Case Numbers: 14540733, 12490435, 07200319

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Elk Grove and Valley High Schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Board of Education is asked to recognize students and coaches from the Sheldon High School softball team for being named MaxPreps 2016 California Large Schools Team of the Year.  Additionally, the Board is asked to congratulate Mary Jo Truesdale for being designated as the 2016 California Large School Coach of the Year.

MaxPreps named Coach Mary Jo Truesdale as the 2016 California Large School Coach of the Year.  Truesdale guided the Huskies to a 30-2 season and the Sac-Joaquin Section D-1 title, Sheldon's second-straight title.  Under Truesdale's leadership, Sheldon has won seven section titles in the last 14 years. 

The Board is asked to approve the minutes from the regular board meeting that was held on August 16, 2016.

CERTIFICATED:

APPROVE:

1. New Hire(s) [32]

2. Leave(s) of Absence

3. Promotion(s)

4. Rehire(s)

5. Resignation(s)

6. Retirement(s)

7. Returning from Leave(s) of Absence

CLASSIFIED:

APPROVE:

1. New Hire(s) [26]

2. Leave(s) of Absence

3. Probationary Release(s)

4. Promotion(s)

5. Resignation(s)

6. Retirement(s)

The Board is asked to approve the new Supervised Internship Fieldwork Agreement between Brandman University and Elk Grove Unified School District.

N/A

The Board of Education is asked to authorize the disposal of Obsolete/Surplus Property.

Pursuant to Section 39521 of the Education Code, the Board of Education is asked to authorize Ruth Dew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

We have engaged local non-profits in an effort to determine their interest in refurbishing these computers to be redistributed to students of need.  To date, we have seen no interest since most usable parts are removed prior to disposal.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

No income is anticipated to be received by the district for these items.  However any income that is received will go into the General Fund.

The Purchase Order History and Cost Modifications for the month of July 19, 2016, through August 12, 2016, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Modifications:

Not applicable.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $87,800 and have been approved by authorized district staff. 

These contracts are not predetermined fixed amounts, but rather for hourly or daily rates for services as approved by a students’ Individualized Education Plan (IEP).  The rates are set by the District.  The following agreements were signed by authorized district staff and staff is requesting Board ratification:

As directed by the Board of Education at the September 3, 2013, meeting the District issued a Request for Proposals (RFP) for a health care consultant/insurance broker.  The RFP requested a three-year contract with an option for the District to extend the contract for up to two additional years.  The RFP also required a 30-day “without cause” cancellation clause.

On October 15, 2013, the Board of Education approved Keenan & Associates as the District’s health care consultant/insurance broker after completion of the RFP process.  The current three-year contract expires on October 31, 2016.  The Joint Health Care Coalition (JHCC) has recommended to extend the contract for an additional 18 months, based on the provisions of the RFP and initial contract.  If approved the new contract would expire on April 30, 2018.

Keenan and Associates has had a long-standing business relationship with the District to provide health benefits brokerage services.  Keenan is very knowledgeable of the District’s health benefits history and maintains an excellent working relationship with the provider community.  Their services cannot be duplicated with district talent and their experience is extremely valuable as we continue to negotiate renewal rates and the development of the Sacramento Education Benefits Alliance.

Not to exceed $135,000 paid from unrestricted General Fund

Staff is requesting the Board to extend Board Resolution No 23, 2015-16 authorizing staff to execute a contract with Solution Tree for Professional Development Training Products and Services for an additional year.

On November 3, 2015 The Board of Education authorized a sole source contract with Solution Tree for Professional Development Training Product and Services. The contract was for one year with a possible two (2) year extension. Board Resolution 23, 2015-16.

At this time, staff is requesting approval for the second year of this contract.

Solution Tree, the company responsible for organizing and leading DuFour training surrounding Professional Learning Community (PLC) development and support, will exclusively provide for our district, focused professional development on the tenants of what makes PLC’s a meaningful venue for site collaboration. Administrators and teachers will engage in powerful and transformative collaboration that focuses on student learning.  During the 2015/2016 School year, the Elk Grove Unified School District provided three Saturdays per region, with teams of administrators and teachers from each school, to engage in professional development with a Solution Tree associate to learn and understand the tenants of the PLC process.  The feedback from participants was not only overwhelmingly positive, they were also asking for more opportunities to engage in this work.

The next stage of providing support for continued growth with PLC development is to provide a tiered system of support which includes all site administrators and teachers, instructional coaches, and district administration.  All school sites will receive 4 days of embedded coaching support with a Solution Tree associate; all site principals will receive 3 half days of separate training with a Solution Tree associate; instructional coaches from the Curriculum/Professional Learning Department, the English Learner Services Department, and the Elementary Education Department will receive 4 days of training with a Solution Tree associate; and district administration from Education Services, Elementary Education, and Secondary Education will receive 3 half days of training with a Solution Tree associate.  The intent is to provide specific support to sites and support teams to build capacity and sustainability.

To support targeted intervention, 13 Title I sites will receive 4 additional days of exclusive embedded on-site coaching. Dedicated Solution Tree associates will provide more focused PLC supports to address the goals related to each school’s Title I Needs Assessment.

All products and services will be paid for with Educator Effectiveness Funds (EEF) and Title I (TI) Funds.

Total cost: $1,719,250.00 (EEF) + $338,000.00 (TI) = $2,057,250.00

The Elk Grove Unified School District wishes to add an addendum to the existing one year Master Contract with S.T.O.R.M. Program to provide after school services that will be paid for through the After School Education and Safety (ASES) grant and Title I After School funds.  The addendum will provide staffing and resources to serve an additional 20 elementary students who would like to participate in the existing afterschool program.  We are requesting that the Board of Education approve this addendum to the contract between Elk Grove Unified School District and S.T.O.R.M. Program in the amount of $10,500 to serve Mary Tsukamoto Elementary School during the 2016-2017 school year.

School:  Mary Tsukamoto Elementary School

Selected Provider: S.T.O.R.M. Program

Original Contract Amount:  $105,306.25

Addendum:  $10,500

Total for 2016-17:  $115,806.25  to be paid using ASES grant funding

Original number of students served daily:  83

Additional number of students to be served daily:  20

Total number of students to be served daily:  103

$10,500 out of ASES grant funds

The Board of Education is asked to approve the renewal of the agreement between Bartholomew & Associates and EGUSD authorize Elk Grove Adult and Community Education to rent instructional space from July 1, 2016 through June 30, 2017. 

Elk Grove Adult and Community Education desires to renew its agreement with Bartholomew & Associates for the purpose of providing a training facility in Elk Grove that can accommodate EGACE’s growing Career Technical Education (CTE) program and to better serve the community of Elk Grove by providing training opportunities closer to home. 

Please refer to:

• Attachment 1— Equipment provided by Bartholomew & Associates at no cost to the district
• Attachment 2—Rent, TMI, and Utilities

The Board of Education is asked to (1) approve Change Order No. 2 with Roebbelen Contracting, Inc., and (2) authorize a District Representative to sign the approved change order.  

On May 17, 2016, the Board of Education awarded a contract to Roebbelen Contracting, Inc., for the Charles Mack Elementary School, Parking Lot Expansion project.  Change Order No. 2 consists of three (3) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

 Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $1,521,484.00 by $15,745.00 to $1,537,229.00. 

Funded with Special Project Funds.

The Board of Education is asked to (1) approve Change Order No. 3 with Farris Construction, and (2) authorize a District Representative to sign the approved change order.  

On June 14, 2016, the Board of Education awarded a contract to Farris Construction, for the James McKee Elementary School, Courtyard Asphalt project.  Change Order No. 3 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $246,000 by ($5,150) to $240,850. 

Funded with Routine Restricted Maintenance.

The Board of Education is asked to (1) accept the construction of James McKee Elementary School, Courtyard Asphalt, and (2) authorize the filing of the Notice of Completion.

On June 14, 2016, the Board of Education awarded a contract to Farris Construction for the James McKee Elementary School, Courtyard Asphalt project.  The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to receive an update on the Division of Safety and Security.

The purpose of the presentation is to provide an update on the Division of Safety and Security, that will provide information for staff, parents and the community.

The Tentative Agreement between the Elk Grove Unified School District (EGUSD) and the Amalgamated Transit Union (ATU) has been ratified by ATU, and the AB 1200 review was approved by the Sacramento County Office of Education (SCOE). The Board of Education of EGUSD is asked to conduct a Public Hearing to present the Tentative Agreement reached through negotiations on August 8, 2016.  The EGUSD Board President should announce and open the public hearing with a request for anyone who wishes to speak to the proposal to please come forward.  After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Tentative Agreement.

The Tentative Agreement has been ratified by a vote of the ATU members, and the AB 1200 review was approved by the Sacramento County Office of Education (SCOE). The EGUSD Board should be asked to approve (ratify) the attached 2016-2017 Tentative Agreement.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of negotiated agreements to determine the financial impact of the agreement on the District budget. Therefore, the AB 1200 report which provides the financial analysis of the Tentative Agreement is attached and was submitted and approved by SCOE.

The Board of Education is requested to adopt Resolution No. 12, 2016-17 that designates September 17, 2016, as Constitution Day.  Since September 17, 2016, falls on a Saturday this year, the District will observe Constitution Day on Monday, September 19, 2016.

September 17, 2016, will be the 229^th anniversary of the formation and signing of the Constitution of the United States of America.  The finalizing of the Constitution had taken place after months of deliberation and discussion.  It would be many more months before the Constitution was ratified by the states.  In March 1789, the Constitution was declared to be in effect by the First U.S. Congress.

The Constitution that still governs and guides our country today has had significant political influence around the world.  The values and beliefs that are represented in this document are ones with which citizens of our country should be familiar.

In 2004, Congress created a federal holiday, "Constitution Day," designated to be September 17.  In May 2005, the U.S. Department of Education stipulated that all schools that receive federal monies must hold an educational program pertaining to the United States Constitution on September 17 of each year.

Through this resolution, the Board of Education would communicate a clear message about the importance of our country’s foundational governing document as well as the importance of civic values.

The Board of Education is requested to adopt Resolution No. 13, 2016-17, that designates September 15 through October 15, 2016, as Hispanic Heritage Month.

The Board of Education has been a strong advocate of diversity within our school district.  Given that interest, members of the Board of Education have an opportunity to recognize Hispanic Heritage Month.

In September 1968, Congress authorized President Lyndon B. Johnson to proclaim National Hispanic Heritage Week.  The observance was expanded in 1988 to a month-long celebration (September 15 – October 15).  America celebrates the culture and traditions of U.S. residents who trace their roots to Spain, Mexico, and the Spanish-speaking nations of Central America, South America, and the Caribbean.  September 15 was chosen as the starting point for the celebration because it is the anniversary of independence of five Latin American countries: Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua.  In addition, Mexico and Chile celebrate their independence days on September 16 and September 18, respectively.

Throughout the year, the contributions of Americans with Hispanic heritage are presented in the regular curriculum; however, this special focus for one month serves as a reminder of the combined contributions of this group.  

The Board of Education is requested to approve Resolution No.11 certifying that the Elk Grove School District is in compliance with the Pupil Textbook and Instructional Materials Incentive Program Act, ensuring that each pupil has sufficient instructional materials.

Education Code Section 60119 specifies that the Board of Education shall hold a public hearing and shall determine through a resolution that each pupil in each school in the district has sufficient textbooks or instructional materials or both, in each subject (English/language arts, mathematics, history/social science, and science), that are consistent with the content and cycles of the curriculum framework adopted by the California State Board of Education.  The Board of Education did hold such public hearing during its August 16, 2016, Board meeting.

The Education Code also requires that the Board of Education make a written determination as to whether each pupil enrolled in foreign language or health has sufficient textbooks or instructional materials.  Similarly, the Board of Education must determine the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9 - 12, inclusive.

The attached resolution certifies that, in fact, each Elk Grove Unified School District student does have textbooks and instructional materials consistent with these guidelines.

The District has begun construction of both “Anatolia 2 Elementary School” and “Laguna Ridge North Elementary School”.  As such both schools are scheduled to open for the 2017/2018 school year.  As a result, school attendance areas for both schools need to be established.  The creation of new attendance areas for these schools will also require necessary adjustments to existing elementary school boundaries.  The establishment of an “Anatolia 2 Elementary School” attendance area will affect the existing Sunrise Elementary School attendance area while the creation of a “Laguna Ridge North Elementary School” attendance area will affect the Arlene Hein Elementary School and Franklin Elementary School attendance areas. 

Historically the Board of Education has adopted attendance areas for new elementary schools one year prior to the opening of the new school  The following timeline for the boundary adjustment process accommodates the adoption of the new boundaries approximately one year prior to the new schools opening:

• April 13, 2016 – Presented preliminary boundary options and background information to Cabinet
• May 3, 2016 – Presented preliminary boundary options and information to the Board of Education
• May/June 2016 – Community forums and meetings with affected school staff members in change areas
• August 16, 2016 – Draft boundary change plan presented to the Board of Education
• September 6, 2016 – Adoption of new boundaries for the 2017-18 school year by the Board of Education
• July/August 2017 – Schools open

Staff met with affected school staff and community members and shared two draft boundary plans for each of the new schools.  Based upon received feedback, one of the draft boundary plans for “Anatolia 2 Elementary School” was clearly preferred by all stakeholders, therefore it is the recommended boundary.  Based upon feedback from the Franklin Elementary community, Staff made a minor change to the preferred boundary alternatives for “Laguna Ridge North Elementary” to create that school’s recommended boundary.  

At the August 16, 2016 Board of Education meeting, Staff gave a detailed presentation covering the recommended boundary options for each area and the implementation process.  The item was moved forward to September 6, 2016 for adoption of the revised 2017-18 elementary school boundaries.

Not applicable.