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Regular Meeting of the Board of Education
Elk Grove USD
April 19, 2016 5:00PM
Robert L. Trigg Education Center, Board Room 9510 Elk Grove-Florin Road Elk Grove, CA 95624 Closed Session - 5:00 p.m. Open Session - 6:00 p.m.

Mission Statement:
Elk Grove Unified School District will provide a learning community that challenges ALL students to realize their greatest potential.
A. CALL MEETING TO ORDER
B. CLOSED SESSION
B.I. Government Code Section 54956.9 Subdivision (d) Paragraph (1): Conference with Legal Counsel – Existing Litigation
Quick Summary / Abstract:

Case Numbers: 13526071, 14555803, 15576966, 09264372, 08214883, 13518414, 15609082, 13509323


B.II. Government Code Section 54957: Public Employee Discipline/Dismissal/Release/Complaint
B.III. Government Code Section 54957.6: Conference with Labor Negotiators
Quick Summary / Abstract:

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Richard Fagan, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

B.IV. Government Code Section 54957: Public Employee Appointment/Employment, Associate Superintendent of Finance and School Support, Secondary School Vice Principals, and Director of Secondary Education
C. OPEN SESSION
C.I. Pledge of Allegiance - Stone Lake Elementary School
C.II. Presentations/Recognitions
C.II.1. High School Representative Reports - Laguna Creek and Pleasant Grove High Schools
Speaker:
Student Board Representatives
Recommended Motion:

Student Board Representatives from Laguna Creek and Pleasant Grove high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

C.II.2. Recognition of Western Festival Poster Contest Winners
Speaker:
Xanthi Pinkerton
Recommended Motion:
The Board is requested to recognize the winners of this year's Western Festival Poster Contest Winners.

Rationale:

Elk Grove Western Festival Art Show Director Ila Huster would like to present awards to the winners in the 2016 poster contest.

The first place poster will be used to help advertise this year's festival.

 
C.II.3. 2016 Moot Court and Mock Trial Sacramento County and State Competition
Speaker:
Charlotte Phinizy
Recommended Motion:
The Board of Education is asked to recognize and congratulate students from Elk Grove High School for their participation and achievement at the 2016 Sacramento County and State Mock Trial Competition. The Board also is asked to recognize the attorneys and teacher coaches who assisted the team in preparing for this academic competition.

Rationale:

The 37th Annual Gordon D. Schaber (GDS) Sacramento County Moot Court and Mock Trial competition was held in February, 2016.  The GDS Mock Trial competition simulates a trial-level proceeding in which students portray the roles of pre-trial counsel, prosecuting and defense attorneys, witnesses, court clerks, bailiffs, and jurors before a single presiding judge and two scoring judges.  It also includes courtroom art and courtroom journalism competitions.

 

High schools throughout the Sacramento region were invited to participate in these competitions.  This year’s competition involved 18 teams representing 7 high schools from Sacramento, El Dorado, and Yolo counties.  Volunteers from local law firms and other legal organizations served as scoring and presiding judges for the five-day event.

 

Five of nine EGUSD comprehensive high schools--Elk Grove, Franklin, Laguna Creek, Monterey Trail and Sheldon High Schools—participated in this year’s competition.  Elk Grove High School was the winner of the 2016 Gordon D. Schaber (GSD) Mock Trial Competition and went on to represent Sacramento County at the California Mock Trial competition held in Sacramento, CA on March 18th – March 20nd.

 

The Board is asked to recognize members and coaches from Elk Grove High School for medals and/or team leadership awards received during the Sacramento County Mock Trial competition.


 
C.II.4. Athletic Recognition
Speaker:
Rod Edmiston
Recommended Motion:

The Board is asked to recognize the CIF NorCal, Division II Champions and CIF NorCal Division II Runner-up.

Rationale:
The Board is asked to recognize the Elk Grove High School Girls Basketball Team for winning the CIF NorCal, Division II Championship and for being the 2016 CIF NorCal Division II State Runner-up.

 
C.II.5. EGUSD Science Fair and Invention Convention Winners
Speaker:
M. Cerutti/Ray Pietersen
Recommended Motion:
The Board is asked to recognize the winners of the 2016 District Science Fair and Invention Convention.
Rationale:

On Wednesday, April 6, 2016, schools submitted their winning entries from each grade level for the Elk Grove Unified School District’s Science Fair. These entries were the result of individual site competitions held earlier in the year.  Whole class, group, and individual projects were entered into the site competitions. Students also brought entries to the Invention Convention.  Judging took place on Thursday, April 7th.

This year, 152 entries were submitted to the Science Fair.  Thirty-one elementary schools sent a total of 127 projects.  The remaining 25 entries were submitted by middle and high school participants.

The Board is asked to recognize the first place Science Fair winners for each grade level.

The Invention Convention had 17 entries this year in the Prototype Division. The Prototype Division required the student to provide a working model of their invention.   

The Board is asked to recognize the first place winners of the Invention Convention.

 
C.III. Student Expulsion Recommendations
C.III.1. Request for Student ExpulsionsConfidential agenda item.
C.IV. Public Comment
C.V. LCAP
C.VI. Budget Update
C.VII. Facilities Update
C.VIII. Bargaining Units
C.IX. Reports
C.IX.1. EGUSD Community Facilities District No. 1 Special Tax Bonds Outstanding Bond Refunding Opportunity and New Money Borrowing
Speaker:
Robert Pierce
Recommended Motion:
The Board of Education is asked to receive a report regarding the delivery and sale of Certificates of Participation to finance capital facilities of the District that occurred on April 6, 2016.

Rationale:

On March 15, 2016 the Board of Education approved Resolution No. 48, 2015-2016, authorizing the delivery and sale of Certificates of Participation (COP) with the specific purpose of refunding/refinancing three outstanding bond series under Community Facilities District No. 1 as well as issuing new money in order to construct two necessary and priority elementary schools.  As a result of the Board direction, Staff and Government Financial Strategies, Inc. (GFS) conducted a successful COP sale on April 6, 2016 which has resulted in significant savings to the District exceeding initial projections and expectations.

 

Staff and GFS will present an extensive report outlining the results of the sale and resulting refunding/refinancing as well as the new money opportunity.


 
Financial Impact:

Generates significant debt service payment savings on an annual basis for up to 23 years while creating a new money opportunity of $30 million to use for needed capital projects.


Attachments:
COP Refinancing Presentation
C.X. Public Hearing/Action Items
C.X.1. Consideration and Public Notice of CSEA's Initial Proposal to the District regarding Collective Bargaining for the 2016-2017 School Year
Speaker:
David E. Reilly
Recommended Motion:

The Elk Grove Unified School District Governing Board is asked to review the California School Employees Association  (CSEA) initial proposal to Elk Grove Unified School District (EGUSD) for 2016 - 2017 collective bargaining.



Rationale:

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

  1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and      
  2. A public hearing is conducted to receive public input regarding the union's initial proposal.

CSEA's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to accept CSEA's initial proposal.


 
Attachments:
CSEA's Initial Proposal to District for 2016-2017 School Year
C.XI. Discussion Items
C.XII. Discussion/Action Items
C.XII.1. Adopt Resolution of Intention to Convey an Easement for Citizens Telecommunications Company of California, Inc. at the C.W. Dillard Elementary School Site, and set a Public Hearing for the Easement
Speaker:
Robert Pierce
Recommended Motion:

The Board of Education is asked to adopt Resolution#57, 2015-16, Intention to Convey Easement to Citizens Telecommunications Company of California, Inc. at the C.W. Dillard Elementary School site, and to set a public hearing on May 3, 2016, at 9510 Elk Grove-Florin Road, in the Board Room at 6:00 p.m.


Rationale:

Citizens Telecommunications Company of California, Inc. (Citizens) has requested that the District formally convey an easement for telecommunication equipment at the C.W. Dillard Elementary School site.


Citizens requests that the District grant such easement to locate, construct, use, maintain, operate, alter, add to, repair, replace and remove its communication facilities consisting of wires, cables, switches, poles, conduits, pedestals, manholes, splice boxes, vaults, electronic cabinets and pads, marker posts and all appurtenances thereto for communication transmission and other related purposes, over, in, under, across, along and through that certain real property, which will serve the C.W. Dillard Elementary School site.


The Resolution of Intention must be adopted by a 2/3 vote of the Board.  As prescribed, notice of this intention will be published in the Sacramento Bee and posted at C.W. Dillard Elementary School, the Robert L. Trigg Education Center and the Elk Grove Public Library.



 
Financial Impact:

Not applicable.

Attachments:
BAI Citizens Easements Exhibit A
BAI Citizens Easements Exhibit B
Dillard ES Resolution-Attachment 1
C.XII.2. Finance Committee Vacancy
Speaker:
Christopher Hoffman
Recommended Motion:

The Board is requested to appoint two new members to fill the two "At Large" vacancies on the Finance Committee.


Rationale:

Board President Bobbie Singh-Allen has requested that board members bring two names for consideration to fill the two "At Large" vacancies to the April 19, 2016 board meeting.


 
C.XII.3. Specifications of Governing Board Member Election Resolution, Publication of Notice of Election Form, Notice of Election and Certification of Maps and Boundaries
Speaker:
Christopher Hoffman
Recommended Motion:

The Board is asked to adopt Resolution No. 58, 2015-16 establishing specifications of the November 8, 2016, governing board member election and approve the Publication of Notice of Election, Notice of District Election, and Certification of Maps and Boundaries.



Rationale:
The Education and Elections Codes grant authority for the specifications of the governing board member election order to the governing board and require the resolution to be delivered to the Registrar of Voters and Superintendent of Schools at least 125 days prior to the date set for the election (not later than June 8, 2016).

The recommended resolution establishes the date of the election as November 8, 2016; the purpose of the election being to elect four members; the candidate's statement of qualifications being limited to 200 words; the candidates being responsible for the pre-payment of the cost of preparing and distributing their statements or materials other than the sample ballot and voter's pamphlet; and the consolidation of the election with the Statewide General Election.


The nomination period for this election is July 18 through August 12, 2016, with the final date being extended to August 17, 2016, at 5:00 p.m. for a trustee area in which an incumbent does not file as a candidate.

The recommendation is for the Registrar of Voters to publish a combined election notice with other districts and certify that the maps and boundaries of the district and trustee areas were established by the Elk Grove Unified School District Board of Education on September 20, 2011, and approved by the Sacramento County Committee on School District Organization on November 29, 2011.
 
Financial Impact:

Funds will be included in the 2016-17 budget to cover the cost of the election. 

Attachments:
Election Resolution and Election Forms
C.XIII. Action Items
C.XIII.1. Asian Pacific American Heritage Month
Speaker:
M. Cerutti/A. Trunnell
Recommended Motion:

The Board of Education is requested to adopt Resolution No. 56 that designates May 2016 as Asian Pacific American Heritage Month.


Rationale:

Asian Pacific American Heritage Week began in 1977.  In 1978, President Jimmy Carter signed a Joint Resolution designating this as an annual celebration.  In May of 1990, the holiday was expanded further when George H. Bush designated May to be Asian Pacific American Heritage Month.  May was chosen to commemorate the immigration of the first Japanese to the United States on May 7, 1843, and to mark the anniversary of the completion of the transcontinental railroad on May 10, 1869.  The majority of workers who laid the tracks were Chinese immigrants.

Throughout the year, the contributions of Americans with Pacific Rim heritage are presented in the regular curriculum; however, this special focus for one month serves as a reminder of the combined contributions of this group.  We celebrate such individuals as Dr. David Ho, a leader in the field of HIV/AIDS research, and Maya Lin, an artist who is best known for designing the most visited public artwork of the 20th century, the Vietnam Veterans Memorial in Washington, D. C.
 
Financial Impact:
No financial impact is anticipated.
Attachments:
Asian Pacific American Heritage Month Resolution
C.XIII.2. Disability Awareness Month
Speaker:
Mark Cerutti/Bill Tollestrup
Recommended Motion:

The Board of Education is requested to proclaim May 2016 as Disability Awareness Month.

Rationale:

The Board of Education is requested to affirm the following resolution designating the month of May as a time for students and staff to increase their awareness of issues affecting persons with disabilities.

Throughout this school year, in alignment with our Mission Statement that addresses ALL students, Elk Grove school-based programs and activities promote understanding of individuals with special needs.

This resolution will establish May as a month where Elk Grove staff and students pause to further reflect on these issues and celebrate the similarities and differences that enrich our learning community.

 
Financial Impact:

None.

Attachments:
Board Resolution - Disability Awareness Month
C.XIII.3. Classified School Employees Week
Speaker:
David E. Reilly
Recommended Motion:

Adopt Resolution  60, 2015-2016 which establishes Classified School Employees Week for the Elk Grove Unified School District as May 16 - 20, 2016.


Rationale:

The California Legislature passed a measure in 1986 establishing Classified School Employees Week to recognize the valuable contributions and meaningful services that classified school employees make to our schools.  In honor of this event, the Elk Grove Unified School District Board of Education is asked to approve the attached resolution.


 
Attachments:
Classified School Employees Week
C.XIII.4. Recognition of May 11, 2016 as Day of The Teacher
Speaker:
David E. Reilly
Recommended Motion:

The Board is requested to adopt Resolution 61 recognizing May 11, 2016, as Day of the Teacher in the Elk Grove Unified School District.



Rationale:

Thousands of communities will take time out on Wednesday, May 11, 2016, to honor their local educators and to acknowledge the contributions they make to our lives.  While it certainly takes many people to make a school succeed, National Teacher Day focuses on the teachers who work to make public schools great places for students to succeed in life.


The Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

 
Attachments:
Recognition of May 11, 2016 as Day of The Teacher
C.XIV. Board Member and Superintendent Reports
C.XV. Consent Agenda - Action
C.XV.1. Approval of Minutes
Speaker:
Christopher Hoffman
Recommended Motion:

The Board is asked to approve the minutes from the regular board meeting that was held on April 5, 2016.

Attachments:
April 5, 2016 Adopted Minutes
C.XV.2. Personnel Actions
Speaker:
David Reilly
Recommended Motion:
Recommend the Board of Education approve the personnel actions as attached.
Rationale:

Discussion:

Certificated:

Approve:

  1. New Hire(s) [1]
  2. Leave(s) of Absence
  3. Resignation(s)
  4. Retirement(s)
  5. Returning from Leave (s) of Absence

Classified:

Approve:

  1. New Hire(s) [20]
  2. Leave(s) of Absence
  3. Promotion(s)
  4. Resignation(s)
  5. Retirement(s)
  6. Return from Leave(s) of Absence
  7. Status Change(s)



 
C.XV.3. Williams Act Quarterly Report Notification
Speaker:
David E. Reilly
Recommended Motion:

The Board is asked to receive a report on the Williams Act Quarterly Report Uniform Complaint Process for the period of January 1, 2016 through March 31, 2016.


Rationale:

Pursuant to the legislation embodied in Education Code section 35186(d), specifically as it relates to the Williams Case legislation, each school district is required by law to report to the County Superintendent of Schools, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints filed with the district.  Williams-type complaints relate to the sufficiency of textbooks, emergency school facility issues, and the vacancy or misassignment of teachers.

 

The summary reports are required to be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district and both the complaint and written responses are public records available to the public.  A copy of the electronically submitted report is attached.

 

During the period of January 1, 2016 through March 31, 2016, there were no complaints filed.


 
Attachments:
3rd Quarter Williams Act Reporting
C.XV.4. Renewal of Teacher's College of San Joaquin Memorandum of Understanding
Speaker:
David E. Reilly
Recommended Motion:

The Board of Education is asked to approve the Teacher's College of San Joaquin Memorandum of Understanding Co-Sponsor/Intern Participating Education Agency and Elk Grove Unified School District.

Rationale:

The Board is requested to approve the Teacher's College of San Joaquin Memorandum of Understanding Co-Sponsor/Intern Participating Education Agency and Elk Grove Unified School District.  This agreement allows students admitted to the IMPACT Intern Credential Program with EGUSD as a Co-Sponsor of this program.

This agreement would allow student placements in the following areas:

Special Education, Mild/Moderate and Moderate/Severe

Early Childhood

Multiple Subject

Single Subject

The new agreement will be in effect from:             July 1, 2016 - June 30, 2017


 
Attachments:
Renewal of Teacher's College of San Joaquin Memorandum of Understanding
C.XV.5. Acceptance of Gifts
Speaker:
Rich Fagan
Recommended Motion:
The Board is asked to accept the following donations to the District’s schools/programs.
Rationale:

Item

Donor

School/Program

Requested Use

Value

Date Received

300 Donut Certificates

Krispy Kreme

Communications

District Attendance Campaign

$387.00

3/28/2016

355 Gift Certificates for Free Tokens and Child Buffet

John's Incredible Pizza

Communications

District Attendance Campaign

$2,342.15

3/1/2016



 
C.XV.6. Approval of Purchase Order History
Speaker:
Rich Fagan
Recommended Motion:
The Board of Education is asked to approve purchase orders for the weeks of March 8, 2016 through March 25, 2016.
Rationale:

The Purchase Order History and Cost Modifications for the month of March 8, 2016 through March 25, 2016 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Fund

Purchase Orders Issued

Purchase Order Encumbrance Costs

01 General

693

$ 1,120,310.11

11 Adult Education Fund

15

$ 34,045.09

12 Child Development Fund

51

$ 119,700.31

13 Cafeteria Special Revenue Fund

5

$ 36,373.12

25 Capital Facilities Fund

1

$ 325.00

35 State School Facilities Fund

2

$ 3,767.27

47 Acquisition & Construction #6

1

$ 2,500.00

49 Special Projects Fund

3

$ 15,614.10





Total Encumbrances

$ 1,332,635.00


Modifications:

Fund

Purchase Orders Modified

Purchase Order Modification Costs

01 General

129

$ 880,178.60

11 Adult Education Fund

7

$ 11,100.00

12 Child Development Fund

1

$ 55,000.00

13 Cafeteria Special Revenue Fund

9

$ 390,800.00




Total Modifications

$ 1,337,078.60

Financial Summary Grand Total

$ 2,669,713.60




 
C.XV.7. Disposal of Surplus Property
Speaker:
Rich Fagan
Recommended Motion:

The Board of Education is asked to authorize the disposal of Surplus Property.

Rationale:

Transportation would like to surplus Bus #46; the bus was in an accident and given a status of totaled on March 11, 2016.

 

Vehicle #:

46

Year Model:

1999

Make:

Chevy / Collins

Model:

G-3-0 School Bus

VIN:

1GBHG31F5X1118296

License:

1276929

Mileage:

319516


 
Financial Impact:

Any income that is received will go into the General Fund.

C.XV.8. Ratification of Contracts
Speaker:
Rich Fagan
Recommended Motion:
The Board is asked to ratify contracts which have been signed by authorized district staff in accordance with Board Policy 3312-Contracts.
Rationale:

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $87,800 and have been approved by authorized district staff. 

Copies of the contracts are on file with Fiscal Services should you wish to review them in detail.
 
Financial Impact:
Please see funding information provided on attached schedule.
Attachments:
4/19/16 Contract Ratification List
C.XV.9. Ratification of Non Public School/Non Public Agency (NPS/NPA) Contracts
Speaker:
Rich Fagan
Recommended Motion:
The Board is asked to ratify NPA/NPS contracts which have been signed by authorized district staff, in accordance with Board Policy 3312-Contracts.
Rationale:

On June 23, 2015, the Board of Education approved the 2015-16 Master Contract for Non Public Schools and Non Public Agencies.  These contracts are not predetermined, fixed amounts, but rather for hourly or daily rates for services as approved by a students’ Individualized Education Plan (IEP).  The rates are set by the District.  The following agreements were signed by authorized district staff and staff is requesting Board ratification:


Provider Name

PO#

Estimated Amount

Rose’s Theraplace

607876

$ 10,000.00



 
Financial Impact:
Costs are funded from Special Education.
C.XV.10. Investment Policy
Speaker:
Rich Fagan
Recommended Motion:
The Board is asked to receive a quarterly report of investments.
Rationale:

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of both the Elk Grove Unified School District and the EGUSD Community Facilities District No. 1 are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County. 

As of December 31, 2015, EGUSD has $147,392,690 from all District Funds, in addition to Mello-Roos Investment proceeds of $11,908,175 in the County Treasurer’s pool.  The District’s portion is 4.67% of the total pooled assets of $3,414,101,181.
 
Financial Impact:
The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.
Attachments:
Investment Policy 4/19/16
C.XV.11. Warrant Register No. 9 All Funds: March 1, 2016 through March 31, 2016
Speaker:
Rich Fagan
Recommended Motion:
Approve Warrant Register No. 9 – Warrant Numbers 993623-995203, 328986-330338

Rationale:

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

  • The particular fund or funds of the district against which it is drawn
  • The amount of payment to be made
  • An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
  • The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 9 – 993623-995203, 328986-330338.

See attached report for Warrant Register No. 9 expenditures.
 
Financial Impact:
Total expenditures for all funds from March 1, 2016 through March 31, 2016 are $49,610,498.33.
Attachments:
Warrant Register No. 9
C.XV.12. Approval to Purchase Five (5) New Blue Bird Wheelchair Buses
Speaker:
Rich Fagan
Recommended Motion:

The Board of Education is asked to authorize the purchase of five (5) new Blue Bird Wheelchair BBCV buses cooperatively through the Waterford Unified School District.

Rationale:

The Elk Grove Unified School District’s Transportation Department is requesting to purchase Five (5) wheelchair BBCV Buses for growth cooperatively through the Waterford Unified School District.

These buses have been made available through a contract; Bid #01-12, from the Waterford Unified School District. This item was board approved by the Waterford Unified School District Board of Education on October 9, 2014, with an extension through December 31, 2015. Documentation is located in the Purchasing Department for further review if necessary.

Pursuant to Public Contract code Section 20118, this bid provides statutory exceptions to the competitive bidding requirements (piggybacking clause) as set forth in Public Contract Code Section 20111. This exception allows equipment, automotive vehicles and other personal property.


NUMBER OF BUSES

DESCRIPTION

AMOUNT

1 (one)

BBCV2311S

$147,897.40

1 (one)

BBCV2311S

$147,897.40

1 (one)

BBCV2311S

$147,897.40

1 (one)

BBCV2311S

$147,897.40

1 (one)

BBCV2311S

$147,897.40



$739,487.00


 
Financial Impact:

Funding will come from the General Fund.

C.XV.13. Approval to Purchase One (1) New Blue Bird Wheelchair Bus
Speaker:
Rich Fagan
Recommended Motion:

The Board of Education is asked to authorize the purchase of one (1) new Blue Bird Wheelchair BBCV bus cooperatively through the Waterford Unified School District.


Rationale:

The Elk Grove Unified School District’s Transportation Department is requesting to purchase one (1) wheelchair BBCV Bus cooperatively through the Waterford Unified School District.

This bus is in replacement of one that was damaged on March 11, 2016

This bus has been made available through a contract; Bid #01-12, from the Waterford Unified School District. This item was board approved by the Waterford Unified School District Board of Education on November 12, 2015, with an extension through December 31, 2016. Documentation is located in the Purchasing Department for further review if necessary.

Pursuant to Public Contract code Section 20118, this bid provides statutory exceptions to the competitive bidding requirements (piggybacking clause) as set forth in Public Contract Code Section 20111. This exception allows equipment, automotive vehicles and other personal property.


NUMBER OF BUSES

DESCRIPTION

VIN #

AMOUNT

1 (one)

BBCV2311S

1BAKBCBAGF324675

$133,624.91



TOTAL

$133,624.91



 
Financial Impact:

Funding has already been set aside in the General Fund.

C.XV.14. Approval to Participate in the Nor-Cal Schools Joint Powers Association
Speaker:
Rich Fagan
Recommended Motion:
The Board of Education is asked to authorize Resolution No. 55, 2015-2016, authorizing the Elk Grove Unified School District to participate in the Nor-Cal Schools Joint Powers Association.
Rationale:

California Government Code Section 6500 et seq., provides that two or more public agencies may by agreement, jointly exercise common powers.  This Agreement is entered into among those public educational agencies as defined in the Agreement.

The District intends to participate in and utilize the Nor-Cal Schools Joint Powers Association bid and/or group volume purchasing system for school supplies, equipment, and other type of commodities when it best meets the need of the District.  The Purchasing Department will appoint on representative who shall attend all meetings.

Membership fee $300.00 per year.


 
Financial Impact:

Funding source will be budgeted through District operational monies.

Attachments:
Nor-Cal Schools Joint Powers Association Resolution
C.XV.15. Contract for Improve Your Tomorrow Program at Samuel Jackman Middle School, Valley High School and Florin High School
Speaker:
Christina Penna
Recommended Motion:
The Board is asked to review and approve a contract with Improve Your Tomorrow for the 2016-2017 school year.

Rationale:

The Board is asked to approve a contract in the amount of $286,000 to Improve Your Tomorrow (IYT) to provide tutoring, mentoring, life skills workshops, career exploration and college readiness information and field trips to students at Samuel Jackman Middle School as well as at Valley and Florin high school during the 2016-2017 school year.

 

As part of the budget approval process, the Board took action on March 10th, approved funding for Improve Your Tomorrow (IYT) to provide a variety of academic support and mentoring services, as well as college readiness preparation to students at these schools.  This agreement marks the second year that IYT has provided funded services to our students. Despite the Board’s initial approval, it is required that the specific contract with IYT (attached) also be approved due to its amount. 

 

Under this agreement, Improve Your Tomorrow agrees to provide tutoring, mentorship, life skills workshops, college tours and career exploration to one hundred and sixty one (161) 9th, 10th, 11th, 12th graders at Valley High School, fifty (50) 9th graders at Florin High School and seventy-five (75) 8th grade students at Samuel Jackman Middle School.   Under this agreement, EGUSD agrees to pay $286,000 to Improve Your Tomorrow.

 

Performance indicators are listed in the contract.  With Board approval, this contract becomes effective on July 1, 2016 and remains in effect until June 30, 2017.

 
Attachments:
IYT Contract - Jackman MS, Florin, Valley high schools
C.XV.16. Tsukamoto Title I Schoolwide Status
Speaker:
Sonjhia Lowery
Recommended Motion:
The Board of Education is asked to approve the movement of Mary Tsukamoto Elementary School from a Targeted Assistance Title I Program to a Schoolwide Title I Program.
Rationale:

Mary Tsukamoto Elementary School is a mandatory serve Title I school as required by their poverty percentage exceeding 75% as a school.  For the last two years, Mary Tsukamoto has successfully operated a Targeted Assistance Title I program, offering direct intervention services to their lowest achieving students.  Moving to a schoolwide service model will allow more access to interventions for all students at Mary Tsukamoto directed at meeting the state academic content standards.

Federal law requires that a school entering into the Title I program begin in targeted status, and spend one year developing a schoolwide plan before moving into schoolwide status.  Mary Tsukamoto began the planning for schoolwide status at the end of the 14-15 school year.  Under the leadership of Principal Elizabeth Rueda, the school completed the following required steps to move to a schoolwide program.

Developing a Schoolwide Plan

  • Conducted a Needs Assessment to clarify needs, guide the work of the school, and determine how to evaluate the effectiveness of the program.
  • Developed management systems that allow for access to data and other information to document growth, disaggregate results across subgroups, update the school profile, and look at longitudinal trends.
  • Ensured the plan was developed in consultation with parents, teachers and other school staff, and included the following areas:
    • Collection of data needed to develop clear measurable goals.
    • Review of the data and identification of school strengths and challenges.
    • Development of an effective plan.
    • Creation of timelines for implementation.
    • Identification of needed professional development.
    • Monitoring the effectiveness of the plan to make changes as necessary.
  • Ensured the Title I Schoolwide Plan is an extension of the classroom instructional program and a part of the overall school improvement process, not an isolated entity.
  • Established a school planning team, in consultation with the district, composed of representatives from all stakeholder groups: the principal, teachers, school site council (SSC), other staff who will carry out the plan, parents, district personnel and community members.
  • The school planning team developed a comprehensive Title I Schoolwide Plan based on the results of the comprehensive needs assessment. The plan was developed with the involvement and support of all stakeholder groups. The plan contains all the required components of a Schoolwide Plan and was approved by the School Site Council.

The final steps of transitioning Mary Tsukamoto Elementary School to Schoolwide Title I status shall be accomplished through this request for Board Approval, and notification to the California Department of Education.

  • The local governing board reviews and approves the Schoolwide plan. The date of local board approval is the eligible start date for implementing the Schoolwide plan.
The district reports the change in Schoolwide Program status within the Consolidated Application and Reporting System (CARS) for the fiscal year in which implementation of Schoolwide program begins.  Mary Tsukamoto will begin implementing the Schoolwide plan in 2016-2017.
 
Attachments:
Compact and Parent Involvement
Comprehensive Needs Assessment-Final
Primary Intervention Results
SSC Agenda 02-24-16 Approve the Schoolwide Plan
SSC Minutes 02-24-16 Approve the Schoolwide Plan
SSC Sign-In Sheet 02-24-16
Tsukamoto title I Measurable Growth Targets-Final
Tsukamoto Title I Schoolwide Plan-Final
C.XV.17. 2015-2016 California -Japan Scholars Exchange Program Field Trip Approval
Speaker:
Sonjhia Lowery
Recommended Motion:

The Board of Education is asked to approve the 2015-2016 California-Japan Scholars Exchange Program field trip to Osaka, Japan from June 6 to June 23, 2016.


Rationale:

The California-Japan Scholars Program was established in 1997 to increase opportunities for students to learn about one another’s culture. Since 1998, the Elk Grove Unified School District has been a partner to the California International Relations Foundation.  Through the contributions of private corporations, over 600 students have been exchanged between California and Japan.

A delegation of 30 Elk Grove Unified School District students and two Elk Grove Unified School District chaperones will visit Osaka, Japan from June 6 to June 23, 2016.  During this visit, students will be assigned to attend one of four designated Osaka high schools where they will attend classes and immerse themselves in the every day life of a Japanese high school student.  They will also participate in various activities with their host families.

The Board of Education is asked to approve the 2015-2016 California-Japan Scholars Exchange Program field trip to Osaka, Japan.


 
Financial Impact:
This trip is funded through Osaka contributions and a grant from the California International Relations Foundation at no cost to the District.  The total amount collected is $85,000.00.
C.XV.18. Anatolia II Elementary School Award of Contract
Speaker:
Robert Pierce
Recommended Motion:

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

Rationale:

This project consists of single-story, wood-framed office, multi-purpose building, library/media center, kindergarten, three (3) classroom buildings, hard courts, play fields, parking lot and all associated site work and utilities, located at 4350 Sophistry Drive, Rancho Cordova, CA 95742.

The Administration received and opened six (6) bids for the Anatolia II Elementary School project on April 5, 2016, at 2:00 p.m.  See Attachment A for a tabulation of bids.  D. L. Falk Construction, Inc. submitted the lowest base bid.

The Administration recommends the award of contract to D. L. Falk Construction, Inc. for the base bid of $24,759,000.00.

 
Financial Impact:
Funded with State School Building Funds, Measure A proceeds, Certificates of Participation and/or Developer Fees.
Attachments:
Bid Summary Attachment
C.XV.19. Project Inspector for Anatolia II Elementary School
Speaker:
Robert Pierce
Recommended Motion:
The Board of Education is requested to, upon consideration of evidence, (1) award an inspection service agreement to Robert Toumey who will provide inspection services, and (2) authorize a designated signatory, to sign the Agreements.

Rationale:

In accordance with the Education Code and Title 24 of the California Code of Regulations, the Elk Grove Unified School District (“District”) has historically contracted out legally required Division of the State Architect ("DSA") inspection services (“DSA Inspection Services”) for construction and modernization projects. 

The District has not employed a full-time District employee, in any classification, to provide the required DSA Inspection Services for over ten (10) years.  The nature of school construction and modernization work is cyclical and DSA Inspection Services are provided on a fluctuating basis, with high demand for services during construction or modernization and little or no demand following the completion of construction or modernization.  DSA Inspection Services cannot be provided by using persons selected through the District’s regular or ordinary District hiring process because the District does not have a job classification for full time DSA Inspection Services and the District does not hire classified employees for short duration assignments.  Additionally, DSA inspectors must go through specialized training and, ultimately, submit an application to the DSA to receive approval prior to performing DSA Inspection Services. 

Pursuant to Education Code section 45103.1, the Elk Grove Unified School District ("District") may contract out for personal services, such as the DSA Inspection Services, if any one of the following seven specified statutory conditions can be met:

(1)       The contract is for new school district functions and the Legislature has specifically mandated or authorized the performance of the work by independent contractors.

(2)       The services contracted are not available within the district, cannot be performed satisfactorily by school district employees, or are of such a highly specialized or technical nature that the necessary expert knowledge, experience, and ability are not available through the school district.

(3)       The services are incidental to a contract for the purchase or lease of real or personal property. Contracts under this criterion, known as "service agreements," shall include, but not be limited to, agreements to service or maintain office equipment or computers that are leased or rented.

(4)      The policy, administrative, or legal goals and purposes of the district cannot be accomplished through the utilization of persons selected pursuant to the regular or ordinary school district hiring process.

(5)      The nature of the work is such that the criteria for emergency appointments apply. "Emergency appointment" means an appointment made for a period not to exceed 60 working days either during an actual emergency to prevent the stoppage of public business or because of the limited duration of the work.

(6)      The contractor will provide equipment, materials, facilities, or support services that could not feasibly be provided by the school district in the location where the services are to be performed.

(7)      The services are of such an urgent, temporary, or occasional nature that the delay incumbent in their implementation under the district's regular or ordinary hiring process would frustrate their very purpose.

Analysis

The District currently requires DSA Inspection Services on Anatolia II Elementary School.

First, pursuant to Education Code section 45103.1(b)(2) the District may contract for DSA Inspection Services with Robert Toumey on this Project because the services are not available within the District and cannot be performed satisfactorily by District employees.   DSA Inspection Services are not available on a full time basis within any existing District employee classification and cannot be satisfactorily performed as part of any existing District employee classification.  Because DSA Inspection Services are not currently or customarily performed by District employees, District employees do not have the requisite qualifications to simultaneously perform the job functions required by the Construction Technician/Inspector position or any other District job classification and perform full-time DSA Inspection Services required under State law on this Project. DSA certification, in and of itself, does not mean that a District employee, including an employee under the Construction Technician/Inspector classification, is qualified to perform full-time DSA Inspection Services.

Second, Education Code section 45103.1(b)(4) allows DSA Inspection Services to be contracted out to Robert Toumey on this Project because the policy, administrative or legal goals and purposes of the District cannot be accomplished through the use of persons selected through the District’s normal hiring process.  The District’s administrative policy does not provide for the hiring of persons to perform DSA Inspection Services through the District’s regular or ordinary school hiring process, as no classification exists for the full-time position of DSA Inspection Services.  The District would have to create such a position to retain the services of a full-time DSA Inspector for this Project.  Moreover, it is against District policy to hire classified personnel and then layoff these same individuals during a lull in work.

Third, Education Code section 45103.1(b)(7) provides that the District may contract out DSA Inspection Services to Robert Toumey because such services are of such an urgent, temporary or occasional nature that the delay in obtaining such services through the District’s ordinary hiring process would frustrate the purpose of such services.  Employing personnel to provide DSA Inspection Services on this Project would delay the Project until the District could complete the hiring process for each District employee required to provide DSA Inspection Services.

Based on these specific facts and circumstances, the District finds that at least three of the seven statutory conditions set forth in Section 45103.1 of the Education Code exist for the following consultant proposed to provide DSA Inspection Services at this specific Project:  Robert Toumey, Anatolia II Elementary School.

Recommendation

It is recommended that the Board consider all relevant factors set forth in Education Code section 45103.1 (b), and approve the Division of the State Architect Inspection Services Contract for the Project after consideration of the evidence supporting the conclusions set forth above with:

Robert Toumey for Anatolia II Elementary School

This contract is being awarded to individuals/firms that are fully qualified to perform the services, and have demonstrated competence in this area of professional consulting.

 
Financial Impact:
Funded with State School Building Funds, Measure A proceeds, Certificates of Participation and/or Developer Fees.

C.XV.20. Central Kitchen Boiler Replacement Change Order No. 3
Speaker:
Robert Pierce
Recommended Motion:

The Board of Education is asked to (1) approve Change Order No. 3 with Division 5-15, A California Corporation, and (2) authorize a District Representative to sign the approved change order.  


Rationale:

On May 5, 2015, the Board of Education awarded a contract to Division 5-15, A California Corporation, for the Central Kitchen Boiler Replacement project.  Change Order No. 3 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

 

(See Attachment 1)

 

Attachment 2 provides detailed information on distribution of change order requests between Engineer and District.  Change Order No. 3 changes the contract amount of $524,784.00 by $1,344.00 to $526,128.00.

 


 
Financial Impact:

Funded with Food & Nutrition Services Reserves.


Attachments:
Kitchen Boiler CO#3-Attachment 1
Kitchen Boiler CO#3-Attachment 2
C.XV.21. Jessie Baker School, Swimming Pool Renovation Change Order No. 1
Speaker:
Robert Pierce
Recommended Motion:

The Board of Education is asked to (1) approve Change Order No. 1 with Adams Pool Specialties, and (2) authorize a District Representative to sign the approved change order.  


Rationale:

On March 1, 2016, the Board of Education awarded a contract to Adams Pool Specialties, for the Jessie Baker School, Swimming Pool Renovation project.  Change Order No. 1 consists of three (3) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

 

(See Attachment 1)

 

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $81,100.00 by $5,390.00 to $86,490.00.

 


 
Financial Impact:

Funded with Excess Tax.


Attachments:
Baker, Pool CO#1-Attachment 1
Baker, Pool CO#1-Attachment 2
C.XV.22. Instructional Materials Adoption
Speaker:
M. Cerutti/J. Ewing
Recommended Motion:
The Board of Education is requested to adopt the following instructional materials.
Rationale:

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committees, the Curriculum Standards Committee, and principals’ council, and are being submitted to the Board of Education for adoption.

Basic

Unique Learning Systems; A Digital Interactive Program by N2Y (Math, ELA, Social Studies, and Science for Mod/Severe Self-Contained Classrooms, Grades PreK-12 & ATP)

The Art of Floral Design, Third Edition; Copyright 2013 by Delmar, Cengage Learning (Elements and Principles of Floral Design, Grades 9-12)

Introduction to Veterinary Science, Third Edition; Copyright 2017 by Cengage Learning (Animal Anatomy and Physiology, Grades 10-12)

Working with Young Children, Eighth Edition; Copyright 2016 by The Goodheart-Willcox Company, Inc.  (Careers with Children, Grades 11-12)

Wildlife and Natural Resource Management, Fourth Edition; Copyright 2017 by Cengage Learning (Outdoor Recreation & Conservation, Grades 9-12)

Supplemental

The Captain’s Dog; Copyright 1999 by Harcourt, Inc.  (ELA and H/SS, Grade 5)

Wonder; Copyright 2012 by Random House Children’s Books  (ELA, Grade 5)

CliffsNotes® AP English Literature and Composition, 3rd Edition; Copyright 2011 by Wiley Publishing, Inc.(AP English Literature and Composition, Grade 12)

 
Financial Impact:

Basic textbooks are textbooks that will be paid for using the EGUSD Instructional Materials budget, Lottery (Prop 20) funds, and Academy/CTE funds when applicable.  Supplemental instructional materials are materials that sites may opt to purchase using site funds.

C.XV.23. New High School Courses
Speaker:
M. Cerutti/J. Ewing
Recommended Motion:
The Board of Education is asked to approve the following new high school courses.
Rationale:

The following courses have undergone review and approval by the appropriate steering committee(s), the Curriculum Standards Committee, and have the support of principals.

Principles of Biomedical Science (PLTW) (Science, Grade 9, 10 Credits)
This Project Lead The Way course introduces students to human physiology, basic biology, medicine, research processes, and allows students to design experiments to solve problems.  Students will learn key biological concepts, including maintenance of homeostasis in the body, metabolism, inheritance of traits, and defense against disease.  This course fulfills a UC and CSU lab science requirement.
Prerequisite: Concurrent enrollment in General Science or Biology.
Co-Requisite:  Student must be enrolled in the Biomedical Academy.
Textbook: No textbook assigned.

Human Body Systems (PLTW) (Science, Grade 10, 10 Credits)
This Project Lead the Way course examines the interactions of human body systems as they explore identity, power, movement, protection, and homeostasis.  Exploring science in action, students build organs and tissues on a skeletal model; use data acquisition software to monitor body functions such as muscle movement, reflex and voluntary action, and respiration; and take on the roles of biomedical professionals to solve real-world medical cases.  This course fulfills a UC and CSU lab science requirement.
Prerequisite: Principles of Biomedical Science (PLTW) and concurrent enrollment in General Science, Biology, or Chemistry.
Co-requisite:  Student must be enrolled in the Biomedical Academy.
Textbook: No textbook assigned.

ELA Literacy – 7th-12th (English, Grades 7-12, 10 Credits)
ELA Literacy – 7th -12th is an intensive intervention class designed for students who have a multi-year trend of being more than two years below grade level in reading and writing and who have demonstrated eligibility for the course based on targeted assessments.  The goal of ELA Literacy 7th-12th is to accelerate student learning for the purpose of being able to exit the course and to be successful with grade-level ELA and literacy standards in all content areas.  This class provides students with opportunities to remediate foundational literacy skills via an engaging technology component that addresses a student’s individual needs and learning pace.  Additionally, whole class and small group instruction are provided in a scaffolded manner anchored in the ELA Common Core State Standards.  This course earns English credit.
Prerequisite: Placement by site’s intervention team based on identified district data points and assessments.  Textbook: Language! Live (California edition), Voyager Sopris Learning, Inc.

Biotech II
(Science, Grade 10, 10 Credits)
This course is designed to give students an introduction to the scientific concepts and laboratory research techniques currently used in the field of biotechnology.  Students develop laboratory skills, critical thinking, and communication skills currently used in the fields of genetics, bioinformatics, plant biology, and biotechnology.  Through extensive reading, laboratory work, and workplace experiences, students will gain workplace competency skills in the field of biotechnology.
This course is commensurate with UCOP’s Biotechnology 1, 2.
Prerequisite: CP Biology; Co-requisite: Mathematics I.  
Textbook: Biotechnology: Science for the New Millennium, EMC/Paradigm Publishers

Career Technical Education (CTE)

CTE Sector: Arts, Media, and Entertainment; Pathway:  Performing Arts
Intro to Professional Theatre (CTE, Grades 9-12, 10 Credits).
This course introduces the variety of careers in professional theatre.  Students will study a range of professional models from Broadway to regional to community theatre to identify established practices and basic competencies required to create professional theatre.
Prerequisite: Application and Audition with instructor approval.  
Textbook: No textbook assigned.

CTE Sector: Engineering and Architecture; Pathway: Engineering Design
Principles of Engineering Design (PLTW) (Industrial Technology, Grades 10-12, 10 Credits)
This Project Lead The Way course takes a more in-depth study into the different types of engineering and the communication and documentation skills that are used by engineers.  Mechanisms, fluid systems, electrical systems, and control systems are also explored.  Using the appropriate formulas, students make static and strength calculations for various materials, explore and build robotics, and learn the fields of reliability engineering and kinematics.
Prerequisite: Completion of Mathematics I with a grade of C or better. 
Textbook: No textbook assigned.

CTE Sector: Engineering and Architecture; Pathway: Engineering Design
Aerospace Engineering (PLTW) (Industrial Technology, Grades 11-12, 10 Credits)
This Project Lead The Way course propels student learning in the fundamentals of atmospheric and space flight.  As they explore the physics of flight, students bring the concepts to life by designing an airfoil, propulsion system, and rockets.  Students learn basic orbital mechanics using industry-standard software and explore robot systems through projects such as remotely-operated vehicles.
Prerequisite: Principles of Engineering Design (PLTW).  
Textbook: No textbook assigned.


 
Financial Impact:
If approved, these courses will be offered using existing FTE.
C.XVI. Other Action Items
C.XVI.1. Discussion and Action on Items Removed from the Consent Agenda
C.XVII. Information Items
C.XVII.1. Other Items from the Floor
C.XVIII. Adjournment
D. PUBLIC COMMENT ON ITEMS ON THE AGENDA OR NOT ON THE AGENDA - Notice Cards are available at the table outside of the Board Room for anyone who wishes to address the Board. If you wish to address the Board, complete a card and hand it to a staff member at the table to the left as you enter the Board Room. Please be sure to complete the card indicating whether the matter you wish to address is on the agenda or not on the agenda. If the matter is on the agenda, we will assume you wish to speak when it comes time to address that item on the agenda and we will hold your card until then. Presentations will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees. The meeting is recorded on video and audio. Videos are available on the Elk Grove Unified School District’s YouTube channel at https://www.youtube.com/user/elkgroveunified
E. AMERICAN WITH DISABILITIES COMPLIANCE NOTICE - In compliance with the Americans with Disabilities Act, those requiring special assistance to access the Board meeting room, to access written documents being discussed at the Board meeting, or to otherwise participate at Board meetings, please contact the Board Secretary, Ludi Avalos, at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodation, auxiliary aids or services.
F. DOCUMENT AVAILABILITY - Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection at the District Office located at 9510 Elk Grove-Florin Road, Elk Grove, CA during normal business hours.

The resubmit was successful.