivity for the period from 7/1/18 – 6/30/19. The cost will not exceed $38,000. To be paid from General Fund. Requested by Jay Nitschke.
66. Frontline Technologies Inc. to provide the substitute management system (AESOP) utilized by the Human Resources Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $25,000. To be paid from General Fund. Requested by Evelyn Bradley.
67. Cal Live Scan to provide fingerprinting rolling services for Human Resources Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $15,000. To be paid from General Fund. Requested by Evelyn Bradley.
68. AVID to provide membership for college readiness program for Berkeley High School, 3 secondary schools as well asprovide middle school language learners and high school college preparatory coursework for the period from 7/1/18 – 6/30/19. The cost will not exceed $26,811. To be paid from LCAP Supplemental Fund. Requested by Patricia Saddler.
69. Kacy Hatcher Robinson to provide consulting services for teacher recruitment, retention and equity to the District for the period from 7/1/18 – 6/30/19. The cost will not exceed $50,000. To be paid from LCAP Supplemental Grant Fund. Requested by Patricia Saddler.
70. Purchase Order for City of Berkeley Refuse to provide refuse services Districtwide for the 2018-19 SY. The cost will not to exceed $375,000. Requested by Greg Williams.
    
    

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310

STAFF RECOMMENDATION: 
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Dr. Donald Evans, Ed.D., Superintendent
FROM:        Pauline E. Follansbee, Assistant Superintendent Business Services
DATE:        June 27, 2018
SUBJECT: Approve Listing of Warrants issued in May 2018.

BACKGROUND:
Each month the District writes several checks to vendors for services provided and goods received.  The checks are written against both the Restricted and Unrestricted General Fund.  The summaries of warrants for the month of May is attached for the Board’s review. 

POLICY/CODE:
Educational Code Section 41010 et seq.

FISCAL IMPACT:
$4,901,892.35 for the month of May 2018 from various funds. 

STAFF RECOMMENDATION: 
Approve the monthly bill warrant list for the month of May 2018.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent
DATE:       June 27, 2018
SUBJECT: Approval of Payroll Warrants Issued in May 2018

BACKGROUND INFORMATION:
On a regular basis, the Board receives information on the total amount paid employees during a month.  The attached represents a summary of pay warrants from various funds for the month of May 2018.

POLICY/CODE:
Educational Code 41010 et seq.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D, Superintendent
FROM:            Pauline Follansbee, Assistant Superintendent of Business Services
DATE:             June 27, 2018
SUBJECT:      Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. Berkeley Public Schools Fund donated $1,000 to BHS redesign for a 17-18 Strategic Impact Grant.
2. Tea, parent’s business, donated $41.68 to Cragmont School.
3. Chipotle Mexican Grill and PKC, LLC, Leadership Fundraiser, donated a total of $232.75 to Berkeley Technology Academy.
4. BHS Student Body Association donated $9,952 to pay for PSAT Exams.
5. The Benevity Community Impact Fund- Kaiser donated $175 to Rosa Park’s Principal’s Discretionary Fund.
6. In Dulci Jubilo Inc. donated $4,000 to Rosa Parks Principal’s Discretionary Fund.
7. Chipotle Mexican Grill donated $301.78 to Berkeley Technology Academy Principal’s Discretionary Fund.
8. Growing Leaders donated $22,816.06 to Willard School.
9. Berkeley Public Schools Fund donated $553.86 to teacher Elizabeth Little for 2020 Vision Math Groups for October 2017 to May 2018.
10. Berkeley Public Schools Fund donated $4,969.32 to Sarah Cline for a 17-18 Strategic Impact Grant.
11. Berkeley Public Schools Fund donated $1,259.48 to Pat Saddler for a Curved Blackboard, to pay for Liz Little for Feb-Apr hours and a 17-18 Strategic Impact Grant.
12. Berkeley Public Schools Fund donated $493 to pay Karen Wells for providing private music lessons to student Merhawi Solomon.
13. Berkeley Public Schools Fund donated $43.74 to 2017-18 Classroom Grant for “POW Tigers Get Your Math On” for Marlo Warburton.
14. Berkeley Fellowship of Unitarian Universalist donated $325.25 to Rosa Parks Principal’s Discretionary Fund.
15. Wells Fargo Foundation Educational Matching Gifts donated $565.38 to Rosa Parks Principal’s Discretionary Fund. 

STAFF RECOMMENDATION:
Accept  the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $ 46,729.30 in donations.

 BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans Ed. D., Superintendent
FROM:        Marni Posey, Director of Nutrition Service
DATE:        June 27, 2018
SUBJECT:   Approval to Enter Into Agreements to Purchase Food Supplies for the 2018-19 SY

BACKGROUND INFORMATION:
Contract for perishable food items are exempt from formal bid requirements and suppliers who are able to provide the organic, locally grown, sustainable ingredients needed for our program are limited.  For the 2015-16 SY staff is requesting authority to purchase perishable food items from suppliers as follows: 

• Crystal Dairy to provide milk and juice, not to exceed $150,000
• City Baking to provide fresh baked breakfast items, not to exceed $200,000
• Greenleaf to provide fresh produce and other perishable goods, not to exceed $250,000
• Fourth Street Bagel to provide fresh baked goods, not to exceed $150,000

Contract for non-perishable food items are subject to formal bid requirements.  However, BUSD is a member of the Alameda Districts Food/Paper Cooperative, which competitively bids for these items and therefore, staff is able to purchase non-perishable food items from various suppliers.  For the 2018-19 SY, one contract will exceed the formal bid threshold.  We are requesting authority to contract with the following supplier:

•  Sysco Food Services to provide non-perishable foods and supplies, not to exceed $260,000

POLICY/CODE                                                                 
Board Policy 3310
Ed Code 29873

FISCAL IMPACT:
$1,010,000 is within the Cafeteria Fund Budget

STAFF RECOMMENDATION:
Approve contracts for food supplies as listed above

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:       Lew Jones, Interim Executive Director of Facilities and
Stephen Collins, Facilities Maintenance Manager
DATE:        June 27, 2018
SUBJECT:  Approval of the 2018/19 Measure H Annual Plan

BACKGROUND INFORMATION:

One of the key tasks of the Facilities Safety and Maintenance Oversight Committee (FSMOC) is to consider the Annual Plan.  The measure states, 

“An expenditure plan (the “Annual Plan”) shall be developed annually by District staff with input from the Facilities Safety and Maintenance Oversight Committee.  The Annual Plan will recommend expenditures of the tax proceeds that are consistent with the intent of the Measure.  The assumptions associated with the recommended expenditures shall be included in the Annual Plan.  The Plan shall be presented for Board action each year in conjunction with the District’s annual budget adoption process.  To facilitate public discussion, the recommended Annual Plan shall be distributed to the Facilities Maintenance and Security Advisory Committee and made available for public review two week prior to Board action.”

In the past, the following reports were approved

Date                                     Type             Period Covered

October 17, 2001           Strategic Plan

January 9, 2002            Annual Plan         7/1/01 – 6/30/03

October 1, 2003             Annual Plan         7/1/03 – 6/30/04

October 20, 2004           Annual Plan         7/1/04 – 6/30/05

November 16, 2005        Annual Plan         7/1/05 – 6/30/06

June 28, 2006               Annual Plan         7/1/06 – 6/30/07

June 27, 2007               Annual Plan         7/1/07 – 6/30/08

June 25, 2008               Annual Plan         7/1/08 – 6/30/09

June 24, 2009               Annual Plan         7/1/09 – 6/30/10

June 23, 2010               Annual Plan         7/1/10 – 6/30/11

June 22, 2011               Annual Plan         7/1/11 – 6/30/12

June 20, 2012               Annual Plan         7/1/12 – 6/30/13

June 26, 2013               Annual Plan         7/1/13 – 6/30/14

June 11, 2014               Annual Plan         7/1/14 – 6/30/15

June 25, 2015               Annual Plan         7/1/15 – 6/30/16

June 29, 2016               Annual Plan         7/1/16 – 6/30/17

June 28, 2017               Annual Plan         7/1/17 – 6/30/18

This is the sixth Measure H Plan.

Staff published the proposed plan on June 12th, in keeping with the requirements of the Measure.  The Plan has been available at the Administration building and at Plant Operations for the past two weeks. 

FISCAL IMPACT:
The fiscal impact is contained in the Plan; all costs will be paid from Measure H.    

STAFF RECOMMENDATION: 
Approve the Measure H 2018/19 Annual Plan. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:      New Contract for SVA Architects to Closeout the DSA legacy project at Longfellow

BACKGROUND INFORMATION:
On June 28, 2017, the Board approved the hiring of SVA Architects to design the Longfellow makerspace.  The design has been completed, but the Division of the State Architect (DSA) will not stamp the project out, permitting us to bid, until an old legacy project is certified.   Closing out old projects is both frustrating and expensive, as a structural engineer must practically recreate many calculations and measurements and prepare shop drawings for DSA to approve.  DSA will not approve the makerspace project unless the old project is certified or well on its way to being certified.  This type of project is a challenge for both parties to perform on a fixed fee basis as it is never completely clear what DSA will require.  This contract will be on a time and materials basis.

POLICY/CODE:
Public Contract Code 10510.4 – 10510.9.

FISCAL IMPACT:
Contract award by this action: $50,000 news contract with SVA to be Paid from Measure AA Bond Funds. 

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:      Approval of CAW Architects to Design the Berkeley Community Theater Project   

BACKGROUND INFORMATION:
On August 24, 2016, the Board approved a contract with CAW Architect to provide programming and scoping of a project to improve the Berkeley Community Theater in an amount of $351,724. Through amendment 2 ($29,801), amendment 3 approved on November 15, 2017 ($78,810) and amendment four approved on March 14, 2018 ($24,900) the Board increased the scope of the architect’s work. Amendment 1 was for work at the West Campus site.  The total approval for CAW for the Community Theater project is $485,235.  The programming and scoping and initial structural analysis is complete. 

The next step is to begin schematic design. Facilities staff is requesting approval of a contract with CAW Architects to provide architectural and engineering services for the project. Deliverables will include design, construction documents and construction administration.

POLICY/CODE:
Public Contract Code 10510.4 – 10510.9.

FISCAL IMPACT:
Contract award by this action: $3,351,773 to be Paid from Measure I Bond Funds in the Berkeley Community Theater project line. 

STAFF RECOMMENDATION:
Approve a contract with CAW Architects to design the Berkeley Community Theater project.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed. D., Superintendent
FROM:         Pauline Follansbee, Assistant Superintendent of Business Services
DATE:          June 27, 2018
SUBJECT:    Resolution 18-037 to Apply for a Grant from California Energy Commission (CEC) to Secure Electric Buses

BACKGROUND:
In an effort to improve its carbon footprint, the District is exploring the option of securing grants to purchase Electric buses.  Through Senate Bill 110, the California Energy Commission School Bus Replacement Program provides $75 million in grant funding to public school districts and county offices of education to replace old diesel school buses. As part of a school bus replacement, applicants can also apply for grants to install, convert or expand battery-charging stations for electric or hybrid-electric buses, or natural gas or hydrogen fueling stations for the funded equipment. Infrastructure funding limits are based on the power sources needed for the purchased equipment.

The attached resolution authorizes District staff to apply for school bus grant funding, and if recommended for funding, the Board authorizes the District to accept the grant and execute all necessary documents to implement and carry out the purpose of this resolution and to undertake all actions necessary to undertake and complete the projects.

RECOMMENDATION:
Apply for the grant from California Energy Commission (CEC) and accept the grant if awarded.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans Ed. D., Superintendent
FROM:            Pauline Follansbee, Assistant Superintendent of Business Services 
DATE:             June 27, 2018
SUBJECT:      Approval of Contract Amendment with American Logistics for Non-Public School (NPS) Transportation School Year 2017-2018

BACKGROUND INFORMATION:
Since August 2014, the District has had a contract with American Logistics to provide transportation for students attending Non-Public Schools (NPS), which automatically renews each year. During the 2017-2018 school year, the costs exceeded the budgeted amount of $434,828.82 due to transportation service for additional special needs students and increased one-way trips.  As a result, the transportation department for 2017-2018 regular school year, we will need an additional $140,000 to cover the remaining invoices.  The total budget for 2017-18 school year of $574,828.82.

RECOMMENDATION:
Approve increase in contract with American Logistics for 2018-2019 FY for the amount of $140,000. 

FISCAL IMPACT:
Total cost $574,828.82 to be paid from the General Fund.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:    Approval to Determine if the West Campus Visual and Performing Arts (VAPA) Project and the West Campus Board Room is Categorically Exempt Under CEQA and to File a Notice of Exemption

BACKGROUND INFORMATION:
In the last two months multiple projects were taken to the Board to file Notices of Exemption with the County.  There are two more projects that need to go to the

Board for approval:

1. VAPA project at West Campus; and,
2. Minor building changes and increased usage of the Board Room.

A separate Notice of Exemption for each project is attached to this Board item.   The approval will satisfy environmental review requirements under CEQA.  Upon Board approval, staff will file the Notice of Exemption under CEQA.  If no objections to the filing are recorded within 35 days of the County posting the Exemption, implementation of the projects can occur without the threat of injunction.   

FISCAL IMPACT
Cost of award of this action: Two fifty dollar filing fees with the County to be paid in Measure I Bond Fund (VAPA) and the General Fund (Board Room).

RECOMMENDATION:
Approve the determination that the VAPA project and the minor building changes and increased usage of the Board Room are categorically exempt under CEQA and approve the filing of that exemption with the County

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:            Donald Evans, Ed.D., Superintendent
FROM:          Lew Jones, Interim Director of Facilities
DATE:       June 27, 2018
SUBJECT:    Approve the Schematic Design of the West Campus Capacity Project

BACKGROUND INFORMATION:
On January 24, 2018, the Board approved a contract with CAW Architects to develop a design for West Campus so that a school could be housed at that site.  The Board must approve the schematic design so the construction documents can begin.  The first site we plan to house at West Campus is Oxford Elementary School.  Unlike most of our projects it did not have a traditional Site Committee as the anticipation is that other schools will utilize the space in the future.  The site includes:

1. Freshening up the classroom spaces, which has been used by a Charter School in the past;
2. Improving the auditorium;
3. Providing handicap access and modifying the old music room;
4. Remodeling the second floor old girls’ gym space to accommodate food service and a dining space; and,
5. Adding play structures so there is a place for the elementary students to play.

We had done some preliminary design to house the duplicating service and to provide more structured storage in the lower level of the old girls’ gym.  The location of the copy service causes a number of logistical challenges for pickup and delivery to the copy center in the middle of an elementary site, so it may not be the best location for this department.

The cost to do work below the old girls’ gym is outside the available budget.  Unless the Board decides to augment the budget, the space will remain as storage.  We only plan to provide lights and power and possibly heating to this space.  On a separate track, the District is working to scan the stored documents so that physical storage of documents will be substantially reduced. 

Staff has noted that there is a concern with the restroom layout.  We will work to have a more acceptable solution to this issue in the next several months. The current schedule calls for a bid to be awarded in March 2019 with construction to begin in April.  

The project is estimated to cost $6,928,000.  We have reserved an additional $300,000 to potentially put a door in the hallway to the kindergarten area and to make the restrooms more appropriate for the smaller children.   With this allowance, the total estimated construction cost is $7,228,000 The available budget is $7.36 million. 

RECOMMENDATION:
Approve the schematic design of the West Campus capacity project. 

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:            Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:            June 27, 2018
SUBJECT:      Approval of Resolution 18-034 for the Completion of the Project to Replace Exterior Lighting

BACKGROUND INFORMATION:
On June 14, 2017, the Board approved a contract with NEMA Construction to install exterior lighting.  The project has been substantially complete for a number of months.  Staff has inspected all work and the project will be considered complete upon Board approval.   

POLICY/CODE:
California Public Contract Code 20110-20118

FISCAL IMPACT:
Cost of award by this action: None.  The project was funded under Proposition 39.  The bid amount was $286,000.  There were two change orders that totaled $27,670 or 9.7%.  We budgeted for change orders of 10%.  

RECOMMENDATION:
Accept the project as complete and approve Resolution 18-034

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:              June 27, 2018
SUBJECT:         Approval of Resolution 18-031 to permit BUSD to submit applications for funding to the Office of Public School Construction (OPSC)

BACKGROUND INFORMATION:
On June 24, 2015, the Board approved a resolution designating the Superintendent, the Deputy Superintendent and the Executive Director of Facilities to be authorized representatives for Division of the State Architect (DSA), Office of Public School Construction (OPSC) and the State Allocation Board (SAB).  That resolution is not adequate to submit applications to OPSC as the Board must take a specific action to submit applications.  In addition, two of the three authorized representatives no longer work for BUSD.  As such, the attached resolution is put before the Board to permit applications to be filed with OPSC and to add the Assistant Superintendent, Fiscal Services as an authorized representative.

POLICY/CODE:
California Code of Regulations 1859.2 of title 2. 

STAFF RECOMMENDATION:
Approve authorized representatives and a resolution supporting the applications to OPSC.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent
FROM:             Lew Jones, Interim Director of Facilities
DATE:              June 27, 2018
SUBJECT:         Approval of a Contract With One Source Engineering to Provide Service to the District Boilers and Approve Resolution 18-035

BACKGROUND INFORMATION:
The Board first bid and awarded a project to provide annual service to our boilers in 2010.  The Board approved the continuance of service with the same vendor for each of the subsequent two years. A new bid was approved in 2013 for a period of up to five years, provided that their unit prices or their base bid does not increase by more than 10%. Five years is as long as the District can rely on bid prices. 

Four bidders were contacted and two attended the job walk, but only one bidder submitted a bid. This is probably due to both the robust economy and may be partially due to other potential bidders thinking that the current service provider had an inside track on the job. The project included a base bid and unit price alternates to pay for service calls and emergency response. The District is under no obligation to use these unit prices, but the prices are in keeping with the industry standards. 

On June 4, 2018, BUSD received one bid.  The basis of award is the base bid.   The bid tabulation is as follows:

Contractor                                           Base Bid

One Source Engineering                     $77,655\

The bid has been reviewed and the bidder deemed qualified.  Our service contract for the current Fiscal Year was with the same vendor, although because of the need for slightly more emergency repair than average, the price was $90,000 for the current year.

RECOMMENDATION:
Award a contract for maintenance and service of District boilers to One Source Engineering and approve Resolution 18-035.  

BERKELEY UNIFIED SCHOOL DISTRICT

TO:        Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:    Approval of Resolution 18-036 to Contract With Dream Ride Elevator to Provide Service to the District Elevators 

BACKGROUND INFORMATION:
The Board first bid and awarded a project to provide annual service to our elevators in 2010. The Board approved the continuance of service with the same vendor for each of the subsequent two years. A new bid was approved in 2013 for a period of up to five years, provided that their unit prices or their base bid does not increase by more than 10%. Five years is as long as the District can rely on bid prices. 

Four bidders were contacted, but only one bidder submitted a bid.This is probably due to both the robust economy and may be partially due to other potential bidders thinking that the current service provider had an inside track on the job. The project included a base bid and unit price alternates to pay for service calls and emergency response. The District is under no obligation to use these unit prices, but the prices are in keeping with the industry standards. 

On June 4, 2018, BUSD received one bid.The basis of award is the base bid.  The bid tabulation is as follows:

Contractor                                           Base Bid

Dream Ride                                         $80,600

The bid has been reviewed and the bidder deemed qualified. Our service contract for the current Fiscal Year was with the same vendor, although because of the need for slightly more emergency repair than average, the price was $85,000 for the current year.

FISCAL IMPACT:
Cost of award by this action: $80,600 to be paid from Measure H maintenance funds. 

RECOMMENDATION:
Award a contract for maintenance and service of District elevators to Dream Ride Elevators and approve Resolution 18-036.   

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:      Facilities Plan Modifications: Approve Recommendation to Adjust Line Item Budgets in Measure AA

BACKGROUND INFORMATION:
On February 7, 2018, the Board of Education approved the latest revision to the Measure AA budget lines when it added some money for Rosa Parks roof, moved program expenses to Measure I and made adjustments in supplies, equipment, travel/conference and rentals. In order to have sufficient funding to complete desired projects other adjustments are needed. They are:

1. King CDC Play structure: Eliminate the remaining funding for this project, freeing up $275,353.There is no plan to complete this project;
2. Rosa Parks Roof: Increase the budget by $1,350,000 in order to do the proposed work.The initial budget proposed is inadequate to perform the work.Work will be done sometime in 2019;
3. Professional Consulting Services: Increase this budget line by $200,000 to close out legacy projects.Legacy projects are those projects that DSA has not yet certified for a variety of reasons.Four years ago we had 77 projects which were not yet certified.We currently have five that are not certified and two more (Rosa Parks and Longfellow) we plan to have certified with the roof and Maker Space project architects.The budget is requested to focus on certification efforts for the remaining buildings;
4. Increase Income:Increase the income by $754,000 to account for the 6^th Street surplus property deposit and to account for a small amount of interest and rebates.

Attached to this document are both a one page summary of expenses in Measure AA and before and a more detailed breakdown of all expenses and income in Measure AA and before.Please note that there was a minor mistake in the February 7, 2018 statement of available carryover. 

There are potential additional challenges and opportunities in the future.  The following list is not comprehensive, but a basis for future thinking:

1. The Longfellow Maker Space will likely need an enhanced budget in the future;
2. No potential OPSC dollars are included in the budget.This conservative approach is recommended at this time, but the District does have substantial eligibility.Funds could be placed in Measure AA or Measure I;
3. No reimbursement from the City for project costs for the Board Room are included although the City and the Board have been in negotiations on this subject.Expenses for the project were made in Measure AA; and,
4. The Rosa Parks roof is in early design.At this preliminary level it is unclear of how long the project will take, but early indications are that the multipurpose building will need to be under construction for more than just a summer.A temporary food service building may be needed.

FISCAL IMPACT:
The adjustments are within the overall budgets.  There is an available balance of $91,025.   

STAFF RECOMMENDATION:
Approve the adjustment recommended above. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:  Facilities Plan Modifications: Approve Recommendation to Adjust Line Item Budgets in Measure I

BACKGROUND INFORMATION:
On February 28, 2018, the Board of Education approved the latest revision to the Measure I budget lines when it added $2,000,000 to add a security project.  In order to have sufficient funding to complete desired projects other adjustments are needed.  They are:

1. Berkeley Community Theater: Increase the budget by $3,750,000 in order to do the proposed work in the classroom wing and to provide an interior connection to the Little Theater.The increase is almost entirely due to three factors: seismic work required by DSA, increased escalation because the construction will occur later than original thought, and recognition of the current bidding climate;
2. Maintenance and Operations: Eliminate all future planned work, currently budgeted at $5,674,000.There are insufficient funds currently in this budget to initiate a project;
3. Masterplan: Increase the program management line by $450,000 to include this needed task.The increase is shown in the attached document as a separate line item for transparency.In the future this task would be included in the Program Management line budget;
4. Bond Issuance and Disclosures: Increase the program management line by $350,000 to include this needed task.The increase is shown in the attached document as a separate line item for transparency.In the future this task would be included in the Program Management line budget;
5. OPSC Support: Increase the program management line by $100,000 to help leverage State Bond Fund money;
6. BCM Remodel: Added a project roughly estimated at $100,000 to prepare the old BCM space to be used for classrooms; and,
7. Increased Income: Interest income was not included on the previous spreadsheet.A budget of $1,300,000 is recommended.

Attached to this document are both a one page summary of expenses in Measure I and a more detailed breakdown of all expenses and income in Measure I.  

There are potential additional challenges and opportunities in the future.  The following list is not comprehensive, but a basis for future thinking:

1. No potential OPSC dollars are included in the budget.This conservative approach is recommended at this time, but the District does have substantial eligibility.Funds could be placed in Measure AA or Measure I;
2. No Developer fee income is included in the budget.The District has received income but we thought it best to have a discussion about the uses of that income at a future time;
3. The District will likely need to implement a software system that can assist in accounting for project expenses and the cost to do that is not contained in the budget.The system is currently being reconciled manually;
4. The King auditorium budget may need to be enhanced;
5. There are several roof projects that were planned to be completed before 2021 that may need to be added to the project list.Maintenance is reviewing those buildings;
6. The Sylvia Mendez Elementary School Phase 1 Modernization budget is untouched, but only the roof and skylight replacement is proceeding.The remainder of the project is not currently underway and after a further review, it may make sense to not do any more work there until the masterplan is completed or additional funds become available.
7. The potential facilities modifications related to revised educational model at B-Tech, although some minor improvements will occur this summer; and,
8. Any potential transitional housing for Berkeley Community Theater

FISCAL IMPACT:
The adjustments are within the overall budgets once the interest is included.  There is an available balance of $1,417,664.  

STAFF RECOMMENDATION:
Approve the adjustment recommended above. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent Business Services
DATE:        June 27, 2018               
SUBJECT:   Approval of Resolution 18-033 for General Obligation Bonds Measure I (2010 Authorization Serial Bonds).

BACKGROUND INFORMATION:
On November 7, 2010, voters approved bond Measure I for the amount of $210 million.  The proceeds from Measure I is to be used for certain projects to construct new classrooms for growth, complete seismic upgrades, construct science labs, upgrade computers and education technology, renovate playgrounds, replace restrooms, cafeterias, roofs, heating, heating and fire safety systems, remove hazardous materials and improve energy efficiency. 

The funds for Measure I will be collected through local property taxes over the years of the bond.  The tax rate to the voters will continue to mirror the rates of prior measures and will hold to the District’s promise to not exceed the highest rate of $172.80 per $100,000 of the assessed valuation that occurred in 2003/04. 

In order for the District to have upfront funds available to begin and complete projects, the District periodically sells bonds on the Municipal Bond Market up to the amount established in the measure.

The District has reviewed and has updated its Measure I expenditure plan several times this year.  The last such plan reviewed by the Board was on June 13, 2018.  In order to accomplish the projects reviewed and approved by the Board, BUSD must issue the remainder of the bonds.  A cash flow plan has been prepared by staff and reviewed by KNN, the District’s financial advisor.

The issuance of $85,000,000 of Measure I bonds will put the tax burden of all Measure I bonds in the low $50 per $100,000 of assessed valuation which is below the $60 per $100,000 of assessed valuation maximum required by these types of bonds.  It will also place the tax burden for all BUSD bonds (A, AA and I) in the low $140 per $100,000 of assessed valuation which is below the $172.80 per $100,000 of assessed valuation which the Board committed to stay below in 2010.

RECOMMENDATION:
Approve resolution 18-033

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                 Donald Evans, Superintendent
FROM:           Erin Schweng, Principal, Berkeley High School
DATE:    June 27, 2018
SUBJECT: Single Plan for Student Achievement at Berkeley High School for School Year 2018-19

BACKGROUND INFORMATION:

At Berkeley High School the Single Plan for Student Achievement (SPSA) is constructed in alignment with the accreditation protocol of the Western Association of Schools and Colleges (WASC). Both WASC and SPSA share the goal of improving instructional programs. The WASC process is a six-year cycle which guides the school into an ongoing improvement process that includes implementation, assessment and refinement of the school-wide action plan on an annual basis. Every three to six years, accredited schools conduct a self-study and host a self-study visit. The self-study process culminates in the refinement of a schoolwide action plan, which incorporates both district and site-based goals.

For the 2017-18 School Year, we have been working with stakeholders across our site to refine and articulate our WASC goals, gathering large amounts of data about our student demographics, achievement, and in preparation for a site visit, writing a report of considerable length summing the results of our self-study in anticipation of a WASC committee visit in November 2019.

The Berkeley High School Site Council (SSC) began the year with a discussion of the WASC plan and goals, a review of school data and needs assessment, and a review of the prior year’s SPSA. The SSC reviewed the WASC goals with the understanding that the overarching goals would remain the same while we prepare for the WASC committee visit. Over the course of the year, the SSC reviewed and discussed each SPSA goal in more detail, and heard updates on the input being gathered for the WASC process. Minor adjustments were made to the SPSA based on feedback from the SSC as well as the BHS administrative team.

The SSC played an active role in providing feedback for the Berkeley High School Single Plan for Student Achievement, and approved the attached SPSA document [Appendix A] at its meeting on June 11, 2018. In addition, the SSC reviewed and approved the School Safety Plan and the Berkeley High BSEP Site Discretionary Fund budget and plan, which were created by standing committees with responsibility for those tasks.

The BHS BSEP School Discretionary Fund Plan was presented to the Board for approval on June 13, 2018, along with the Plans from all other BUSD schools.

FISCAL IMPACT:
$810,420 in BSEP Site Discretionary Funds as presented on June 13, 2018. 

STAFF RECOMMENDATION:
Approve the Single Plan for Student Achievement at Berkeley High School for School Year 2018-19

APPENDIX A: 
BHA Single Plan for Student Achievement

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education
FROM: Superintendent Donald Evans
DATE: June 27, 2018
SUBJECT: Approve Adoption of Phonics/Phonemic  Awareness program for grades K-3

PURPOSE:
Approval to adopt Fast Track Phonics Program for grades K-3

BACKGROUND:
Research, including The National Reading Panel findings, shows that students who receive systematic and explicit phonics instruction develop as better readers than students who receive non-systematic or no phonics instruction.  

Systematic reading programs include the following essential components of reading:

• Phonemic Awareness

• Phonics

• Fluency

• Vocabulary

• Comprehension

• Spelling

Phonics and phonemic awareness instruction are critical parts of a balanced literacy program. Instruction in phonics and phonemic awareness supports vocabulary development and reading fluency. Explicit phonics instruction focuses on teaching sound/spelling correspondences directly and systematically

Phonics involves the relationship between sounds and their spellings. The goal of phonics instruction is to teach students the most common sound-spelling relationships so that they can decode, or sound out words. This decoding ability is a crucial element in reading success.

Phonemic awareness is the students’ ability to hear and manipulate the sounds. Strong phonemic awareness improves students’ word reading and comprehension and is essential to learning to read in an alphabetic writing system because letters represent sounds. Phonemic awareness instruction helps students learn to spell.

Both phonics and phonemic awareness proficiency are strong predictors for children who experience early reading success.

BUSD’s current elementary reading and writing program, Teachers College Reading and Writing Program (TCRWP), does not include explicit phonics instruction or an articulated spelling program.

TCRWP does support student learning in reading comprehension, fluency and vocabulary development.

For many years BUSD has struggled with a pronounced achievement/opportunity gap that is largely race and language based. Too many of our African American and English Language Learner students are not meeting grade level reading proficiency by the end of 3rd grade. Research shows that students who do not read proficiently by the end of third grade continue to struggle with reading throughout the rest of their education. It is evident that explicit phonics instruction is an essential component of a balanced literacy program that is necessary to address the learning needs of our diverse learners and plays a crucial role in ending the reading gap.

Recent data regarding reading achievement in BUSD is attached to this document.

This year Educational Services embarked on an adoption process for a K-3 explicit phonics program. Staff reviewed 8 phonics programs.  Three programs that met criteria for explicit phonics instruction were piloted by 33 K-3 classroom teachers. The three programs are: Wilson, Fast Track, and Go Phonics

RECOMMENDATION/QUESTIONS FOR THE BOARD:

Adopt Success for All’s Fast Track Phonics Program for implementation in the 2018-2019 school year in all BUSD K-3 classrooms.  

NEXT STEPS:

•Purchase Fast Track Phonics for BUSD K-3 classrooms

•Begin professional development for K-3 teachers, instructional specialists, Special Education teachers and elementary principals during August and continuing throughout the 2018-2019 school year.

• Incorporate Fast Track Phonics to the TCRWP curriculum in word study, shared reading, shared writing and other essential workshop components throughout the 2018-2019 school year

FISCAL IMPACT:
$100, 000

RELATED PAST BOARD ITEM:
Structured Literacy Program: Elementary Reading

ATTACHMENTS:

Success For All~ Fast Track Phonics

http://www.successforall.org/our-approach/targeted-programs/

https://www.youtube.com/watch?v=FTCkhKB-NgE

https://www.youtube.com/watch?v=Tb5Zgt2TmAs

BERKELEY UNIFIED SCHOOL DISTRICT  

TO:              Board of Education
FROM:            Policy Subcommittee (Director Alper, Chair and Director Leyva-Cutler)
DATE:             June 27, 2018
SUBJECT:     Policy to Protect Students from Immigrant Families

The Policy Subcommittee has taken this opportunity to revise and update our policy to reflect the best thinking and best practices in this area. 

We reviewed and discusses the revisions at meetings on March 16, March 30, and May 24, 2018.  On May 24, 2018, we unanimously voted to send the revised policy to the Board for first reading.

Attached is the current version of BP 5113.3, as well as our proposed revision to the policy. Because the format of the new policy is substantially different (though the intent and effect is very similar), we have not provided a red-lined version.

COMMITTEE RECOMMENDATION:  
Approve revised BP 5113.3.

BERKELEY PUBLIC SCHOOLS

Official Minutes

President Daniels called the meeting to order at 7:30pm. He reported that the Board convened to Closed Session at 6:00pm.

Roll Call
Board of Education:
Josh Daniels, President – Present,
Judy Appel, Vice President – Present (arrived at 8:45pm)
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Ty Alper, Director -- Present
Uma Nagarajan-Swenson, Student Director, BHS – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Pasquale Scuderi, Associate Superintendent, Educational Services
Pauline Follansbee, Interim Assistant Superintendent, Business Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION
President Daniels reported out on closed session:

Public Employment (Government Code Section 54957)

Vice Principal, Malcolm X Elementary
Motion to approve the appointment of Candyce Cannon as the Vice Principal at Malcolm X Elementary:
Alper/Daniels and unanimously approved 4-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes

Manager, Student Services

Motion to approve the appointment of James Wogan as the new Manager of Student Services:
Alper/Leyva-Cutler and unanimously approved 4-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes

Conference with Real Property Negotiators (Government Code Section 54956.8)
District Negotiator: David A. Soldani, Legal Counsel; Negotiating Party: City of Berkeley; Property: 1231 Addison; Under Negotiation: Status Update

The Board discussed this matter and gave direction to staff. No action was taken.

Collective Bargaining Government Code Section 54947.6(a) (District Negotiator: Evelyn Tamondong-Bradley) BCCE Negotiations

The Board discussed this matter and gave direction to staff. No action was taken. 

OPEN SESSION

APPROVAL OF REGULAR MEETING AGENDA

Motion to approve agenda:
Leyva-Cutler/Hemphill and unanimously approved 5-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes
Uma Nagarajan-Swenson, Student Director, BHS – Yes

PUBLIC TESTIMONY
A total of 16 people addressed the Board:

• Three students updated the Board on MEET’s progress and thanked the Board for its support.
• A BIS teacher advocated for the hiring of Ms. Weber as the administrator.
• Two comments advocating for additional support at Longfellow.
• Two comments advocating for the conservation of King’s computer program.
• Four comments requesting a long-term Spanish substitute at Le Conte.
• One comment in support of technology.
• Two comments regarding BHS math
• One comment in support of the proposed phonics program. 

UNION COMMENTS
BFT President Cathy Campbell ceded her time to two teachers who commented in support of increased compensation for classified and certificated staff.

COMMITTEE COMMENTS
PTA Council Co-Chair Mimi Pullich commented on BHS math and in support of the Universal 9^th grade program. She requested that the hiring process for a math lead be transparent and include stakeholder input. 

BOARD MEMBER AND SUPERINTENDENT COMMENTS
Director Leyva-Cutler thanked the students and families for coming out and speaking tonight.

Director Hemphill reported that she will not hold regular office hours in May because she will be attending her son’s college graduation.

Superintendent Evans thanked all who addressed the Board tonight advocating for their school communities and shared that staff is currently reviewing how best to support Longfellow.

President Daniels reported that the BHS alumni baseball team beat the BHS varsity baseball team 7-6. He then went on to introduce the Nina Goldman, the new 2020 Vision Manager with the City of Berkeley

CONSENT CALENDAR
Motion to approve the Consent Calendar:
Alper/Nagaran-Swenson and unanimously approved 5-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes
Uma Nagarajan-Swenson, Student Director, BHS – Yes 

ACTION ITEMS

Approval of Proposed Ongoing New One-Time and Ongoing Expenses
Estimated time: 60 min
Actual time: 81 

Interim Assistant of Business Services Pauline Follansbee and Associate Superintendent Pasquale Scuderi presented proposed new one-time and ongoing expenditures for the 18-19 school year. New ongoing expenditures included bilingual support at Le Conte Elementary and clerical support for the K-8 Schools Director and for the Title IX Office.

Board members were given the opportunity to ask about or comment on each proposed new expenditure.

A majority of the Board expressed their support for a permanent bilingual support teacher at Le Conte as a one-time pilot rather than an ongoing expenditure. Much of the discussion that followed centered on whether the position should be site-based or a district-wide position. 

(Vice President Appel arrived at 8:45pm)

A majority of the Board expressed its support of the ongoing administrative support proposed for the Title IX and K-8 Schools offices. 

Daniels expressed that while he supports the need for the proposed support for the Title IX and K-8 Schools offices, he is not comfortable voting in favor of said support without any corresponding offsets. 

In an attempt to focus discussion on the items for which there may not be a majority support from the Board, Daniels went down the list of the proposed one-time expenditures totaling to about $1.3 million.

With respect to the proposed transition support to Thousand Oaks, Hemphill expressed her support and suggested that it be partially funded out of  LCAP.

Alper and Leyva-Cutler also expressed their support for the TO item to be funded out of LCAP.

Alper brought up the proposed addition of a permanent bilingual sub as a pilot and leaving the associated details up to staff to determine. Daniels agreed, but added that details were important to consider in making this decision. 

The Board discussion that followed centered around how to prioritize the placement of a long-term substitute. 

Daniels remarked that the reason why BUSD is in the fiscal condition that it’s in is due to its ability to say no even to good programs. He pointed out that after going through a long process with the aim of identifying 1.8 million in cuts, the Board has now agreed to add approximately $1 million ($120k-ongoing and $860k – one time) in expenditures, which will have a long-term, negative impact on the succeeding Board’s ability to meet pressing needs.

Appel appreciated Daniels’ comments and expressed the need to acknowledge that new needs will inevitably arise every year. She added that she felt confident that the Board has been prudent in making tough decisions relative to budget cuts. She thanked staff and President Daniels for their leadership in guiding the Board through this process.

Motion to approve the two ongoing expenses in support of the Title IX and K-8 Schools offices and proposed one-time expenditures (structured literacy, math coordinator, BHS WASC, AA studies, math screen tools, transitional support for Thousand Oaks, a dedicated bilingual substitute position, MEET program, and the investment in training around racial and sexual harassment prevention) for a combined total of $860,009:

Alper/Hemphill and approved on a 5-1 vote:
Josh Daniels, President – No
Judy Appel, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes
Uma Nagarajan-Swenson, Student Director, BHS – Yes

DISCUSSION ITEMS

Local Control and Accountability (LCAP) Recommendations for Early Approval and Discontinuance of Actions and Services
Allotted time: 30 min
Actual time: 61 min  

Director of Programs and Special Projects, Dr. Pat Saddler presented a proposal for the discontinuation of services and recommended new actions and services. The recommendation is for the the discontinuation of Ramp-Up literacy intervention for grades 3-4 and the professional development for the Professional Learning Communities (PLCs). Included in the recommendation is a request for the Board to approve the carryover of unspent funds into the following school year.  

Daniels opened the item for discussion and directed the Board to express any concern or comment regarding the discontinuation of Ramp-Up literacy intervention for grades 3-4 and professional development for PLCs.

Hearing no concerns, he moved on to the proposed new actions and services, which included:

·      .5FTE U9 math coordinator

·      Restorative justice coordinator

·      School welfare and attendance specialist

·      Extra math support for Le Conte, Thousand Oaks, and Longfellow

Director Hemphill stressed the importance of ensuring that the proposed new services have a direct and demonstrative nexus to target students. She suggested that a dual funding between LCAP and General Fund be considered with respect to the new services being proposed as they do not in their entirety have a direct impact on our target student population.  

Daniels agreed with Hemphill and reiterated the importance that it is the students with the most needs that are primarily served. He submitted that due to lack of a comprehensive plan for math support at the elementary level, it may be beneficial to consider redirecting those resources to the middle schools.

Ultimately, a majority of the Board voiced support for the proposed new math support position. 

Motion to extended open session to 11:30pm:
Leyva-Cutler/Daniels and approved 5-1:
Josh Daniels, President – Yes
Judy Appel, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – No
Ty Alper, Director – Yes
Uma Nagarajan-Swenson, Student Director, BHS – Yes 

Discussion around the proposed services and actions continued.

Appel added that she did not feel fully equipped to provide direction at this time. She would like more information specifically about what the African American Student Success Manager position will do.

With respect to staff’s request for the carryover of unspent funds, Daniels proposed that the policy committee review and amend the LCAP policy, specifically the portion of the reserve of unspent supplemental funds currently set at $1million or 25% of supplemental funds received annually. This would allow a provision to be set in place for the spending of any amount over the cap without having to dip into the General Fund.

2018 Quarter 1 Board Self-Reflection - Discussion

Allotted time: 30 min
Actual time: 15 min

Before turning it over to Director Nagarajan-Swenson to lead this discussion, Daniels noted that record of time allocated to the various agenda items in quarter 1 was kept in order to determine how well the amount of time spent on these items reflected our priorities.

With respect to priority items for the 2017-18 school year, Nagarajan-Swenson reported that the Board spent:

• 41% of its time on budget reductions;
• 8% of its time on secondary offerings; and
• 6% of its time on special education.

Questions for the Board to reflect on:

Has the board appropriately spent its time/attention?

Alper responded that the substantial amount of time spent on budget cuts as a priority was appropriate as it involved making challenging decisions.

Leyva-Cutler noted that more time should be dedicated to special education as it connects directly with the budget process.

Appel noted that the time spent on budget cuts was reflective of a well-led process. She added that Board members could have been more concise with their comments.She also said that more time should be dedicated to the two remaining priorities.

Hemphill suggested that some of the relatively low percentage of time spent on special educational has a lot to do with the current state of transition within the department. 

Evans highlighted that the Board has for the most part stayed on task. He added that once the Board concludes its discussions around the budget, more time will be freed up to address the remaining two priorities.

What is one thing from the past three months that the Board should maintain?

Evans said that we should continue using the current template that distinguishes headliner from non-headliner items. 

Daniels added that not checking cell phones and laptops during public comment has been noticed and should be a continues practice.

Appel appreciated the reference to previous related discussions included in the Board docs. She added that she would like to keep the trivia.

Nagarajan-Swenson said we should continue providing a meeting overview before open session is called to order.

Alper wants to continue receiving copies of the materials. 

What is one thing from the past three months that the Board should change?

Hemphill suggested discontinuing the trivia for the sake of time.

Evans responded that we should aim at ending board meetings by 10:30pm. 

Leyva-Cutler suggested earlier start of meetings. 

Appel said she did not find it necessary to receive hard copies of the materials.

Extended Public Comment
One comment in support of additional support at Longfellow. 

ADJOURNMENT
11:30PM

BERKELEY PUBLIC SCHOOLS

Official Minutes

President Daniels called the meeting to order at 7:30. He reported that the Board convened to Closed Session at 6:00 pm.

Roll Call
Board of Education:
Josh Daniels, President – Present,
Judy Appel, Vice President – Excused from Open Session
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Ty Alper, Director -- Present
Uma Nagarajan-Swenson, Student Director, BHS – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Pasquale Scuderi, Associate Superintendent, Educational Services
Pauline Follansbee, Interim Assistant Superintendent, Business Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION

President Daniels reported out on closed session:

Public Employment (Government Code Section 54957
Principal, BTA/BIS
Motion to approve the appointment of Heidi Webber as the new Principal at BTA/BIS:
Leyva-Cutler/Appel and unanimously approved 5-0 

Collective Bargaining Government Code Section 54957.6(a) (District Negotiator: Evelyn Tamondong-Bradley) BCCE Negotiations
The Board discussed this matter and gave direction to staff; no action was taken. 

OPEN SESSION

APPROVAL OF REGULAR MEETING AGENDA

Motion to approve agenda:
Hemphill/Alper and unanimously approved 6-0.

PUBLIC TESTIMONY
A total of 13 people addressed the Board: 

·      Seven comments advocating for additional support at Longfellow

·      Three comments on staff compensations

·      One comment in support of proposed letter to City Council regarding cannabis dispensary regulations

·      One comment on regarding a teacher at BHS

·      One comment advocating for math support 

UNION COMMENTS

BCCE President Paula Phillips commented on the number of current vacancies in the after school program throughout BUSD. There is a need for improvement that will require partnership with PTAs.

BFT President Cathy Campbell commented in support of increased teacher and classified staff compensation.

BOARD MEMBER AND SUPERINTENDENT COMMENTS
Director Leyva-Cutler congratulated the winners of the Chavez-Huerta essay contest. 

Director Hemphill shared that she attended a celebration of Black academic celebration recognizing the academic achievement of 69 students. She reminded the community that she will not hold office hours this month.

President Daniels apologized for the lengthy discussion the Board held at its last meeting concerning the proposal for the hiring of a permanent bilingual substitute. He added that, as the president, it is his responsibility to keep Board members and staff on task. As it was teacher appreciation week, he  gave a shout-out to his 10^th grade teacher, Susan Groves,  who taught women studies. He was in her last class in spring of 1999. In honor of mother’s day, he appreciated all mothers, especially his and the mother of his children.

Superintendent Evans recognized staff in honor of teacher appreciation week. He announced that the classified staff recognition celebration will be held tomorrow, 5/10.

CONSENT CALENDAR

Motion to approve the Consent Calendar:
Alper/Leyva-Cutler and approved unanimously 6-0.

DISCUSSION ITEMS

Draft 2018-2020 LCAP Plan and Executive Summary
Allotted time: 45 min
Actual time: 66 min

Director of Programs and Special Projects, Dr. Pat Saddler presented the proposed actions and services for each of the three LCAP goals. Associate Superintendent Scuderi highlighted the new position of the African American Success Manager and explained that this position will work closely with the Student Welfare and Attendance position and will focus on the attendance and academic proficiency of African American Students. Saddler also provided an overview of the LCAP budget associated with the new actions and services that are being proposed. Questions and discussion followed. 

President Daniels directed the Board to express any questions or concerns around the additional expenditures as proposed tonight.

In anticipation of tonight’s upcoming update on the summer school and after school programs, Alper asked if funds were going to be required for these programs that should be reserved in the LCAP budget as the population of students served in the after school and summer school programs are mostly unduplicated students.

Saddler responded that there is some money left in the line item for math coaching that will be directed to math PD for curriculum development and for the creation of a pre and post-test aimed at measuring the effectiveness of current summer school model.

With respect to the low percentage of hours allocated to the extended day, Alper asked why there was no change to corresponding line item.

Saddler explained that the goal is to encourage site administrators to use this money to incentivize classroom teachers to support students in the after school program.

Hemphill noted that there are unspent funds in the middle schools, particularly at King, that could be redirected to create a summer program focused on math support.

Daniels added that due to demographic shifts there has been a decline in EL student enrollment and suggested that, sometime next year, the allocation within LCAP for ELD be revisited. This may result in both a change to the amount and what is done with the amount. With respect to AVID, he said that the sole purpose of the investment in AVID is to directly serve unduplicated students. Given the low participation of unduplicated students in AVID, he suggested identifying funding elsewhere to continue supporting funding said program. 

Hemphill highlighted the importance to explicitly lay out the roles of the proposed new positions relative to LEAP classes and intervention counselors to ensure that they are systemically aligned.  

Appel arrived at 9:55pm

Solicit Answers to Trivia Question

Summer School Program Update/ Before and After School Program Update
Allotted time: 50 min
Actual time: 48 min 

After School Program Supervisors Angela Gilder and Aaron Jorgensen reported that a new enrollment and attendance system that allows parents to register and submit payment electronically has been adopted. This change has helped to more efficiently track revenue. Homeless and foster youth continue to be able to attend free of charge. Their presentation highlighted some areas of concerns which included perceived inequities between the LEARNS and BEARS programs, as well as access to families employed by BUSD. They reported that the Extended Learning Taskforce met in in February to examine the programs and make recommendations for improvement. Some of the Taskforce recommendations included increasing access to BUSD families, providing equitable quality and consistency, creating opportunities for BEARS/LEARNS integration, securing recruitment, support and retention of staff, and strengthening partnerships. They provided solutions for each of the areas. Questions and discussion followed. 

Annual Declaration of Need
Motion to approve the Annual Declaration of Need:

Hemphill/Alper and unanimously approved 6-0. 

Public Comment

• One comment stressing the importance of directing services to target students.
• One comment on the preceding extended learning presentation.
• One comment on properly resourcing RJ to ensure that it works.

ADJOURNMENT
11PM

BERKELEY PUBLIC SCHOOLS

May 23, 2018 

President Daniels called the meeting to order at 7:30pm. He reported that the Board convened to Closed Session at 5:30pm.

Roll Call

Board of Education:
Josh Daniels, President – Present,
Judy Appel, Vice President – Present
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Excused
Ty Alper, Director – Present
Uma Nagarajan-Swenson, Student Director, BHS – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Pasquale Scuderi, Associate Superintendent, Educational Services
Pauline Follansbee, Interim Assistant Superintendent, Business Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION
President Daniels reported out on closed session: 

Public Employee Appointment (Government Code Section 54957)

Executive Director, Special Education

Motion to approve the appointment of Jan Hamilton as the new Executive Director of Special Education:
Appel/Leyva-Cutler and unanimously approved 4-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Absent
Ty Alper, Director – Yes

Principal, Thousand Oaks Elementary
Motion to approve the appointment of Jacquiline Parker as the new Principal of Thousand Oaks Elementary:

Leyva-Cutler/Alper and unanimously approved 3-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Absent
Ty Alper, Director – Yes 

Assistant Superintendent, Business Services
Motion to approve the appointment of Pauline Follansbee as the new Assistant Superintendent:
Alper/Daniels and unanimously approved 3-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Absent
Ty Alper, Director – Yes 

Public Employment (Government Code Section 54957)
Executive Director, Facilities
The Board discussed this item and gave direction to staff; no action was taken. 

Superintendent
The Board discussed this item and gave direction to staff; no action was taken.

Conference with Legal Counsel -- Existing Litigation (Government Code Section 54958.9(b))
Claim No. 15-082115, 110800046, 121100115, 140300127
Motion to approve the settlement request in this matter:
Alper/Leyva-Cutler and unanimously approved 4-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Absent
Ty Alper, Director – Yes 

Case No. 2016030226
Motion to approve the settlement request in this matter:
Daniels/Leyva-Cutler and unanimously approved 4-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Absent
Ty Alper, Director – Yes 

Public Employee Discipline/Dismissal/Release (Government Code Section)

Employee ID No. 8471
President Daniels reported that, at the request of Travis Dennis, this matter was addressed in an open public hearing. He added that the Board will resume its deliberation with respect to this case when it recesses back to closed session immediately following open session. 

President Daniels called to order an open public hearing and stated that the recommendation of the administration is to dismiss Mr. Dennis based on the statement of charges.

Assistant Superintendent of Human Resources Evelyn Tamondong-Bradley read aloud the statement of charges against employee. She reiterated that staff’s recommendation is for the dismissal of Mr. Dennis

Mr. Dennis and his representative were given an opportunity to respond to charges.

President Daniels then opened up public comment.

A total of 12 people addressed the Board in support of Mr. Dennis. 

President Daniels announced that the Board would recess back to closed session to deliberate on this matter.

Employee No. 5405

Motion to approve the intent to dismiss employee no. 5405 based on the accompanying statement of charges:
Alper/Daniels and unanimously approved 4-0.

Superintendent’s Evaluation (Government Code Section 54957)
The Board did not get to this item; they will address this matter when they recess back into closed session.

OPEN SESSION 

APPROVAL OF REGULAR MEETING AGENDA
Motion to approve agenda:
Appel/Alper and unanimously approved 6-0 

PUBLIC TESTIMONY
A total of 14 people addressed the Board:

• One comment in support of the Young, Black and Gifted program
• Four comments in support of the recommendation for the new name of Le Conte
• Three comments in support of adequate teachers compensation
• Three comments in support of a computer teacher
• Three comments advocating for additional support at Longfellow

BOARD MEMBER AND SUPERINTENDENT COMMENTS

Director Alper thanked the naming advisory committee, the Le Conte community and Natasha Beery for a thoughtful and well led school naming process. 

Director Leyva-Cutler also thanked everyone who participated in and contributed to the school naming process.

Director Nagarajan-Swenson called for 10 seconds of silence in honor of the lives lost at the Santa Fe School shooting.

Vice President Appel recognized Director Beery for her exemplary leadership in the Le Conte renaming process. She looks forward to voting on a new name tonight.

President Daniels mentioned that we have had a couple of Board meetings where District employees have shared how economically difficult it is to live in Berkeley. For anyone interested in looking at some current data, he referred to a survey that was administered among BUSD staff and explicitly revealed the need for affordable housing for BUSD staff. He added that as conversation around how to address said need continues, investment in affordable housing for BUSD staff is considered as one possible solution. He thanked Director Nagarajan-Swenson for her comments on the Santa Fe tragedy.

Superintendent Evans expressed his gratitude to the Le Conte community. He also thanked the BHS team for its work on the U9.

CONSENT CALENDAR

Motion to approve the Consent Calendar:
Aper/Appel and unanimously approved 5-0 

Recommendation for Renaming Le Conte Elementary School
Allotted time: 45 min
Actual time: 39 min 

Director of Communications Natasha Beery and Grace Kong presented an overview of the renaming process. Their presentation highlighted the naming discussion criteria, process for name solicitation and the review of 220 initial name submissions which were ultimately reduced to a list of the top seven. The Superintendent’s Naming Advisory Committee recommends the name Sylvia Mendez Elementary. Moving forward, the goal is to continue meaningful engagement around the other six candidates in order to carry the learning. Some potential, future plans include naming the auditorium after denise brown, painting an arcoiris mural, and taking a field trip to the Tape house. They added that the renaming process not only produced a new name for a school, but also lifted up the lives of people who embody our values.  

Motion to approve the renaming of Le Conte Elementary to Sylvia Mendez Elementary School:
Leyva-Cutler/Appel and unanimously approved 5-0.

Solicit Answers to Trivia Question 

Update on BHS Redesign/Universal 9^th Grade
Allotted time: 30 min
Actual time: 30 min 

Principal Schweng and Teacher Leader Hasming Minassian presented an update to the Board on the U9. They reported that their ability to move up hiring timelines has allowed for application submission from highly qualified candidates, and are prepared to open one full LEAP class per hive. As the hiring process and the development of the schedule continue, it has become clear that there are areas that will need additional attention and review, specifically around efforts in intervention and math 1 support. Questions and discussion followed.

Approval of Tentative Agreement with the Berkeley Council of Classified Employees (BCCE)

Motion to approve the Tentative Agreement with BCCE:
Appel/Leyva-Cutler and unanimously approved 5-0.

EXTENDED PUBLIC COMMENT:

Two people addressed the Board:

• One comment in gratitude to the Board for its approval of renaming Le Conte
• Once comment on employee compensation 

President Daniels recessed to closed session at 10:01pm

Following the discussion and deliberation with respect to item 3.5.1, President Daniels resumed open session and reported the following action: 

Motion to approve staff recommendation for the dismissal of employee no. 8471:
Alper/Leyva-Cutler and unanimously approved 4-0. 

ADJOURNED:
10:30PM

BERKELEY PUBLIC SCHOOLS

Official Minutes

President Daniels called the meeting to order at 7:30. He reported that the Board convened to Closed Session at 5:30 pm.

Roll Call
Board of Education:
Josh Daniels, President – Present,
Judy Appel, Vice President – Present
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Ty Alper, Director -- Present
Uma Nagarajan-Swenson, Student Director, BHS – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Pasquale Scuderi, Associate Superintendent, Educational Services
Pauline Follansbee, Interim Assistant Superintendent, Business Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION
President Daniels reported out on closed session: 

Request for Record Expungement (Ed Code 48917 (c)/48918)
Motion to deny request of record expungement:
Alper/Leyva-Cutler and approved on a 4-0-1 vote:
Josh Daniels, President – Yes
Judy Appel, Vice President – Abstain
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes

Public Employee Discipline/Dismissal/Release (Government Code Section 54957)
Employee ID No. 12037
Motion to approve staff recommendation for the dismissal of employee no. 12037:
Alper/Hemphill and unanimously approved 4-0:
Josh Daniels, President – Yes
Judy Appel, Vice President – Absent
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Ty Alper, Director -- Yes 

Public Employment (Government Code Section 54957)
Superintendent
The Board discussed this matter. No action was taken. 

Collective Bargaining Government Code Section 54957.6(a) (District Negotiator: Evelyn Tamondong-Bradley) BCCE Negotiations
The Board discussed this matter. No action was taken. 

Collective Bargaining Government Code Section 54957.6(a) (District Negotiator: Evelyn Tamondong-Bradley) BFT Negotiations
The Board discussed this matter. No action was taken. 

Collective Bargaining Government Code Section 54957.6(a) (District Negotiator: Evelyn Tamondong-Bradley) Local 21 Negotiations
The Board discussed this matter. No action was taken.

Superintendent’s Evaluation (Government Code Section 54957)
The Board discussed this matter. No action was taken. 

OPEN SESSION

APPROVAL OF REGULAR MEETING AGENDA
Motion to approve agenda:
Hemphill/Alper and unanimously approved 7-0. 

PUBLIC TESTIMONY 

A total of 13 people addressed the Board:

• Two comments in support of the sustainability plan.
• Four comments advocating for increased staff compensation.
• Five comments advocating for additional support at Longfellow.
• One comment advocating for the installment of tennis courts at BHS.
• One comment in opposition to the recommended 1% one-time bonus to executive cabinet.

UNION COMMENTS

BFT President Cathy Campbell spoke in support of the resolution in support of working people post a Janus v. AFSCME Supreme Court decision.

COMMITTEE COMMENTS
Berkeley PTA Council President Mara Kolesas commented in support of the advocacy voiced tonight on behalf of the Longfellow community. 

A representative from the Facilities Safety and Maintenance Oversight Committee (FSMOC) shared aloud on behalf of the committee a statement in support of BUSD’s sustainability plan. They recommend that Measure H spending be publically posted and made accessible on the BUSD website. 

BOARD MEMBER AND SUPERINTENDENT COMMENTS

Director Hemphill shared that she attended her son’s graduation. In response to the comments around Longfellow’s need for additional resources, she expressed her support and understanding of their need for programmatic resources. She announced that tomorrow there will be a graduation ceremony for brave students who overcame hardship to achieve graduation. The black graduation will be on June 2 and she will hold her last office hour of 17-18 on June 9. 

Superintendent Evans thanked the Longfellow community for their advocacy and acknowledged their requests. He reported that the District has taken short –term steps in place to address the FTE increase for the intervention counselor, and for ELD support.  

Director Leyva-Cutler appreciated the Superintendent’s response to the Longfellow community. She referred to the agenda item regarding first reading of the policy for the protection of undocumented students presented for information tonight. She added that it is our commitment to support our students and their families.

Vice President Appel read aloud parts of the resolution on the agenda in support of the working people post the Janus v. AFSCME Supreme Court decision. 

CONSENT CALENDAR
Motion to approve the Consent Calendar:
Leyva-Cutler/Alper and unanimously approved 6-0. 

Update on Special Education
Allotted time: 40 min
Actual time: 42

Associate Superintendent Scuderi provided an updated on efforts made to address the findings in the special ed report. He reported that a third of the revised SELPA plan has been approved and the final procedural manual is close to completion. In reviewing the extended school year, they found that there was an increase from summer 2016 to summer 2017, and are currently working on identifying the factors attributing to increase. They have also been working on dedicating more critical staff time to the special education topics across departments and among key staff. In reviewing potential areas to increase medical billing, they are finding fewer families that are eligible. Additionally, potential reimbursements from transportation would not be significant. With respect to the need for professional learning, the goal is to provide special ed professional development to general ed staff.  He reported that the comprising of an advisory committee is in its early stages. The incoming director will have an opportunity to weigh in as we move forward to finalize the committee. With respect to reducing non public agency costs, they are working with the collaborative of service providers in an effort to secure services at a lower rate. There is currently also a bill (AB 3137) in the Assembly for funding to address the rising special education costs. Questions and discussion followed. 

Update on Governor’s May Revise
Allotted time: 30 min
Actual time: 21

Assistant Superintendent of Business Services Follansbee provided an overview of Governor Brown’s approved state budget. She highlighted revenue actuals and projections through 20-21. With respect to other considerations, she reported that the Governor is allocating resources for special education teachers as well as a proposal for additional transparency in the reporting relative to special education, similar to that of LCAP’s. Questions and discussion followed.

Approval of Revised LCAP Board Policy 0460
Director Alper explained that the current policy caps the reserve at 1% of supplemental funds. Supplemental funds are currently at $5 million. The revision proposes capping the reserve at $1 million and would conform the policy to what our practice has been. This change also allows unspent funds above the $1 million cap to be freed up and redirected elsewhere before the end of fiscal year. 

Daniels suggested adding some language to clarify the way unspent funds are tracked year after year. Also suggested raising the cap every two years in order to allow for the value of reserve to cushion changes such as shifts in demographics.

Motion to approve revised LCAP policy 0460:
Alper/Daniels and unanimously approved 6-0. 

ADJOURNMENT
10:15

Minutes are forthcoming

BERKELEY UNIFIED SCHOOL DISTRICT

TO:  Donald Evans, Ed.D , Superintendent
FROM:  Pasquale Scuderi, Associate Superintendent
PRESENTERS:  Patricia Saddler, Ed.D., Director of Programs and Special Projects
DATE:  June 27, 2018
SUBJECT:  Local Control and Accountability Plan (LCAP)

PURPOSE:        
Approval of the final 2018-2020 Local Control and Accountability Plan

BACKGROUND:
On June 13, staff presented  draft recommendation for the 2018-2020 LCAP.  

The version presented this evening has been revised to reflect comments and perspectives provided by the Board, the Superintendent’s Cabinet, and stakeholder groups, including the Parent and Educators Advisory Committees and secondary student focus groups.  

On May 9, 2018, the first draft plan and the executive summary were provided to the board and community for review. At the June 13 LCAP Public Hearing staff shared and received feedback on the final recommendations for the additional revenue that was allocated in the Governor’s budget for 2018 - 2020. The Final version that is being presented tonight reflects the recommendations from the Board of Directors, Educational Services Staff, and the LCAP Stakeholders.  

As shared at the June 13, meeting, the Ed Services Staff met with the Technical Assistance Review Team from Alameda County Office of Education and collaboratively developed actions steps to ensure improved services for the McKinney Vento (MKV) Student Group, which has been incorporated into the “Greatest Needs” section of the LCAP plan.

Highlights from the 2018 LCAP Planning Cycle:

Stakeholder Engagement:  

With the guidance of the stakeholders, the impact on the LCAP was as follows:

The Stakeholder groups (PAC, DELAC, and EAC) requested more data presentations where every data point was broken out by Unduplicated student groups in order to quantitatively see the impact of the LCAP and its resources on each group.  Each priority point was measured by applicable metrics.  The stakeholders also requested that district staff develop clearer roles and responsibilities for all LCAP Funded Positions. This will be communicated to site administrators to increase accountability and to improve fidelity with implementation of the actions and services at each school site.  

After a review of the student academic data, there was consensus from all stakeholders that there needs to be a larger investment in math intervention across all levels. The stakeholders continue to support an increase in access to Restorative Practices, Behavioral Health Services, as well as positive school culture and climate initiatives. Additionally, stakeholders broadly expressed support for stronger coordination of English language development and academic language development; delivered in both designated and integrated instructional models. Elsewhere, groups acknowledged needs for increased access to instructional and intervention materials, as well as increased parent engagement and education opportunities. Many stakeholders also supported a goal for increased school attendance by Unduplicated students, as well as a decreased numbers of expulsions and exclusionary discipline.

Summary of Recommended Increased Actions and Services:

• Stronger implementation of a Response to Intervention and Instruction (RtI2) system of academic supports for students who are struggling to meet grade level academic standards across all grade levels TK-8.   Provide innovative intervention, support classes and summer school.

• Provide coordination and support classes at the Secondary level in mathematics to address the student needs that incorporates a digital universal screener and frequent progress monitoring for the students’ progress.

• Coordination of Behavior Health Services will be expanded to BHS – Health Center and will incorporate the MEET Model and stronger partnership with Berkeley Mental Health.

• Provide math support to students at Sylvia Mendez and Thousand Oaks

• Implement Positive School Culture/Climate Teacher Leaders at all TK-8 Schools, who will coordinate Restorative Practices, Toolbox, and Positive Behavior Intervention Support.

• Increase opportunities for Instructional Classified Employees to receive professional development on common core curriculum and effective instructional strategies.

• Provide equity based professional development for all classroom teachers to equip them with instructional strategies to increase academic achievement for all students.

• Continue to develop a classified teacher pipeline program to support the district’s commitment to increasing the number of teachers of color.

• Hire two School Welfare and Attendance Specialists for the African American Success Project to support, mentor and advocate for AA Students in grades 7 thru 10, under the supervision of the AA Success Program Manager.

• Establish a progress monitoring system for English Learner Students to ensure consistent progress towards reclassification and academic success.

• Provide professional development for the staff who have implemented the newly adopted curriculum AVID - EXCEL for Long Term English Learners in grades seven and eight.

• Provide professional development for all teachers on "Integrated ELD instructional model", including all special education teachers.

• Fund the LEAP Teacher for Berkeley High School U-9.

• Increased site allocation for Behavior Health Services (Tk-5 and IS/BTA)

• Develop a system in Illuminate to closely monitor the academic progress of the MKV Students, this would include attendance, grades, district assessments and intervention participation.  

RECOMMENDATION/QUESTIONS FOR THE BOARD:
Approve the 2018-2020 Local Control and Accountability Plan.

NEXT STEPS:
The approved plan will be submitted to Alameda County Office of Education for final approval.

FISCAL IMPACT
Expend $5,593,409 LCFF Supplemental Funds in accordance with Local Control & Accountability Plan

RELATED PAST BOARD ITEMS

June 13, 2018

May 9, 2018

ATTACHMENTS:

• Local Control Accountability Plan  Executive Summary
• Local Control Accountability Plan
• LCAP Staffing Document V9
• LCAP Actions and Services Summary Budget Document V9

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                   Donald Evans, Ed.D., Superintendent
FROM:              Pauline Follansbee,  Assistant Superintendent
PRESENTER:    Pauline Follansbee, Assistant Superintendent
DATE:               June 27, 2017
SUBJECT:          Approval of 2018-19 Budget and 2017-18 Estimated Actuals

PURPOSE:
To have the Board approve and adopt the 2018-19 Budget and the 2017-18 Estimated Actuals

BACKGROUND INFORMATION:
The Board received the 2018-19 Preliminary Budget and 2017-18 Estimated Actuals, and held a Public Hearing on the budget at the June 13, 2018 board meeting.  Staff is now presenting, under separate cover, the 2018-19 Budget and 2017-18 Estimated Actuals to the board for approval and adoption.  The following certifications maybe assigned:

• Positive: assigned to any district that based on current projections will meet its financial obligations in the current fiscal year and two subsequent fiscal years.
• Qualified: assigned to any district that based on current projections may not be able meet its financial obligations in the current fiscal year and two subsequent fiscal years.
• Negative: assigned to any district that based on current projections will not be able to meet its financial obligations for the remainder of the current fiscal year or the subsequent fiscal year.

This Adopted Budget along with the Multi-Year Projections is under separate cover,  and indicates that the District will be able to meet its financial obligations in the current and subsequent two fiscal years.  Therefore, staff is presenting the Adopted Budget to the Board with a positive certification.

Education Code Section 42127 (2) (B),states that, commencing with  budgets adopted for the 2015–16 fiscal year, the governing board of a school district that proposes to adopt a budget that includes a combined assigned and unassigned ending fund balance in excess of the minimum recommended reserve for economic uncertainties adopted by the state board pursuant to subdivision (a) of Section 33128, shall, at the public hearing held pursuant to paragraph (1), provide all of the following for public review and discussion:

(i) The minimum recommended reserve for economic uncertainties for each fiscal year identified in the budget.

(ii) The combined assigned and unassigned ending fund balances that are in excess of the minimum recommended reserve for economic uncertainties for each fiscal year identified in the budget.

(iii) A statement of reasons that substantiates the need for an assigned and unassigned ending fund balance that is in excess of the minimum recommended reserve for economic uncertainties for each fiscal year that the school district identifies an assigned and unassigned ending fund balance that is in excess of the minimum recommended reserve for economic uncertainties, as identified pursuant to clause (ii).

(C) The governing board of a school district shall include the information required pursuant to subparagraph (B) in its budgetary submission each time it files an adopted or revised budget with the county superintendent of schools. The information required pursuant to subparagraph (B) shall be maintained and made available for public review.  Accordingly, the District is disclosing the following for Funds 01-08:

Amount of Assigned and Unassigned Ending Fund Balance exceeding the Minimum Reserve in Each Year:

Reasons the Reserve is Over the Minimum Required

RECOMMENDATION FOR THE BOARD:
Approve and adopt the 2018-19 Budget and 2017-18 estimated actuals.

NEXT STEPS
If the Governor’s enacted budget is significantly different from the May Revise, then staff will present a revised budget to the Board within 45 days.

FISCAL IMPACT:
N/A

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D, Superintendent
FROM:      Pauline Follansbee, Assistant Superintendent, Business Services
DATE:        June 27, 2018
SUBJECT:     Budget Reduction timeline and process for 2019-20 Unrestricted General Fund

BACKGROUND:
At the June 13, 2018 Board meeting, the Board directed staff to return with a timeline and process that would culminate in recommendations to the Board of on-going budget reductions of up to $2 million for the 2019-20 Unrestricted General Fund budget.  

No later than the second meeting in September 2018, the Superintendent will select members to serve on the SBAC and inform the Board of the selections. The first SBAC meeting will convene before the end of September.  In the Fall and Winter of 2018, there will be a series of at least six SBAC committee meetings. Recommendations for budget reductions will need to be presented to and approved by the Board before March 15, 2019. 

RECOMMENDATION:
Formally approve and direct the Superintendent to lead a process that will culminate in recommendations, presented to the Board no later than March 15, 2019, of on-going budget reductions of up to $2 million for the 2019-20 Unrestricted General Fund budget.

BERKELEY UNIFIED SCHOOL DISTRICT  

TO:  Donald Evans, Ed.D., Superintendent 
FROM:  Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources 
DATE:  June 27, 2018
SUBJECT: Berkeley USD's Hiring Timeline

BACKGROUND INFORMATION: 
There have been increasing concerns expressed about the timing of the hiring process in the Berkeley Unified School District, and we believe it would be helpful to describe what we’re doing in this regard. After a long process of review and adjustment, we have addressed internal challenges and obstacles to an accelerated process. 

The hiring process in Berkeley Unified School District is unique.  It requires an interactive collaboration with Business Services, Education Services, Human Resources and the Berkeley School Excellence Program. Each department plays a major role in the hiring process cycle.  The cycle starts in January and extends well into the summer.  

Recognizing there’s a need for teachers in “hard to fill” areas such as in science, math and special education and a shortage of teachers of color, Berkeley Unified is moving up the timeline for its hiring process to recruit and retain qualified employees  for our schools.  

The presentation tonight will highlight changes made to the hiring process so that we can offer contracts earlier to our prospective candidates, and offer current temporary teachers a probationary contract to help us retain teachers who have already served Berkeley students this year.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Board of Education
FROM:   Board Policy Subcommittee
DATE:          June 27, 2018
SUBJECT:   Debt Management Policy – BP 3470 

BACKGROUND:
The Governing Board is committed to long-term capital and financial planning and recognizes that the issuance of debt is a key source for funding the improvement and maintenance of school facilities and managing cash flow. Any debt issued by the District shall be consistent with law and this policy. 

This Debt Management Policy provides guidance for the issuance and management of all debt and lease financings of the District, together with credit, liquidity and other ancillary instruments and agreements secured or executed in connection with such transactions.

Decisions regarding the issuance of debt for the purpose of financing capital improvement shall be aligned with current needs for acquisition, development, and/or improvement of District property and facilities as identified in the District's facilities master plan or other applicable needs assessment, the projected costs of those needs, schedules for the projects, and the expected resources.

The District shall consider the overall impact of the current and future debt burden of the financing when determining the duration of the debt issue, and shall design the financing schedule and repayment of debt so as to take best advantage of market conditions, ensure cost effectiveness, provide flexibility, and, as practical, recapture or maximize its debt capacity for future use. Principal amortization will be structured to meet debt repayment, tax rate, and flexibility goals.

The California Debt and Investment Advisory Commission attach Debt Management Policies to reports they receive for every bond issue, and bond rating agencies give “points” for having an approved Policy in place.

The Debt Management Policy was approved by the Policy Subcommittee at their June 22, 2108 meeting.

SUBCOMMITTEE RECOMMENDATION:
Approve the District’s Debt Policy – BP 3470.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed. D., Superintendent
FROM:        Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources  
DATE:         June 27, 2018
SUBJECT:   Public Hearing for an Additional Proposal for Successor Agreement Between the District and the Berkeley Council of Classified Employees (BCCE)

BACKGROUND INFORMATION:
Collective bargaining is among the most important areas where the Board of Education sets priorities for the organization and gives direction and authority to staff for negotiations.  As part of this process, the Governing Board also represents the public’s interest in negotiations with employee organizations to ensure student academic and educational needs as well as Board priorities are promoted.  The Board is committed to keeping the public informed about issues being negotiated and providing members of the public an opportunity to express their views.

Attached here and presented for public hearing are the initial proposals of the Berkeley Council of Classified Employees (BCCE) and the District for a successor agreement between the District and BCCE for the collective bargaining agreement expiring June 30, 2018.  This “Sunshine” of the additional bargaining proposal to the public provides an opportunity for the public to comment on the initial proposals and is also required before collective bargaining can begin. 

POLICY/CODE:
California Government Code Section 3547
Board Policy 4143.1
Board Policy 4243.1

FISCAL IMPACT:
Unknown at this time

STAFF RECOMMENDATION:
Conduct public hearing, approve staff’s proposal, and direct staff as appropriate.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Board of Education
FROM:        Josh Daniels, School Board President
DATE:         June 27, 2018
SUBJECT:    One-Year Extension of Superintendent’s Contract 

BACKGROUND:
The School Board’s current 3-year contract with Dr. Evans to serve as superintendent runs through June 30, 2019. Section O, Paragraph 55 of the contract permits the Board to extend the contract “for one (1) additional year one time only. If the Contract is extended, this extension shall be approved publicly by the Board at the next regular Board meeting . . . .” Pursuant to those terms, this is a proposed one-year extension of the current contract with Dr. Evans. If approved, Dr. Evans will be under contract to serve as superintendent through June 30, 2020.

RECOMMENDATION:
Approve the one-year extension of School Board’s current contract with Dr. Evans to serve as Superintendent.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D, Superintendent
FROM:            Lew Jones, Interim Executive Director of Facilities
DATE: June 27, 2018
SUBJECT:     Facilities Plan Update 

BACKGROUND INFORMATION:
This report is an update of the Facilities Construction Plan approved by the Board on February 7, 2018 (AA) and February 28, 2018 (I).  Data in this report are current as of June 14, 2018. This report includes updates of all active construction projects. Maintenance projects are detailed in the Maintenance Quarterly Reports.   

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             June 27, 2018
SUBJECT:      BUSD and City of Berkeley Memorandum of Understanding (MOU)

BACKGROUND INFORMATION:
The City and the School District have an old MOU, dated June 4, 1991.  That MOU covered many issues that existed between the two parties.  We have attached the agreement for reference.  It provides an interesting historical reference as well as forming the basis for the rest of this document.

Almost all of the issues contained in the agreement appear to be no longer relevant, although some issues may still be important to the City, but clearly two primary issues still exist between the parties and potentially a smaller issue exists as well.   The two primary issues are the pools and the Measure Y Parks.  The smaller issue is that within the agreement, the City agrees that the District is exempt from obtaining building permits for educational projects.  The reason this is considered a more minor issue is that the District is already exempt from obtaining such permits, but it may minimize disputes between the parties. 

There are seven identified Measure Y Parks.  Each park is only a portion of the site.  By way of example, the King park is only the portion between the pool and the field in the lower yard.  The seven sites are:

1. LeConte (the school has been renamed Sylvia Mendez, but the park has not);
2. John Muir (a portion of this park is also governed by Federal requirements to continue to be a park);
3. Malcom X;
4. Washington;
5. Columbus (the school has been renamed Rosa Parks, but the park has not and it is also governed by Federal requirements to continue to be a park);
6. Thousand Oaks (maintained by the City); and,
7. King (maintained by the City).

There are four identified pools:

1. Willard
2. King
3. West Campus
4. BHS (no longer in place)

The City’s legal staff has determined that the MOU will cease to be in effect as of its expiration date of December 31, 2020.  The District has no reason to disagree with the City’s analysis.  The parties have discussed this matter during at least one 2X2 Meeting and the Superintendent and City Manager are scheduled to discuss the issue on June 28^th. 

The City and the School District have a number of options of how to address the expiration of the agreement.  If the agreement were to expire, the pool sites would revert to the District although the buildings may be the City’s property, and the City would no longer maintain Thousand Oaks and King Measure Y Parks.  The following options were developed by staff:

1. Do nothing;
2. Extend the pool and Measure Y agreements for a short period of time, possibly until 2023; or,
3. Negotiate a new long term agreement.

There are a number of negatives to the first option.  There is significant discussion that would be needed within BUSD about the ramifications and significant discussions within the City prior to any resolution between the parties of a reasonable and shared path forward. 

The second option has a number of advantages, including allowing a little more time for analysis and providing time for the District to complete its facilities masterplan process prior to making any long term commitment.  This provides flexibility, but does not solve the problem and would probably preclude the use of City capital funds for improving the pools in the short term.  They will likely have the option of considering pool improvements in their third round of capital funding, as that will not occur until after 2023.  From the District’s perspective there are some advantages.  By way of example only, the District may determine that all middle schools need both a cafeteria and an auditorium and that Willard (which has only a cafetorium) would benefit from considering the option of the space where the pool is located as a potential option to place an auditorium.   

The third option has a number of advantages as the issues could be settled long term.  The primary disadvantages are that the District has not fully examined the issue and that the resolution of the issue may require more consideration than the District can commit to in this window of time.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                  Donald Evans, Ed.D., Superintendent
FROM:             Lew Jones, Interim Director of Facilities
DATE:              June 27, 2018
SUBJECT:         Opportunities to Apply for and Receive Facilities Funds from the Office of Public School Construction (OPSC) 

BACKGROUND INFORMATION:
The District has successfully applied for State Bonds for almost thirty years.  The District had to forego its rights to pursue State facilities dollars (except Deferred Maintenance Funds) for a number of year as a condition of its state loan in the mid 1980’s.  From the very early 1990’s to the present day, the District has received $40,640,976 in funds from the State for facilities (not including Deferred Maintenance Funds or Proposition 39 Funds).  More opportunities exist.

Most of the funding the District has received is for modernizing its facilities.  As a generally rule, a District’s modernization eligibility is determined by its number of students and the age of its facilities or the date of its most recent approved State apportionments.  Generally speaking, if the District utilized its State apportionment for modernization, it gives up eligibility for modernization for the next 25 years.  That approach has not always been the way eligibility is determined and it may not be determined that way in the future.

In the recent past, we have been actively exploring possible applications for apportionments for 8 schools, with the potential of approximately $14.8 million.  We just recently added one school (Emerson) to our list (almost $1.5 million) and are actively exploring three other projects (West Campus Realm project, CTE projects and BAM, which may have its eligibility re-set either now or very soon).  We also have done some preliminary exploration of two seismic projects, both at the High School (the Old Gym and the Community Theater).  The cost to pursue seismic funding is significant, but the rewards can be significant as well.  There may be wisdom in doing at least a preliminary seismic report for the two projects, and if there appears to be eligibility, to request a price from the structural engineer(s) to take the analysis to the next level.    

In the future, we could apply for more apportionments.  Probably 75% of the District apportionments were in the 1990’s and early 2000’s, and if the State continues to fund modernizations in the same manner as it currently does and the voters approve additional bonds, the District will continually become eligible for future modernization apportionments in the 2018-2028 period.

FISCAL IMPACT:
Cost of award by this action: No cost to accept the report.    

RECOMMENDATION:
Accept the report.  Consider approval of seismic applications in the future. 

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:       Lew Jones, Interim Executive Director of Facilities    
DATE:        June 27, 2018
SUBJECT:  Maintenance and H Third Quarter FY 2018 Report

SUMMARY AND DISCUSSION
This report is an update of the Maintenance Department for the third quarter of the 2018 Fiscal Year.  The reporting period covers January 1, 2018 through March 31, 2018.  The stated goals of the Annual Plan are not listed in this report, but certain areas of these goals will be referred to as we evaluate progress in these areas. We will also continue to report on specific areas of previously approved plans as we make progress on those goals.  

COMMUNICATION/REPORTING
The Committee received the Second Quarter Report and the Measure H 2nd Interim Financial Update.

MAINTENANCE
The evening shift visited thirteen sites since the last report. The fire marshal sent six reports.  We have addressed items in the reports and are awaiting re-inspection. Nine elevators were inspected in this reporting period. All conditions requiring correction have been addressed and all are in compliance.        

TRAINING
In addition to monthly safety training attended by all employees, all grounds personnel were trained in pruning young trees.

GROUNDS   
There is nothing to report at this time.

VEHICLES AND EQUIPMENT
There is nothing to report in this area at this time.

STAFFING

Total                                                        40.64 FTE                                        

We do not detail the 5% of head custodians charged to the Measure H Fund in the chart above.  

BUDGET
The Financial Statements and Audit for FY 2017 were prepared. 

CUSTODIAL
There is nothing to report at this time. 

UTILITY REDUCTION AND MONITORING
The Maintenance Department continues to work with a local consultant to create a green and sustainable plan for the District. The work includes utility reduction and monitoring in addition to waste management and curriculum development.

PROPERTY MANAGEMENT
Staff has processed 106 permits from January 18, 2018 through March 31, 2018.  The gross revenue received in this time period was $106,954.76. We did not receive data from Berkeley High. 

WASTE MANAGEMENT  
We have continued with reduced service, but it is becoming more difficult due to outsiders dumping on or near District property.  See also Utility Reduction and Monitoring.

HAZARDOUS MATERIALS  
We are on schedule with routine removal of hazardous materials.  There were two recent large-scale incidents of contamination. In one incident, a neighbor’s contractor caused paint chips to spread onto much of our school site. The paint chips have since been removed.  In the second incident, a creek running through District property was found to be contaminated.  We are in the process of remediating the creek and have kept the children out of this area until the remediation can occur.  It appears that the contamination is from upstream of the school, but the cause is still under investigation.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:         Donald Evans, Ed.D., Superintendent
FROM:   Tammy Rose, Interim Manager, Student Services
Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:     June 27, 2018 
SUBJECT: Quarterly Report of the Number of Students Referred for Expulsion

BACKGROUND INFORMATION:
Berkeley Unified School District Board Policy 5144.3 specifies the following: “On a quarterly basis, the Superintendent or designee shall report to the Board the number of students who are currently being referred for expulsion, the number of students who are serving or have served since the most recent report a suspension longer than five days, and the number of students currently serving expulsions, including suspended expulsions. This report shall include relevant demographic information for each of these students, to the extent that the demographic data does not disclose confidential student information.”

The information contained in this quarterly report is for the fourth quarter of the year.

Quarter 4: March 30-June 15

The number of recommendations for expulsion during quarter 4: (0)

The number of students who were referred for expulsion this school year: (2)

The number of students serving a suspension longer than five days during quarter 4: (2)

The number of students currently serving a suspended expulsion: ( 1)

The number of students currently serving an expulsion: (0)

Expelled student demographic data:  

Demographic information for expelled students will be provided to the Board confidentially.  Due to the small number of students, it is not possible to provide this information publicly without risking the inadvertent identification of one or more students.

POLICY/CODE:
Board Policy 5144.3

FISCAL IMPACT:
None

STAFF RECOMMENDATION:
Receive the information regarding the number of students referred for expulsion.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.