NOTICE: Information for Board Meetings

Unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate including AB 361 Board Resolution, the Board of Education will resume full in-person Board meetings beginning on March 1, 2022.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform.

Join the meeting via the Zoom link:   https://egusd-net.zoom.us/j/89500731622

Public Comments

Guidelines for In-Person Public Comments and Participation

The following processes, means, and timeframes shall be available for public comments during board meetings.

During Regular Board Meetings, the public may make public comments for items on the agenda or for items not on the agenda in person in the Board Room or virtually via the Zoom platform. Individuals may not defer their time to another individual speaker to increase their individual total time beyond three minutes. 

The total amount of time allocated to public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above. 
   

The link to the Zoom audio public comment form can be found on the District’s website:  https://www.egusd.net/District/About-EGUSD/Board-of-Education/Board-Meeting-Schedule/May-3-2022---Board-Meeting/index.html

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Cosumnes Oaks and Laguna Creek high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

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The California Legislature passed a measure in 1986 establishing Classified School Employees week to recognize the valuable contributions and meaningful services that classified employees make to our schools.  In honor of this event, the Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

Currently, the Elk Grove Unified School District has over 2,700 contracted classified employees.

School sites and departments will be celebrating their classified staff the week of May 15-21, 2022.  A few examples from sites and departments are:

• Surprises in employee mailboxes

• Coffee and donuts

• Staff luncheon

• Hand written cards with words of gratitude and appreciation

The Board of Education is requested to adopt Resolution No. 67 recognizing May 2022 as National Mental Health Awareness Month.

May is National Mental Health Awareness Month.

Mental Health Awareness Month raises awareness of trauma and the impact it can have on the physical, emotional, and mental well-being of children, families, and communities. Mental Health Awareness Month was established in 1949 to increase awareness of the importance of mental health and wellness and to celebrate recovery from mental illness. Mental health is essential for a person's overall health. Prevention works, treatment is effective, and people can recover from mental disorders and live full and productive lives.

This year, Mental Health America’s theme is "Back to Basics." The goal is to provide foundational knowledge about mental health and mental health conditions and share information about what people can do if their mental health is a cause for concern.

Mental Health America is inviting health organization and school districts to join in spreading the word that mental health is something everyone should care about.

May is National Foster Care Month.  This year's theme is Relative and Kin Connection:  Keeping Families Strong.

Families, public and private agencies, community organizations, and individuals provide valuable support and encouragement to youth in foster care across the nation, the state, and our district.  During the month of May, Elk Grove Unified School District would like to honor the contributions of our local resource and kinship families, educators, community partners, and service providers who contribute to the stability, educational achievement, and emotional and physical well-being of youth in foster care.  The District would also like to raise awareness of the challenges that many students in foster care face and how the collective efforts of caring adults can make an impact in their lives.

The Board of Education is asked to adopt Resolution No. 71, recognizing May 14, 2022, as a time to remember and honor Hmong people’s history, stories and contributions in the Vietnam War on May 14, 1975.

May 14 (Hmong American Day) is a time to remember and honor Hmong people's history, stories, and contributions in the Vietnam War, May 14, 1975. This day also marks the last airlift evacuation of Hmong soldiers and families from Laos to a refugee camp in Thailand. 

Since then and today, Hmong Americans are helping build a vibrant and diverse California, contributing socially, politically, and economically to our State. Many of the Hmong have become America’s success stories from having nothing to becoming teachers, engineers, nurses, doctors, lawyers, professional athletes, fire fighters, soldiers, elected officials and more.

May 14th recognizes and celebrates the history, culture, and contributions of Hmong Americans in California.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

CERTIFICATED:

New Hire(s) [2]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)
 

CLASSIFIED:

New Hire(s) [13]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

Pursuant to the legislation embodied in Education Code section 35186(d), specifically as it relates to the Williams Case legislation, each school district is required by law to report to the County Superintendent of Schools, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints filed with the district. Williams-type complaints relate to the sufficiency of textbooks, emergency school facility issues, and the vacancy or misassignment of teachers.

The summary reports are required to be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district and both the complaint and written responses are public records available to the public. A copy of the electronically submitted report is attached.

During the period of January 1, 2022, through March 31, 2022, there were no complaints filed.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $99,100 and have been approved by authorized district staff.

The Board of Education is asked to approve purchase order encumbrance modifications from April 6, 2022 – April 18, 2022.

The purchase order encumbrance modification history from April 6, 2022 – April 18, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from National IPA for the purchase of educational school supplies.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC for the purchase of chemistry, biology, physics and anatomy instructional supplies.

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project replaces existing small animal facilities at Sheldon High School located at 8333 Kingsbridge Drive, Sacramento, CA 95829. The project includes related sitework, a greenhouse, and a small animal facility.

The Administration received and opened seven (7) bids on April 13, 2022, at 1:30 p.m.  JHK Construction, Inc. submitted the lowest base bid  (see Attachment A for tabulation of bids). 

Funded with Measure M funds.

The District intends to install water bottle filling stations for student use.  To streamline project delivery and maintain continuity and consistency of products and installation staff recommends water bottle filling stations be purchased and installed using a cooperative or “piggybackable” contract.  Such contracts, also known as a Multiple Award Schedules (MAS), contain cooperative purchase language which allow other public agencies to utilize them as required by provision 20118 of the Public Contract Code. It is staff’s determination that the District would derive more benefit by utilizing a cooperative contract than to seek separate bids for each of the District’s school sites where water bottle fillers are needed.

CMAS Contract #4-20-78-0089C issued to KYA Services, LLC (valid 02/26/2020-02/10/2025)/General Services Administration (GSA) Contract #47QSMA20D08P7 (valid through February 10, 2025) for Non-Information Technology Commodities can be utilized as the appropriate vehicle for the bottle filling station project.  KYA Services, LLC, is a solutions-driven company specializing in sports fields, athletic courts, resilient surfacing, classroom beautification, and sustainable plantscapes supported by project management, design, general contracting, and maintenance services.

Staff recommends approval to utilize KYA’s CMAS/GSA contract for water bottle filling stations and specifically recommends approval to issue a contract to KYA Services, LLC in the amount of $345,023.67 at the school sites listed on the following attachment.

Funded with Covid-19 Relief funds.

The Board of Education is asked to (1) Approve a Guaranteed Maximum Price (GMP) of $6,663,165.00 for the construction of Joseph Kerr Middle School Modernization – Phase 3 project; and (2) Authorize the Administration to sign all documents necessary for a Lease-Leaseback (LLB) Agreement with F&H Construction.

This project consists of the replacement of existing exterior site paving and underground utilities and the construction of a small data closet within and existing building.

F&H Construction solicited bids from qualified contractors on March 28, 2022, and April 8, 2022, seeking quotes from all trades for the construction of Phase 3 Modernization project.

Funded with Measure M funds.

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

At the April 19, 2022 Board meeting the Elk Grove Unified School District Board of Education approved individuals from each of the nine comprehensive high schools to serve for the school year as the school’s league/conference representative. The Board is asked to approve the replacement members for Franklin High School and Valley High School due to promotion and retirement.

Franklin High School Chantelle Albiani, Principal (PROMOTED to Director Secondary Education)                                                 

Adam Wood, Principal (REPLACEMENT)

Valley High School Bridgette Kemp-Bell, Principal

Ken Smith, Athletic Director (RETIRED)

David Gray, Athletic Director (REPLACEMENT)

ELO-P background information

The Expanded Learning Opportunities Program (ELO-P) established by AB 130 provides ongoing funding to serve all TK-6 students who qualify as unduplicated (youth in foster care, English Learners, or students who qualify for Free & Reduced Priced Meals). 

Program requirements include a 9-hour day (regular day + before and after school = 9 hours) for every regular school day and a 30-day, 9-hour summer program.  In EGUSD, approximately 18,000 students in grades TK-6 qualify as unduplicated with enrollments at every elementary school.  In 2021-22, the state funded the first $1.75B with plans to grow to $5B no later than 2025.  EGUSD’s current annual allocation is $11,603,964 in ongoing funds but there remains legislative action that may result in future funding levels increasing.  The ELO-P plan needs to be approved by the Board prior to implementation and will be included in annual auditing at the beginning of 2022-23.

As a follow-up to the information presented to the Board of Education on April 19, 2022, the Board of Education is asked to receive information and comment on:

1. Approval timeline and requirement
2. Expanded Learning legislation
3. Expanded Learning definition and intent (this includes overall program design information)
4. Funding
5. Programming information

The final approval step is planned for May 17, 2022 as part of the consent agenda.

The engagement of educational partners in the District’s planning process is a top priority. While not a state requirement, the draft plan will be posted on the District’s website at https:// www.egusd.net//documents/District/FundingBudget/Expanded-Learning-Opportunities/2022-0503-ELO-P-Plan-DRAFT.pdf from May 2-9. For families/members of the public interested in providing feedback, there will be a link that enables them to provide information in an open-ended format.

The final step of Board-approval of the plan will take place during the meeting on May 17, 2022.

Note: To properly view the Expanded Learning Opportunities Program draft plan, download the file and view it in Acrobat Reader.  Click on the text boxes for a scroll bar to appear and scroll down in each box to view the entire text.

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.