The Presiding Officer will call the meeting to order at 5:30 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:       Brent Stephens, Ed.D., Superintendent
FROM:     Samantha Tobias-Espinosa, Assistant Superintendent, Human Resources
DATE:       October 2, 2019
SUBJECT:    Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                   Brent Stephens, Ed. D., Superintendent
FROM:             Samantha Tobias-Espinosa, Assistant Superintendent, Human Resources
DATE:              October 2, 2019
SUBJECT:       Approval of New Classification: District Registrar 

BACKGROUND:
Berkeley High School is requesting a new classification of the District Registrar (Schedule 56 Range 52). Berkeley High School has only one person tasked with a large variety of duties attached to this role, and the position also supports our other high school programs at Independent Study and Berkeley Technology Academy. A desk audit performed by the Director of Classified Personnel confirmed that the level of expertise needed was consistent with that of a District Registrar. 

The employee in this position must work autonomously, confidentially and efficiently with high volumes of work. This employee works directly with students, families, counselors, administrators, international programs, and district staff to maintain records, issue records, and ensure timely management and update of all files relating to student records and transcripts.  This employee holds an enormous amount of responsibility for the integrity of student records for all 9th-12th grade students in BUSD.  Over time the tasks associated with this have increased to include assisting with master scheduling, compiling an increased volume of student records and reports, increased technical skill and responsibility with our new student data system, new college application system, and increased responsibility to work with other staff to assist when they have questions or need training on any of these tasks.

FISCAL IMPACT:
$8,160 Annually (Fund 01, General Fund) 

STAFF RECOMMENDATION:
Approve the duties of the new classification of District Registrar.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:        Brent Stephens, Ed. D., Superintendent
FROM:           Samantha Tobias-Espinosa, Assistant Superintendent, Human Resources
DATE:           October 2, 2019
SUBJECT:    Approval of New Classification: Facilities Planning Analyst 

BACKGROUND:
The Facilities Department is requesting a new classification of the Facilities Planning Analyst (Schedule 56 Range 59). The Facilities Office currently has one Facilities Analyst position who supports all of the Facilities division planning and implementation under the supervision of the Executive Director of Facilities. A desk audit performed in the spring of 2019 by the Director of Classified Personnel confirmed that the level of expertise needed was consistent with that of a Facilities Planning Analyst. This is a specialized position which requires extensive knowledge of Facilities planning and implementation, Ed Code, District standards and policies, as well as a myriad of requirements as set forth by government and authoritative agencies to include the Division of State Architect, Office of Public School Construction (OPSC) as the State Allocation board (SAB). 

The employee in this position must work autonomously, confidentially and efficiently while managing a high volume of work. This employee works directly with a myriad of consultants, architects, project managers and construction managers on a daily basis. Additionally, as the primary support for the Facilities Division, there is extensive outreach and collaboration with other departments as well as community and public stakeholders.  This employee also manages and coordinates all daily activities of the District’s Developer Fee program as well as the District’s Furniture, Fixture & Equipment (FF&E) replacement program.

FISCAL IMPACT:
$11, 908 Annually (Fund 21, School Construction Fund; Fund 02, G.F. Measure BB; Fund 01 General Fund)

STAFF RECOMMENDATION:
Approve the duties of the new classification of the Facilities Planning Analyst.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Brent Stephens, Ed.D., Superintendent
FROM:     Samantha Tobias-Espinosa, Assistant Superintendent, Human Resources
DATE:       October 2, 2019
SUBJECT:      Approval of MOU between BUSD and Universities 

BACKGROUND INFORMATION:
BUSD has entered into agreements with the following universities to provide the university students with internships and/or student teaching so they may gain practical teaching, administrator, nursing, or counseling experience in an education setting.

STAFF RECOMMENDATION: 
Staff recommends that the Berkeley Unified Board of Education ratify the memorandums of understanding (MOU) between the District and the following universities:

• University of California, Berkeley (UCB)

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:       Brent Stephens, Ed.D., Superintendent
FROM:  Bajé Thiara, Associate Superintendent, Ed. Services
DATE:    October 2, 2019
SUBJECT:   Approval of Overnight Field Trip Requests

BACKGROUND INFORMATION:
The following overnight field trips are being requested:

Maritime National Historical Park/SS Balclutha, San Francisco, CA October 7-8, 2019
Approve participation of 22 fifth grade students, one (1) teacher, and 7 other adults on a two-day, one night field trip to San Francisco Maritime Historical Park located at the Hyde Street Pier. The group will depart Cragmont Elementary at 10:30 a.m. on Monday, October 7^th and will return at 10:00 am on Tuesday, October 8, 2019. This field trip supports the Age of Exploration Social Studies curriculum for 5th Grade.  Students will also build social skills and self-reliance.  Students sleep in gender specific areas on the ship Balclutha.  District buses provide transportation.  The cost per student is $150.00 and will be paid for by donations, scholarships and fundraising.  No student is denied access based on ability to pay. Requested by: Michelle Sinclair, Cragmont Principal. (Teacher: C. Goyen)

Tilden Regional Park, Berkeley, CA, October 10-11, 2019
Approve participation of 50 fourth grade students, 2 teachers and 10 other adults from Jefferson Elementary on a two-day, one-night field trip Tilden Regional Park. The group will depart Jefferson at 9:30 a.m. on Thursday, October 10^th, and return at 2:00 p.m. on Friday, October 11, 2019. The students will be taking part in a hands-on study of our local ecology and watershed. In addition, we will be focusing on team-building activities to build a successful learning environment for our school year. Narrative and essay writing will follow our trip. BUSD will provide transportation to and from the event.  The students will sleep in gender specific tents.  The cost of $40.00 per student will be funded by PTA and parent donations. No student will be denied access based on ability to pay.  Requested by: Mary Cazden, Jefferson Principal (Teachers: S. Keller and E. Wang)

Tilden Park/Wildcat View/LHS, Berkeley, CA, October 17-18, 2019
Approve participation of 75 fifth grade students, 3 teachers and 5 other adults from Jefferson School on a two-day, one-night field trip to Tilden Park/Wildcat View for the purpose of studying the environment of the park while working on team building, cross classroom connections, decision making, and leadership training. The group will depart Jefferson at 9:30 a.m. on Thursday, October 17^th, and return at 2:00 p.m. on Friday, October 18, 2019. The LHS will provide experiences with scientific method and STEM activities. The students will sleep in gender specific tents located in separate camping areas and both will have adult chaperones. The cost of $25.00 per student will be paid by parent donations. No student will be denied access based on inability to pay.  Requested by Mary Cazden, Jefferson School Principal. (Teachers: A. Rohr, R. Kleine, A. Khanna)

Cazadero Jumpstart Retreat, Berkeley, CA, October 18-20, 2019
Approve participation of 105 eighth grade Middle School students, 10 teachers and 10+ non-staff adults, on a three-day, two-night field trip to Cazadero Performing Arts Camp, CazPAC in Berkeley, CA.  Black Tie Transportation will provide transportation for students to the CazPAC on Friday, October 18^th at 8:30 a.m and students will be driven home by parents from the event at 2:00 p.m. on Sunday, October 20, 2019.  During the retreat, band students will build interest in BHS program, learn advanced pieces in a fast-paced 3-day period.  Meet and bond with students from other middle school and work with BHS mentors. Students will sleep in supervised, gender specific tent cabins in separate rooms chaperoned by parents.  The cost of $150.00 per student will be paid with parents and scholarships. No student will be denied access based on inability to pay. Requested by: Pete Gidlund, VAPA Supervisor

BHS AMPS Junior Retreat-Applegate, CA, October 23-24, 2019
Approve participation of 55 BHS eleventh grade Academy of Medicine and Public Service (AMPS) students and six teachers on a two-day, one-night field trip to the Jesuit Retreat Center. The group will depart Berkeley High School on Wednesday, October 23^rd at 8:30 a.m. and return Thursday, October 24, 2019 at 3:30 p.m. AMPS Juniors will participate in a Junior Retreat /Community Building. The goal is to build a sense of purpose and show them the support they can provide one another as well as the support that they have within and from their teachers and families.  The retreat provides a space to reflect on the relationship between this support and academic success. Students will stay in gender specific cabins. Michaels will provide transportation. The total cost of $100 per student will be paid from AMPS Grant funding. No student will be denied access based on inability to pay. Requested by: Erin Schweng, BHS Principal. (Teacher: C. Gonzalez)

Pt. Bonita Retreat Center BHS-CAS Juniors, Sausalito, CA, December 12-13, 2019
Approve participation of 60 11^th grade CAS students, six teachers and no other adults on a two-day, one-night field trip to Pt. Bonita Retreat Center, Sausalito, CA. The group will depart Berkeley High School on Thursday, December 12^th at 9:00 a.m., and return Friday, December 13, 2019 at 2:30 p.m. The group will engage in collaborative projects and learning throughout the two-day retreat that form an integral part of our core art based curriculum. They will also be participating in group challenges, community building activities, arts integration projects and shared clean-up responsibilities. BUSD will provide transportation. Students will sleep in gender specific cabins. The cost of $125.00 per student will be paid for by parent donations and CPA grant. No student will be denied access based on inability to pay. Requested by: Erin Schweng, BHS Principal. (Teachers: A. Daly, P. Halpern, J. Hartman, B. Pratt)

Pt. Bonita Retreat Center BHS-CAS Seniors, Sausalito, CA, March 2-3, 2020
Approve participation of 60 12^th grade CAS students, six teachers and no other adults on a two-day, one-night field trip to Pt. Bonita Retreat Center, Sausalito, CA. The group will depart Berkeley High School on Monday, March 2^nd at 9:00 a.m., and return Tuesday, March 3, 2020 at 2:30 p.m. The group will engage in collaborative projects and learning throughout the two-day retreat that form an integral part of our core art based curriculum. They will also be participating in group challenges, community building activities, arts integration projects and shared clean-up responsibilities. BUSD will provide transportation. Students will sleep in gender specific cabins. The cost of $125.00 per student will be paid for by parent donations and CPA grant. No student will be denied access based on inability to pay.  Requested by: Erin Schweng, BHS Principal. (Teachers: M. Wheeler, B. Pratt, S. Schaudel)

Pt. Bonita Retreat Center BHS-CAS Sophomores, Sausalito, CA, April 9-10, 2020
Approve participation of 60 10^th grade CAS students, six teachers and no other adults on a two-day, one-night field trip to Pt. Bonita Retreat Center, Sausalito, CA. The group will depart Berkeley High School on Thursday, April 9^th at 9:00 a.m., and return Friday, April 10, 2020 at 2:30 p.m. The group will engage in collaborative projects and learning throughout the two-day retreat that form an integral part of our core art based curriculum. They will also be participating in group challenges, community building activities, arts integration projects and shared clean-up responsibilities. BUSD will provide transportation. Students will sleep in gender specific cabins. The cost of $125.00 per student will be paid for by parent donations and CPA grant. No student will be denied access based on inability to pay.  Requested by: Erin Schweng, BHS Principal. (Teachers: C. Rowland, A. Daly, S. Schaudel, M. Tigerman)

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:       Brent Stephens, Ed.D, Superintendent
FROM:   Pauline Follansbee, Assistant Superintendent of Business Services
DATE:    October 2, 2019
SUBJECT:  Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. Berkeley High School Development Group donated $1,445.97 for 2 teachers curriculum development
2. Randy Chavez donated $4,000 in supplies to Berkeley High School Carpentry Program in Career Technical Education.
3. Berkeley High School Development Group donated $1,626.71 to Anna Branning curriculum development.
4. Berkeley High School Development Group donated $1,782.39 towards 2 teachers to update the math website.
5. Berkeley High School Development Group donated $4,104.79 to staff retreat.
6. Berkeley High School Development Group donated $2,736.52 to Academic Choice Teacher Retreat.
7. Berkeley High School Development Group donated $4,482.49 to Math Professional Development Day.
8. Emerson PTA donated $84,857 to Emerson School to fund certificated and clerical positions.
9. Philanthropic Ventures Foundation donated $319 for bus to Oakland Zoo for Cragmont School field trip.
10. Philanthropic Ventures Foundation donated $921 to Rosa Parks Principal’s Discretionary Fund.
11. Cragmont PTA donated $11,886.00 to fund dance position.
12. Cragmont PTA donated $50,000 to fund art position.
13. Cragmont Elementary donated $22,912 to Family Engagement position.
14. Cragmont PTA donated $2,500 to Puberty Education.
15. Lifetouch donated $145.82 to Principal’s Discretionary Fund at John Muir.
16. Berkeley Public School Fund donated $15,237.95 to 18-19 Strategic Impact Grant “Middle School Math Intervention”.
17. Berkeley Public Schools Fund donated $86.18 on 2020 Vision Math Groups project.
18. Berkeley Public Schools Fund donated $434.42 on 2020 Vision Math Group project.
19. Berkeley Public Schools Fund donated $864.46 to “Newcomer to Mainstream Transition”
20. Berkeley Public Schools Fund donated $142,500 to CTE for 2019-20 FTE and teacher hourly.
21. Life Touch National School Studios donated $93.47 to Sylvia Mendez Principal’s Discretionary Fund.
22. Thousand Oaks PTA donated $73,700 to Schools Programs.

STAFF RECOMMENDATION:
Accept the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $426,636.17 in donations.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Brent Stephens, Ed. D., Superintendent
FROM:        Pauline Follansbee, Asst. Superintendent of Business Services
DATE:        October 2, 2019
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Capoeira Arts Foundation, to provide afterschool enrichment classes at Emerson and Malcolm X Elementary for the period from 9/17/19 - 6/12/20. The cost will not exceed $13,805. To be paid from PTA Donations. Requested by Aaron Jorgensen.
2. Tales2Go, to provide audiobook licenses for the Library department for the 2019/20SY. The cost will not exceed $22,500. To be paid from BSEP Fund. Requested by Jessica Lee.
3. Cash Leasing & Copier Sales, to provide lease of 3 copiers for Berkeley Adult School for the period from 8/1/19 – 6/30/20. The cost will not exceed $27,010. To be paid from Adult Education Fund. Requested by Thomas Reid.
4. Michael’s Transportation, to provide buses for Berkeley High School athletic travel for 2019/20SY. The cost will not exceed $20,000.To be paid from General Funds.Requested by Erin Schweng.
5. Ninyo & Moore, to provide geotechnical services for facilities department for 2019/20SY. The cost will not exceed $18,000.To be paid from Measure AA. Requested by John Calise.
6. Increase in contract to Viva el Espanol to provide afterschool enrichment classes at Cragmont Elementary School. The Board originally approved $13,870 on 9/4/19. The additional amount needed is $19,800 for a total amount of $33,670. To be paid from PTA Donations. Requested by Aaron Jorgensen.
7. Increase in contract to Seven Eleven Body Shop to provide additional repair services to buses due to collision damages incurred. The Board originally approved $20,000 on 9/26/19. The additional amount needed is $10,000 for a total amount of $30,000. To be paid from General Fund. Requested by Sheila Collier.
8. Ratification of Contract with DreamRide Elevator for the emergency repair of the elevator at Rosa Parks Elementary School. The cost will not exceed $90,000. To be paid from Measure AA. Requested by John Calise
9. Institute for Economic, Educational and Environmental Design, to provide the Young, Gifted and Black Program to the District elementary and middle schools for the period from 10/3/19 – 6/17/20. The cost will not exceed $36,000. To be paid from General Fund. Requested by Brent Stephens.
   

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310 

STAFF RECOMMENDATION: 
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO: Board of Education
FROM: Brent Stephens Ed.D., Superintendent
John Calise, Executive Director of Facilities
DATE: October 2, 2019
SUBJECT: Berkeley High School - A Building and Stage Renovations Project Categorical Exemption under California Environmental Quality Act (CEQA)

PURPOSE:
To ensure that the District complies with the requirements of the California Environmental Quality Act (CEQA) for its upcoming construction projects.

BACKGROUND:
The District’s Facilities team has been working to develop the major modernization of the Berkeley High School A Building and Theater. This is the first major modernization since the buildings were constructed. The team has worked for almost two years with the Site Facilities Committee which including faculty, administration, District and Community stakeholders. The scope of work for the project includes seismic upgrades to the building, major systems upgrades, and focuses on interior renovations to create new Performing Arts Classrooms. The project also includes work in the Main Theater stage area for seismic upgrades, a cross-over, new production systems, and access compliance. Because of the historic status of the building, developing a project that meets the District’s goals and respects the historic building components has been a key focus of the project. The District has held a Community meeting and has presented the project to the City of Berkeley’s Landmarks Commission on two occasions.

The attached document prepared by the District’s CEQA consultant includes a full Project Description and Categorical Exemption Analysis. An appendix to the document includes a full historic building review of the project concluding: “this project adheres to the Secretary of the Interior’s Standards for the Treatment of Historic Properties—using the Rehabilitation treatment. The design team has sensitively responded with a scheme that attains the project’s goals while concentrating the primary scope of work in areas of the Theater that are either “contributing” or “non-contributing.” These designations, by definition, allow for changes to the building without compromising the integrity of the resource. Under CEQA, a project that adheres to the Secretary of Interior’s Standards for the Treatment of Historic Properties shall be considered mitigated to a level of a less than significant impact on the historical resource.”

RECOMMENDATION:
Authorize the Superintendent’s designee to file a Categorical Exemption under CEQA for the Berkeley High School A Building + Stage Renovations Project.

FISCAL IMPACT:
Limited to filing fee.

    BERKELEY UNIFIED SCHOOL DISTRICT 

TO:            Brent Stephens, Ed.D., Superintendent
FROM:        John Calise, Executive Director of Facilities        
DATE:         October 2, 2019
SUBJECT:  Approve an Increase to a Contract with HKIT Architects to Provide Additional Design Services for the Longfellow Cafe Project

BACKGROUND:
On March 13, 2013, the Board approved HKIT Architects to design the Longfellow Cafe Project for $375,000. On January 27, 2016, the Board approved to increase the contract to not exceed $486,000. On June 29, 2016, the Board approved a final increase of $190,000.  The current contract is $660,630.76.  We are seeking additional costs for design of the gates for the crossing between the school and the cafeteria.

Currently, the design of the gates has been approved by the City of Berkeley. We are requesting additional services from HKIT related to the implementation of the design.

POLICY/CODE:
Board Policy 3310. 

FISCAL IMPACT:
All costs to be paid from and contained within the Measure I Bond Fund.    

RECOMMENDATION:
Approve an increase for HKIT Architects and the Longfellow Cafe project budget for $50,000.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:        Brent Stephens, Ed.D., Superintendent
FROM:          Jan Hamilton, Executive Director of Special Education
DATE:            October 2, 2019
SUBJECT:   Approval of Master Contracts for Nonpublic Agency Services for the 2019-20 School Year 

BACKGROUND INFORMATION:
The District contracts with nonpublic agencies, when necessary, to provide related services to students with Individualized Education Programs (IEP). The following nonpublic agencies provide related services as defined in Section 1401 of Title 20 of the U.S. Code and section 300.34 of Title 34 of the Code of Federal Regulations, and California Ed. Code 56363 to enable students with IEPs to benefit from their special education. An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services.

POLICY/CODE:
Education Code 56363         

FISCAL IMPACT:
Not to exceed $552,804.00 funded from the Special Education Budget which may require an additional contribution from the General Fund. Not to exceed $302,000.00 funded from general fund.

STAFF RECOMMENDATION:
Approve the Master Contracts for the Nonpublic Agencies listed above.

BERKELEY UNIFIED SCHOOL DISTRICT  

TO: Stephens, Ed.D., Superintendent
FROM:        Wyn Skeels, Program Supervisor
DATE: October 2nd, 2019
SUBJECT: Career Technical Education (CTE) Facilities, 18 - 19 Program Expansion, and  Budget Update

PURPOSE:
The State’s Career Technical Education (CTE) standards and framework, along with a host of ongoing revenue incentives for college and career readiness, have prompted Districts across California to invest in and develop new or improved curricular options that incorporate cutting-edge knowledge about career options, technology, and the skill-sets required for success in postsecondary education and training as well as in the pursuit of living-wage jobs and careers.

BUSD is fully engaged and participating in this current movement through significant partnerships with employers, workforce consortiums, trade unions  and industry practitioners. BUSD is focused on the development of transformative programs that move student learning beyond the traditional notions and constraints of the classroom. 

A previous update on August 15th, 2018  provided an overview of existing and developing CTE programs across the District including funding, facilities, new course launches and pathway development that item can be accessed in the Related Past Board Items section below.

Tonight’s update will offer an update on recently completed and existing CTE Facilities Projects paid for from Measure I Bond Funds, 2018 - 2019 School Year program expansion and a CTE Grant Funding update.  This is a look 2018 - 2019 in review. We will come back to update the Board on our forward looking plans and projects at a later date.  

RECOMMENDATION:
Receive the report.

FISCAL IMPACT:
Funding allocations using remaining Measure I CTE Facilities funds as approved by the Board on November 14, 2018. 

Future projects will be contained within the approximately $1.5M Career Technical Education Measure I Project Balance. 

ELATED PAST BOARD ITEMS

November 14, 2018 

August 15, 2018

November 1, 2017

January 11, 2017

November 2, 2016 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Brent Stephens, Ed.D., Superintendent
FROM:         Bajé Thiara, Associate Superintendent, Educational Services
DATE:          October 2, 2019
SUBJECT:   Resolution for Grades K-12 Textbook and Instructional Materials Compliance for Fiscal Year 2019-20

BACKGROUND INFORMATION
Education Code Section 60119 guidelines require the governing board to hold a public hearing at which the Board will determine, through a resolution, as to whether each pupil in each school in the district has sufficient textbooks or instructional materials, or both, that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education in these subjects:  English/language arts, including English language development; mathematics; science; history/social science; foreign language (if student is enrolled in a foreign language course); and health (if student is enrolled in a health course).  The governing board shall also determine the availability of science laboratory equipment as applicable to science laboratory courses in grades 9 through 12.

Staff can certify to the Board that where there is a textbook needed in an academic subject, a textbook aligned with the state adopted curriculum framework is being provided.  All students in Berkeley Unified have access to books and other instructional materials.

The annual resolution continues to be required although the State no longer allocates specific funding for Pupil Textbooks and Instructional Materials. 

The hearing tonight has been publicized as required, and the proposed resolution is attached.

POLICY/CODE
Education Code Sections 60117 and 60119

FISCAL IMPACT
None

STAFF RECOMMENDATION
Approve the Resolution for Grades K-12 Textbook and Instructional Materials Compliance for Fiscal Year 2019-20.

BERKELEY UNIFIED SCHOOL DISTRICT  

TO:                  Brent Stephens, Ed.D., Superintendent
FROM:          Baje Thiara, Associate Superintendent
Maggie Riddle, Executive Director, PK-8 Schools   
DATE:             October 2, 2019
SUBJECT:      Math Improvement Strategy
PURPOSE:     Update on the Math Task Force

BACKGROUND:
On June 26, 2019, District staff presented a discussion focused on student outcomes related to mathematics, along with potential improvement strategies. During the Spring of SY2019, BUSD staff including math teacher leaders, school administrators, and central office staff held discussions that focused on ways to improve outcomes in mathematics for students both across the system and grade levels. These preliminary discussions identified potential improvement areas in mathematics that could be explored collaboratively by teachers, principals, subject area experts, and district staff.                                                                                                                                  

 Parents groups have also expressed a strong interest in a deeper examination of math instruction and curriculum in the District. The Task Force will solicit input from BUSD’s parent groups including: DELAC, PAC, PCAD, and the PTA Council.

BUSD notes significant and ongoing disparities in math outcomes for the following student groups: African American, English Language Learners, and students with disabilities. With this knowledge and with a clear focus on equity, the Task Force will center its attention on ensuring that BUSD’s math instruction and programs are designed to raise the achievement of all students while closing the math opportunity gap for our focal groups. 

 The Math Task Force will: 

• Partner with math education professors to review and discuss current research, trends, and innovations in math education

• Examine math teaching and learning in BUSD

• Review and analyze student achievement in math including all related assessment data

• Review the district’s current math curriculum in K-5 (A Story if Units) and 6-8 (A Story of Ratios) and other math curriculum

• Review math “intervention” and support curriculum and programs

• Present findings to Educational Services and the School Board

• Make recommendations regarding improving math outcomes for BUSD’s students

The first Math Task Force planning meeting is scheduled for Friday, September 27th. The planning group includes staff from Educational Services, Special Education, PD Department, the BHS U9 Math Administrator, and the BFT President.  

The Taskforce will meet up to twice a month during the 19/20 school year and will include: District Office staff from the following departments: Educational Services, Special Education and Professional Development.  principals, teachers, and BFT Board members. University partners will be invited from the UCB Graduate School of Education, Cal State East Bay Department of Teacher Education, Silicon Valley Math Initiative and the Center for Mathematics Excellence and Equity at the Lawrence Hall of Science. 

We are seeking a grant from the Berkeley Schools Fund for approximately $40,000 to cover the costs of the year-long Math Task Force.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Board of Education  
FROM:          Brent Stephens Ed.D., Superintendent
John Calise, Executive Director of Facilities
DATE:        October 2, 2019
SUBJECT:  BP 5158 Implementation Update

PURPOSE:
To update the Board on the implementation timeline for Board Policy 5158

BACKGROUND:
On November 28, 2018 the Board vote to adopt consent item 10.10 during its regularly scheduled meeting. This action approved Board Policy 5158 which provides for the free provision of feminine hygiene products to al students. This policy states:

• Every secondary school shall stock every girls’ bathroom, and every gender-neutral bathroom, with tampons and sanitary napkins at all times.
• Every elementary school shall stock at least one of its girls' or gender neutral bathrooms with tampons and sanitary napkins at all times.
• A school shall not charge for any menstrual products provided to pupils.
• Every girls’ bathroom, and every gender-neutral bathroom, used by students over the age of nine shall have a trash receptacle inside every stall

On April 10, 2019 the Board approved item 13 at its regularly scheduled meeting. This item identified budget priorities for the 2019-20 school year. Within these priorities, there was one-time funding for the start up cost to procure feminine hygiene dispensers as well as the initial product purchases, as well as ongoing cost to sustain this Board policy.

In July of 2019 the dispensers were ordered and as of September 23rd the bulk of the dispensers have been installed District wide and have been inspected and stocked daily. Schools that still need to have dispensers installed include B-Tech, all of the elementary schools and the D building at BHS. Per the installers, the dispensers will be in stock and installed no later than October 11, 2019. 

FISCAL IMPACT:
Cost of the dispensers was $12,957.27and the initial product cost to include a working inventory was $10,027.37.  The total spent so far is $22,984.64. The Operations Department will monitor the orders to determine if the original estimate of $28,000 is adequate or if additional funding will be needed. 

RECOMMENDATION:
Receive as information. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.