Minutes are forthcoming

Board of Education Board Policy Meeting

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present
Lyz Chairez, Recorder - Present 

Call to order: 2:04pm

Motion to approve agenda:
Levya-Cutler/Alper. Passed with no objection. 

Motion to approve minutes for March 16, 2016:
Levya-Cutler/Alper. Passed with no objection.

Sweat-free Procurement Policy
Director Leyva-Cutler explained that the BHS fair trade club requested that a district wide sweat-free procurement policy be considered. They have reached out to and are waiting to hear back from the Santa Monica USD who has already began developing a sweat-free policy.She added that she attended a meeting around developing a district wide sustainability plan that would umbrella the sweat-free policy.

Policy Regarding Protection of Undocumented Students
Director Leyva-Cutler presented a draft policy modeled after that of the American Civil Liberties Union (ACLU). Alper suggested starting with our own draft and adding any pertinent language from ACLU’s. He also suggested that the policy explicitly state that this it is limited to law enforcement at the federal level. 

Conduct BP (use of electronic devices)
Participants discussed what kind of limits to set for student cell phone use. Leyva-Cutler suggested that we solicit teacher input before moving forward. 

Adjourned: 3:30pm

Board of Education Board Policy Meeting
MINUTES
May 24, 2018
12-1:30pm
2020 Bonar St. Room 126
Berkeley, CA 94702
(510) 644-6206
­­­­­___________________________________________________________________________

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present by phone
Lyz Chairez, Recorder - Present

Call to Order/Approve Agenda:

At the request of Alper, the policy regarding protection of undocumented students was moved from discussion to action.

Motion to approve agenda as amended: 
Leyva-Cutler/Alper and approved with no objection.

Revision to LCAP Policy - Action
Alper explained that the current policy caps reserve at $1 million or 25% of supplemental funds, whichever is greater. Supplemental funds are currently at about $5.5 million. The proposed change amends policy to set the cap at $1 million thereby freeing the remaining funds to be directed elsewhere.

Motion to approve proposed revision and present to the Board for action at its May 30 meeting:
Alper/Leyva-Cutler and approved with no objection.

Policy Regarding Protection of Undocumented Students

Participants reviewed proposed language. Alper proposed presenting this for first reading at the May 30 board meeting. Staff will make sure that the enrollment applications at the school sites align with this policy and do not question or solicit any information from student or family about immigration status. 

Motion to approve proposed changes and present policy to the Board for first reading at its May 30 meeting:
Leyva-Cutler/Alper and approved with no objection  

SSC Bylaws – Action
Terry Pastike walked participants through proposed changes. Participants discussed composition and designated seating for representatives of each committee. Participants agreed to resume this discussion at a subsequent meeting.

BP re Extracurricular and Cocurricular Activities
After School Program Supervisor Aaron Jorgensen presented proposed language for a policy regarding student participation in extracurricular activities. The purpose of these revisions is to create consistent practice across the sites.

Update Policy Calendar 
calendar was discussed

Adjourn: 1:32pm

Board of Education Board Policy Meeting
MINUTES
June 22, 2018
9-9:30am
2020 Bonar St. Room 125
Berkeley, CA 94702
(510) 644-6206

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present by phone
Lyz Chairez, Recorder - Present

Call to Order/Approve Agenda:

Call to order:9:05am

Approve agenda:
Alper/Leyva-Cutler and approved with no objection. 

Debt Management Policy
Assistant Superintendent of Business Services Follansbee explained that this policy is in response to the District’s bond rating agency’s recommendation that it adopt a debt management policy. This policy limits the amount of debt BUSD can incur. Participants discussed and reviewed the language.

Motion to approve policy and to present for board approval at the June 27 board meeting
Alper/Leyva-Cutler and unanimously approved.

Adjourn: 9:30am

Board of Education Board Policy Meeting

­­­­­___________________________________________________________________________

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present by phone
Lyz Chairez, Recorder - Present 

Call to Order/Approve Agenda:
Chair Alper called the meeting to order at 2pm 

Motion to approve the agenda:
Leyva-Cutler/ Alper and approved with no objection

SSC Bylaws:
Director Beery highlighted changes to language in bylaws since the last time they were presented to the committee. Participants reviewed and discussed the language. Discussion continued around district mandate for the way that site discretionary funds are allocated.

Motion to approve and present to the Board for first reading at its August 15 board meeting:
Leyva-Cutler/Alper and approved with no objection.

Wellness Policy
Director Leyva-Cutler explained that a BUSD’s current wellness policy only addresses mental health. She suggested that in addition to mental health,, the wellness policy should encompass nutrition, health/sex education, positive school climate tools, employee WE CARE program, cooking and gardening program.

Sweat Free Procurement6
Leyva-Cutler explained that this draft was modeled after the State’s code of conduct regarding procurement. Participants discussed language. 

Adjournment:
3:05pm

Board of Education Board Policy Meeting
MINUTES
August 23, 2018
9-10am
1231 Addison St.
Berkeley, CA 94702
(510) 644-6206
­­­­­___________________________________________________________________________

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present
Lyz Chairez, Recorder - Present

Call to Order/Approve Agenda:

Chair Alper called the meeting to order at 9:10am

Motion to approve agenda: 
Leyva-Cutler/Alper and approved with no objection.

Political Activities
Director Beery shared that she has sent out some guidelines a couple of months ago to staff on how to conduct political activities as employees.
BUSD does not currently have a policy in place. The proposed BP is sampled after CSBA’s. She noted that the policy should differentiate political and controversial issues, and it should explicitly clarify that Political activity/speech is specific to any issue on the ballot. Participants discussed.

Sweat Free Procurement
Leyva-Cutler noted that the state contract includes a sweat-free clause embedded in it. As a state contractor through the child development, she is contractually required to procure sweat-free goods. Participants agreed that staff should consult legal counsel to determine what legal requirements BUSD is supposed to meet with respect to procurement.

Update Policy Calendar 
Participants set meeting calendar for remainder of calendar year.  

Adjourn: 10am

documents are forthcoming