The Presiding Officer will call the meeting to order at 5:30 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:  Brent Stephens, Ed.D.

FROM:   Jessie Luxford, Berkeley High School Bridge Program                        

DATE:  December 11, 2019       

SUBJECT: Snapshot Bridge Program

PURPOSE:

The BHS Bridge program is excited to celebrate their 10th year anniversary and would like to thank BUSD and the City for their continued support.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:      Dr. Stephens, Ed.D., Superintendent

CC:       Baje Thiara, Associate Superintendent 

FROM:         Jacqueline Parker, Principal

PRESENTERS:  Jacqueline Parker, Principal, Sarah Moreno, RTI Teacher, Angelica Perez, Literacy Coach, Kathleen Marte, ELD Site Coordinator, Laura Rivas, Family Engagement Specialist, Sumita Soni, Math Coach,  Joanne Pham, Mild to Mod Special Ed Teacher, Jen Whelan, School Counselor

SUBJECT:    Thousand Oaks in the Spotlight

DATE:          December 11, 2019

PURPOSE:

Thousand Oaks will present how the Coordination of Services Team provides tailored support for our students and staff. Our tiered support system is data driven in order to help facilitate conversations, create common learning goals, and strengthen tier 1 instruction.  We have created professional learning communities with each grade level through weekly meetings. In these meetings we look at student data, select instructional goals aligned with the CCSS, and plan tier 1 and tier 2 instruction. Along with aligning to the standards we are working to align our designated ELD time with the ELA curriculum through the PLC meetings. A new opportunity for professional development at our site is participating in our literacy-based mega labs, designed to further support our learning and practices around conferring with our readers and writers. Equally important is the work we have done to enhance our math instruction.  By collaborating with our math coach and utilizing co-teaching models, our tier 1 math instruction is strengthened. As a site we have shifted from pull out services to push in, and currently push in to the classroom about 60-70% of the time. In addition to this work we are reaching out to our larger community after school programs to develop a positive partnership to best support our student population. We are also working to increase family partnerships in addressing barriers impeding access to learning and resources. As a collaborative team we take a holistic approach to address student academic needs as well as a multi- faceted counseling approach to support students’ social emotional needs. The COS Team at Thousand Oaks strives in providing all students, families and staff a well-balanced learning and teaching environment.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO: BUSD Board of Education

FROM: Brent Stephens, Superintendent

DATE: November 11, 2019

SUBJECT: Annual Board of Education Organizational Meeting

BACKGROUND INFORMATION

California Education section 35143 requires that the governing board of each school district hold an annual organizational meeting. At the annual meeting the governing board of each district shall organize by electing a president from its members and a clerk.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education
FROM: Brent Stephens, Ed. D., Superintendent
DATE: December 11, 2019
SUBJECT: Board Meeting Calendar for 2020

BACKGROUND INFORMATION:
The proposed Board meeting calendar for 2020 includes 20 regular meetings. The meeting dates have been determined with the consideration of major religious holidays as well as major school events and breaks. 

POLICY/CODE:
BB 9100 / Ed Code 35143

FISCAL IMPACT: 
None

STAFF RECOMMENDATION:
Approve the regular Board meeting calendar for 2020.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education
FROM: Brent Stephens, Ed. D., Superintendent
DATE: December 11, 2019
SUBJECT: Committee and School Assignments for 2020

BACKGROUND INFORMATION: 
Board participation on the various committees, workgroups and schools serves to create and maintain a collaborative relationship between the District and the community while supporting Board policies and mutual objectives. 

Proposed school and committee assignments for 2020 are attached. 

POLICY CODE: 
BB 9100 / Ed Code 35143

FISCAL IMPACT:
None

STAFF RECOMMENDATION:
Approve the proposed committee and school assignments for 2020.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:       Brent Stephens, Ed.D., Superintendent
FROM:     Samantha Tobias-Espinosa, Assistant Superintendent, Human Resources
DATE:       December 11, 2019
SUBJECT:    Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Brent Stephens, Ed.D., Superintendent
FROM:        Bajé Thiara, Associate Superintendent, Ed. Services
DATE:         December 11, 2019

SUBJECT:   Approval of Out of State Travel Request

BACKGROUND INFORMATION
The following out of state travel is being requested:

Annual Partners in Education Kennedy Center Meeting, February 18-21, 2020
Approval for VAPA Supervisor, Pete Gidlund to travel to Washington, D.C., to attend the annual Partners in Education meeting February 18-21, 2020. By association, the Kennedy Center oversees our partnership with the Alonzo King LINES Ballet, which provides dance instruction and teacher PD to Washington elementary and will provide BUSD with general dance PD to elementary teachers district wide 2017-2020. Requested by: Maggie Riddle, Executive Director, K-8 Schools.

POLICY/CODE
Education Code 35330
Board Policy 6153

FISCAL IMPACT
As indicated above.

STAFF RECOMMENDATION
Approve the out of state travel consistent with the District Policies and instructional programs.

     BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Brent Stephens, Ed.D., Superintendent
FROM:        Bajé Thiara, Associate Superintendent, Ed. Services
DATE:         December 11, 2019

SUBJECT:   Approval of Overnight Field Trip Request

BACKGROUND INFORMATION
The following overnight field trip is being requested:

NatureBridge Field Science Camping Trip-Yosemite National Park, CA, May 3-6, 2020
Approve participation of approximately 150 eighth-grade students, ten teachers, and eight parents from Longfellow Middle School on a four-day, three-night field trip to Yosemite Valley, CA. This trip is open to all graduating 8th graders. The group will depart Longfellow Middle School at 9:15 a.m. on Sunday, May 3^rd, and return at 9:30 p.m. on Wednesday, May 6, 2020. This program is intended to expose students to the great natural beauty of Yosemite, to provide them with interpersonal and physical challenges, and to promote their strong identity as a group of successful students as they prepare to enter Berkeley High School. It is both a celebration of their success as Longfellow graduates and a preparation for their new life at Berkeley High School. Students will sleep in gender specific cabins. The $550.00 per student cost is being paid by PTA, fundraising, grants and parent donations. No student will be denied access based on inability to pay. Requested by: Stacey Wyatt, Longfellow Principal.

DISTRICT GOAL
II. F. – Extended Learning Opportunities:  Provide students with academic enrichment and supervised activities that complement the classroom curriculum beyond the traditional school day.

POLICY/CODE
Education Code 35330
Board Policy 6153

FISCAL IMPACT
As indicated above.

STAFF RECOMMENDATION
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO: BUSD Board of Education

FROM: Brent Stephens, Superintendent

DATE: November 11, 2019

SUBJECT: Resolution in Support of Community Participation in the 2020 Census

BACKGROUND INFORMATION

The Berkeley Unified School District Board of Education is committed to ensuring that every student and family is counted in the 2020 Census and will support efforts to ensure a complete count by providing  Census outreach and education resources to schools, parents and students. If approved by the Board of Education, this resolution also commits to district to exploring activities and maximizing opportunities to ensure a complete count of our District families in 2020.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: BUSD Board of Education

FROM: Brent Stephens, Superintendent

DATE: November 11, 2019

SUBJECT: Resolution in Support of 2020 Proposition 13, State Facilities Bond

BACKGROUND INFORMATION

This resolution, if approved, affirms the support of the Berkeley Board of Education for Proposition 13 on the March 3, 2020 ballot - the Public Preschool, K-12, and College Health and Safety Bond Act of 2020. If approved by California voters in March 2020, the bond will provide for, among other things, the renovation and upgrade of existing classrooms, construction of new classrooms to accommodate growth, Career Technical Education facilities to provide job training to meet the trained workforce needs of California’s employers, and ensure clean drinking water through testing and remediation of lead levels in water at school sites.

BERKELEY UNIFIED SCHOOL DISTRICT

To:               Brent Stephens, Ed.D., Superintendent

From:           Bajé Thiara, Associate Superintendent, Educational Services

Date:            December 11, 2019

Subject:       Approval of Master Contracts Amendment for Nonpublic Agency Services for the 2019-20    School Year

BACKGROUND INFORMATION

The District contracts with nonpublic agencies, when necessary, to provide related services to students with Individualized Education Programs (IEP). The following nonpublic agencies provide related services as defined in Section 1401 of Title 20 of the U.S. Code and section 300.34 of Title 34 of the Code of Federal Regulations, and California Ed. Code 56363 to enable students with IEPs to benefit from their special education. An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services.

Board approved $30,304.00 on 10/2/19 Board meeting for 3 months’ service. Service need to be extended till 6/30/2020 based on student’s need, so the contract will need to increase by $58,496.00 which brings the new contract total to $88,800.00

DISTRICT GOAL

II. Strategies to Promote Student Success

V. Resources: Generate and equitably allocate resources for programs and services that enable every student to succeed.

POLICY/CODE

Education Code 56363

FISCAL IMPACT

Not to exceed $58,496.00 funded from the Special Education Budget which may require an additional contribution from the General Fund.

STAFF RECOMMENDATION

Approve the Master Contracts Amendment for the Nonpublic Agency listed above.

BERKELEY UNIFIED SCHOOL DISTRICT

To:                  Brent Stephens, Ed. D., Superintendent

From:             Bajé Thiara, Associate Superintendent, Educational Services  

Date:               December 11, 2019

Subject:          Approval of Master Contracts for Residential Nonpublic Schools for 2019-20 School Year

BACKGROUND INFORMATION

The District contracts with residential nonpublic schools, when necessary to provide an appropriate placement, special education, residential treatment and/or related services if no appropriate public education program is available.  For students requiring residential treatment, the cost is for tuition for the educational program and services, room and board, mental health treatment.  An individual service agreement (ISA) is developed for each student to whom the service provider is to provide special education or related services. 

A Residential Treatment Center (RTC) provides students with a high-quality of care to support students’ mental health needs that require a full continuum of care. A student may require residential treatment when available school and community-based resources have been exhausted and have not successfully addressed the student's needs.

Services are provided pursuant to Ed. Code Section 56034 and 56366. Students enrolled in residential nonpublic schools are deemed enrolled in public schools.

POLICY/CODE

Education Code 56034, 56366

FISCAL IMPACT

Not to exceed $141,008.12 from the Special Education Budget which may require an additional contribution from the General Fund.

STAFF RECOMMENDATION

Approve the Master Contracts for the Residential Nonpublic Schools listed above.

BERKELEY UNIFIED SCHOOL DISTRICT

 TO:              Dr. Brent Stephens, Ed.D., Superintendent

FROM:         Pauline E. Follansbee, Assistant Superintendent Business Services

DATE:          December 11, 2019

SUBJECT:   Approve Listing of Warrants issued in November 2019.

BACKGROUND:

Each month the District writes several checks to vendors for services provided and goods received.  The checks are written against both the Restricted and Unrestricted General Fund.  The summaries of warrants for the month of October is attached for the Board’s review.

POLICY/CODE:

Educational Code Section 41010 et seq.

STAFF RECOMMENDATION:

Approve the monthly bill warrant list for the month of November 2019.

FISCAL IMPACT:

$5,254,247.51 for the month of November 2019 from various funds.  

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Brent Stephens, Ed.D., Superintendent

FROM:        Pauline Follansbee, Assistant Superintendent

DATE:        December 4, 2019

SUBJECT: Approval of Payroll Warrants Issued in November 2019

BACKGROUND INFORMATION 

On a regular basis, the Board receives information on the total amount paid employees during a month.  The attached represents a summary of pay warrants from various funds for the month of November 2019.

POLICY/CODE

Educational Code 41010 et seq.

FISCAL IMPACT

$8,933,717.88, for November 2019 from various funds.

STAFF RECOMMENDATION

Approve payroll payments made in November 2019                                                             

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Brent Stephens, Ed. D., Superintendent

FROM:        Pauline Follansbee, Asst. Superintendent of Business Services

DATE:        December 11, 2019

SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts

BACKGROUND INFORMATION

The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Ratification of contract with Airteks to perform emergency repairs on Berkeley High School's pool dehumidifier for the 2020FY. The cost will not exceed $32,914.92.  To be paid from Measure H. Requested by Steve Collins.
2. Henri Ducharme to provide after school enrichment classes at Malcolm X Elementary for the period from 9/1/19 - 6/15/20. The cost will not exceed $19,488. To be paid from PTA Donations. Requested by Aaron Jorgensen.
3. Prime Mechanical to provide HVAC services for the Maintenance Department for the 2019/20SY. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
4. Allyson Kay Altizer to provide consulting and leadership services to Special Education Department for the 2019/20SY. The cost will not exceed $50,000. To be paid from Special Ed Fund. Requested by Jan Hamilton.
5. Visions Management to provide inventory services for Berkeley High School Theater Project for Facilities Department. The cost will not exceed $35,400. To be paid from Measure I. Requested by John Calise.
6. Baker Vilar Architects to provide legacy closeout services for Willard Middle School Modernization Project. The cost will not exceed $16,500. To be paid from Measure I. Requested by John Calise.
7. CEL to provide inspection and testing services for Rosa Parks MPR Roof Project for the Facilities Department. The cost will not exceed $50,446. To be paid from Measure I. Requested by John Calise.
8. Construction Testing Services to provide geotechnical testing for Rosa Parks Elementary School Temporary Portable Building Project. The cost will not exceed $36,865. To be paid from Measure AA. Requested by John Calise.
9. Lisa Zeiler to provide Character Development Enrichment Program at Thousand Oaks Elementary for the period from 9/3/19 – 6/12/20. The cost will not exceed $14,500. To be paid from General Fund. Requested by Jacqueline Parker.
10. Increase in contract to Play-Well TEKnologies to provide additional afterschool enrichment classes at Cragmont and MalcolmX. The Board originally approved $21,205 on 9/4/19. The additional amount needed is $19,590 for a total amount of $40,795. To be paid from PTA Donations. Requested by Aaron Jorgensen.

POLICY/CODE

Public Contract Code: 20111

Board Policy 3310

STAFF RECOMMENDATION Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Board of Education  
FROM:      Brent Stephens Ed.D,  Superintendent

                  John Calise, Executive Director of Facilities 
DATE:       December 11, 2019 
SUBJECT: Facilities Plan Modifications:  Measure I Program Budget Adjustments

PURPOSE: 

To ensure that the Measure I Program Budgets are updated and reflect current project funding requirements and current program revenue projections.  

BACKGROUND: 

The Board approved the Measure I Reallocation Plan budget in January 2018.  There have been additional plan updates as noted below. On January 23, 2019, May 29, 2019, and September 4th, 2019 the Board approved the latest revisions to the Measure I Program Budget.  At this time, it is appropriate to consider the following modification to Measure I projects.  See the attached Measure I Program Budget worksheet.   

1. Add additional funding for the West Campus Capacity Project in the amount of $3,000,000.  This reallocation of funds is based on the current Rough Order of Magnitude (ROM’s) created by staff for the additional scope that has been added to the project.  As the Construction Change Documents (CCD’s) are finalized and each revision is priced accordingly.  

RECOMMENDATION: 

Approve the transfer of funding from the Oxford Modernization Project to the West Campus Capacity Project.   All costs are contained within the Measure I Program and updated expenditure budget. 

FISCAL IMPACT:  Cost Neutral All costs are contained within Measure I.

RELATED PAST BOARD ITEMS: 

September 4, 2019, May 29, 2019, February 20, 2019 (approval of BHS project Schematic Design); January 23, 2019; October 24, 2018; September 12, 2018.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Brent Stephens, Ed.D. Superintendent

FROM:        John Calise, Executive Director of Facilities 

DATE:         December 11, 2019

SUBJECT: Approve the Award of the Berkeley High CTE Dust Collection Project and Approve Resolution #20-020

BACKGROUND INFORMATION

The Facilities Department has recently completed a Board approved project to create a new Carpentry space for the CTE program.  Due to design and engineering deficiencies created by the manufacturer of the dust collection system, a follow on project to alleviate issues related to dust is required to correct the problem. This follow on project will also address the excess noise created by several pieces of equipment that was not considered in the original project design. 

The project was bid utilizing The California Uniform Public Construction Cost Accounting Act (CUPCCAA).  Under this procedure the Board can award projects up to $200,000 using informal bidding procedures.  This allows for an expedited project and alleviates the need for newspaper publication while still advertising for bids through other channels such as the Builders’ exchange network and electronic bid boards.

POLICY/CODE

California Public Contract Code 20110 - 20118.

FISCAL IMPACT

The project is funded from Measure I and is contained within the project budget and approve resolution #20-020

STAFF RECOMMENDATION

Approve the award of the bid to Mar Con Builders, Inc. for $ 46,522.26 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Brent Stephens, Ed.D., Superintendent

FROM:       John Calise, Executive Director of Facilities

DATE:        December 11, 2019

SUBJECT:  Approval of the 2019/20 Measure H Annual Plan

BACKGROUND INFORMATION

One of the key tasks of the Facilities Safety and Maintenance Oversight Committee (FSMOC) is to consider the Annual Plan.  The measure states,

“An expenditure plan (the “Annual Plan”) shall be developed annually by District staff with input from the Facilities Safety and Maintenance Oversight Committee.  The Annual Plan will recommend expenditures of the tax proceeds that are consistent with the intent of the Measure.  The assumptions associated with the recommended expenditures shall be included in the Annual Plan.  The Plan shall be presented for Board action each year in conjunction with the District’s annual budget adoption process.  To facilitate public discussion, the recommended Annual Plan shall be distributed to the Facilities Maintenance and Security Advisory Committee and made available for public review two week prior to Board action.”

In the past, the following reports were approved:

          Date                             Type             Period Covered

October 17, 2001           Strategic Plan

January 9, 2002            Annual Plan         7/1/01 – 6/30/03

October 1, 2003            Annual Plan         7/1/03 – 6/30/04

October 20, 2004          Annual Plan         7/1/04 – 6/30/05

November 16, 2005      Annual Plan         7/1/05 – 6/30/06

June 28, 2006               Annual Plan         7/1/06 – 6/30/07

June 27, 2007               Annual Plan         7/1/07 – 6/30/08

June 25, 2008               Annual Plan         7/1/08 – 6/30/09

June 24, 2009               Annual Plan         7/1/09 – 6/30/10

June 23, 2010               Annual Plan         7/1/10 – 6/30/11

June 22, 2011               Annual Plan         7/1/11 – 6/30/12

June 20, 2012               Annual Plan         7/1/12 – 6/30/13

June 26, 2013               Annual Plan         7/1/13 – 6/30/14

June 11, 2014               Annual Plan         7/1/14 – 6/30/15

June 25, 2015               Annual Plan         7/1/15 – 6/30/16

June 29, 2016               Annual Plan         7/1/16 – 6/30/17

June 28, 2017               Annual Plan         7/1/17 – 6/30/18

June 27, 2018               Annual Plan         7/1/18 – 6/30/19

This is the seventh Measure H Plan.

POLICY/CODE

Measure H, the Berkeley Public Schools Facilities Safety and Maintenance Act of 2010.   

FISCAL IMPACT

The fiscal impact is contained in the Plan; all costs will be paid from Measure H.    

STAFF RECOMMENDATION

Approve the Measure H 2019/20 Annual Plan.   

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Brent Stephens, Ed.D Superintendent

FROM:         John Calise, Executive Director of Facilities

DATE:           December 11, 2019

SUBJECT:    Measure H Financial Update

SUMMARY AND DISCUSSION

This report is an update of the Maintenance Yearly Plan and H expenditures from July 1, 2019 through October 31, 2019.  This document summarizes Measure H expenditures.  This report does not separate encumbered (obligated) expenses from other planned expenses.  This report is not intended to be a comprehensive look at the activities in this fund; that more comprehensive look occurs annually.  The first chart details the actual recorded expenses as of October 31, 2019 and the current projected expenses for the remainder of the Fiscal Year.   All expenses are consistent with previous reports and are based upon State defined object codes.  As such, there are some expenses which may need to be clarified in the future, as the contract line includes not just contracts, but interfund charges as well.    

 TYPE OF EXPENSE    EXPENDED       PROJECTED        FY2020 EXPENSE

Sal/Ben                        $ 1,379,657          $ 3,021,112                   $4,400,769

Supplies                             167,784                303,216                        471,000  

Contracts (Ongoing)            483,323                758,605                     1,241,928

Contracts (One time)           111,355                168,645                       280,000

Equipment                           66,310                    2,929                          69,929

Indirect/Direct Cost                      0                339,505                        339,505                        

TOTAL                      $ 2,208,429        $4,4594,702                  $6,803,131

The next chart compares the projected expenditure recommendations in the 2020 Annual Plan with current projected expenses.

TYPE OF EXPENSE     BOARD PLAN      FY2020 CURRENT         VARIANCE

                                                            PROJECTED EXPENSE

Sal/Ben                        $4,342,646                     $4,400,769                 58,123

Supplies                            443,000                         471,000                  28,000  

Contracts (Ongoing)      1,028,117                              1,241,928                213,811

Contracts (One time)          250,000                         280,000                  30,000

Equipment                          95,000                           69.929                 (25,071)

Indirect/Direct Costs         327,030                         339,505                 12,475       

TOTAL                       $6,485,793                 $6,803,131            $(317,368)

MODIFICATIONS

EXPENDITURES

SALARIES AND BENEFITS

The projected expenditures for salaries, benefits and overtime is $58,123 higher than in the Annual Plan.

The salary and benefits budget includes costs for the following list of permanent staff positions.  Please note that we list some jobs by functional area; we feel this provides the information in a more meaningful way.

POSITION CURRENTLY FILLED

• One Maintenance Manager and a portion of the Operations Manager and the BHS Facilities Manager
• Two Maintenance Supervisors
• One Grounds Supervisor
• Three Lead Trades Workers
• Eleven Maintenance Engineers (one position assigned to BHS)
• Three Maintenance Technicians
• Two General Maintenance Workers
• One Security Engineer
• One Lead Gardener
• Six Gardeners (one position assigned to BHS)
• One Irrigation Specialist
• 1.90 FTE Administrative Coordinators
• 0.25 FTE Facilities Analyst
• One FTE Security Worker (two positions of 0.5 FTE each)
• Fifteen Custodian II’s (5% of each salary)
• Three 0.15 FTE Vehicle Mechanics
• 1.0 Telecommunications Specialist

   

  VACANT POSITIONS

• 0.4 Network Engineer
• 1.0 Lead Gardener
• 1.0 Gardener
• 1.0 Maintenance Engineer

SUPPLIES

The projected expenses for supplies are $28,000 more than the projections in the 2020 Annual Plan. We believe that this is due to the department installing more ceiling fans than expected.

CONTRACTED SERVICES (Ongoing)

The planned expenditures for contracted services are $213,811 more than in the annual plan.

CONTRACTED SERVICES (One time)

The planned expenditures for one time services are slightly higher than in the plan.

EQUIPMENT

The projected expenditures for maintenance equipment purchases are slightly lower than in the plan

INDIRECT/DIRECT COSTS

The indirect/direct costs are projected to be slightly higher than as planned.   

TOTAL EXPENDITURES

The projected expenditures in this plan are $6,803,131 which is a $317,368 increase of projected expenses compared to the 2019-2020 Annual Plan. 

TOTAL INCOME

The 2019-2020 Annual Plan income projection for Measure H is $6,285,237.           

TOTAL INCOME OVER EXPENDITURE

The 2019 ending fund balance is $1,361,513, which is approximately $300,000 more than projected.  The projected income received from Measure H for this Fiscal Year is $6,285,237. The projected expenditures for the 2020 year are $6,803,131.  The projected fund balance for Measure H as of June 30, 2020 is projected to be $843,619.

POLICY/CODE

None.

FISCAL IMPACT

None.

STAFF RECOMMENDATION

Receive Financial Update on Measure H.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                Brent Stephens, Ed.D., Superintendent
FROM:           Pauline Follansbee, Assistant Superintendent of Business Services
DATE:            December 11, 2019
SUBJECT:     Approval of First Interim Budget Report 

BACKGROUND INFORMATION:
Staff has prepared the First Interim report in compliance with Education Code EC 42131 (a)(1) requirements and AB1200. The First Interim Report covers the reporting period ending October 31, 2019. The report is required to be approved by the governing Board no later than 45 days after the close of the reporting date to determine whether or not the District is able to meet its financial obligations. The following certifications may be assigned:

• Positive: assigned to any district that based on current projections will meet its financial obligations in the current fiscal year and two subsequent fiscal years.
• Qualified: assigned to any district that based on current projections may not be able meet its financial obligations in the current fiscal year and two subsequent fiscal years.
• Negative: assigned to any district that based on current projections will not be able to meet its financial obligations for the remainder of the current fiscal year or the subsequent fiscal year.

The County Office of Education is required to report to the State Superintendent of Public Instruction within 75 days after the close of each reporting period the district’s certification status. 

Staff prepared the First Interim Report, along with assumptions using the School Services of California, Inc. Dartboard and Fiscal Crisis and Management Assistance Team (FCMAT) Local Control Funding Formula (LCFF) Calculator, which provides school districts critical economic indicators for budget projections. Multi-Year projections along with other analytical reports are provided under separate cover. The First Interim Report contains the following documents for review and consideration by the governing board and will be presented by staff: 

1. Assumptions
2. Variance Report
3. Comparative Reports
4. District certification of First Interim Report
5. Form 011 – General Fund Summary and Restricted and Unrestricted formats
6. Form 11I–67I for all other district funds
7. Form AI – Average Daily Attendance
8. General fund Multi-year projection using the MYP software (under separate cover)
9. Criteria and Standards

This First Interim Report along with the Multi-Year Projections (under separate cover) indicate that the District will be able to meet its financial obligations in the current and subsequent two fiscal years.  Therefore, the District is submitting the First Interim Report to the County with a positive certification.

POLICY/CODE:
Education Code Section 42100 – 42134 et seq.

FISCAL IMPACT:
Not Applicable

STAFF RECOMMENDATION:
That the Board of Trustees accept the Positive Certification of the First Interim Report (as presented under separate cover), certifying that the District will be able to meet its financial obligations for the current and subsequent two years.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                BUSD Board of Education

FROM:          Brent Stephens, Superintendent

DATE:           December 11, 2019

SUBJECT:    Agreement with International Federation of Professional & Technical Engineers, Local 21, AFL-CIO

PURPOSE:

The District and International Federation of Professional & Technical Engineers, Local 21, AFL-CIO are parties to a collective bargaining agreement that includes provisions for a “me too” connection to the compensation increases described in agreements between the district and Berkeley Federation of Teachers.

At the Board of Education meeting on November 20, 2019 the Board voted to approve an agreement with the Berkeley Federation of Teachers that would increase base compensation for all unit members by 2.5% in the 2019-2020 school year, and by 2.5% in 2021-2022. Additionally, the agreement provides for an additional increase of 7% for 2020-21 pending passage of a new parcel tax for employee recruitment and retention.

In accordance with AB1200 (Chapter 1213/1991) and Government Code Section 3547.5, a public disclosure document summarizing the fiscal impact of each of the collective bargaining agreements has been provided to the Board and is available for review by the public. The public disclosure documents include the fiscal impact of collective bargaining agreements on the Unrestricted General Fund 01. Neither the cost nor the expenditures associated with the 7% increase in salaries pending the passage of a new parcel tax have been included in the calculations, and will be reflected in a separate fund or resource as needed.

The Public Disclosure Documents for tentative agreement will be submitted to the Alameda County Office of Education for their review. These documents indicate that the District will maintain a positive certification at Budget Adoption without reliance on parcel tax dollars. The Superintendent and Deputy Superintendent have certified that the budget revisions necessary to meet the costs of the agreement have been made, and no further budget revisions are necessary.

Recommended Action:

Approve the “Me Too” agreement with International Federation of Professional & Technical Engineers, Local 21, AFL-CIO

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                BUSD Board of Education

FROM:           Brent Stephens, Superintendent

DATE:           December 11, 2019

SUBJECT:    Agreement with Union of Berkeley Administrators

PURPOSE:

The District and the Berkeley Union of Administrators are parties to a collective bargaining agreement that includes provisions for a “me too” connection to the compensation increases described in agreements between the district and Berkeley Federation of Teachers.

At the Board of Education meeting on November 20, 2019 the Board voted to approve an agreement with the Berkeley Federation of Teachers that would increase base compensation for all unit members by 2.5% in the 2019-2020 school year, and by 2.5% in 2021-2022. Additionally, the agreement provides for an additional increase of 7% for 2020-21 pending passage of a new parcel tax for employee recruitment and retention.

In accordance with AB1200 (Chapter 1213/1991) and Government Code Section 3547.5, a public disclosure document summarizing the fiscal impact of each of the collective bargaining agreements has been provided to the Board and is available for review by the public. The public disclosure documents include the fiscal impact of collective bargaining agreements on the Unrestricted General Fund 01. Neither the cost nor the expenditures associated with the 7% increase in salaries pending the passage of a new parcel tax have been included in the calculations, and will be reflected in a separate fund or resource as needed.

The Public Disclosure Documents for tentative agreement will be submitted to the Alameda County Office of Education for their review. These documents indicate that the District will maintain a positive certification at Budget Adoption without reliance on parcel tax dollars. The Superintendent and Deputy Superintendent have certified that the budget revisions necessary to meet the costs of the agreement have been made, and no further budget revisions are necessary.

Recommended Action:

Approve the “Me Too” agreement with Union of Berkeley Administrators

To: Berkeley Unified School District Board of Education

From: Brent Stephens, Ed.D.

Date: December 11, 2019

Re: Update on 2020-2021 Budget and LCAP

This presentation will provide a preview for the Board of Education and members of the public on the process to take place from January - June 2020 that will lead to the final approval of the district’s budget and Local Control Accountability Plan. District staff seeks to solicit the Board’s feedback on several important aspects of this planning process, including a draft of the Superintendent’s equity goals and strategies for the coming year, a draft LCAP and budget planning and community engagement process, and the identification of key milestones in this process. Staff plans a second presentation on these topics in January that incorporates the feedback of the Board.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                Dr. Stephens, Ed.D., Superintendent    

FROM:           Ann Callegari, Office of Family Engagement and Equity Supervisor   

PRESENTERS:  Ann Callegari

DATE:            December 6, 2019

SUBJECT:        Update from the Office of Family Engagement & Equity (OFEE)

PURPOSE:     

This presentation will provide a brief overview of the work of BUSD’s Office of Family Engagement & Equity (OFEE). It will introduce the research-based framework developed by Dr. Karen Mapp of Harvard University’s Graduate School of Education. Dr. Mapp’s “Dual Capacity Building Framework” forms the basis for OFEE’s model for building the capacity of families, schools and the district as a whole to successfully support the academic success of all students, with a particular focus on students from families that are disconnected from their school communities to no fault of their own, and those who are struggling and under-resourced. This presentation will share the important progress and ongoing challenges in implementing an effective parent-family-community partnership model for our district.  It includes some of the voices of the many families we serve. This presentation will then look to the future on how we can expand this exciting partnership work to achieve even greater outcomes for BUSD families and students.  Our ultimate hope is to integrate family engagement into the work that all of us do here at BUSD- from inside the classroom, the school sites, to the district office, which is also vital to supporting positive family engagement.  Lastly, this presentation will share some exciting possible future directions for the next phase of this important work.

TO: Dr. Brent Stephens, Ed.D., Superintendent

FROM: Bajé Thiara, Associate Superintendent

PRESENTERS: Nina Goldman, Manager, Berkeley’s 2020 Vision, City of Berkeley

                        Shamika Cole, Contracts Manager, Berkeley’s 2020 Vision, City of Berkeley

                        Rubén Lizardo, Director of Local Government and Community   

                           Relations, Chancellor’s Office, University of California, Berkeley

Martín de Mucha Flores, Associate Dean of Educational Success,

  Berkeley City College

                          Dr. Brent Stephens, Ed.D., Superintendent, BUSD

SUBJECT:      2019 Update on Berkeley’s 2020 Vision

PURPOSE:

Berkeley’s 2020 Vision: Equity in Education (2020 Vision) is a citywide initiative that strives to eliminate racial disparities in achievement in Berkeley’s public schools. A previous update to the BUSD Board of Education on 2020 Vision was presented on December 12^th, 2018.

This 2019 Update provides background information, highlights of activities over the past year across Berkeley’s 2020 Vision’s six outcome areas, and key accomplishments and challenges. The update presents available data for 2020 Vision’s outcome areas, providing a window into our collective progress toward achieving this initiative’s goals. This update highlights the strength of the 2020 Vision interagency collaborative -- a result of the commitment of 2020 Vision’s core institutional partners: Berkeley Unified School District (BUSD), the City of Berkeley (COB), Berkeley City College (BCC) and the University of California at Berkeley (UC Berkeley). This update is supplemented by a written report received by Berkeley City Council on October 22^nd, 2019 (attached). 

BACKGROUND:

Efforts to address racial disparities in Berkeley’s public education system go back many decades. United in Action, a diverse coalition of community activists, organizations and leaders, was formed almost 20 years ago to advocate for racial equity in Berkeley public schools. In 2008, the City of Berkeley and BUSD formally joined this movement, issuing a joint “call for urgent action to make educational success, equity and outcomes for all Berkeley’s youth a community-wide priority...”[1] The partners set a goal of high academic achievement for all Berkeley students, while placing a priority on closing the opportunity gap for African American and Latinx children and youth.

The intent and the design of this initiative acknowledged that the underlying causes of educational inequities are both broader and deeper than can be addressed and resolved by a single entity; rather, they require what United in Action described as a “total community approach.”

CURRENT SITUATION:

Some Berkeley’s 2020 Vision outcomes appear to be moving in a positive direction. As shown in Figure 1, between 2015 and 2018, the increase in the percentage of African American and Latinx students at or above proficiency in English Language Arts (ELA) and Math outpaced the growth of white students. This suggests a slight closing of the gap for this time period. However, these gains have come slowly and mostly are quite small. Overall, Latinx and African American students remain far from achieving the proficiency levels demonstrated by their white peers.

Figure 1. Change in Math and Reading Proficiency, 2015 & 2018

ACCOMPLISHMENTS AND CHALLENGES:

Figure 2 summarizes the key accomplishments and challenges described in this update.

Among Berkeley’s 2020 Vision’s accomplishments this past year, the initiative partnered with BUSD and others to pilot and/or support a number of promising programs and approaches, including: the Early Childhood Trauma and Resiliency project, the Preschool Attendance project, the Kindergarten Readiness Assessment pilot and a Math Games pilot. In addition, 2020 Vision helped secure $150K (potentially renewable annually) from Berkeley Mental Health for BUSD’s African American Success Program.

In addition, the City of Berkeley awarded 24 programs ~$1.68 million in Berkeley’s 2020 Vision community agency funding. These programs help translate 2020 Vision’s mission into on-the-ground services that support, supplement and enrich what happens during the BUSD school day. Funded programs that are directly located on BUSD campuses, include the RISE, BRIDGE and Biotech Partners programs at Berkeley High. Others funded programs bring services to BUSD students after school, over the summer or during the school day. The largest share of funding, 43%, was awarded to kindergarten readiness programs, with the goal of helping prepare future BUSD students for elementary school.

Other important partnership accomplishments and activities are listed in the attached written report, including: hosting another successful Berkeley’s 2020 Vision’s College and Career Week in March 2019 (led by BUSD and BCC) and establishing the 2020 Vision/Shinnyo-en Fellowship (led by the UC Berkeley Public Service Center and BCC).

Figure 2. Key Accomplishments and Challenges (Oct. 2018 – Sept. 19)

Despite these accomplishments, substantial gaps remain for African American and Latinx students across all outcome areas. Primary among the challenges:

• We continue to search for new approaches to provide African American students with equitable opportunities to succeed academically and thrive culturally in Berkeley schools.
• We have found few models with proven results for Berkeley’s 2020 Vision to emulate or build upon.
• Access to actionable data poses a continued obstacle. (2020 Vision has only scratched the surface in terms of using data to measure impact and improve results in our efforts to achieve equitable outcomes.)

Together, these takeaways suggest some key themes to guide our future efforts towards establishing racial equity in Berkeley’s public schools:

• We must be more creative
• We must be more open to experimenting with new approaches
• We must be more willing and courageous about making changes within and across our systems.

AREAS OF STRATEGIC FOCUS:

In June 2019, 15 partners representing six Berkeley’s 2020 Vision agencies participated in a day-long retreat where we prioritized areas that could accelerate 2020 Vision’s future work -- particularly levers where small shifts could produce relatively big changes that cut across 2020 Vision’s outcome areas.

These include:

• Increase interagency collaboration and alignment
• Advance African American achievement
• Access to quality, actionable student data
• Address systemic bias

This set of strategic focus areas will guide our approach in the coming year. At the same time, Berkeley’s 2020 Vision partners will continue their work in other important areas.

2020 VISION'S MILESTONE YEAR:

Berkeley’s 2020 Vision’s benchmark year is almost upon us. We look forward to sharing lessons learned and further engaging the community. Above all, we hope to use the milestone year to ignite a greater sense of urgency around eliminating racial disparities in Berkeley public schools.

Berkeley’s 2020 Vision has laid a robust foundation of inter-agency partnerships, leveraged resources and new opportunities for advancing the success of Berkeley’s African American and Latinx students. The partners are dedicated to expanding and deepening our efforts into the future. By the end of the year 2020, we look forward to presenting a plan for the next phase of our collaborative work that reflects our partnership’s unwavering commitment to creating an equitable education system for all. 

RECOMMENDATION:

Receive the report

FISCAL IMPACT:

None

RELATED PAST BOARD ITEMS:

December 12^th, 2018

Attachments

1. Berkeley’s 2020 Vision: 2019 Update, received by Berkeley City Council on October 22^nd, 2019.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Brent Stephens, Ed. D., Superintendent

FROM:       Bajé Thiara, Assistant Superintendent Educational Services

DATE:      December 11, 2019

SUBJECT: 2019-20 Student Diversity Report

BACKGROUND INFORMATION

On February of 2004, the Berkeley Board of Education adopted a revised student assignment plan governing elementary school assignments after years of staff and community work.  The revision of the student assignment plan expanded the definition of student diversity by including parent income and education levels as factors of student diversity in addition to student ethnicity.  

The revised student assignment plan maps the school district into three distinct composite diversity categories, taking into account parent education, parent income and historic student ethnicity.  The parent education and parent income diversity factors were developed from data available from the 2013 U.S. Census.  The race and ethnicity factor was developed from multi-year data drawn from the K-5 student population in B.U.S.D.  With the use of this geographical map, the student assignment system no longer relies upon the actual personal characteristics of individual students.  Rather, each student is classified according to a composite of attributed diversity characteristics derived from the planning area in which the student resides.  The composite diversity category one roughly covers West Berkeley; composite diversity category two encompasses Central Berkeley; composite diversity category three includes most of East Berkeley.

The Board of Education set the goal that each elementary school’s student population should reflect the diversity of the student population attending all elementary schools within that attendance zone.  The goal of the student assignment plan is to achieve socio-economic and racial diversity within a target range of ± 10% of the zone average.  The goal of the student assignment plan for elementary school diversity has been met.

The student assignment plan only applies the elementary schools, so the middle school students are not assigned to schools using the composite diversity map.  However, this report includes middle school socio-economic diversity outcomes as measured by the three socio-economic diversity categories an information.  The District continues to use a zone system for middle school assignments, so the ethnic composition of the student populations at both King and Willard is largely a product of the student demographics within the school’s zone.  Longfellow functions as a magnet school available to all middle school students, but students must choose to be assigned to Longfellow.

Berkeley High School (BHS) has also used a student assignment system or lottery since 2004, based on the same elementary school diversity principles described above. Students choose from two learning communities from within the Comprehensive High School and three small school options, students rank and submit their program preferences after considering each option relative to their own interests and needs. Collectively, the programs are broad in range and deep in mission, offering something for everyone.  A random lottery is held each spring, following the elementary school diversity guidelines set by the Berkeley Unified School District.

An additional way to ensure that each small school and smaller learning communities have an equitable distribution of students is to include English Language Learner and Special Education students in each lottery held. Thus, the student bodies of each of the three small schools, Academic Choice, and Berkeley International High School will include on average about 2% who are English Language Learners and about 8% who are Special Education students.  Students who are not included in the lottery data are some students with profound learning disabilities, as well as students in intensive English Language classes.  Although much work has been done at Berkeley High to diversify the student population in the small schools, more works needs to be done.  Presently, the staff at Berkeley High is working to provide a more targeted outreach to under-represented populations.  

To achieve the student desegregation and integration goal, students assigned to any of the small schools or programs must stay in the assigned school or program for at least one year. Students may request another academic program option for the following year when they sign up for classes in the spring, but their ability to move to another program is dependent on the spaces available by diversity category.

The 2019-20 school year is the second year of the universal ninth grade at Berkeley High School.  The ninth grade students are assigned to seven hives of approximately 110 students.  The hives are very diverse and reflect the diversity of the school population.

The student assignment plan goals have been met at the elementary school level.  The results of the student assignment plan have been compiled and are attached to this report.  One set of data details the socio-economic diversity outcome, and for comparison, the other one presents the ethnic composition at each school, elementary, middle and Berkeley High School. 

Another goal of the elementary student assignment plan is to maximize the number of students who received their choice of school, within the student diversity goals.  During the 2019-2020 school-year, about 72% of students received their first choice of school, 15% received their second choice, 12% received their third choice, and the remaining received fourth choice.

POLICY/CODE

BP 5116.0

Education Code 35160, 35160.1, 35160.5, 35291, 35350, 35351

FISCAL IMPACT

None

STAFF RECOMMENDATION

Receive the student assignment diversity report for information.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Brent Stephens, Ed.D., Superintendent

FROM:       John Calise, Executive Director of Facilities     

DATE:        December 11, 2019

SUBJECT: Maintenance and H First Quarter FY 2020 Report

SUMMARY AND DISCUSSION

This report is an update of the Maintenance Department for the first quarter of the 2020 Fiscal Year.  The reporting period covers July 1, 2019 through September 30, 2019.  The stated goals of the Annual Plan are not listed in this report, but certain areas of these goals will be referred to as we evaluate progress in these areas. We will also continue to report on specific areas of previously approved plans as we make progress on those goals. 

COMMUNICATION/REPORTING

No Committee meetings were held during this period.

MAINTENANCE

Maintenance completed 233 small to large projects throughout the summer.  The evening shift resumed site-by-site visits in late September and visited West Campus and Berkeley High D and E Buildings.  

The fire marshal sent five reports.  We are in the process of addressing items in the reports and are awaiting re-inspection for those that are complete. 

The elevator at Rosa Parks Elementary was replaced using Bond funds.

TRAINING

Two Grounds Gardeners attended a four-day training and are now certified as Bay-Friendly Landscape Professionals. Grounds staff attended a workshop on Smart irrigation controllers. 

GROUNDS   

Grounds staff also completed 44 small to large projects throughout the summer and resumed their regular site visit schedule the second week of September. 

A Grounds Supervisor position was implemented during this period. 

VEHICLES AND EQUIPMENT

As a part of our vehicle replacement plan, one new van was purchased during this period, and one new truck was purchased for the new Grounds Supervisor.

STAFFING

Total                                                        41.39 FTE

CUSTODIAL

The long-time Facilities Operations Manager retired and the position was filled by the Custodial Supervisor at Berkeley High.  The Custodial Supervisor position at Berkeley High is being filled on an interim basis pending recruitment.  There were three custodial vacancies which were filled during this period. 

UTILITY REDUCTION AND MONITORING

As part of the District’s sustainability efforts, we contracted with Strategic Energy Innovations (SEI).  Goals include water conservation, energy conservation, and continued waste reduction. 

PROPERTY MANAGEMENT

Staff has processed 103 permits from July 1, 2019 through September 30, 2019.  The gross revenue received in this time period was $124,719.60.

WASTE MANAGEMENT  

We are actively working with SEI to further implement waste reduction strategies. 

HAZARDOUS MATERIALS  

We have maintained a steady schedule of removing hazardous materials from all sites.  

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.