Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board of Education is requested to hold a public hearing for anyone who wishes to speak to the Elk Grove Unified School District's 2016-2017 Annual Service Delivery/Budget Plan for Special Education.  This item will be brought back for approval at the regular board meeting on August 16, 2016.

N/A

The Elk Grove Unified School District serves a vast community, serving the Cities of Elk Grove, Rancho Cordova, and Sacramento as well as the County of Sacramento, with a student population of approximately 62,000 in over 60 schools, including 40 elementary schools, nine middle schools, nine high schools, three continuation schools, one independent study program, one charter school, and an adult career training center.  The District has a significant number of aging schools, the oldest of which was built in 1935, 15 are over 45 years old, and 37 are over 20 years old.  The average age of the District’s school buildings is 22 years old, which marks an age at which school buildings require significant upgrades such as learning environment improvements, building systems require long term maintenance and/or replacement, and in some cases older buildings, especially portables, require replacement.  Specifically the District has 520 portable classrooms, 385 of which are over 20 years old exceeding the life expectancy of these “temporary” buildings.  The District’s existing school facilities require significant improvements and renovation as well as long term maintenance in order to provide 21^st century learning environments that will meet current and future standards.  At the same time the District faces significant growth challenges to adequately house all of its current and future students. There are nearly 90,000 new homes currently in planning stages, nearly 20,000 of which are projected to be built in the next 10 years, which will increase the District’s student population by not less than 14,000 students over the same period.  A long term solution is needed to address these issues.

The State of California requires a local match, funded primarily through local, general obligation bonds, for school districts wishing to pursue matching State funds for the upgrade or replacement of school buildings and facilities. The millions of dollars potentially available through the State match allows local taxpayers to benefit from the tax dollars they already pay to the State of California.

It is imperative that our students are housed in safe schools.  In addition, our students will benefit from complete, comprehensive, modern, and efficient schools. We need to act locally to build and provide safe and modern schools to ensure our students have the educational opportunities they deserve.

On July 12, 2016, Administration presented a detailed report outlining the development of the District’s Facilities Master Plan and identified needs of nearly $1.7 billion, potential bond size and structuring to help meet the identified needs over the next decade, and the ongoing development and outreach regarding a proposed bond.  The Board is requested to adopt Resolution No. 1, 2016-17 to support the placement of a local school bond on the November 2016 ballot.

On October 14, 1987, the Board adopted Resolution #18, 1987-88, which specified the guidelines for Foreclosure of Special Tax Liens in Section 7.10.  This was modified on October 19, 1998, when the Board adopted Resolution #20, 1998-99, in which the guidelines for Foreclosure of Special Tax Liens became Section 6.10.

The guidelines require a foreclosure (1) on individual property owners whose delinquencies exceed $25,000.00, and (2) on all property owners if more than 10% of the total taxes are delinquent.

On June 14, 2016, the District received information from the Sacramento County Tax Collector’s office regarding delinquent special tax levies for 2015-16 as of June 1, 2016.  The delinquency rate calculated from that information is 1.56% of the total taxes.

The County Tax Collector’s office has stipulated a deadline of August 12, 2016, for the District to file the Notice of Intent to foreclose, provide a copy to their office, and advise the Sacramento County Tax Collector to remove those parcels from the redemption roll.  The County reserves “the right not to process the Notices of Intent and strip the related special assessments from the redemption system after the deadline.” 

The Board is asked to approve the minutes from the regular board meeting that was held on July 12, 2016.

The Board is asked to approve Resolution No. 9, 2016-17 authorizing payment of the monthly compensation to Nancy Chaires Espinoza for a meeting missed on July 12, 2016, due to illness.

Recommend the Board of Education approve the personnel actions as attached.

Certificated:

Approve:

1. New Hire(s) [50]
2. Classified to Certificated
3. Leave(s) of Absence
4. Rehire(s)
5. Resignation(s)
6. Retirement(s)
7. Returning from Leave(s)

Classified:

Approve:

1. New Hire(s) [16]
2. Leave(s) of Absence
3. Promotion(s)
4. Resignation(s)
5. Retirement(s)

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $87,800 and have been approved by authorized district staff. 

The Mandated Block Grant program provides per ADA funding as opposed to claim reimbursement for mandated cost programs.  Similar to the prior year, the block grant program for 2016-17 provides $28.42 per ADA for grades K-8, and $56 per ADA for grades 9-12.  The funding rate for Elk Grove Charter School is $14.21 per ADA in grades 7-8, and $42 per ADA for grades 9-12.

The estimated revenue for the 2016-17 Mandated Block Grant is $2,188,424 and is included in the 2016-17 budget.  The 2016-17 estimated revenue for Elk Grove Charter School is $13,559 and is included in the 2016-17 budget.

The Purchase Order History and Cost Modifications for the month of June 6, 2016 through July 18, 2016 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Modifications:

The Board of Education is asked to authorize the disposal of Obsolete/Surplus Property

Pursuant to Section 39521 of the Education Code, the Board of Education is asked to authorize Ruth Dew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed form hard drives prior to being picked up from the department/site.

We have engaged local non-profits in an effort to determine their interest in refurbishing these computers to be redistributed to students of need.  To date, we have seen no interest since most usable parts are removed prior to disposal.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

No income is anticipated to be received by the district for these items.  However, any income that is received will go into the General Fund.

On June 23, 2015, the Board of Education approved the 2015-16 Master Contract for Non Public Schools and Non Public Agencies.  These contracts are not predetermined, fixed amounts, but rather for hourly or daily rates for services as approved by a students’ Individualized Education Plan (IEP).  The rates are set by the District.  The following agreements were signed by authorized district staff and staff is requesting Board ratification:

The Board of Education is requested to approve the Addendum to the Master Contract with the City of Sacramento – Parks & Recreation to be provided after school at Edward Harris, Jr. Middle School.

The Elk Grove Unified School District wishes to add an addendum to the existing one year Master Contract with the City of Sacramento – Parks and Recreation to provide after school services that will be paid for through the After School Education and Safety (ASES) grant.  The addendum will provide staffing and resources to serve an additional 20 seventh grade students who would like to participate in the existing afterschool program. We are requesting that the Board of Education approve this addendum to the contract between Elk Grove Unified School District and City of Sacramento – Parks and Recreation in the amount of $9,800 to serve Edward Harris, Jr. Middle School during the 2016-2017 school year.

School:  Edward Harris, Jr. Middle School

Selected Provider:  City of Sacramento - Parks & Recreation

Original Contract Amount:  $122,381

Addendum:  $9,800

Total for 2016-17:  $132, 181 to be paid using ASES grant funding

Original number of students served daily:  111

Additional number of students to be served daily:  20

Total students to be served daily:  131

$9,800 out of ASES grant funds

The Board of Education is requested to adopt Board Policy 6152.1 Placement in Mathematics Courses as aligned with the California School Board Association (CSBA).

“Senate Bill 359 (Chapter 508, Statutes of 2015), known as the California Mathematics Placement Act of 2015, was signed by Governor Jerry Brown on October 5, 2015, and took effect on January 1, 2016.  This legislation requires school districts that serve incoming 9^th grade students to adopt, in a regularly scheduled public meeting,  “a fair, objective, and transparent mathematics placement policy before the beginning of the 2016-2017 school year.” 

Per language provided by the California Department of Education, the mathematics placement policy for incoming 9^th grade students must meet the following requirements: 

• Includes at least one placement checkpoint within the first month of the school year to ensure accurate placement and to permit reevaluation of individual student progress; 

• Requires an annual examination of pupil placement data to ensure that students are not held back in a disproportionate manner on the basis of their race, ethnicity, gender, or socioeconomic background; 

• Requires a report on the results of the annual examination by the local educational agency to its governing board or body; 

• Offers clear and timely recourse for each pupil and his or her parent or legal guardian who questions the student’s placement; and 

• For non-unified school districts, addresses the consistency of placement policies between elementary and high school districts.

Board Policy 6152.1 reflects EGUSD’s practice of utilizing multiple measures for mathematics placement for incoming 9^th graders and provides additional opportunities for open communication and transparency with our families and community.

Staff is requesting the Board of Education to award the Athletic Trainer Services RFP #585-15/16 and approve the contract to the following vendor: ATvantage Athletic Training

On Tuesday, May 17, 2016, District Athletics & Facility Usage Department and the Purchasing Department initiated an RFP for Athletic Trainer Services. RFP’s were sent to three (3) vendors and advertised in the Elk Grove Citizen. On Thursday, June 9, 2016, RFP’s were opened. One (1) vendor responded. The administration recommends the award of the Athletic Trainer Services RFP effective August 2, 2016, for three years with the possibility of an additional two year extension for a total of five years.

                                                                     ATvantage Athletic Training

Cost is $25,000.00 per site with up to nine (9) sites. Not to exceed $225,000.00 each year.

Funding source is the unrestricted general as approved by the Board on March 10, 2016, through the funding priority process.

On May 17, 2016, the Board of Education awarded a contract to Roebbelen Contracting, Inc., for the Charles Mack Elementary School, Parking Lot Expansion project.  Change Order No. 1 consists of two (2) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $1,511,000.00 by $10,484.00 to $1,521,484.00. 

The Board of Education is asked to (1) approve Change Order No. 2 with Farris Construction, and (2) authorize a District Representative to sign the approved change order.  

On June 14, 2016, the Board of Education awarded a contract to Farris Construction, for the James McKee Elementary School, Courtyard Asphalt project.  Change Order No. 2 consists of two (2) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $242,300.00 by $3,700.00 to $246,000.00. 

Funded with Routine Restricted Maintenance.