NOTICE: Information for Board Meetings

Unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate including AB 361 Board Resolution, the Board of Education will resume full in-person Board meetings beginning on March 1, 2022.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform.

Join the meeting via the Zoom link:  https://egusd-net.zoom.us/j/89792427862

Public Comments

Guidelines for In-Person Public Comments and Participation

The following processes, means, and timeframes shall be available for public comments during board meetings.

During Regular Board Meetings, the public may make public comments for items on the agenda or for items not on the agenda in person in the Board Room or virtually via the Zoom platform. Individuals may not defer their time to another individual speaker to increase their individual total time beyond three minutes. 

The total amount of time allocated to public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above. 
   
5. The link to the Zoom audio public comment form can be found on the District’s website:  https://www.egusd.net/District/About-EGUSD/Board-of-Education/Board-Meeting-Schedule/March-22-2022---Board-Meeting/index.html

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Elk Grove Unified School District, in conjunction with the nine comprehensive high school athletic directors, recognizes the coaches and teams who have achieved the highest combined grade point average of any varsity athletic team during the winter sports season.  The team’s captain(s) and head coach will represent each team.  Honored teams are:

During the 1920’s, the Free and Accepted Masons of California initiated the annual recognition of the role that public schools play in our communities.  Since then, the state of California has designated April as Public Schools month. During these unprecedented times, we acknowledge the contributions our schools play in ensuring the safety and well-being of our students.

The purpose of Public Schools Month is to encourage communities to set aside time to honor our public schools and to enlist the community’s continued support for public education.

Community members are invited to personally recognize the dedication and commitment of the staff at their neighborhood schools.

The Board of Education is requested to approve Resolution 59 proclaiming April 3-9, 2022 as National Library Week.  

Annually, National Library Week is celebrated throughout the month of April and libraries host special events to highlight the unique role libraries play in people’s lives.  This year’s theme is: “Connect with Your Library.”

The theme for National Library Week 2022, “Connect with Your Library,” promotes the idea that libraries are places to get connected to technology and other resources. Libraries also offer opportunities to connect with media, programs, ideas, and classes - in addition to books. Most importantly, libraries also connect communities to each other. Overall, the theme is an invitation for communities to join, visit, or advocate for their local libraries.

Celebrations occurring across the nation during National Library Week include National Library Workers Day (April 5, 2022), National Library Outreach Day (April 6, 2022), and Take Action for Libraries Day (April 7, 2022).

This evening we ask that special recognition is extended to the Elk Grove Unified School District libraries during the week of April 3-9, 2022.

It is essential to continue our acknowledgement of their valuable contributions and recognize all library workers, including librarians, school support staff and several others who make library services possible for our students.

First promoted in 1958, National Library Week is sponsored by the American Library Association (ALA) and observed in libraries across the country each April.  All types of libraries - school, public, academic and special - participate.

Libraries are many things to many people and continue to evolve to meet the needs of the communities that they serve.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board of Education is asked to approve Board Policy 4119.24 Maintaining Appropriate Adult-Student Interactions as aligned with the California School Boards Association (CSBA).  

A review of the Board Policies showed that our current policies needed to be updated.  This new policy articulates the District’s expectations of employees’ interactions with students and aligns them with the District’s goals to create a safe, welcoming and appropriate environment for staff and students.  

• Board Policy 4119.24 - Maintaining Appropriate Adult-Student Interactions (New)

The policy has gone through departmental review and was submitted in advance to the Board for their review.  The Administration recommends that the Board of Trustees approves the Board Policy as listed above.

The Board is asked to adopt Resolution No. 60, 2021-22, establishing specifications of the November 8, 2022, governing board member election and approve the publication of notice of election, notice of district election, and certification of maps and boundaries.

The Education and Elections Codes grant authority for the specifications of the governing board member election order to the governing board and require the resolution to be delivered to the Registrar of Voters and Superintendent of Schools no later than July 8, 2022.

On September 9, 2021 the Board of Education completed the transition process to by-trustee area elections and subsequent to that action, on January 26, 2022, the Board of Education approved new population balanced Trustee Areas based on the 2020 Census.  The required Trustee Area map modification notification and request for implementation was submitted to the Sacramento County Registrar of Voters on February 15. 2022, in time for the November 8, 2022 election.  The attached map references the new Trustee Areas that will be reflected in the November 8, 2022 election and beyond.

The recommended resolution establishes the date of the election as November 8, 2022; the purpose of the election being to elect three members; the candidate's statement of qualifications being limited to 200 words; the candidates being responsible for the pre-payment of the cost of preparing and distributing their statements or materials other than the sample ballot and voter's pamphlet; and the consolidation of the election with the Statewide General Election. The nomination period is July 18 through August 12, 2022.

Funds will be included in the 2022-23 budget to cover the cost of the election.

Below is the proposed board meeting schedule for the 2022-23 school year that includes six board workshops.  Note that the schedule varies from the 1^st and 3^rd Tuesdays. Closed session begins at 5:00 p.m. and open session begins at 6:00 p.m. Board Workshops are held from 8:30 a.m. - 3:00 p.m. on the dates indicated below.

July 19, 2022

August 9, 2022

August 23, 2022 – Board Workshop: 8:30 – 3:00 p.m.

September 6, 2022

September 20, 2022

October 4, 2022 – Board Workshop: 8:30 – 3:00 p.m.

October 18, 2022

November 1, 2022 – Board Workshop: 8:30 – 3:00 p.m.

November 15, 2022

December 6, 2022 – Board Workshop: 8:30 – 3:00 p.m.

December 13, 2022

January 10, 2023

January 24, 2023 – Board Workshop: 8:30 – 3:00 p.m.

February 7, 2023

February 21, 2023

March 7, 2023

March 21, 2023 – Board Workshop: 8:30 – 3:00 p.m.

April 4, 2023

April 18, 2023

May 2, 2023

May 16, 2023

June 13, 2023

June 27, 2023

CERTIFICATED:

New Hire(s) [5]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

 
CLASSIFIED:

New Hire(s) [29]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 44662, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures.
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Ashley Hannon, Sunrise Elementary
Jaymie Alberto, Florence Markofer Elementary
Jodi Revis, Curriculum / Professional Learning 
John Pellman, College & Career Connection 
Kaila Williams, Elk Grove Elementary
Latonia Walton-Jenkins, David Reese Elementary
Tiffanee Johnson, Prairie Elementary 

As a result of the Williams Settlement, Education Code section 1240 requires that county offices of education visit schools in their county that ranked in deciles 1 to 3 on the 2012 Base Academic Performance Index (API) (Williams schools).  Education Code section 1240(c)(2)(G) requires the county superintendent of schools to send quarterly reports regarding the results of school site visits and reviews to the governing boards of the school districts with Williams schools.  The results can then be made public at a regularly scheduled and noted meeting of each district's governing board.

The attached letter serves as the 2021-2022 Second Quarterly Review Report for the Elk Grove Unified School District (District).  A chart (Exhibit A) is enclosed that provides a breakdown of the information included in this report for each school reviewed in the District.  A summary of that information is provided.

The role of the district grant writer has changed in two primary ways:

• Increasing grant application complexity
• Increasing organizational integration necessitating greater understanding of the form and function within and across departments

The updated job description better aligns to current grant writing realities given the job description was last updated in October of 2001. The attached job description reflects the changes in essential functions, demonstrated knowledge and abilities, and education and experience required of the position.

Currently the Director of Student Support and Health Services evaluates health staff (nurses) in collaboration with the Coordinator of Health Services. The Coordinator position oversees 25 school nurses and 36 health assistants as well as manages the coordination of services from non-public agencies.

With the revised job description, the Coordinator will be able to provide direct supervision to, and evaluation of, health services staff. This also aligns as the Coordinator of Health Services holds the appropriate school nursing credential which allows her to know the work of the employees she supervises.

Job Description and Salary Schedule are attached.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $99,100 and have been approved by authorized district staff.

Approve Warrant Register No. 8 – Warrant Numbers 094329 – 095513, 423996 – 425176.  All Funds:  February 1, 2022 through February 28, 2022

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register Warrant Numbers 094329 – 095513, 423996 – 425176.

See attached report for Warrant Register No. 8 expenditures.

Total expenditures for all funds from February 1, 2022 through February 28, 2022 are $70,260,711.45

The purchase order encumbrance modification history from February 1, 2022 – March 7, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Purchase Order History for the weeks of February 1, 2022 through February 28, 2022 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC, Contract Number R191201:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of facility MRO, industrial & building supplies w/related equipment, accessories, supplies

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for the purchase of facility MRO, industrial & building supplies w/related equipment, accessories, supplies:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of school buses.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Waterford Unified School District for the purchase of Blue Bird school buses:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from OMNIA Partners Region 4 for the purchase of Chemistry, Biology, Physics & Anatomy Instructional Supplies:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from OMNIA Partners Region 4 ESC for the purchase of chemistry, biology, physics and anatomy instructional supplies:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 for educational school supplies:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC, Contract Number R190503:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of furniture.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from AEPA, contract #AEPA 022-A:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Sourcewell:

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

The following vehicles are beyond economic repair, and no longer usable by the District.

Vehicle ID#: 112TG

Year: 1979

Make: Ford

Model: LN-700 dump truck

VIN: N70BVDH1322 

License:  E 768594

Odometer:  1448 (actual miles: 98362)

Vehicle ID#:145PG

Year: 1990

Make: Chevrolet

Model:1500 pickup

VIN: 1GCDC14H4LZ255877

License:  E 205227

Odometer:  111745

The Board of Education is asked to authorize the disposal of Obsolete/Surplus Property including vehicles and equipment.

The Transportation department would like to surplus the following vehicle.

Vehicle ID #:  246B

Year/Make:      2021 Bluebird School bus VIN:                         1BAKBCBA5MF369606

License:           1578763

Mileage:           19256

This vehicle was involved in an accident on 2/11/2022.  Our insurance company, SIA, has determined it to be a total loss.

Unknown source of income to the District.  Any proceeds would go into the General Fund.

Proposition 39, approved by the voters on November 7, 2000, added Section 47614 to the Education Code which generally requires school districts to make available facilities for charter schools operating within their boundaries.  In May of 2002, the State Board of Education adopted regulations to implement Section 47614 as part of Title 5 Code of Regulations. 

On October 1, 2002, the California Montessori Project (CMP) first petitioned the Elk Grove Unified School District for facilities under the provisions of these regulations for the 2003/2004 school year.  It was determined that the most effective means to provide facilities was to assume a pro rata share of CMP’s lease for their school on Elk Grove Boulevard (Old Elk Grove Elementary).  After negotiations with CMP under the counsel of Best, Best, and Krieger, administration developed an agreement which was approved by the Board of Education in October 2003.  Subsequent petitions and agreements to assume a pro rata share of CMP’s lease have been negotiated annually since then.

Administration has received a petition for facilities from CMP for the 2022/2023 school year, conferred with CMP staff, and finalized an agreement for the 2022/2023 school year.  Attached is the Charter School Facilities Agreement (“Agreement”) for approval.  The Agreement offers $100,292.35, to be paid in a series of monthly installments, to pay a pro rata share of 5.73 teaching stations and 178.22 square feet of office/resource specialist space for the 2022/2023 school year.  This is comparable to the space offered to our own students and therefore the space the CMP students would expect at our schools.  The determinations for space are calculated by standards set forth in the Title 5 Regulations and contained in Attachments A and B of the Agreement.

Administration recommends approval of the Agreement for the 2022/2023 school year.

Attachment:  Charter School Facilities Agreement, 2022/2023

$100,292.35 total payment to be made with developer fees.

The purchase of instructional technology and connectivity devices has always been Owner-Furnished, Contractor-Installed on new campuses. Miwok Village Elementary School will receive Extron Complete AV Switching and Control Systems for Wall Mounted Ultra Short-Throw Projectors. This improvement will significantly enhance the cycle of teaching and learning by providing a seamless transition for classroom teachers when using technology tools and multimedia content.

In order to capitalize on significant price savings, Administration proposes to use a CMAS process.  CMAS pricing can be extremely beneficial for public entities and is very competitive.  CMAS also allows public entities to negotiate prices below the CMAS listed price.  In this case, the district has negotiated a significant savings well below the CMAS public pricing.

Administration requests the Board of Education to ratify the contract with the ICU Technologies, Inc., in the amount of $233,075.80, using the CMAS Contract No. 3-21-04-1094 – Base Schedule No. 47QSMA18D08P1.

This enhancement to Miwok Village Elementary School is a notable commitment to ensuring our schools have the highest quality classrooms across the District. 

The Board of Education is asked to: (1) Approve a LLB Agreement with C. T. Brayton and Sons, Inc. for the Classroom Upgrades at Five (5) Sites Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $13,174,940.00.

On January 18, 2022, the Board approved the Administration to enter into a LLB Agreement with C. T. Brayton and Sons, Inc. to perform pre-construction and/or LLB construction services for the Project, as well as authorized the Administration to negotiate the GMP.

C. T. Brayton and Sons, Inc. solicited bids from qualified subcontractors on January 27, 2022, seeking quotes from all trades for the construction of the Project.

Quotes received from subcontractors were reviewed and evaluated by the District and C. T. Brayton and Sons, Inc. staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the Project of $13,174,940.00 was determined.  Accordingly, the District Administration seeks authorization to enter into the LLB Agreement with C. T. Brayton and Sons, Inc. to construct the Project, and approve the GMP of $13,174,940.00 for the following campuses:

• Isabelle Jackson Elementary School
• Samuel Kennedy Elementary School
• Florence Markofer Elementary School
• Prairie Elementary School
• Samuel Jackman Middle School

Funded with State School Facilities and Measure M funds.

The Board of Education is asked to: (1) Approve a LLB Agreement with XL Construction Corporation for the Classroom Upgrades at Four (4) Sites Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $7,123,796.00.

On January 18, 2022, the Board approved the Administration to enter into a LLB Agreement with XL Construction Corporation to perform pre-construction and/or LLB construction services for the Project, as well as authorized the Administration to negotiate the GMP.

XL Construction Corporation solicited bids from qualified subcontractors on January 25, 2022, seeking quotes from all trades for the construction of the Project.

Quotes received from subcontractors were reviewed and evaluated by the District and XL Construction Corporation staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the Project of $7,123,796.00 was determined.  Accordingly, the District Administration seeks authorization to enter into the LLB Agreement with XL Construction Corporation to construct the Project, and approve the GMP of $7,123,796.00 for the following campuses:

• Ellen Feickert Elementary School
• Charles E. Mack Elementary School
• James A. McKee Elementary School
• James Rutter Middle School

Funded with State School Facilities and Measure M funds.

The Board of Education is asked to: (1) Approve a LLB Agreement with A. M. Stephens Construction Co., Inc. for the Tennis Courts Replacement at Various Sites Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $5,355,918.33.

On January 18, 2022, the Board approved the Administration to enter into a LLB Agreement with A. M. Stephens Construction Co., Inc. to perform pre-construction and/or LLB construction services for the Project, as well as authorized the Administration to negotiate the GMP.

A. M. Stephens Construction Co., Inc. solicited bids from qualified subcontractors on February 4, 2022, seeking quotes from all trades for the construction of the Project.

Quotes received from subcontractors were reviewed and evaluated by the District and A. M. Stephens Construction Co., Inc. staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the Project of $5,355,918.33 was determined.  Accordingly, the District Administration seeks authorization to enter into the LLB Agreement with A. M. Stephens Construction Co., Inc. to construct the Project, and approve the GMP of $5,355,918.33 for the following campuses:

• Cosumnes Oaks High School
• Elk Grove High School
• Franklin High School
• Laguna Creek High School
• Monterey Trail High School
• Pleasant Grove High School
• Sheldon High School
• Valley High School

Funded with Ongoing and Major Maintenance Account (RMA).

The Board of Education is asked to (1) approve Change Order No. 1 with F&H Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On June 9, 2020, the Board of Education awarded a contract to F&H Construction, Inc., for the Joseph Kerr Middle School Modernization – Phase 1A project. 

Change Order No. 1 consists of one (1) item and changes the contract amount of $21,648,460.00 by ($225,683.10) to $21,422,776.90.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with State School Facilities and Measure M funds.

The Board of Education is asked to (1) accept the construction of the Joseph Kerr Middle School Modernization – Phase 1A project, and (2) authorize the filing of the Notice of Completion.

On June 9, 2020, the Board of Education awarded a contract to F&H Construction, Inc., for the Joseph Kerr Middle School Modernization – Phase 1A project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to (1) approve Change Order No. 1 with Kaler/Dobler Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On November 16, 2021, the Board of Education awarded a contract to Kaler/Dobler Construction, Inc., for the Robert L. Trigg Education Center, Room 210 Tenant Improvements project. 

Change Order No. 1 consists of four (4) items and changes the contract amount of $180,000.00 by $41,750.00 to $221,750.00.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with Fund 49 funds.

The Board of Education is asked to (1) accept the construction of the Robert L. Trigg Education Center, Room 210 Tenant Improvements project, and (2) authorize the filing of the Notice of Completion.

On November 16, 2021, the Board of Education awarded a contract to Kaler/Dobler Construction, Inc., for the Robert L. Trigg Education Center, Room 210 Tenant Improvements project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to (1) approve Change Order No. 1 with Otto Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On April 6, 2021, the Board of Education awarded a contract to Otto Construction, Inc., for the Florin High School, CTE Program project. 

Change Order No. 1 consists of eight (8) items and changes the contract amount of $10,497,000.00 by $463,318.00 to $10,960,318.00.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with State Career Technical Education Facilities and Measure M funds.

The Board of Education is asked to (1) approve Change Order No. 1 with Crusader Fence Company, LLC, and (2) authorize a District Representative to sign the approved change order. 

On July 20, 2021, the Board of Education awarded a contract to Crusader Fence Company, LLC, for the Elliott Ranch Elementary School, Fencing Repair project. 

The Elliott Ranch Elementary School fence has needed repair for several years.  The paint was severely oxidized, areas were beginning to rust and many sections of the fence were completely rusted through.  Parents and neighbors had complained about the unsightliness and Site Administration had identified broken areas which had become a safety concern, particularly for the kindergartners.  Accordingly, a factory-finished panel with a twenty-year warranty from Ameristar Fence was proposed as a more viable solution than the original field -finished fence.

The installation of the fencing was delayed due to supply chain disruptions and factory issues resulting in fence panels not being received until October, 2021.  Upon arrival of the fence panels and after the support posts had already been installed, it was recognized that the fencing height would only be five feet tall instead of the typical six feet.  Upon discussion with site administration, it was determined that a five-foot height would not be acceptable.

To return the panels to the manufacturer and exchange them would double the project cost and add significant time to the project duration so in lieu of returning them, an alternative remedy was developed.  The cost of the remedy is considerable but can be accomplished locally, avoids returning the panels to the manufacturer and can be performed by the original contractor (Crusader Fence Company, LLC).  It is the opinion of the Facilities and Planning Department that while the costs appear to be substantial, the proposed solution is more practical than bidding out the additional work.

Change Order No. 1 consists of four (4) items and changes the contract amount of $477,940.00 by $97,872.00 to $575,812.00.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with Deferred Maintenance and Fund 49.

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

Advancement Via Individual Determination (AVID) is a national college-readiness program designed to prepare students for college-level work.  AVID utilizes research-based methods of instruction in the classroom, supports teacher practice through professional development, and accelerates and promotes student learning in order to better prepare students for college entrance and persistence.  The AVID program targets students who traditionally have been under-represented in our highest-level courses and in college, many of whom would be the first in their families to attend college and provides them with instruction and resources to strengthen college-readiness. 

The AVID program was first implemented in Elk Grove Unified School District in the early 1990s.  Since then, the program has expanded to include programs at every middle school and comprehensive high school.  AVID is now expanded into the elementary schools starting with Isabelle Jackson in 2017-2018; three additional elementary schools were added in 2018-2019: Elk Grove, Barbara Comstock Morse, and John Reith; five elementary schools were added in 2019-2020: Raymond Case, Florin, Anna Kirchgater, Herman Leimbach, and James A. McKee; eleven additional elementary schools were added in 2020-2021 to include Maeola R. Beitzel, Arthur C. Butler, Robert J. Fite, Samuel Kennedy, Charles E. Mack, Prairie, David Reese, Sierra Enterprise, Mary Tsukamoto, Union House, and Irene B. West; Franklin Elementary was added in 2021-2022, and James Rutter added AVID Excel which focuses on English Learners to accelerate academic language acquisition.  All remaining elementary schools in 2022-2023: Arnold Adreani, Edna Batey, Carroll, Helen Carr Castello, Cosumnes River, C.W. Dillard, Elitha Donner, John Ehrhardt, Elliot Ranch, Ellen Feickert, Foulks Ranch, Arlene Hein, Roy Herburger, Florence Markofer, Robert McGarvey, Marion Mix, Miwok Village, Pleasant Grove, Joseph Sims, Stone Lake, Sunrise, and Zehnder Ranch.  

In the 2021-2022 school year, 7,917 students were served by the District’s AVID program.  Of these 7,917 students, 13% were African American; 0.005% were American Indian; 32% were Asian; 35% Hispanic; 3% were Pacific Islander; 9% were White; and 9% identified as two or more races.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

Signing Naturally, Level 2; ©1992, DawnSignPress (American Sign Language III, Grades 9-12) [This basic instructional material will be paid for using site funds.]

Integrated Mathematics 2, Volumes 1 and 2; © 2015, Houghton Mifflin Harcort (Mathematics II/Pre-Calculus A Honors, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Integrated Mathematics 3, Volumes 1 and 2; © 2015, Houghton Mifflin Harcort (Mathematics III/Pre-Calculus B Honors, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

PreCalculus with Limits, Fourth Edition; © 2018, Cengage Learning (Mathematics II/Pre-Calculus A Honors and Mathematics III/Pre-Calculus B Honors, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

PurposeFULL People (Social Emotional Learning, Grades K-5) [This basic digital instructional material will be paid for using SSHS department funds, when available, and/or site funds.]

Supplemental

Virtual Business – Entrepreneurship (Entrepreneurship II and III, Grades 11-12) [This supplemental digital instructional material will be paid for using site funds.]

The following new courses have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

NEW COURSE REQUESTS:

Recreational Racquet Sports (Physical Education, Grades 11-12) (semester equivalent, 5 credits) This course introduces students to the basic skills and knowledge associated with playing tennis, badminton, pickleball, and ping pong.  The goal of this class is to provide students with the knowledge, sportsmanship, and skills necessary for them to pursue playing racquet sports as a life-long activity.  The course will provide students with an environment to practice positive personal and social skills.  This is an elective course and cannot be taken in place of PE Course I or II.  This course may be repeated for a maximum of 10 credits.

Pre-Requisite(s): Must complete 20 credits of PE before enrolling in this class.  This course cannot be taken in place of PE Course I or Course II to fulfill the 20-credit PE graduation requirement to graduate high school.

Adopted curricular material: No instructional materials assigned

American Sign Language III (World Language, Grades 9-12) (one-year equivalent, 10 credits) In this course, students will learn the language by watching (receptive skills) and responding (expressive skills), increasing their abilities acquired in American Sign Language II.  Students will learn to use the language through continuous exposure to both receptive and expressive ASL.  Students will continue to learn to sign about themselves and others, make requests, give opinion, and storytelling. While earlier lessons in the series introduced language concepts related to people, places, and things within the immediate environment, Level III encourages students to communicate about people in a more abstract way and to communicate about the environment outside of the classroom, i.e., at home or other parts of the country. The class will be conducted using the target language and expose students to the Deaf Culture and Deaf Community to be able to communicate appropriately.

Pre-Requisite(s): American Sign Language II with a grade of C or better

Adopted curricular material: Signing Naturally, Level 2

Mathematics II/Pre-Calculus A Honors (Mathematics, Grades 9-12) (one-year equivalent, 10 credits) Designed for students who wish to accelerate their mathematics education, this is the first of a two-course series.  Along with Mathematics III/Pre-Calculus B Honors, these two courses prepare students for success in AP Calculus. This first course includes all of the Mathematics II Honors standards plus a selection of Pre-Calculus standards that include radian measure, the unit circle, and trigonometric functions and their inverses.  In the second course, students will encounter the Mathematics III Honors standards and the remaining Pre-Calculus standards.

NOTE: This course is not granted “honors” credit by the UC system.  This EGUSD honors course is not recognized as an honors-level course by UC/CSU.  It earns an EGUSD GPA enhancement but does not earn a GPA enhancement by UC/CSU.

Pre-Requisite(s): Mathematics I, Mathematics I B, Part 2, or Applied Mathematics with a grade of C or better

Adopted curricular material: Integrated Mathematics II, Volumes 1 and 2 (first half of course); PreCalculus with Limits (second half of course)

Mathematics III/Pre-Calculus B Honors (Mathematics, Grades 9-12) (one-year equivalent, 10 credits) Designed for students who wish to accelerate their mathematics education, this is the second of a two-course series.  Along with Mathematics II/Pre-Calculus A Honors, this course prepares students for success in advanced math courses, including AP Calculus.  This second course includes all of the Mathematics III Honors standards plus a selection of Pre-Calculus standards that include analytic trigonometry, conic sections, and an introduction to limits.

NOTE: This course is not granted “honors” credit by the UC system.  This EGUSD honors course is not recognized as an honors-level course by UC/CSU.  It earns an EGUSD GPA enhancement but does not earn a GPA enhancement by UC/CSU.

Pre-Requisite(s): Mathematics II/Pre-Calculus A Honors with a grade of C or better

The following Request for Revision to an Existing Board-Adopted Course has undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and has the support of principals.

IB English HL1 (Course #20021) (English, Grade 11)

It is requested that the grade level for this course be revised to include grade 12.

As part of the Request for Proposal (RFP) for targeted equity services prioritizing students who identify as Black/African American, Edupreneur will provide professional learning and collaboration for staff and culturally-responsive intervention and enrichment support across the 15 school sites listed below.

The recess program supports restorative practices implementation throughout the school day by facilitating culturally-responsive community building activities, conflict resolution, mentorship, and leadership development. Additional supports include an after-school, culturally-responsive enrichment program called Explorers, professional development opportunities for site staff on culturally responsive and restorative practices, and mindfulness services.

Schools were prioritized based upon exclusionary discipline and culture and climate data. The program will meet with at least 30 students to participate in the program at each school site and have support on campuses five days per week.

Elementary schools:

1. Raymond Case
2. Robert J. Fite
3. Florin
4. Franklin
5. Arlene Hein
6. Anna Kirchgater
7. Charles Mack
8. James McKee
9. Marion Mix
10. Joseph Sims
11. Stone Lake
12. Union House

Middle schools:

1. Samuel Jackman
2. James Rutter
3. T.R. Smedberg

TOTAL FUNDS REQUESTED FROM HEAD START:

Head Start Federal Funds = $3,935,137

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.