The Presiding Officer will call the meeting to order at 5:30 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Board of Education
FROM:         Pauline Follansbee, Assistant Superintendent of Business Services
DATE:            April 24, 2019
SUBJECT:      Recognition of WE CARE Award Recipients

PURPOSE:
To recognize classified employees who are nominated to receipt WE CARE awards for the previous fiscal year. 

BACKGROUND:
WE CARE was implemented in fiscal year 2011-12 and has continued to progress over the past several years.  In the early stages of implementation, managers identified service standards and communicated the standards to Principals and Departments for feedback. 

WE CARE is an opportunity for the District to formally acknowledge classified staff in the following service standards – 

W – Willingness

E -   Empathy 

C - Consistency

A - Aptitude

R - Responsiveness

E – Effectiveness

The District has awarded 65 awards since its inception and will present awards to six employees.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
DATE:       April 24, 2019
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:        Donald Evans, Ed. D, Superintendent
FROM:       Evelyn Tamondong-Bradley, Assistant Superintendent
DATE:          April 24, 2019
SUBJECT:    Senior Employee Benefits Specialist

BACKGROUND:
The Benefits Department is requesting a new classification of the Senior Employee Benefits Specialist (Schedule 56 Range 53). The Benefits Office currently has two Employee Benefits Specialist positions, with one position performing more detailed and technical work and oversight for the department. A desk audit performed in the spring of 2018 by the Director of Classified Personnel. The reclassification of one of the Employee Benefits Specialist positions will support the efficiency of the Benefits and Risk Management Department, allowing the Senior Employee Benefits Specialist position to provide more oversight and technical support for the Benefits Department. This will allow the Risk Manager and Benefits Supervisor to more fairly and equitably balance the focus of other areas of the Risk Management and Workers Compensation programs.  

FISCAL IMPACT:
$4,000 Annually

STAFF RECOMMENDATION:
Approve the duties of the new classification of Senior Employee Benefits Specialist.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        John Calise, Executive Director of Facilities        
DATE:         April 24, 2019
SUBJECT:  Approve the Creation of Grounds Supervisor Position

BACKGROUND INFORMATION:
Berkeley Unified School District has a very robust grounds maintenance program. Over the past ten years, we have added Moellering Field for varsity baseball, we took over maintenance of the King soccer field and the district has greened many school yards with additional landscaping. We also are preparing to take on more sustainability projects like replacing lawns with drought tolerant plants, installing water efficient irrigation, installing rain gardens and much more.

Currently, the daytime maintenance supervisor oversees the eleven FTE grounds department in addition to the nine FTE maintenance crew and all of the daytime building maintenance operations. We can more efficiently and effectively maintain and improve the grounds of the district by having a supervisor dedicated to that group.

POLICY/CODE:
Public Contract Code 20110 – 20118. 

FISCAL IMPACT:
After a minor reorganization within the department, there will be a net increase to costs of roughly $40,000 per year.  This cost will be paid from Measure H Funds. 

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                   Board of Education
FROM:             Donald Evans, Ed.D., Superintendent
DATE:              April 24, 2019
SUBJECT:       Tile Project for Thousand Oaks Elementary School

BACKGROUND:
An art project, “Climate Change Solutions,” has been proposed for placement on the inner face of a low wall/seating platform ringing a small upper courtyard at Thousand Oaks School. It would consist of 70 low-relief tiles, 6 inches by 6 inches each, made by the school’s fourth graders. The tiles would be spaced apart and aligned horizontally. The artist for the project is Kalen Meyer, a professional artist and after-school art teacher. A special 6-member Review Board was appointed in accordance with BP 7151, Public Art Policy. The Review Board reviewed the proposal, visited the proposed location at the school site and gave it their enthusiastic endorsement.

The members of the Review Board were:

• Jacqui Parker, Principal
• Pete Gidlund, BUSD Visual and Performing Arts (VAPA) supervisor
• Suzanne McCulloch, former BUSD VAPA supervisor
• Gale Antokal, artist, Berkeley resident and professor at San Jose State University
• Jeni Wendel, Thousand Oaks teacher
• David Kerr, Thousand Oaks parent 

A detailed project proposal, including a description of how the project would meet the criteria set forth in BP 7151, and a summary of the Review Board’s meeting and recommendation, are attached. This project would be located in the southeast upper courtyard. A similar project, “Eastern Redbud Tree Clay Tile Project,” consisting of tiles made by first graders, was installed last year after receiving School Board approval on June 13. 

FISCAL IMPACT:
None for the District. (Funding from the Berkeley Public Schools Fund and Thousand Oaks PTA)

RECOMMENDATION:
Approve the proposed tile project. 

ATTACHMENTS:

• “Proposed Tile Project at Thousand Oaks,” detailed description of the project
• “Review Board Recommendation,” summary of Review Board meeting and recommendation

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:               Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:          April 24, 2019
SUBJECT:   Approval of Overnight Field Trip Requests

BACKGROUND INFORMATION:
The following overnight field trips are being requested:

Kirby Cove-Marin Headlands, Marin County, CA, May 8-10, 2019
Approve participation of twenty-five fifth grade students, one teacher, and one other adult from Jefferson Elementary on a three-day, two-night field trip to the Kirby Cove Group Campground at the Marin Headlands.  The group will depart Jefferson on Wednesday, May 8^th at 9:30 a.m. and return Friday, May 10, 2019 at 2:00 p.m. Students will learn the area’s historical significance and study the ecosystem weather, astronomy and earth science.  Students will sleep in gender specific tents.  BUSD will provide transportation.  The total cost of $3,400 is being paid through class fundraising and parent donations. No student will be denied access based on inability to pay. Requested by Mary Cazden, Jefferson Principal. (Teacher Arun Khanna)

Cazadero Performing Arts Camp, Berkeley, CA, May 17-19, 2019
Approve participation of 105 5^th grade Elementary School students, 10 teachers and 10+ non-staff adults, on a three-day, two-night field trip to Cazadero Performing Arts Camp, CazPAC in Berkeley, CA.  BUSD will provide transportation for students to the CazPAC on Friday, May 17^th at 8:30 a.m. and will be driven by parents from the event at 2:00 p.m. on Sunday, May 19, 2019. During the retreat band students will be encouraged to build interest in middle school music programs. Meet and bond with students from other elementary schools and work with middle school mentors. Students will sleep in supervised, gender specific tent cabins in separate rooms chaperoned by parents. The cost of $150.00 per student will be paid with parents and scholarships.  No student will be denied access based on inability to pay.  Requested by: Pete Gidlund, VAPA Supervisor

Petaluma Adobe Historic State Park, Petaluma, CA, May 23-24, 2019
Approve participation of 20 fourth grade students, one teacher and 12 other adults from Cragmont Elementary School on a two-day, one-night field trip to Petaluma Adobe Historic State Park and Sonoma Mission. The group will depart Cragmont Elementary at 9:30 a.m. on Thursday, May 23^rd and return at 2:00 p.m. on Friday, May 24, 2019. Students will participate in a living history program, experiencing examples of life and activities from the California Rancho Period. BUSD will provide transportation.  Students will sleep in supervised, gender specific areas in the Fandango Room. The cost of $60.00 per student is being paid from a Berkeley Public Schools Fund grant. No student will be denied access based on inability to pay. Requested by, Michelle Sinclair, Cragmont Principal. (Teacher: Claire Dugan)

Petaluma Adobe Historic State Park, Petaluma, CA, May 30-31, 2019
Approve participation of 24 fourth grade students, one teacher and 10 other adults from Cragmont Elementary School on a two-day, one-night field trip to Petaluma Adobe Historic State Park and Sonoma Mission. The group will depart Cragmont Elementary at 9:00 a.m. on Thursday, May 30^th and return at 1:30 p.m. on Friday, May 31, 2019. Students will participate in a living history program, experiencing examples of life and activities from the California Rancho Period. BUSD will provide transportation. Students will sleep in supervised, gender specific areas in the Fandango Room. The cost of $70.00 per student is being paid from a Berkeley Public Schools Fund grant. No student will be denied access based on inability to pay. Requested by, Michelle Sinclair, Cragmont Principal. (Teacher: Stefanie Wissmann)

Camping at Rob Hill Campground at the Presidio, S.F., CA, May 30-31, 2019
Approve participation of 22 first grade Rosa Parks students, 1 teacher and 10 other adults on a two-day, one-night field trip to Rob Hill Campground in San Francisco, CA.  The group will depart Rosa Parks Elementary at 9:30 a.m. on Thursday, May 30^th and return at 12:00 p.m. on Friday, May 31, 2019. During the retreat, students will learn about outdoor education, team building/like skills and nature appreciation and learn about local history and government. Students will sleep in supervised, gender specific tent cabins in separate rooms chaperoned by parents.  The cost of $20.00 per student is being paid from grants and parent donations. No student will be denied access based on inability to pay. Requested by: Paco Furlan, Rosa Parks Principal. (Teacher: Michelle Contreras)

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:               Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Associate Superintendent, Ed. Services
DATE:          April 24, 2019
SUBJECT:   Approval of Out of State Travel Requests

BACKGROUND INFORMATION:
The following out of state trips are being requested:

Columbia University Teachers College 2019 Summer Institute-New York, NY, June 23-28, 2019
Approve participation of Berkeley Arts Magnet teacher Cara Eisenberg to attend the 2019 June Reading Institute on the Teaching of Reading Conference in New York City. The institute is designed for educators and curriculum specialists who are committed to turning classrooms into richly literate reading and writing workshops. This training is relevant to the TCRWP programs at the elementary schools. All expenses for this conference: airline, hotel and registration are being paid with BSEP TIP funds. Requested by Rene Molina, Berkeley Arts Magnet Principal.

Organic World Languages (OWL) 2019 Boot Camp-Tacoma, WA, June 23-28, 2019
Approval for Mallorie Baron, King Middle School teacher, to attend the Organic World (OWL) Languages workshop. The OWL Summer Boot Camp is a time to make invaluable connections with other educators across the country, have fun and grow in your practice! We will spend an entire week together sharing our successes and challenges, looking at student work, developing assessment rubrics, conquering ropes course activities together (that can later be used in class!) and having a blast while focusing on student learning and growth. Registration, transportation, lodging and meals for this training is funded with King Middle School’s BSEP TIP funding. Requested by: Janet Levenson, King MS principal.

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:      Donald Evans, Ed.D., Superintendent
FROM:          Jan Hamilton, Director, Special Education
DATE:           April 24, 2019
SUBJECT:     Approval of Master Contract for Nonpublic Agency Services for the 2018-19 School Year 

BACKGROUND INFORMATION:
The District contracts with nonpublic agencies, when necessary, to provide related services to students with Individualized Education Programs (IEP). The following nonpublic agencies provide related services as defined in Section 1401 of Title 20 of the U.S. Code and section 300.34 of Title 34 of the Code of Federal Regulations, and California Ed. Code 56363 to enable students with IEPs to benefit from their special education. An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services.

POLICY/CODE:
Education Code 39800
Board Policy 3310         

FISCAL IMPACT:
The fiscal impact of these services is estimated not to exceed $93,338.00 funded from the Special Education Budget which may require an additional contribution from the General Fund.

STAFF RECOMMENDATION:
Approve the Master Contract amendment for the Nonpublic Agency listed above.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:          Jan Hamilton, Director, Special Education
DATE:           April 24, 2019
SUBJECT:     Approval of Memorandum of Understanding with County of Alameda Health Care Services Agency for the 2018-19 School Year 

BACKGROUND INFORMATION:
The District contracts with the County of Alameda Health Care Services Agency, Behavioral Health Care Services (BHCS), with respect to the provision of Educationally Related Mental Health Services (ERMHS) under the Individuals with Disabilities Education Act. BHCS will provide ERMHS to students with disabilities, as requested by the District, including assessment, assessment reports, consultation and IEP attendance, individual, group, and family therapy, crisis intervention, collateral therapy and case management and shall bill the District.

Multiyear MOU 2017/2018/2019 for mental health services (2017-2018 SY approved in 4/11/2018 Board meeting, item#12.8). $200,000 was approved in 2/6/19 Board meeting for 2018-2019 school year, item # 15.7. We need to increase PO by $420,000.00 to cover the rest of 2018-2019 school year, which brings the total amount of the MOU to $620,0000.00.

POLICY/CODE:
Education Code 39800
Board Policy 3310         

FISCAL IMPACT:
The fiscal impact of these services is estimated not to exceed $420,000.00 funded from the Special Education Budget.

STAFF RECOMMENDATION:
Approve the MOU for the County of Alameda Health Care Services.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pauline E. Follansbee, Assistant Superintendent, Business Services
DATE:        April 24, 2019
SUBJECT: Approve Listing of  Fiscal Warrants issued in March 2019.

BACKGROUND:
Each month the District writes several checks to vendors for services provided and goods received. The checks are written against both the Restricted and Unrestricted General Fund. The summaries of warrants for the month of March is attached for the Board’s review.

POLICY/CODE:
Educational Code Section 41010 et seq.

FISCAL IMPACT:
$4,316,643.97 for the month of March 2019 from various funds.  

STAFF RECOMMENDATION:
Approve the monthly bill warrant list for the month of March 2019.

 BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Asst. Superintendent of Business Services
DATE:        April 24, 2019
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts 

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Increase in contract, PO#190784, to Nitzan Yerovam to provide additional enrichment classes at Malcolm X. The Board approved $17,340 on 9/12/18. The additional contract amount will increase the cost by $8,460 for a total amount of $25,800. To be paid from PTA Donations. Requested by Aaron Jorgensen.
2. Increase in contract amount, PO#190805, to American Stage Tours LLC to provide additional athletic transportation for Berkeley High School for the remainder of 2018/19SY. The original purchase order in the amount of $8,000 was issued on 9/13/18. The additional amount requested is $2,122 for a total amount of $10,122. To be paid by General Funds. Requested by Britta Fjelstrom.
3. Goodwin Simon Strategic Research, to provide Opinion Research Services for the period from 4/24/19 – 6/30/19. The cost will not exceed $30,000. To be paid from General Fund. Requested by Natasha Beery.

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310

STAFF RECOMMENDATION: 
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education  
FROM: Donald Evans, Ed.D, Superintendent
John Calise, Executive Director of Facilities 
DATE: April 24, 2019 
SUBJECT: Approval of Resolution #19-030 to allow staff to continue to file applications under the School Facility Program

PURPOSE:
To ensure that the District’s qualified facilities projects can be placed in the queue for future eligibility considerations of State funding.

BACKGROUND:
The existing bonding capacity under Proposition 51 (School Facility Program bond passed in 2016) has been exhausted.  At this time there are efforts being made by organizations such as C.A.S.H. (Coalition for Adequate School Housing) to work with the current State Administration to consider future Capital Facilities Bonds at the state level.  By authorizing the District’s facilities department to continue to file applications as buildings and sites become eligible, it increases the potential to reserve future State funding as it becomes available.

FISCAL IMPACT:
None at this time.  

POLICY/CODE:
Chapter 12.5, Part 10, Division 1, commencing with Section 17070.10, et seq., of the Education Code; and Title 2, Code of California Regulations Section 1859.95.1

RECOMMENDATION:
Approve Resolution #19-030 to allow staff to continue to file applications under the School Facility Program under Chapter 12.5, Part 10, Division 1, commencing with Section 17070.10, et seq., of the Education Code.

Budget Summary for Professional Development in 2019-20 BSEP Measure A, Resource 0855

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Board of Education
FROM:            Pasquale Scuderi, Associate Superintendent for Educational Services and Natasha Beery, Director of BSEP and Community Relations
DATE: April 24, 2019
SUBJECT:     Recommendation for 2019-20 Expenditure of BSEP Funds for
Essentials for Excellence: Libraries, Music/VAPA and Technology

BACKGROUND INFORMATION:
According to BSEP Measure E1 of 2016, 

“Twenty-seven percent (27%) of the Available Revenues shall be dedicated annually to providing programs designed to improve the academic proficiency and educational experience of all students by providing equitable access to an enriched, challenging and engaging curriculum. Available Revenues may support all costs attendant to providing these services at district-operated schools, including operational costs. These revenues shall be allocated to district-wide programs as follows:

School Libraries: Seven and a quarter percent (7.25%) of the Available Revenues shall be allocated annually to provide student access to quality school libraries…

Music and Visual and Performing Arts Programs: Six and a quarter percent (6.25%) of the Available Revenues shall be allocated annually to providing quality instructional programs in music and the visual and performing arts for elementary and middle school students….

School Site Programs: Ten and a quarter percent (10.25%) of the Available Revenues shall be allocated annually for School Site Programs to each K-12 school on a per pupil basis.

Instructional Technology: Three and a quarter percent (3.25%) of the Available Revenues shall be allocated to providing instructional technology in schools, and access for students to computers and instructional technology.”^[1]

The BSEP Planning and Oversight (P&O) Committee reviews and approves plans for expenditure of BSEP Measure funds. The 2019-20 plans for funds allocated for Libraries, Music/VAPA, and Technology were reviewed and approved at regularly scheduled P&O meetings on March 12 and March 26. The summary for these plans, and associated appendices, are provided with this document. The School Site Program plans are being prepared and reviewed by School Site Councils and will come to the P&O for discussion on June 4 before being presented to the Board.

POLICY/CODE:
Berkeley Public Schools Educational Excellence Act of 2016 (Measure E1)

FISCAL IMPACT:
Expense to the BSEP Measure E1 Resources for Library, Music/VAPA and Technology is projected total $4,977,564 which includes providing $236,154 to the General Fund based on the indirect cost rate of 5.31%.

STAFF RECOMMENDATION:
Approve the recommendation for expenditure of BSEP Funds for Essentials for Excellence (Libraries, Music/VAPA and Technology) for FY 2019-20.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                 Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Associate Superintendent
DATE:            April 24, 2019
SUBJECT:     Memorandum of Understanding with LifeLong Medical for Rosa Parks Afterschool Program 

BACKGROUND INFORMATION:
LifeLong Medical Care has been the contracted fiscal agent for the Rosa Parks Collaborative, including the Rosa Parks Kids’ Village Afterschool Program since 2001.  LifeLong Medical manages all finances for the program, including all costs for the staff, supplies, equipment, and independent contractors. 

The Rosa Parks School Collaborative oversees the Afterschool Program as outlined in the Memorandum of Understanding between the District and the Collaborative. 

Funding for Rosa Parks Kids’ Village Afterschool Program comes from two sources: After School Education and Safety (ASES) grant and parent fees. The grant amount is based on meeting student attendance figures. 

Rosa Parks Kids’ Village Afterschool Program will generate a total of $194,561 from grant allocations this school year.  Board approval is needed to pay LifeLong Medical/Rosa Parks Collaborative up to this amount of $194,561 for the 2018-19 school year.

POLICY/CODE:
None

FISCAL IMPACT:
There is no impact on the General Fund. The proceeds of $194,561 will be generated through the ASES grant. 

STAFF RECOMMENDATION:  
Approve payment to Rosa Parks Collaborative/LifeLong Medical Center for the Rosa Parks After-School Program for school year 2018-19.  

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D
FROM:             Pasquale Scuderi , Associate Superintendent
PRESENTERS:  Pasquale Scuderi, Associate Superintendent
Lina Andersen, Teacher on Special Assignment
DATE:              April 24, 2019
SUBJECT:         Local Control Accountability Plan (LCAP) Plan for Supplemental Budget in 2019-2020

PURPOSE:
First Draft/Reading of LCAP Plan for 2019-2020

BACKGROUND:
The Local Control and Accountability Plan (LCAP) is intended to be a planning and accountability tool for districts. Supplemental funding from LCAP provides for actions, services, and expenditures that are intended to improve outcomes for students who meet the criteria of qualifying for free and reduced meals, who are in foster care, or who are designated as English language learners.

Attached to this memo is the draft budget for ongoing expenditures from LCAP Supplemental funds for school year 2019-2020. An additional attachment summarizes proposed modifications, eliminations, and new services, as well as an initial and prioritized list of items identified for one-time funding in 2019-2020 using a projected and preliminary estimate of $240k in one-time carryover funding.

The proposals for ongoing and one-time expenditures have been discussed at multiple meetings of the Educators Advisory Committee (EAC), the Parent Advisory Committee (PAC), as well as with K-8 Principals and the Educational Services team.

Elsewhere, as a result of the complexities involved with the broader budget reductions of $2,000,000 from the ongoing general fund beginning in 2019-2020, select proposals were discussed with both the Superintendent’s Budget Advisory Committee (SBAC) as well as the BSEP Planning and Oversight Committee since some general fund expenditures have been proposed to move into LCAP for the year. 

EARLY APPROVAL
In accordance with Board Policy 0460, staff may bring non-controversial employee positions, or a specific service or action, to the Board prior to final LCAP approval.

Staff tonight is requesting early approval of the following:

• Per previous discussions around the general fund, .50 FTE of the Principal of alternative programs moves into LCAP Supplemental
• Per previous discussions, 1.0 FTE McKinney Vento Counselor for Homleless Services moves from the general fund to LCAP supplemental
• Approve increase of current K-8 Coordinator of School-Based Services from .50 FTE to .80 FTE (BREA) funding will round position out to 1.0 TSA to focus on: Climate and culture issues at K-5 along with Toolbox, Welcoming Schools, Positive Behavioral Interventions and Supports (PBIS), and to serve as the K-5 lead on restorative practices.
• Approve modification of 1.0 Student Welfare and Attendnace Coordinator with the African-American Success Project to a 1.0 FTE certificated teacher who will be stationed, along with the project manager, exclusively at Longfellow Middle School for SY 2019-2020

ONE-TIME EXPENDITURES FOR 2019-2020

RECOMMENDATION/QUESTIONS FOR THE BOARD:
Approve the items proposed for early approval. Provide clarifying questions or general questions ahead of the May 8, 2019 meeting.

NEXT STEPS:
Return on May 8, 2019 for approval.

FISCAL IMPACT:
$5,531,719 in funding from LCAP Supplemental Funds for 2019-2020

$240,000 in one-time funding from LCAP Supplemental Carryover for 2019-2020

ATTACHMENTS

• Draft LCAP Supplemental Budget for 2019-2020
• PAC/EAC NOTES (includes summary of proposed changes and details on proposed one-time expenditures for 2019-2020.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Board of Education  
FROM:          Donald Evans, Ed.D, Superintendent
John Calise, Executive Director of Facilities
DATE:           April 24, 2019
SUBJECT:    Approval of Resolution #19-028 to approve Request for Proposals for Lease-Leaseback Services for the Berkeley High School Classroom Building “A” and TheaterRenovations

PURPOSE:
To ensure efficient construction project delivery with strong opportunities for collaboration between the design and construction teams resulting in on-time and on-budget delivery of the project. 

BACKGROUND:  The Berkeley Unified School District has solely utilized the design-bid-build project delivery method for its bond construction projects.  As projects become larger and more complex there are options which provide for a more collaborative approach that make sense in today’s very difficult school construction market.  The Facilities team has presented material on project delivery methods to the Board’s Facilities Subcommittee including reviewing design-build, Construction Management Multi-Prime and Lease-Leaseback.  In addition, the Facilities team presented a discussion item on Lease-Leaseback at the Board meeting of February 20, 2019. 

The Lease-Leaseback project delivery method is authorized under Education Code 17406, which was recently (2016) updated by the Legislature and Governor to ensure transparency, accountability, and strong processes for “best value” selection of Contractor/Developer entity to build school district projects.  Facilities staff presented the Lease-Leaseback option to the Board at its meeting on March 13, 2019 and the Board approved Lease-Leaseback as a project delivery method for future projects. 

The resolution before the Board authorizes the Lease-Leaseback process for the District’s most complex and costly project, the Berkeley High School Classroom Building “A” and Theater Renovations.  Approval of the process will allow the District to select a Contractor/Developer in the design phase of the project.  The first portion of the contract will be for “Pre-Construction Services” and will allow the builder to partner with the District and the Architects to provide Cost Estimating, Value Engineering, Constructability Review, Logistics Planning, Scheduling and Bidding support.  All of the documents which are a part of the Lease-Leaseback process are attached for consideration by the Board as a part of the action approving the resolution for Lease-Leaseback on this project. 

RECOMMENDATION: 
Approve Resolution #19-026 authorizing the issuance of Request for Proposals for Lease-Leaseback Services for the Berkeley High School Classroom Building “A” and Theater Renovations project. 

NEXT STEPS:
Upon approval of the resolution and all of the supporting documents, staff will issue the Request for Proposals.  The timelines for issuance, submissions, evaluation and award are contained within the Request for Proposals. 

FISCAL IMPACT:
None at this time.

RELATED PAST BOARD ITEMS:

February 20, 2019 presentation on Lease-Leaseback Project Delivery Method.

March 13, 2019 approval of Lease-Leaseback Project Delivery Method for future projects.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Board of Education  
FROM: Donald Evans, Ed.D, Superintendent
John Calise, Executive Director of Facilities
DATE:            April 24, 2019
SUBJECT:    Approval of Resolution #19-029 to Implement Prequalification of Construction Contractors Under PCC Section 20111.6 for Lease-Leaseback Projects

PURPOSE: 
To ensure that the District has qualified Contractors and Subcontractors for participation in its Lease-Leaseback construction project. 

BACKGROUND: 
This is a companion item to the Lease-Leaseback Resolution on this agenda approving the issuance of a Request for Proposals for the Berkeley High School Classroom Building “A” and Theater Renovations project.  Prequalification of General Contractors (“GC”) and Mechanical, Electrical, Plumbing (“MEP”) Subcontractors is a required component of any Lease-Leaseback proposal process under Education Code 17406.

Attached to this Resolution are the required pre-qualification documents which will be issued as part of the process.  In addition, attached documents include firm financial information request, evaluation and scoring criteria.  All Contractors and Sub-Contractors must complete this pre-qualification process in order to be eligible to submit proposals for the Lease-Leaseback Request for Proposals for the Berkeley High School project. 

NEXT STEPS: 
Upon approval of the resolution and all of the Prequalification documents, including the Questionnaire, financial information, and scoring criteria, staff will initiate the Pre-qualification process for the District’s Lease-Leaseback project at Berkeley High School. 

RECOMMENDATION: 
Approve Resolution #19-029 to implement Prequalification of Construction Contractors under Public Contract Code 20111.6 for Lease-Leaseback projects. 

FISCAL IMPACT:
None at this time. 

RELATED PAST BOARD ITEMS:

February 20, 2019 presentation on Lease-Leaseback Project Delivery Method.

March 13, 2019 approval of Lease-Leaseback Project Delivery Method for future projects.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed. D., Superintendent
FROM:          Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources      
DATE:          April 24, 2019
SUBJECT:    Annual Declaration of Need for Fully-Qualified Educators

BACKGROUND INFORMATION:
An annual declaration to the California Commission on Teacher Credentialing is required for those teachers whose assignments require emergency permits or limited assignment permits.  The Board of Education must certify that there are insufficient fully credentialed applicants for certain positions.  Based on previous years’ actual needs and projections of enrollment, the District must indicate the number of permits it estimates it will need for the following school year.

In cases where the District must employ teachers without the proper certification, the California Education Code and Title V Regulations provide the options for legal compliance.

The California Commission on Teacher Credentialing requires that this declaration be approved during a regularly scheduled public meeting, and that this declaration not appear as part of the consent calendar.

In light of the fact that teaching credential programs are graduating fewer teacher candidates, accompanied by increased staffing needs due to recent increased funding for school districts, the need for teachers who are not fully credentialed has increased.

POLICY/CODE:
Education Code Section 44225.7
Title V Regulation 80026

FISCAL IMPACT:
None

STAFF RECOMMENDATION: 
Approve the projected permit needs as specified in the annual declaration.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent
DATE:         April 24, 2019
SUBJECT:   P-2 School Average Daily Attendance and October Enrollment Summaries

BACKGROUND INFORMATION:
The District submits three attendance reports to the California Department of Education each year. The first attendance report is referred to as P-1 and includes average daily attendance (ADA) calculated from September to December. The second attendance report is referred to as P-2 and includes ADA calculated from September to April. With the exception of Special Education ADA, the District receives its General Fund revenue based on P-2.  The final attendance report is referred to as P-annual and includes ADA calculated until the end of the year. The District receives its General Fund revenue for Special Education based on the P-annual.

Based on information provided from each school site and program, we are presenting a report on the P-2 reporting period and providing a comparison of the following information:

• Current and prior year average daily attendance (ADA) for the P-2 attendance reporting period.
• Current and prior year school enrollment reports as reported in October of each year.

The report reflects the variance between FY 2018-19 and FY 2017-18 for enrollment and ADA for General Education, Special Day Class (SDC), Independent Study (ISP) by school site, and Non-public School, Home and Hospital and Extended School Year (ESY). 

The analysis focuses on General Education Enrollment and ADA. 

Enrollment and Attendance Analysis

Enrollment increased from 2017-18 to 2018-19 by 54 students, with Berkeley High increasing by 80 and Willard increasing by 33. The largest decrease in enrollment was at King, where enrollment decreased by 28 students.

ADA decreased by 11 students over last year. Our largest increases were at Berkeley High and Willard which are at 46 and 25 respectively. King ADA decreased by 24, which correlates to their enrollment decrease. Overall ADA enrollment percentage decreased by .8%. 

POLICY/CODE:
Board Policy 5113

STAFF RECOMMENDATION:
Receive this October enrollment and P-2 average daily attendance summary reports for information.

FISCAL IMPACT:
Based on P-2 reporting numbers and October enrollment, attendance increased by 33 students and enrollment by 4 when compared to the prior year. Attendance for 2018-19 will be finalized when the District received the P Annual report due at the end of June.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D., Superintendent
FROM:         Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:          April 24 2019
SUBJECT:   New Spanish-Level One Textbook for Berkeley High School- CONSIDERATION

BACKGROUND INFORMATION:
The following textbook is being recommended for adoption: EntreCulturas 1: Communicate, Explore and Connect Across Cultures (2017 and future editions)

Title, Author:

EntreCulturas 1: Communicate, Explore, and Connect Across Cultures (2017 edition) Authors: Ann Mar, Robert L. Davis, Maritza Sloan and George Watson-López

Description:
Berkeley High School Spanish teachers are recommending this textbook to be used in level one Spanish. The textbook currently being used, Realidades 1 was published in 2004. As you can imagine, this textbook is quite outdated and methodology for teaching language has changed a great deal in the last fifteen years. The new text we are hoping to adopt, is aligned with the ACTFL (American Council on the Teaching of Foreign Language) standards as well as the new California State standards for the teaching of World Languages. An electronic text and other resources are available online for students and are updated regularly. It also includes authentic resources for teachers to include in their instruction.

EntreCulturas provides learners with real-world communicative and intercultural contexts starting with the first lesson. Students are led to consider what it means to interact with “cultural competence and understanding” through a series of intercultural reflections. Students comment on what they have learned about the target culture and how that knowledge and understanding equips them to be more open-minded and accepting of other cultures.

EntreCulturas lays the foundation for students to build proficiency from the novice to intermediate levels, preparing them to tackle the more advanced proficiency expected in programs such as AP and IB.

In conclusion, this textbook will provide a proficiency based framework and a solid vertical alignment in our first three years of Spanish while at the same time laying the foundation necessary for students who choose to continue in our AP and IB level courses. We believe this text offers the necessary resources to provide our students with a language learning experience that is not just a set of grammar rules and vocabulary but one that truly prepares them to communicate and to be culturally aware global citizens. 

DISTRICT GOAL:
I. Curriculum and Instruction

POLICY/CODE:
Board Policy 6161.1
Ed Code 60400

FISCAL IMPACT:
$58,478.00

STAFF RECOMMENDATION:
Adopt the new textbook for Spanish 1

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:          April 24, 2019
SUBJECT:   New Spanish Level Two Textbook for Berkeley High School- CONSIDERATION

BACKGROUND INFORMATION:
The following textbook is being recommended for adoption: EntreCulturas 2: Communicate, Explore and Connect Across Cultures (2017 and future editions)

Title, Author:
EntreCulturas 2: Communicate, Explore, and Connect Across Cultures (2017 edition) Authors: Catherine Schwenkler, Megan Cory, Paulina Carrión

Description:
Berkeley High School Spanish teachers are recommending this textbook to be used in level two Spanish. The textbook currently being used, Realidades 2 was published in 2004. As you can imagine, this textbook is quite outdated and methodology for teaching language has changed a great deal in the last fifteen years. The new text we are hoping to adopt, is aligned with the ACTFL (American Council on the Teaching of Foreign Language) standards as well as the new California State standards for the teaching of World Languages. An electronic text and other resources are available online for students and are updated regularly. It also includes authentic resources for teachers to include in their instruction.

EntreCulturas provides learners with real-world communicative and intercultural contexts starting with the first lesson. Students are led to consider what it means to interact with “cultural competence and understanding” through a series of intercultural reflections. Students comment on what they have learned about the target culture and how that knowledge and understanding equips them to be more open-minded and accepting of other cultures.

EntreCulturas lays the foundation for students to build proficiency from the novice to intermediate levels, preparing them to tackle the more advanced proficiency expected in programs such as AP and IB.

In conclusion, this textbook will provide a proficiency based framework and a solid vertical alignment in our first three years of Spanish while at the same time laying the foundation necessary for students who choose to continue in our AP and IB level courses. We believe this text offers the necessary resources to provide our students with a language learning experience that is not just a set of grammar rules and vocabulary but one that truly prepares them to communicate and to be culturally aware global citizens. 

DISTRICT GOAL:
I. Curriculum and Instruction

POLICY/CODE:
Board Policy 6161.1
Ed Code 60400

FISCAL IMPACT:
$81,866.40

STAFF RECOMMENDATION:
Adopt the new textbook for Spanish 2

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:         April 24, 2019
SUBJECT:  New Spanish-Level Three Textbook for Berkeley High School- CONSIDERATION

BACKGROUND INFORMATION:
The following textbook is being recommended for adoption: EntreCulturas 3: Communicate, Explore and Connect Across Cultures (2017 and future editions)

Title, Author:
EntreCulturas 3: Communicate, Explore, and Connect Across Cultures (2017 edition) Authors: Pamela Garcia, Jennifer Cornell, Deborah Espitia, Isabel Vazquez Gil

Description:
Berkeley High School Spanish teachers are recommending this textbook to be used in level three Spanish. The textbook currently being used, Realidades 3 was published in 2004. As you can imagine, this textbook is quite outdated and methodology for teaching language has changed a great deal in the last fifteen years. The new text we are hoping to adopt, is aligned with the ACTFL (American Council on the Teaching of Foreign Language) standards as well as the new California State standards for the teaching of World Languages. An electronic text and other resources are available online for students and are updated regularly. It also includes authentic resources for teachers to include in their instruction.

EntreCulturas provides learners with real-world communicative and intercultural contexts starting with the first lesson. Students are led to consider what it means to interact with “cultural competence and understanding” through a series of intercultural reflections. Students comment on what they have learned about the target culture and how that knowledge and understanding equips them to be more open-minded and accepting of other cultures.

EntreCulturas lays the foundation for students to build proficiency from the novice to intermediate levels, preparing them to tackle the more advanced proficiency expected in programs such as AP and IB.

In conclusion, this textbook will provide a proficiency based framework and a solid vertical alignment in our first three years of Spanish while at the same time laying the foundation necessary for students who choose to continue in our AP and IB level courses. We believe this text offers the necessary resources to provide our students with a language learning experience that is not just a set of grammar rules and vocabulary but one that truly prepares them to communicate and to be culturally aware global citizens. 

DISTRICT GOAL:
I. Curriculum and Instruction

POLICY/CODE:
Board Policy 6161.1
Ed Code 60400

FISCAL IMPACT:
$58,476.00

STAFF RECOMMENDATION:
Adopt the new textbook for Spanish 3

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.