BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent

FROM:             John Calise, Executive Director of Facilities

DATE:              January 23, 2018

SUBJECT:         Approve the Schematic Design of John Muir and Cragmont Kitchen/ Cafeteria Modernization Project

BACKGROUND INFORMATION

On March 28, 2018 the Board approved a contract with HY Architects to develop a design for the cafeteria and kitchen modernizations at three (3) sites.  The Board must approve the schematic design so the construction documents can begin.  Two (2) of the three (3) sites (Cragmont and John Muir) have completed the schematic design review process and are attached for Board approval.

The projects at Cragmont Elementary and John Muir Elementary are estimated to cost $3,733,280.  We have reserved an additional $5,416,720 for the cafeteria and kitchen modernization at Washington Elementary.  With this allowance, the total estimated construction cost is in line with the allocated budget of $9.15 million. 

RECOMMENDATION

Approve the schematic design of the John Muir and Cragmont Kitchen/Cafeteria Modernization project. 

FISCAL IMPACT

Cost of award by this action: None.  The project is within budget and will be funded from Measure I. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent

FROM:             John Calise, Director of Facilities

DATE:              January 23, 2019

SUBJECT:         Facilities Plan Modifications: Approve Recommendation to Adjust Line Item Budgets in Measure AA

BACKGROUND INFORMATION

On November 14^th, the Board of Education approved the latest revision to the Measure AA budget lines when minor adjustments were made based on recently constructed projects.  The goal is to fully exhaust Measure AA. 

Attached to this document is a detailed breakdown of all expenses and income in Measure AA and before.  

The changes in Measure AA are:

1. The future Longfellow makerspace budget ($323,000) was moved to Measure I so we can fully exhaust Measure AA funds earlier.A greater proportion of the Rosa Parks temporary multipurpose was added into Measure AA ($323,000); and,
2. Minor adjustments of less than $1,000 in open budget lines.

FISCAL IMPACT

The adjustments are within the overall budgets.  The available balance has decreased by $187.  There is an available balance of $191.      

STAFF RECOMMENDATION

Approve the financial update. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent

FROM:             John Calise, Executive Director of Facilities

DATE:              January 23, 2019

SUBJECT:         Facilities Plan Modifications: Approve Recommendation to Adjust Line Item Budgets in Measure I

BACKGROUND INFORMATION

On October 24, 2018, the Board of Education approved the latest revision to the Measure I budget lines.   

Attached to this document a detailed breakdown of all expenses and income in Measure I.   The changes are:

1. The future funding for the Longfellow makerpace was moved from Measure AA to Measure I ($323,000) and a greater proportion of the temporary housing at Rosa Parks was moved from Measure I to Measure AA ($323,000);
2. An additional cost of $200,000 was added to the Oxford project (Board approval November 14^th) for additional geotechnical work;
3. A release of contingencies for the BCM remodel ($7,200) and an increase to the BHS turf project ($10,000) because we reduced that budget too much on October 24^th;
4. An additional cost of $12,000 in the program management budget to account for costs to further the sustainability goals (Board approval November 14^th); and,
5. Minor adjustments of less than $1,000 on multiple projects.

FISCAL IMPACT

The adjustments are within the overall budgets.   The available balance has decreased by $213,764.  The new available balance is $620,179.    

STAFF RECOMMENDATION

Approve the financial update.