The Presiding Officer will call the meeting to order at 6:00 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       Aug. 15, 2018
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:               Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Ed. Services
DATE:          August 15, 2018
SUBJECT:   Out of State Travel Request and Ratifications

BACKGROUND INFORMATION
The following out of state trip is being requested:

2018 American Translators Association Conference October 24-27, 2018
Approval for Isabel Martinez Parra, Translation Specialist, to travel to New Orleans, LA, for the four-day, three-night conference. ATA is a professional association founded to advance the translation and interpreting professions and foster the professional development of individual translators and interpreters. Its 11,000 members in more than 90 countries include translators, interpreters, teachers, project managers, web and software developers, language company owners, hospitals, universities, and government agencies. Registration, transportation, lodging and meals for this training were paid BSEP Funds. Requested by: Natasha Beery

The following travel is being presented as ratification:

AP Summer Institute San Rafael, CA July 16-19, 2018
Approval for Berkeley International High School’s request for teacher Celeste Agos-Fikiri to travel to San Rafael to receive specific IB training in Language and Composition at Marin on the Bay APSI. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Registration, transportation, lodging and meals for this training will be paid from Berkeley High School’s General Fund. Requested by: Erin Schweng, BHS Principal.

AP Summer Institute Palo Alto, CA July 30-August 2, 2018
Approval for Berkeley International High School’s request for teacher Valerie Trahan to travel to Palo Alto to receive specific IB training in Macro/Micro Economics at AP Seminars, Silicon Valley. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Registration, transportation, lodging and meals for this training will be paid from Berkeley High School’s General Fund. Requested by: Erin Schweng, BHS Principal.

AP Summer Institute Palo Alto, CA July 30-August 2, 2018
Approval for Berkeley International High School’s request for teacher Dan Plonsey to travel to Palo Alto to receive specific IB training in AP Statistics at AP Seminars, Silicon Valley. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Registration, transportation, lodging and meals for this training will be paid from Berkeley High School’s General Fund. Requested by: Erin Schweng, BHS Principal.

AP Summer Institute Palo Alto, CA July 30-August 2, 2018
Approval for Berkeley International High School’s request for teacher Ellen Bracken to travel to Palo Alto to receive specific IB training in AP Calculus at AP Seminars, Silicon Valley. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Registration, transportation, lodging and meals for this training will be paid from Berkeley High School’s General Fund. Requested by: Erin Schweng, BHS Principal.

AP Summer Institute Palo Alto, CA July 30-August 2, 2018
Approval for Berkeley International High School’s request for teacher Jon Pabico to travel to Palo Alto to receive specific IB training in AP Physics at AP Seminars, Silicon Valley. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Registration, transportation, lodging and meals for this training will be paid from Berkeley High School’s General Fund. Requested by: Erin Schweng, BHS Principal.

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel consistent with the District Policies and instructional programs.

     BERKELEY UNIFIED SCHOOL DISTRICT  

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:         August 15, 2018
SUBJECT:  Approval of Overnight Field Trip Requests

BACKGROUND INFORMATION:
The following overnight field trips are being requested:

Mosaic Project Camp, Napa, CA, September 17-21, 2018
Approve participation of twenty-six (26) fourth-grade students, 1 teacher and no other adults on a five-day, four-night field trip to Mosaic Project Camp, which provides a staff of trained adults to work with student groups.  The students will depart Cragmont Elementary at 9:00 a.m. on Monday, September 17th and return at 3:00 p.m. on Friday, September 21, 2018. This field trip enables students to learn social and conflict resolution skills.  Students sleep in supervised, gender specific cabins on the grounds. District buses will provide transportation.  The cost of $395.00 per student will be paid by grants, PTA funds and parent donations.  No student will be denied access based on inability to pay. Requested by: Michelle Sinclair, Cragmont Principal.

Mosaic Project Camp, Napa, CA, September 24-28, 2018
Approve participation of twenty-six (26) fourth-grade students, 1 teacher and no other adults on a five-day, four-night field trip to Mosaic Project Camp, which provides a staff of trained adults to work with student groups.  The students will depart Cragmont Elementary at 9:00 a.m. on Monday, September 24th and return at 3:00 p.m. on Friday, September 28, 2018. This field trip enables students to learn social and conflict resolution skills.  Students sleep in supervised, gender specific cabins on the grounds. District buses will provide transportation.  The cost of $395.00 per student will be paid by grants, PTA funds and parent donations.  No student will be denied access based on inability to pay. Requested by: Michelle Sinclair, Cragmont Principal.

Camping at Presidio, San Francisco, CA, September 27-28, 2018
Approve participation of thirty (30) Willard leadership students known as The Ambassadors-comprised of 7^th and 8^th graders, 3 teachers and 5 other adults from Willard Middle School on a two-day, one-night field trip to Camping at Presidio in San Francisco. The group will depart Willard Middle School at 9:30 a.m. on Thursday, September 27th, and return at 12:00 p.m. on Friday, September 28, 2018.  The Ambassadors will work closely with Willard’s Positive Behavior Intervention Support Team to promote kindness, respect, responsibility, safety empathy, teamwork, and getting along together as a group in both the planning and execution of the trip. In addition, there is a physical education dimension to the trip. Students will be taking 3-mile hikes each day, engage in cooperative, team-building group activities and games which require both stamina and ingenuity. The spirit of cooperation is woven into each activity including meal preparation and clean up, tent living, and campfire activities.  An outside bus carrier approved by BUSD will provide transportation.  Students will sleep in gender specific tents on the grounds.  There is no cost to the students; the trip is funded by family donations and Willard PTA funding.  No student will be denied access based on inability to pay. Requested by Debbie Dean, Willard Principal

Mosaic Project Camp, Napa, CA, October 1-5, 2018
Approve participation of twenty-seventy (27) fourth-grade students, 1 teacher and no other adults on a five-day, four-night field trip to Mosaic Project Camp, which provides a staff of trained adults to work with student groups.  The students will depart Cragmont Elementary at 9:00 a.m. on Monday, October 1st and return at 3:00 p.m. on Friday, October 5, 2018. This field trip enables students to learn social and conflict resolution skills.  Students sleep in supervised, gender specific cabins on the grounds. District buses will provide transportation.  The cost of $395.00 per student will be paid by grants, PTA funds and parent donations.  No student will be denied access based on inability to pay. Requested by: Michelle Sinclair, Cragmont Principal.

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                 Dr. Donald Evans, Superintendent
FROM:            Pasquale Scuderi, Associate Superintendent Educational Services
DATE:             August 15, 2018
SUBJECT:      Approval of New U9 Textbooks for Berkeley High

BACKGROUND INFORMATION
The following textbooks were presented to the Board on June 27, 2018 for consideration and are now being recommended for adoption: 

American Born Chinese (2008 edition) with audio editions as available

Author: Gene Luen Yang

American Born Chinese is a graphic novel that tells the story the story of second generation Chinese-American, Jin, who struggles to grapple with stereotypes, friendship and identity after his family moves from San Francisco's Chinatown to the suburbs. The use of three intertwined storylines offers opportunities for rich discussion and writing exploring the development of character and theme through symbolism and imagery.   

Flight (First Second, 2007 edition) with audio editions as available

Author: Sherman Alexie

Description:

Flight is the story of Zits, a half-Native American teenager who has lived in foster care since the death of his mother when he was six years old.  Zits makes a terrible choice when he is persuaded by another teen to go into a bank with a gun.  In this moment, Zits is transported through time and place on a journey that leads him to face his own personal history.  

Our America (Pocket Books, 1997 edition) with audio editions as available

Author: LeAlan Jones and Lloyd Newman with David Isay.

Description

Our America is the extended oral history of LeAlan Jones and Lloyd Newman, two teens growing up in Chicago’s infamous housing projects. Through a collection of interviews, narratives and photographs, LeAlan and Lloyd capture their own lives, and the lives of those around them while investigating a crime that was committed in their community.

The 57 Bus (Farrar Straus Giroux, 2018 paperback edition) with audio editions as available.

Author: Sashka Slater

Winner of the Stonewall Young Adult Literature Award. One teenager in a skirt. One teenager with a lighter. One moment that changes both their lives forever. Two teenagers growing up in Oakland, California. One, Sasha, was born male but identifies as agender, wears skirts and attends a private school. The other, Richard, is an African American from a poor part of Oakland who attends a rough public school. They have no reason to meet, except for eight minutes every day they catch the same bus home. And one day, messing about, Richard spies Sasha napping. He flicks the flame of his lighter to Sasha's skirt, and Sasha wakes up in a ball of flame. What happens next, as the victim, the perpetrator and the community struggle to come to terms with their sadness and shock, is a story of recovery, reconciliation, forgiveness and, above all, hope. It's about the power of being true to yourself, bravery and the good and bad in all of us. And, remarkably, it's all true.

Conclusion:

Berkeley High School is recommending these texts be used in the Universal 9^th Grade English 1 course as classroom texts (texts that all students in each class read at the same time). These texts allow U9 English teachers to meet the Common Core State Standards for reading, writing, and speaking and listening, while teaching a text that works in conjunction with the Ethnic Studies and Social Living curriculum. These texts also help achieve the goal of providing U9 students with rich, engaging texts that reflect a range of diverse experiences.

POLICY/CODE:
Board Policy 6161.1
Ed Code 60400

FISCAL IMPACT:
$36,000-45,000 depending on type of cover and processing

STAFF RECOMMENDATION:
Adopt the new texts for Berkeley High School Universal 9^th grade English Curriculum.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Dr. Donald Evans, Superintendent
FROM:         Wyn Skeels, CTE Program Supervisor
DATE:             August 15, 2018
SUBJECT:  Approval of New Mechatronics Engineering “Electronic Tech” Course

Berkeley High School and the Career Technical Education Program are requesting approval of a new course, Mechatronics Engineering  - Electronic Technology. BHS has received UCOP approval as a college preparatory Laboratory Science (“d”) / Integrated Science course.

BACKGROUND INFORMATION:
Mechatronics is a multidisciplinary field of science that includes a combination of electrical and mechanical engineering where students design, build, and program robotic mechanisms.

The class focuses on academic, technical skills, and employability practices. The course curriculum includes: Hands on Physics and Electromagnetism, Electronics Theory and Hands on Labs, AC/DC Electronic Fundamentals, Digital  Electronic Fundamentals, Programing with Microcontrollers, Mechanical 3D Design & Printing, Programmable Logic Controllers, Ohms Law, Series and parallel circuit design, Motor mechanics and control, C++ Coding (Arduino) & Python Programing (Targeting Raspberry PI), Computer aided design and programming. 

Students will develop personal and professional skills in the classroom that will transfer to the workplace  through a clearly articulated post secondary pathway in partnership with Los Medanos College, Baywork and EBMUD.  

Potential employment opportunities include:

• Robotics Technicians

• PLC programmer & operator

• Electrical and Electronic Equipment Assemblers

• Electro-Mechanical Technicians

• Sales Representatives, Wholesale and Manufacturing, Technical and Scientific Products

FISCAL IMPACT:
None

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Executive Director of Facilities    
DATE:             August 15, 2018
SUBJECT:    Approve to Determine Multiple Projects are Categorically Exempt under CEQA and requesting Board approval to file the Notice of Exemptions.

BACKGROUND:
The following projects will each have a separate Notice of Exemption filed with the county:

1. West Campus Capacity Project;
2. Rosa Parks Roof;
3. Security Project;
4. Prop 39 project; and,
5. Longfellow gates. 

This will satisfy environmental review requirements under CEQA.  Once the projects are determined to be exempt, the projects will no longer be subject to either the procedural or substantive requirements of CEQA, and construction of the projects can begin when the design, permitting and bidding is complete.  Upon Board approval, staff will file the Notice of Exemptions with the Alameda County Clerk.

RECOMMENDATION:
Determine Multiple Projects are Categorically Exempt under CEQA and approve the filing of Notice of Completions under CEQA.

FISCAL IMPACT: 
Cost of this action: $150 to be Paid from Measure I Bond Funds; $50 to be paid from Measure AA; $50 to be paid from Prop 39 (General Fund) budget.  

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Dr. Donald Evans, Superintendent
FROM:         Pasquale Scuderi, Associate Superintendent
DATE:          August 15, 2018
SUBJECT:   Approval of the 2018-2019 Consolidated Application for Funding Categorical Aid Program and Annual Title III Local Plan

BACKGROUND INFORMATION:
The Consolidated Application (ConApp) for Funding is submitted annually to the California Department of Education to request funding for categorically funded programs. The current application requires the submission of fiscal categorical program funding data as well as reports on expenditures and activities provided by schools and the District. The ConApp will be submitted two times per year, February and June. Each submission requires a different set of data and reports to be submitted online. Board approval is required for the June submission as there are basic legal assurances for all of the categorical programs to indicate that the school district will comply with the requirements for the following program funds.

Federal funds for special needs students included in the application are:

          ESSA - Title I, Part A Funds to meet the educational needs of qualified students
  ESSA - Title III, Part A – Language instruction for Limited English Proficient and Immigrant Students, included in the application are:
  ESSA - Title II, Part A – Supporting Effective Instruction

Please see attached Annual Title III Local Plan.

A complete copy of the Consolidated Application is available in the board room for public viewing.

POLICY/CODE
Education Code Section 64000-64001

FISCAL IMPACT
Approximately $1,097,885.00 in categorical funding

STAFF RECOMMENDATION 
Approve the Consolidated Application for Categorical Aid programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Asst. Superintendent of Business Services
DATE:        August 15, 2018
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Benjamin Leon Alarcon to provide Spanish Classes at Berkeley Adult School for the period from 8/27/18 – 6/14/19. The cost will not exceed $14,650. To be paid from Adult Education Fund. Requested by Thomas Reid.
2. Houghton Mifflin Harcourt Publishing Company to provide upgrade services and materials pertaining to Read 180 Universal for the period from 8/16/18- 6/30/19. The cost will not exceed $16,693. To be paid from Title II Fund. Requested by Pat Saddler.
3. Myers-Stevens and Toohey & Co. to provide student accident insurance as requested by the Risk Management Department for the period from 7/1/18 – 6/30/19. The cost will not exceed $53,849.00. To be paid from Self Insurance Fund. Requested by Kimberle Sanders.
4. Child Therapy Institute of Marin to provide counseling and mental health services for 3 preschool sites for the period from 8/27/18 – 6/14/19. The cost will not exceed $41,706. To be paid from BSEP Fund and Child Development Fund. Requested by Maria Carriedo.
5. Downtown Berkeley YMCA to provide physical education activities for Berkeley Arts Magnet Elementary School for the period from 8/27/18 - 6/14/19. The cost will not exceed $34,020. To be paid from Restricted Donations. Requested by Rene Molina.
6. Bay Area Community Resources to provide nutrition, gardening and ecology education services to Willard Middle School for the period from 8/27/18 - 6/14/19. The cost will not exceed $28,000. To be paid from BSEP Fund. Requested by Debbie Dean.
7. Child Therapy Institute to provide counseling and mental health services for Berkeley Arts Magnet Elementary School for the period from 8/27/18 - 6/14/19. The cost will not exceed $22,000. To be paid from Restricted Donations and BSEP Fund. Requested by Rene Molina.
8. Museum of Children's Art to provide fundamental visual arts skills for students at Thousand Oaks Elementary School for the period from 8/27/18 - 6/14/19. The cost will not exceed $18,000. To be paid from BSEP and Restricted Donations. Requested by Jaqueline Parker.
9. Kala Art Institute, to provide Visual Arts Professional Development and Direct Services for Berkeley Arts Magnet for the period from 8/27/18 – 6/14/19. The cost will not exceed $17,000. To be paid from BSEP Fund. Requested by Rene Molina.
10. Special Service for Groups to provide mental health support and services to high needs youth and families at Independent Study for the period from 8/27/18 – 6/14/19. The cost will not exceed $14,000. To be paid from BSEP Fund. Requested by Heidi Weber.
11. Bay Area Community Resources to provide counseling services at Thousand Oaks Elementary School for the period from 8/27/18 – 6/14/19. The cost will not exceed $11,000. To be paid from BSEP Fund. Requested by Jaqueline Parker.
12. Anna Rainer, to provide visual art integration coaching at Oxford Elementary School for the period from 8/27/18 - 6/14/19. The cost will not exceed $28,435. To be paid from Restricted Donations and BSEP Fund. Requested by Beth Rhine.
13. Community Alliance for Learning to provide on-site coordination of WriterCoach program for Willard, King and Longfellow Middle Schools for the period from 8/27/18 - 6/14/19. The cost will not exceed $48,100. To be paid from BSEP Fund, Restricted Donations and Title 1 Grant Fund. Requested by Natasha Beery.
14. Lisa Zeiler to provide Character Development Enrichment Program at Thousand Oaks Elementary for the period from 8/27/18 – 6/14/19. The cost will not exceed $15,180. To be paid from Restricted Donations. Requested by Jaqueline Parker.
15. Wind & Brass to provide repairs of brass and wind instruments for VAPA Department for the period from 8/27/18-6/30/19. The cost will not exceed $18,000. To be paid from BSEP Fund. Requested by Peter Gidlund.
16. Bay Area Community Resources to provide counselingservices to LCAP unduplicated and targeted students at Cragmont, Emerson, Jefferson, Malcolm X, Oxford and Thousand Oaks Elementary School for the period from 8/27/18 – 6/14/19. The cost will not exceed $78,000. To be paid from LCAP Fund. Requested by Patricia Saddler.
17. Child Therapy Institute of Marin to provide behavioral health services for LCAP unduplicated and targeted students at Berkeley Arts Magnet and Washington Elementary for the period from 8/27/18 – 6/14/19. The cost will not exceed $26,000. To be paid from LCAP Fund. Requested by Patricia Saddler.
18. Lifelong Medical Care to provide behavioral health services for LCAP unduplicated and targeted students at Rosa Parks Elementary for the period from 8/27/18 – 6/30/19. The cost will not exceed $13,000. To be paid from LCAP Fund. Requested by Patricia Saddler.
19. Kacy Robinson to support Assistant Superintendent in Human Resources to recruit and support teacher of color @ BUSD.Cost will not exceed $50,000.To be paid from LCAP Fund.Requested by Pat Saddler.
20. Christina Jack to provide support for the implementation of the AWARE-C grant with aim of improving youth mental health.The cost will not exceed $10,800.To be paid from Project AWARE Grant Fund.Requested by James Wogan.
21. Holy Names University to pay for Jacqueline Brown’s tuition for her Fall and Spring 2018 classes as she pursues her teaching credential funded by the Classified to Teacher Pathway Program.The cost will not exceed $12,552.00.To be paid from LCAP Fund.Requested by Pat Saddler.
22. UC Regents UCB Principal Leadership Institute to provide administrative coaching for Erin Schweng, Tammy Rose, Michelle Sinclair, Tonia Colman, Heidi Webber and Aaron Jorgensen.UC Regents will also provide research services.The cost will not exceed $46,100.To be paid from Title II, A Fund.Requested by Pat Saddler.
23. Fernando D. Caldera, dba Bay Area Tree Care, to provide tree care services for the Maintenance Department for the period 7/1/18-6/30/19.The cost will not exceed $15,000.To be paid from Measure H.Requested by Steve Collins.
24. The Mosaic Project, to provide food, lodging and curriculum for Cragmont Elementary students while on a field trip to the Mosaic Camp for the period from 9/10/18 – 10/05/18. The cost will not exceed $22,250. To be paid from the Restricted Donations. Requested by Michelle Sinclair.
25. Increase in contract, PO#190048, to Anderson Carpet, to provide flooring services for the Maintenance Department for the period from 7/1/18 – 6/30/19.The Board originally approved $25,000 on 6/27/18.The additional amount needed is $10,000 for a total amount of $35,000.To be paid from Measure H.Requested by Steve Collins.
26. Increase in contract, PO#190049, to Burris Window Shades, to install window shades for the Maintenance Department at various sites for the period from 7/1/18-6/30/19.The Board originally approved $20,000 on 6/27/18 to install shades for King Middle School.The additional amount needed is $15,000 for a total amount of $35,000.To be paid from Measure H.Requested by Steve Collins
27. Ratification of payment to Alameda County Office of Education to provide internet connectivity for the District. The cost will not exceed $17,740. To be paid from General Fund. Requested by Jay Nitschke.
28. Cash Leasing & Copier Sales to provide lease of 3 copiers for Berkeley Adult School for the period from 7/1/18 – 6/30/19. The cost will not exceed $27,010. To be paid from Adult Education Fund. Requested by Thomas Reid.
29. Increase in contract amount, PO#190163, to Ryland School Consulting, to provide general financial planning and business services to transition the new Director and document procedures.
    The original amount of $8000 was issued on 7/3/18. The additional amount requested is $12,000 for a total amount of $20,000. To be paid from General Fund. Requested by Pauline Follansbee. 
30. Lea Baechler-Brabo to provide research, interviewing and writing services in support of public information and engagement for BUSD for the 2018/2019SY. The cost will not exceed $48,500. To be paid from BSEP Public Information Fund and General Fund. Requested by Natasha Beery.
31. Child Therapy Institute of Marin to provide professional development to equip staff to provide support to Title 1 Preschoolers. The cost will not exceed $12,294. To be paid from Title 1 Grant. Requested by Pat Saddler.
32. Holden High School to provide educational and counseling services for Special Education Students for the 2018/19SY. The cost will not exceed $36,685. To be paid from General Fund. Requested by Jan Hamilton

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310

STAFF RECOMMENDATION:
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT  

TO:              Dr. Donald Evans, Ed.D., Superintendent
FROM:        Pauline E. Follansbee, Assistant Superintendent, Business Services
DATE:        August 15, 2018
SUBJECT: Approve Listing of Warrants issued in June 2018.

BACKGROUND:
Each month the District writes several checks to vendors for services provided and goods received.  The checks are written against both the Restricted and Unrestricted General Fund.  The summaries of warrants for the month of June is attached for the Board’s review.

POLICY/CODE:
Educational Code Section 41010 et seq.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent
DATE:         August 15, 2018
SUBJECT: Approval of Payroll Warrants Issued in June 2018

BACKGROUND INFORMATION:
On a regular basis, the Board receives information on the total amount paid employees during a month.  The attached represents a summary of pay warrants from various funds for the month of June 2018.

POLICY/CODE:
Educational Code 41010 et seq.

FISCAL.IMPACT:
$7,976,263.71, for June 2018 from various funds.

STAFF RECOMMENDATION:
Approve payroll payments made in June 2018.

BERKELEY UNIFIED SCHOOL DISTRICT  

TO:              Dr. Donald Evans, Ed.D., Superintendent
FROM:        Pauline E. Follansbee, Assistant Superintendent, Business Services
DATE:        August 15, 2018
SUBJECT: Approve Listing of Warrants issued in July 2018.

BACKGROUND:
Each month the District writes several checks to vendors for services provided and goods received.  The checks are written against both the Restricted and Unrestricted General Fund.  The summaries of warrants for the month of July is attached for the Board’s review.

POLICY/CODE:
Educational Code Section 41010 et seq.

FISCAL IMPACT:
$3,240,442.74 for the month of July 2018 from various funds.  

RECOMMENDATION:
Approve the monthly bill warrant list for the month of July 2018.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:           Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent
DATE:         August 15, 2018
SUBJECT: Approval of Payroll Warrants Issued in July 2018

BACKGROUND INFORMATION:
On a regular basis, the Board receives information on the total amount paid employees during a month.  The attached represents a summary of pay warrants from various funds for the month of July 2018.

POLICY/CODE:
Educational Code 41010 et seq.

FISCAL IMPACT:
$7,927,990.97, for July 2018 from various funds.

STAFF RECOMMENDATION:
Approve payroll payments made in July 2018.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D, Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent of Business Services
DATE:        August 15, 2018
SUBJECT:   District Insurance Premiums and Broker Fees for FY 2018-2019

BACKGROUND INFORMATION:

Alliance of Schools for Cooperative Insurance Programs (ASCIP)

The District entered into an agreement with ASCIP in the year 2002 to provide general liability and property insurance coverage for the District. 

For the Fiscal Year 2018-2019, the premium is $793,357, which is an increase of $85,784 from the previous year’s premium.  For Fiscal Year 2017-2018, the insurance premium for ASCIP was $707,573.

The increase is a result of several factors. The District had an extensive property re-evaluation this past spring, which increased the property value from $452m to $507m, thus increasing the cost. There was also a substantial increase in our excess liability rating from 5.95 in FY17-18, to 8.9 in FY18-19, as well as in increase in our general liability.

Staff is satisfied with the services provided by ASCIP and is requesting approval to continue their contract through June 30, 2017 at this rate. 

POLICY/CODE:
Labor Code Sections 3700 to 3705

FISCALIMPACT:
$793,357 is within the General Fund Budget

STAFF RECOMMENDATION:
Approval payment for insurance premiums and broker cost for Fiscal Year 2018-2019.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D, Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent of Business Services
DATE:        August 15, 2018
SUBJECT:   Ratification of District Insurance Premiums and Broker Fees for FY 2018-2019

BACKGROUND INFORMATION:

California Public Entity Insurance Authority Excess Workers Compensation Program (CSAC-EIA)

The District became self-insured for workers compensation on

January 1, 2004.  At that time, the District solicited quotes for "excess insurance" at a self-insured retention (SIR) level of $250,000.  CSAC-EIA, a joint powers authority of cities, counties and special districts provides excess worker’s compensation insurance in excess of $250,000.

The premium deposit for CSAC-EIA services for coverage period July 1, 2018 through June 30, 2019 is $342,500.00, which represents a $27,908.00 decrease from last year’s premium of $370,408.00.

Staff is satisfied with the services provided by CSAC-EIA and is requesting approval to continue their contract.

POLICY/CODE:
Labor Code Sections 3700 to 3705

FISCAL IMPACT:
The impact for Fiscal Year 2018-19 is $342,500.00 within the Self Insurance Fund as compared to $370,408.00 the prior Fiscal Year 2017-18.

STAFF RECOMMENDATION:
Ratification of payment for  insurance premiums and broker cost for Fiscal Year 2018-2019.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D, Superintendent
FROM:            Pauline Follansbee, Assistant Superintendent of Business Services
DATE:             August 15, 2018
SUBJECT:      Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. Berkeley Fellowship of Unitarian Universalists donated $325.25 to Rosa Parks Principals Discretionary Fund.
2. Wells Fargo Foundation Educational Matching Gifts donated $565.38 to Rosa Parks Principal’s Discretionary Account.
3. Berkeley Public School Fund donated $728.86 to 17-18 Strategic Impact Grant 18-785.
4. Ackerman’s donated $80.71 to Thousand Oaks Principal’s Discretionary Fund.
5. AT&T YourCause donated $40.00 to Thousand Oaks Principal’s Discretionary Fund.
6. Berkeley Public Schools Fund donated $924.38 to 17-18 Music Scholarship 17-971.
7. Berkeley Public Schools fund donated $4,543.90 to 17-18 Strategic Impact Grant 1-771.
8. Berkeley Public Schools Fund donated $1,000.00 to pay for hourly teacher work for the BHS Design Team.
9. AT&T YourCause donated $40.00 to Thousand Oaks Principal’s Discretionary Fund.
10. Berkeley Public Schools Fund donated $172.09 to 17-18 Strategic Impact Grant 13-752 for NGSS Creek Science.
11. Jefferson PTA donated $78,413.00 for supplemental staff.
12. Malcolm X PTA donated $3,225.00 to Malcolm X for contract for Puberty Education with contractor Ivy Chen.
13. Malcolm X PTA donated $117,000.00 for supplemental staff.
14. BAM PTA donated $69,500.00 to pay for KALA, YMCA, Performing Arts, San Francisco and Child Therapy Institute (CTI).
15. Square Trade donated $106.44 to Gardening and Cooking.
16. Berkeley Public School Fund donated $1,441.73 to 17-18 Strategic Impact Grant 1-770.

STAFF RECOMMENDATION:
Accept the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $278,106.74 in donations.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D, Superintendent
FROM:        Dr. Jan L. Hamilton, Executive Director, Special Education
DATE:         August 15, 2018
SUBJECT:  Approval of Master Contracts for Nonpublic Residential Facility Services for the 2018-2019 School Year

BACKGROUND INFORMATION:
The District contracts with nonpublic schools, when necessary to provide an appropriate placement, special education and/or related services if no appropriate public education program is available.  For students requiring residential treatment in a facility within or outside of California, the costs include tuition for educational services, room and board, mental health counseling and transportation. An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services.

Residential facilities and schools must be approved by the California Department of Education even when they are located out-of-state.  Services are provided pursuant to Ed. Code Section 56365. Students enrolled in nonpublic residential schools are deemed enrolled in public schools. 

POLICY/CODE:
Education Code 39800
Board Policy 3310         

FISCAL IMPACT:
The fiscal impact of these services is estimated not to exceed $665,260.85 funded from the Special Education Budget.

STAFF RECOMMENDATION:
Approve the Master Contracts for the Nonpublic Residential Facilities listed above.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:           Donald Evans, Ed.D., Superintendent
FROM:          Dr. Jan L. Hamilton, Executive Director, Special Education
DATE:           August 15, 2018
SUBJECTt:    Approval of Master Contract for Nonpublic Agency Services for the 2018-19 School Year 

BACKGROUND INFORMATION:
The District contracts with nonpublic agencies, when necessary, to provide related services to students with Individualized Education Programs (IEP). The following nonpublic agencies provide related services as defined in Section 1401 of Title 20 of the U.S. Code and section 300.34 of Title 34 of the Code of Federal Regulations, and California Ed. Code 56363 to enable students with IEPs to benefit from their special education. An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services.

                     Non Public Agency                                          Estimated Total Cost

POLICY/CODE:
Education Code 39800
Board Policy 3310         

FISCAL IMPACT:
The fiscal impact of these services is estimated not to exceed $800.832.00 funded from the Special. Education Budget.

STAFF RECOMMENDATION:
Approve the Master Contract for the Nonpublic Agencies listed above.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:          Dr. Jan L. Hamilton, Executive Director, Special Education
DATE:           August 15, 2018
SUBJECT:     Approval of Master Contracts for Nonpublic School for the 2018-2019 School Year

BACKGROUND INFORMATION:
The District contracts with nonpublic schools, when necessary to provide an appropriate placement, special education and/or related services if no appropriate public education program is available.  For students requiring nonpublic school day programs, the cost is for tuition for the educational program and services.  An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services. 

Transportation costs are included in the special education transportation budget.  All nonpublic schools must be approved by the California Department of Education. Services are provided pursuant to Ed. Code Section 56034 and 56366. Students enrolled in nonpublic schools are deemed enrolled in public schools.

POLICY/CODE:
Education Code 39800
Board Policy 3310         

FISCAL IMPACT:
The fiscal impact of these services is estimated not to exceed $1,439,756.44 funded from the Special Education Budget.

STAFF RECOMMENDATION:
Approve the Master Contracts for the Nonpublic Schools listed above.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D., Superintendent   
FROM:          Pauline Follansbee, Assistant Superintendent Business Services
DATE:          August 15, 2018
SUBJECT:     FY 2018-19 Mandate Block Grant (MBG) Funding

BACKGROUND INFORMATION:
Beginning in Fiscal Year (FY) 2012-13, funds for mandated costs reimbursements became available through a newly established Mandate Block Grant (MBG) to support state mandated activities.  Pursuant to the new legislation, school districts make an annual choice to receive funds for mandated activities, either through the MBG or through the claim reimbursement process.

The enacted State Budget provides funding for Mandate Block Grant (MBG) for fiscal year 2018-19.  These funds are unrestricted in use. 

Allocation of funds is based on average daily attendance (ADA) calculated as of the second principal (P-2) apportionment for the 2017-18 fiscal year.  For fiscal year 2018-19, the District will receive $31.16 per ADA for students in grades K-8, and $59.83 per ADA for students in grades 9-12.

In order to receive the funding appropriated in the 2018 Budget Act, the District must opt-in to the MBG program by August 30, 2018. This will replace the mandated claim reimbursement program which could result in more revenue, but not guaranteed from the State in the near future.

Staff is recommending that the District opt-in for fiscal year 2018-19, to receive guaranteed funding of $378,275.

FISCAL IMPACT:
$378,275 included in General Fund revenue for FY 2018-19 

STAFF RECOMMENDATION:
Opt into the MBG for FY 2018-19 to receive guaranteed state funding of $378,275.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:     Donald Evans, ED.D., Superintendent      
FROM:  Erin Rhoades, Executive Director, Berkeley Public Schools Fund 
DATE:   August 15, 2018        
SUBJECT:  Update from Berkeley Public Schools Fund

BACKGROUND INFORMATION: The Berkeley Public Schools Fund annually provides grants to over half of the teachers in BUSD, preschool to 12^th grade. Total program spending and grants awarded in 2017-18 was almost $600,000 with $250,000 in individual classroom grants and $250,000 in Strategic Impact Grants including $62,000 for the Berkeley High U9.

POLICY/CODE:
None

FISCAL IMPACT:
None

STAFF RECOMMENDATION:
None

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM: Pasquale Scuderi, Associate Superintendent
Wyn Skeels, CTE Program Supervisor
PRESENTERS: Wyn Skeels, CTE Program Supervisor
DATE: August 15, 2018
SUBJECT: Update on Career Technical Education (CTE) Programs

PURPOSE:
An update on the most current developments in CTE in Berkeley Unified.

BACKGROUND:The State’s Career Technical Education (CTE) standards and framework, along with a host of new revenue incentives for college and career readiness, have prompted Districts across California to invest in and develop new or improved curricular options that incorporate cutting-edge knowledge about career options, technology, and the skill-sets required for success in postsecondary education and training as well as in the pursuit of living-wage jobs and careers.

BUSD is fully engaged and participating in this current movement through significant partnerships with employers, workforce consortiums, and industry practitioners. BUSD is focused on the development of transformative programs that move student learning beyond the traditional notions and constraints of the classroom.

A previous update on November of 2017 provided a comprehensive overview of existing and developing CTE programs across the District. That item can be accessed in the Related Past Board Items section below.

Tonight’s update will offer current information in four (4) key areas relative to the overall CTE program.

Funding

• $150M Statewide CTE Incentive Grant extension - ongoing funding at a 1:1 match.  

• $150M Statewide K-12 Strong Workforce Program administered through the Community College Regional Consortia. 2:1 match.

Facilities

• BHS G112 Carpentry Shop and Fabrication lab or "Maker Space" - scheduled completion date is 8/22

• BHS G306 Biotech Classroom upgrade - scheduled completion date 8/22

• BHS Former Berkeley Community Media space G107 & G109 - very minor maintenance should be done by 8/22 as well.

• BAS - Electronic Tech Classroom behind schedule - expected delivery 9/4

• BHS Little Theater Rigging Maintenance  - expected completion 9/21

• The purchase of Sound, Lighting (Including LED's) and projection equipment for Little Theater Stagecraft/VAPA in process

New Course Launches

• Carpentry Design Build Studio

• Mechatronics "Electronic Tech"  - UCOP Approved Science "d" Integrated Science credit.

• 3 Sections of Introduction to Robotics Engineering, Intermediate Robotics Engineering

• Stagecraft

• AMPS Public & Community Health Pilot partnership with BUSD Cooking and Gardening, Edible School Yard, Ecology Center

New CTE Pathway Development

• We are in the Initial planning stages with BIS/BTA for Education Pathway

RECOMMENDATION/QUESTIONS FOR THE BOARD:

What specific questions do you have in the four (4) update areas we are covering this evening?

1. Funding

2. Facilities

3. New Course Launches

4. Pathway Development

FISCAL IMPACT:
Grant extension amounts  to be determined this Fall.

RELATED PAST BOARD ITEMS:
November 1, 2017 CTE UPDATE (Includes comprehensive detail on current and developing programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent
FROM:             Lew Jones, Interim Director of Facilities
PRESENTER:  William Savidge, K12 Facilities  
DATE:              August 15, 2018
SUBJECT:         Opportunities to Apply for and Receive Facilities Funds from the Office of Public School Construction (OPSC) 

BAFCKGROUND INFORMATION:
The District has successfully applied for State Bonds for almost thirty years.  The District had to forego its rights to pursue State facilities dollars (except Deferred Maintenance Funds) for a number of years as a condition of its state loan in the mid 1980’s.  From the very early 1990’s to the present day, the District has received $40,640,976 in funds from the State for facilities (not including Deferred Maintenance Funds or Proposition 39 Funds).  More opportunities exist.

Most of the funding the District has received is for modernizing its facilities.  As a generally rule, a District’s modernization eligibility is determined by its number of students and the age of its facilities or the date of its most recent approved State apportionments.  Generally speaking, if the District utilized its State apportionment for modernization, it gives up eligibility for modernization for the next 25 years.  That approach has not always been the way eligibility is determined and it may not be determined that way in the future.

In the recent past, we have been actively exploring possible applications for apportionments for 8 schools, with the potential of approximately $14.8 million.  We just recently added one school (Emerson) to our list (almost $1.5 million) and are actively exploring three other projects (West Campus Realm project completed in 2014, CTE projects and BAM, which may have its eligibility re-set either now or very soon).  We also have done some preliminary exploration of two seismic projects, both at the High School (the Old Gym and the Community Theater).  The cost to pursue seismic funding is significant, but the rewards can be significant as well.  There may be wisdom in doing at least a preliminary seismic report for the two projects, and if there appears to be eligibility, to request a price from the structural engineer(s) to take the analysis to the next level.    

In the future, we could apply for more apportionments.  Probably 75% of the District apportionments were in the 1990’s and early 2000’s, and if the State continues to fund modernizations in the same manner as it currently does and the voters approve additional bonds, the District will continually become eligible for future modernization apportionments in the 2018-2028 period.

A presentation was made to the Facilities Sub-Committee on June 20^th and there was an informational item received by the Board on June 27, 2018.  The Facilities Sub-Committee requested that the entire Board receive a presentation at a future Board Meeting.  William Savidge of K12 School Facilities has been very involved in our recent efforts to secure state funding.  He will be the presenter at the Board Meeting.   

STAFF RECOMMENDATION:
Accept the report.  Consider approval of seismic applications in the future.  

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed. D., Superintendent
FROM:        Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources  
DATE:         August 15, 2018
SUBJECT:   Public Hearing for an Additional Proposal for Successor Agreement Between the District and LOCAL 21 PROFESSIONAL & TECHNICAL ENGINEERS, AFL-CIO

BACKGROUND INFORMATION:
Collective bargaining is among the most important areas where the Board of Education sets priorities for the organization and gives direction and authority to staff for negotiations.  As part of this process, the Governing Board also represents the public’s interest in negotiations with employee organizations to ensure student academic and educational needs as well as Board priorities are promoted.  The Board is committed to keeping the public informed about issues being negotiated and providing members of the public an opportunity to express their views.

Attached here and presented for public hearing are the initial proposals of the LOCAL 21 PROFESSIONAL & TECHNICAL ENGINEERS, AFL-CIO and the District for a successor agreement between the District and LOCAL 21 PROFESSIONAL & TECHNICAL ENGINEERS, AFL-CIO for the collective bargaining agreement expiring June 30, 2018. This “Sunshine” of the additional bargaining proposal to the public provides an opportunity for the public to comment on the initial proposals and is also required before collective bargaining can begin.

POLICY/CODE:
California Government Code Section 3547
Board Policy 4143.1
Board Policy 4243.1

FISCAL IMPACT:
Unknown at this time

STAFF RECOMMENDATION:
Conduct public hearing, approve staff’s proposal, and direct staff as appropriate.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Interim Deputy Superintendent
DATE:         August 15, 2018
SUBJECT:   P-Annual School Average Daily Attendance and October Enrollment Summaries

BACKGRIUND INFORMATION: 
The District submits three attendance reports to the California Department of Education each year. The District's general revenue is determined based on attendance reported from the second attendance report.
The first attendance report is referred to as P-1 and includes average daily attendance (ADA) calculated from September to December. The second attendance report is referred to as P-2 and included ADA calculated from September to March. With the exception of Special Education ADA, the District receives General Fund revenue based on P-2. The final attendance report is referred to as P-Annual and includes ADA calculated until the end of the year.  The District receives its General Fund revenue for Special Education based on the P-Annual.

Based on information provided from each school site, we are presenting a report on the P-Annual reporting period and provide a comparison of the following information: 

• Current and prior year average daily attendance (ADA) for the P-Annual attendance reporting period from the start to the end of the school year.
• Current and prior year school enrollment reports as reported in October of each year.

The summary report reflects the variance between FY 2017-18 and FY 2016-17 for enrollment and ADA for each school.

Enrollment and Attendance Analysis 

As a result in the increase in enrollment, the District has an increase in attendance of 174 ADA as shown in the attached variance report.

At school sites (grades TK-12), enrollment increased by 154 students from 9655 to 9809, and ADA increased by 165 students excluding special education. 

Berkeley High and Willard have both experienced increases in enrollment of 20 or more students. Berkeley High has an increase of 99 in enrollment and 110 in ADA; an ADA enrollment increase of 1.84 %. Willard saw an increase in enrollment of 42 and 47 in ADA; an ADA Enrollment increase of 1.12%. 

The most notable decreases in enrollment happened at Longfellow, Oxford, and B-Tech as shown in the attached variance report by school and grade level. Longfellow’s enrollment decreased by 15 students, while Oxford and B-Tech both had a decrease in enrollment of 11.  The enrollment decline of those three schools combines for a loss of 20 ADA.  

The elementary schools experienced an overall enrollment increase of 35 students excluding SDC classes. Elementary schools that increased by 10 or more are as follows: Emerson increased by 16, Sylvia Mendez increased by 14, and Washington by 17. The combined enrollment at middle schools had an increase of 25 excluding special education.

John Muir, Sylvia Mendez, Oxford, Washington, Longfellow, Willard, B-Tech, and Berkeley High had significant improvements in attendance percentages over the prior year. Emerson, Rosa Parks and Thousand Oaks have experienced declines in attendance percentages over the prior year.

Data for Non-Public School and Home Hospital have been included in this report.

POLICY/CODE:
Board Policy:  5113

FISCAL IMPACT:
The 2017-18 ADA is 9,346 at the P-Annual reporting period, it was 9,365 at the P-2 reporting period and the ADA at the P1 reporting period was 9,394.

The District’s LCFF calculation relies on P-2 data for general education and

P-Annual data for extended year special day class and Nonpublic school regular and extended year.

With the P-Annual attendance report the District experienced an increase in Nonpublic and Nonpublic extended year of 4 additional ADA; therefore, the district will have an increase in LCFF funding based on 9,369 ADA for fiscal year 2017-18 which is an overall increase of 4 ADA as compared to the 2017-18 LCFF projected funding used Estimated Actuals, which is a marginal increase of $34K. 

STAFF RECOMMENDATION:
Receive this October 2017 enrollment and 2017-18 P-Annual average daily attendance summary reports for information.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:        Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:            August 15, 2018
SUBJECT:    Facilities Masterplan Information 

BACKGROUND INFORMATION:
On June 13, 2018, the Board hired HY Architects to help develop a District Facilities Masterplan.  Since then, there have been meetings with some of the educational staff and with the maintenance department and with the Superintendent’s Work Group.  On August 8, 2018, a presentation was made to the Facilities Sub-Committee.  We are providing a copy of the presentation made to that body. 

FISCAL IMPACT:
Cost of award by this action: No cost to accept the report.    

STAFF RECOMMENDATION:
Accept the report. 

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                  Donald Evans, Ed.D, Superintendent
FROM:            Lew Jones, Interim Executive Director of Facilities
DATE: August 15, 2018
SUBJECT:     Facilities Plan Update 

BACKGROUND INFORMATION:
This report is an update of the Facilities Construction Plan approved by the Board on June 27, 2018.  Data in this report are current as of August 1, 2018.  This report includes updates of all active construction projects. Maintenance projects are detailed in the Maintenance Quarterly Reports. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Superintendent Donald Evans, Ed.D.
FROM: Natasha Beery, Director of BSEP and Community Relations
DATE: August 15, 2018
SUBJECT: Revised Bylaws for BUSD K-8 School Site Committees, E 0420

BACKGROUND:
The Board Policy Subcommittee has extensively reviewed and discussed updates to the current bylaws for our K-8 School Site Committees in order to address a range of issues, including:

• Clarifying the multiple purposes of the committee with regard to the Single Plan for Student Achievement (SPSA), the BSEP Measure, and community engagement;

• Providing site-based flexibility for size of committee while observing appropriate composition, quorum, and role of alternates;

• Ensuring that Greene Act (rather than Brown Act), access to public records, and methods for dispute resolution are clearly outlined.

• Resuming the standard California Department of Education term of “School Site Council” rather than “School Governance Council” for these committees.

RECOMMENDATION:
Receive for Information the revised School Site Council bylaws

FISCAL IMPACT:
No fiscal impact.

BOARD POLICY:
School Plans/Site Councils 0420

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.