NOTICE: Information for Board Meetings

Effective on January 6, 2022, under the authority of California Health and Safety Code Sections 101040, 101085, 120175, and 120220, the Health Officer of the County of Sacramento (“Health Officer”) Hereby Ordered the following:

“All public boards, councils, commissions, and other similar bodies shall suspend in-person public meetings and conduct all meetings virtually. Affected bodies shall ensure opportunities for virtual public participation and compliance with the Brown Act and all other relevant statutes.”

Accordingly, consistent with the January 6, 2022 Sacramento County Public Health Order, the Governing Board shall use teleconferencing (videoconferencing through Zoom), and as a result has made the following adjustments to the public comments process and timing. Additionally, the Board of Education is providing the following notice as required by AB 361: “to give notice of the means by which members of the public may access the meeting and offer public comment.”

Join the meeting via the Zoom link below:  https://egusd-net.zoom.us/j/81264038849

Public Comments

During the board meeting, the public may make public comments virtually via the Zoom platform.

• In-person public comments – Are not available during the January 18, 2022 Board Meeting consistent with the January 6, 2022 County of Sacramento Public Health Order.
• Zoom audio public comments – The public may submit an online form to the District by 4:30 p.m. on the day of the board meeting requesting to speak through the Zoom platform at the designated times on the board meeting agenda.
• Access the public comment form here on the District's website:  http://www.egusd.net/about/leadership/board-of-education/virtual-egusd-board-meeting-february-1/
  

The Board will receive Public Comments virtually via the Zoom platform in the following order:

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda.
   • The Board will close Public Comments on all items at the times designated above unless the end time for public comments is adjusted for a longer period of time by the Board.
   • Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Education Code 41020 requires an annual financial and compliance audit of a school district’s financial statements and internal controls.  This audit is required to be submitted to the County Office of Education and the State Controller’s Office.

The firm Crowe LLP was engaged by the Board of Education to conduct the 2020-21 audit.

Mr. Jeff Jensen, Certified Public Accountant with Crowe LLP will present the report to the Board of Education.

The month of March has been designated as National Nutrition Month® sponsored annually by the Academy of Nutrition and Dietetics and Food & Nutrition Services.  The campaign focuses attention on the importance of making informed food choices and developing sound eating and physical activity habits.

This year’s theme, Celebrate a World of Flavors, embraces global cultures, cuisines and inclusivity.  By eating a variety of nutritious foods every day and planning and creating healthful meals each week, lifelong healthy habits can be established and maintained.  Developing healthful eating habits does not mean undertaking drastic lifestyle changes and meals provided by EGUSD Food and Nutrition Services helps students and families meet their nutritional needs every day.

The Board of Education is requested to approve Resolution No. 39 2021-2022 recognizing February 7-11, 2022 as National School Counseling Week.

The American School Counselor Association will celebrate National School Counseling Week 2022 from February 7-11.  This year’s theme is “Better Together” (#NSCW22).  The Board will have an opportunity to acknowledge and thank EGUSD school counselors for their work.  A formal and tremendous thank you goes out to all EGUSD School counselors for the remarkable impact they have in helping students achieve academic success and plan for their futures.  Our school counselors address areas such as student achievement and college/career planning and provide social-emotional support and crisis response.  They play a critical role in students’ success as well as in early intervention and prevention through school counseling programs that provide both direct and indirect services to students and their families.

This evening we ask the Board to approve Resolution No.39 to recognize our school counselors during National Counseling Week.

The Board Policies listed below have been updated to keep current with policy changes in statutes, case law, or District practice. They have gone through departmental review and were submitted in advance to the Board for their review.

• BP 4040 Employee Use of Technology
  
• BP 4040.1 Employee Use of Email – Delete/Obsolete
  

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [6]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [17]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 44662, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Alejandra Rodriguez, Adult Education
Gina Wandell, Adult Education

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $96,700 and have been approved by authorized district staff.

The purchase order encumbrance modification history from January 05, 2022 – January 19, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Public Code Section 20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contact Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is the best interest of Elk Grove Unified School District to utilize contract and pricing from National IPA contract #2017025.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment. 
It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from TCPN for the purchase of ergonomic solutions. 

On January 10, 2020, the Purchasing Department on behalf of the Maintenance and Operations Department issued a BID for plumbing parts & supplies & irrigation parts & supplies. The BID was awarded to Normac for an initial one ( 1) year term with two (2) optional one (I) year extension up to three (3) years total. 
The Purchasing Department is requesting authorization to extend BID #675-19/20 for the third and final year through March 3, 2023: 

Public Code Section §20118 provides a statuto1y exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment. 

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from a RFP secured by NCPA Region 14 ESC/NCPA, RFP #08-16 

The Board of Education is asked to (1) approve Change Order No. 1 with F&H Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On June 15, 2021, the Board of Education awarded a contract to F&H Construction, Inc., for the Joseph Kerr Middle School Modernization – Phase 2 project. 

Change Order No. 1 consists of one (1) item and changes the contract amount of $1,556,886.00 by ($105,824.00) to $1,451,062.00.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with Measure M funds.

The Board of Education is asked to (1) accept the construction of the Joseph Kerr Middle School Modernization – Phase 2 project, and (2) authorize the filing of the Notice of Completion.

On June 15, 2021, the Board of Education awarded a contract to F&H Construction, Inc., for the Joseph Kerr Middle School Modernization – Phase 2 project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to (1) approve Change Order No. 1 with Flint Builders, Inc., and (2) authorize a District Representative to sign the approved change order. 

On February 23, 2021, the Board of Education awarded a contract to Flint Builders, Inc., for the Elk Grove High School, Culinary project. 

Change Order No. 1 consists of one (1) item and changes the contract amount of $4,971,796.00 by (10,599.00) to $4,961,197.00.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with Measure M funds, State Bond funds and Mello Roos (Fund 49) revenues.

The Board of Education is asked to (1) accept the construction of the Elk Grove High School, Culinary project, and (2) authorize the filing of the Notice of Completion.

On February 23, 2021, the Board of Education awarded a contract to Flint Builders, Inc., for the Elk Grove High School, Culinary project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

RFP #695-20/21 was issued on April 23, 2021 to six (6) firms in this market. By the closing date, May 13, 2021, five (5) proposals were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract, with optional four (4), one (1) year terms, not to exceed five (5) years total. This contract will commence on July 1, 2022.*

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Catalyst Family Inc., DBA Catalyst Kids – 21 District Site Locations

Maeola Beitzel Elementary, Arthur C Butler Elementary, Raymond Case Elementary, Elitha Donner Elementary, John Ehrhardt Elementary, Elk Grove Elementary, Elliott Ranch Elementary, Ellen Feickert Elementary, Robert J Fite Elementary, Foulks Ranch Elementary, Franklin Elementary, Isabelle Jackson Elementary, Anna Kirchgater Elementary,Robert J. McGarvey Elementary, Barbara Comstock Morse Elementary, Pleasant Grove Elementary, Prairie Elementary, Joseph Sims Elementary, Stone Lake Elementary, and Mary Tsukamoto Elementary, Zehnder Ranch Elementary

KCE Champions LLC, 11 District Site Locations – 11 District Site Locations

Arnold Adreani Elementary, Edna Batey Elementary, Carroll Elementary, Helen Carr Castello Elementary, Cosumnes River Elementary, Arlene Hein Elementary, Roy Herburger Elementary, James A McKee Elementary, Marion Mix Elementary, Sunrise Elementary, and Irene B West Elementary.

*The RFP was created early to ensure that the District will have consistent child care for its families and will allow time for the providers to prepare if they are not awarded sites under the RFP and for those awarded new sites to get their facilities in place and ready.

Financial Summary:

Providers will pay the following annual fees to the District:

•              A reimbursement to the District of $258 per month for all electrical, water, garbage and trash disposal cost

related to the portable buildings housing the Child Care and Development Center.

•              An annual land-use fee of $3 per year

The Elk Grove Unified School District produces annual School Accountability Report Cards (SARCs) to be shared with parents and community members.  Education Code 35256 requires the online posting of these School Accountability Report Cards by February 1 of each year.

State law requires that schools receiving state funding prepare and distribute a SARC. A similar requirement is also contained in the federal Elementary and Secondary Education Act (ESEA).  The purpose of the report card is to provide parents and the community with important information about each school. Each school’s SARC summarizes the school's mission, goals, accomplishments, and highlights the school’s unique programs.  In addition, state law requires that the SARC contain all of the following: demographic data, school safety and climate for learning information, academic data, school completion rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information and fiscal and expenditure data.

These reports were produced collaboratively by the School Improvement Support (SIS) Department and school sites.  Both a detailed format and an executive summary are posted for parents to learn more about the schools in our community.  Hard copies of these reports are provided to families upon request.Districts are required to provide translated versions at sites where 15% or more of the students speak the same language.  The language that meets this requirement at our schools this year is Spanish.

In addition, triennially the Board is asked to compare the district SARCs to the template that is adopted by the State Board of Education.  EGUSD produces a summary and a full-length SARC for each school.  The full-length SARC is produced using the CDE template adopted by the State Board and meets this requirement.

Attached are samples of SARCs for elementary and secondary schools, along with the CDE template.

The CDE template can be found at https://www.cde.ca.gov/ta/ac/sa/documents/sarctemplate2021.docx

Each site’s SARC on the District’s website at http://www.egusd.net/academics/assessments/school-accountability-report-cards/.

The Board of Education is asked to (1) Open a public hearing and receive comments on the granting of a permanent electrical facilities easement; (2) Close the public hearing; and if no comments are received, (3) Adopt Resolution No. 40, 2021-22 Granting Electrical Facilities Easement to the Sacramento Municipal Utility District for the R-16 EV Infrastructure Expansion Project.

The Sacramento Municipal Utility District has requested that the District convey, without cost to the Sacramento Municipal Utility District, an Electrical Facilities Easement on the Transportation Department site at 8421 Gerber Rd., Sacramento, California.

The final configuration of the easement will be determined, at SMUD’s expense, upon the completion of the installation of the electrical facilities, recording the easement accurately in relation to the facilities.

The purpose of this easement is to allow the Sacramento Municipal Utility District to access, construct and maintain electrical facilities serving the Transportation Department.

Staff recommends acceptance of the Sacramento Municipal Utility District’s request that the easement be conveyed since it will be of public benefit and cause no inconvenience to the District.

The Board of Education adopted Resolution No. 36, 2021-22, Resolution of Intention to Convey an Electrical Facilities Easement on January 18, 2022, and notice was duly posted and published for the public hearing as noted below. 

As required for the granting of such easements, the notice of this public hearing was published in the Elk Grove Citizen on Friday, January 21, 2022, and posted for at least 5 days in three public locations: Transportation Department (8421 Gerber Rd.), the Robert L. Trigg Education Center, and the Elk Grove Public Library (8900 Elk Grove Blvd.).

The Resolution Granting Permanent and Temporary Easements must be adopted by a 2/3 vote by the Board.

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.