Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board is asked to recognize CIF Sac-Joaquin Section Champions and Masters Champions

The Board is asked to recognize the following CIF Sac-Joaquin Section Champions:

• Laguna Creek High School Boys’ Tennis Team for winning the CIF Sac-Joaquin, Division II, Section Championship and the Sac-Joaquin Section, Doubles Tennis Championship.

   

• Sheldon High School Softball Team for winning the CIF Sac-Joaquin Division I, Section Championship.

   

• Elk Grove High School Baseball Team for winning the CIF Sac-Joaquin Division I, Section Championship.

The Board also is asked to recognize these Sac-Joaquin Section Masters Champions:

• Girls’ 100 Meter Dash – Sheldon High School

   

• Boys’ 100 Meter Dash – Pleasant Grove High School

   

• Boys’ 800 Meter Run – Franklin High School

   

• Girls’ discus throw – Monterey Trail High School

  
  

• Girls’ 4x400 Meter Relay – Sheldon High School

   

• Boys’ 4x400 Meter Relay – Cosumnes Oaks High School

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary changes are reflected in the following Board Policies:

New:

BP 5141.52 - Suicide Prevention

Revised:

BP 5131.2 - Bullying

BP 6163.2 - Animals At School

The Board is asked to approve the minutes from the regular board meeting that was held on May 16, 2017.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [10]

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s)  [16]

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

N/A

No fiscal impact.

The Board is asked to approve the following budget transfers for various funds.

Detailed descriptions of the budget transfers along with summaries by fund are attached.  The budget transfers are for the period February 1, 2017, through April 30, 2017.  

Approve Warrant Register No. 10 – Warrant Numbers 014110-015683, 346036-347318

All Funds:  April 1, 2017 through April 30, 2017

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 10 – 014110-015683, 346036-347318.

The Purchase Order Encumbrance Modification History from May 1-25, 2017 is listed below.  The purchase order encumbrance modifications are on file in Fiscal Services if you wish to review them.

Modifications:

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $87,800 and have been approved by authorized district staff. 

On May 14, 2016, the Board of Education approved the 2016-17 Master Contract for Non Public Schools and Non Public Agencies.  These contracts are not predetermined, fixed amounts, but rather for hourly or daily rates for services as approved by a students’ Individualized Education Plan (IEP).  The rates are set by the District.  The following agreements were signed by authorized district staff and staff is requesting Board ratification:

The Purchase Order History and Cost Modifications for the month of April 22, 2017, through May 19, 2017, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

N/A

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Johnnie E. Terry Jr., Director of Purchasing and Warehouse, to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

We have engaged local non-profits in an effort to determine their interest in refurbishing these computers to be redistributed to students of need.  To date, we have seen no interest since most usable parts are removed prior to disposal.

Records of these items are in the Purchasing and Warehouse Department should you need to review them.

No income is anticipated to be received by the district for these items.  However any income that is received will go into the General Fund.

The Board of Education is asked to authorize the disposal of Surplus Property.

Transportation would like to surplus one (1) school bus that was in an accident; the school bus was deemed totaled by SIA.

The Board of Education is asked to authorize Resolution No. 87, 2016-2017, authorizing the Elk Grove Unified School District to specify sole source and standardized goods or services that best meet the needs of the Elk Grove Unified School District for three (3) years.

Public Contract Code 3400, intends to establish uniform, complete and compatible service systems for Maintenance, Technology, Food and Nutrition and Transportation Departments District-wide in order to facilitate the most reliable, dependable, cost efficient and feasible education for school children in the district.

The following goods have been identified:

• Cleaning and sanitizing products manufactured by GenEon Technologies

Funding source will be budgeted through District operational monies.

Education Code § 38083 provides an exception to public bidding for perishable food stuffs and seasonal commodities.  Board Policy 3311 authorizes staff to purchase foodstuffs on the open market, without competitive bidding. After completing a qualification process with USDA approved vendors, The Food and Nutrition Services Department has determined it is in the best interest of the District to divert the Food Commodities received from the USDA to the following vendors for processing:

Public Code Section 20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from National IPA RFP #120535.

Public Code Section 20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from NJPA RFP #030817-CAR.

Historically the District has purchased its natural gas from a third party provider in an effort to reduce the District’s expenditures for natural gas.  This is not an uncommon practice, in lieu of purchasing gas from the local utility, in our case Pacific Gas & Electric (PG&E).  In these arrangements, the public entity purchases gas at a reduced rate from a third party below that of the local utility.  The District then pays for the transportation of that gas through the local utility’s infrastructure.  This has proved to be advantageous for the District and Administration seeks to continue this arrangement.  This arrangement has saved the District thousands in General Fund dollars annually when compared to PG&E rates and over the course of time has saved the District over $1,000,000.

Similar to last year based on our market analysis, Staff is proposing that the District utilize a month-to-month variable rate.  Should market changes occur, Staff will conduct routine market reviews to determine whether or not the District should remain at a variable rate or a fixed rate.

The purchase of natural gas is included in the 2017-2018 budget.  Savings will vary based on PG&E’s rate compared to Tiger Natural Gas, Inc.

The Board of Education is asked to (1) approve an option for a one-year extension to the Lease Agreement with Bartholomew Associates at the Elk Grove Shopping Center; and (2) authorize Susan Bell, Chief Facilities Officer, Facilities and Planning, to finalize and execute the 2017/18 Lease extension on behalf of the District.

On June 7, 2001, the Board of Education approved the Lease Agreement to lease property from Bartholomew Associates at the Elk Grove Shopping Center to continue the use for the Technology Services and Research and Evaluation Departments.

At this time, Administration wishes to extend the lease for an additional one (1) year pursuant to the extension provisions in the original lease while all other terms of the original agreement remain intact for 2017/18.  Over the last several years during these tough economic times, Administration has been successful in negotiating a reduced rate below the rate increases identified in the original agreement resulting in cumulative savings nearing $1,760,000.

Approximately $24,787.00 per month.

The Board of Education is asked to authorize the award of RFP #592-16/17 for Food – Food & Nutrition Services.

Request for Proposal RFP #592-16/17 was issued on February 3, 2017, to twenty-one firms in this market. By the closing date (March 9, 2017), eighteen proposals were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of one (1) year contracts for Food – Food & Nutrition Services to the following vendors:

Funding source has been budgeted through the Food & Nutrition Services General Fund.

Request for Proposal RFP #593-16/17 was issued on February 21, 2017, to thirty-two firms in this market. By the closing date (March 16, 2017), twenty-three proposals were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of one (1) year contracts for Paper – Food & Nutrition Services to the following vendors:

Request for Proposal RFP #597-16/17 was issued on April 26, 2017, to seven (7) firms in this market. By the closing date (May 18, 2017), seven (7) proposals were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of one (1) year contracts for After School Program Providers (ASES/21^st CCLC) for Franklin Elementary, Roy Herburger Elementary, and Irene B. West Elementary to the following vendors:

Franklin Elementary – Sacramento Chinese Community Center

Roy Herburger Elementary – STORM

Irene B. West Elementary – Sacramento Chinese Community Center

Funding source has been budgeted through the ASES grant and 21^st CCLC.

The Board of Education is asked to authorize the extension of RFP #584-15/16 Crossing Guard Services for an additional year.

On Thursday, March 24, 2016, the Purchasing Department on behalf of Safety and Security Police Services, issued a Request for Proposal (RFP) for Crossing Guard Services. At the June 14, 2014, Board meeting, RFP #584-15/16 was awarded to Gordon Special Services for an initial one year term with two optional one-year extensions for a period of up to three years.

The Purchasing Department is requesting authorization to extend RFP #584-15/16 with Gordon Special Services for one additional year of the optional two years for a period of July 1, 2017, through June 30, 2018.

Funding source will be budgeted through internal department operational monies.

The Board of Education is asked to authorize the extension of RFP #587-16/17 After School Provider (ASES) for James McKee Elementary and Mark Tsukamoto Elementary School for an additional year.

On June 1, 2016, the Purchasing Department on behalf of Learning Support Services, issued a Request for Proposal (RFP) for James McKee and Mary Tsukamoto Elementary School for the After School Education and Safety (ASES) grant. At the July 12, 2016, Board meeting, the RFP was awarded as noted below for an initial one year term with four optional one-year extensions for a period of up to five years.

James McKee Elementary School – Sacramento Chinese Community Center

Mary Tsukamoto Elementary School – STORM Program

The Purchasing Department is requesting authorization to extend RFP #587-16/17 for one additional year of the optional four years for the period of July 1, 2017, through June 30, 2018.

To be funded out of the ASES grant.

The Board of Education is asked to authorize the extension of RFP #586-16/17 After School Provider (ASES) for Edward Harris Jr. Middle School for an additional year.

On May 31, 2016, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for Edward Harris Jr. Middle School for the After School Education and Safety (ASES) grant. At the July 12, 2016, Board meeting, the RFP #586-16/17 was awarded to the City of Sacramento for an initial one year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #586-16/17 with the City of Sacramento for one additional year of the optional four years for a period of July 1, 2017, through June 30, 2018.

To be funded out of the ASES grant.

The Board of Education is asked to authorize the extension of RFP #550-13/14 Medi-Cal Billing Services for an additional year.

On April 15, 2014, the Purchasing Department on behalf of Student Support and Health Services, issued a Request for Proposal (RFP) for Medi-Cal Billing Services. At the June 17, 2014, Board meeting, RFP #550-13-14 was awarded to CSBA’s Practi-Cal for an initial three year term with two optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #550-13/14 with CSBA’s Practi-Cal contract for one additional year of the optional two years for the period of July 1, 2017, through June 30, 2018.

Funding Source has been budgeted through Federal Medi-Cal Grant Funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of replacement of thirty-one (31) rooftop HVAC package units and four (4) wall mount HVAC units, re-roofing at Multipurpose, Kindergarten and Classroom Buildings, as well as relief vents, exhaust fans and appurtenant work, located at 9373 Crowell Drive, Elk Grove CA 95624.

The Administration received and opened six (6) bids for the Elk Grove Elementary School, HVAC and Roofing Replacement project on May 31, 2017, at 3:30 p.m.  See Attachment A for a tabulation of bids.  Division 5-15, Inc. submitted the lowest base bid.

The Administration recommends the award of contract to Division 5-15, Inc. for the total bid of $1,050,515.00.

Funded with Prop 39, Measure M, and State Bond Funds.

The Board of Education is asked to (1) approve Change Order No. 3 with D. L. Falk Construction, Inc., and (2) authorize a District Representative to sign the approved change order.  

On April 19, 2016, the Board of Education awarded a contract to D. L. Falk construction, Inc., for the Robert J. McGarvey Elementary School (Anatolia II) project.  Change Order No. 3 consists of sixteen (16) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

Item #16 in the amount of $121,268.00 is due to a change in District standards for audio/visual technology after the project was bid. New district standards improve classroom environments and the quality of audio/visual technology by mitigating the impact of glare from natural light sources on projected images.  In addition, the new standards increase overall image sizes so visibility from all areas of the classrooms is possible. 

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $25,432,843.00 by $140,363.00 to $25,573,206.00.

On June 14, 2016, the Board of Education awarded a contract to Broward Builders, Inc., for the Zehnder Ranch Elementary School project.  Change Order No. 4 consists of nine (9) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 4 changes the contract amount of $22,598,267.00 by ($35,381.00) to $22,562,886.00.

The Board of Education is asked to (1) accept the construction of New Wall Opening at Sheldon High School Woodshop, and (2) authorize the filing of the Notice of Completion.

On May 2, 2017, the Board of Education awarded a contract to Peterson Developments for the New Wall Opening at Sheldon High School Woodshop project.  The work has been completed and the Architect of record recommends acceptance.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Samuel Jackman Middle School, James Rutter Middle School, Florin High School, and Valley High School are mandatory serve Title I schools as required by their poverty percentage exceeding 75% as a school.  Over the 2016-2017 school year, these four schools have successfully operated a Targeted Assistance Title I program, offering direct intervention services to their lowest achieving students.  Moving to a schoolwide service model will allow more access to interventions for all students directed at meeting the state academic content standards.

Federal law requires that a school entering into the Title I program begin in targeted status, and spend one year developing a schoolwide plan before moving into schoolwide status.  These schools began the planning for schoolwide status at the beginning of the 2016-2017 school year by completing a Comprehensive Needs Assessment to inform their schoolwide plan, which will be part of each School’s Site LCAP.  Under the leadership of the school principal, the schools completed the following required steps to move to a schoolwide program.

Steps to Develop a Schoolwide Plan

• Conducted a Needs Assessment to clarify needs, guide the work of the school, and determine how to evaluate the effectiveness of the program.
• Developed management systems that allow for access to data and other information to document growth, disaggregate results across subgroups, update the school profile, and look at longitudinal trends.
• Ensured the plan was developed in consultation with parents, teachers and other school staff, and included the following areas:
• Collection of data needed to develop clear measurable goals.
• Review of the data and identification of school strengths and challenges.
• Development of an effective plan.
• Creation of timelines for implementation.
• Identification of needed professional development.
• Monitoring the effectiveness of the plan to make changes as necessary.
• Ensured the Title I Schoolwide Plan is an extension of the classroom instructional program and a part of the overall school improvement process, and not an isolated entity.
• In consultation with the district, established a school planning team, that will assist in carrying out the plan, composed of representatives from all stakeholder groups: the principal, teachers, school site council (SSC), other staff parents, district personnel and community members.
• The school planning team develops a comprehensive Title I Schoolwide Plan based on the results of the comprehensive needs assessment. The site LCAP will serve as the schoolwide plan and will contain all Title I expenditures. The 2016-2017 site LCAP was approved by the Board in June 2016, and the 2017-2018 Site LCAP will be approved in November of 2017.

The final steps of transitioning the four schools to Schoolwide Title I status shall be accomplished through this request for Board Approval, and notification to the California Department of Education.

• The local governing board reviews and approves the request for each school to operate a Schoolwide Title I program. The date of local board approval is the eligible start date for implementing the Schoolwide program plan.

The Board of Education is requested to approve the operational agreement between Elk Grove Unified School District and Project R.I.D.E. (Riding Instruction Designed for Education) for therapeutic riding services for the 2017-2018 school year.

The Board of Education is requested to approve the operational agreement between Elk Grove Unified School District and Project R.I.D.E.

Project R.I.D.E. is a wonderful example of the Elk Grove Unified School District partnering with the community to provide meaningful services to our students with disabilities.  Under this agreement, Project R.I.D.E. will provide up to 1,937 hours of therapeutic riding services to students in the Elk Grove Unified School District.

The Board of Education is asked to approve the extension by one year of the contract with Elk Grove Adult Community Training (EGACT) to provide educational services for adults with developmental disabilities.

In 2016, the Board of Education agreed to extend the District’s contract with Elk Grove Adult Community Training (EGACT) through the 2016/17 year. EGUSD’s one-year agreement with EGACT will expire on 6/30/17. The Board is asked to approve an extension of this agreement to pay EGACT $90,812 from July 1, 2017, through June 30, 2018.

EGACT enrolls approximately 160 developmentally and physically disabled adults into its year-round program, which provides instruction in independent living, basic literacy and numeracy, and job readiness skills. Many EGACT clients are former Jessie Baker School students or EGUSD high school students who transitioned into the adult program.

Per the terms of its agreement with EGACT, from 1991 through June 2009, EGUSD’s adult education program earned apportionment from the students enrolled in EGACT’s training program. In exchange EGUSD paid EGACT an annual fee based on a formula tied to average daily attendance (ADA). EGACT has used this fee to employ two teachers who help students develop their basic literacy and employment readiness skills.

If the contract extension is approved, the payment to EGACT will be $90,812 for 2017/18 and will be paid from adult education funds.

The Board of Education is asked to approve a resolution for signature authority for a proposal to enter into a contract with the Sacramento County Division of Behavioral Health on behalf of Valley High School’s HealthTECH Academy.

The Board of Education is asked to approve a resolution for signature authority for a proposal to enter into a contract with the Sacramento County Division of Behavioral Health on behalf of Valley High School’s HealthTECH Academy.

As part of its Mental Health Services Act’s (MHSA) Workforce, Education, and Training (WET) component, the Division of Behavioral Health is proposing to provide funding to HealthTECH Academy staff to collaborate on the development and implementation of an integrated mental health program of study and associated activities for grades nine through twelve. Through this mental health career course of study, high school students will be introduced to the field of mental health and associated careers. Outreach also will be provided to middle school students.

The County proposes to provide $30,000 to HealthTECH during the 2017-18 school year for costs associated with this project.

The Board of Education is requested to appoint representatives from the District’s high schools to serve as each school’s league/conference representative for the 2017-18 school year.

Each year the Elk Grove Unified School District Board of Education, at a regular Board meeting is required to appoint individuals to serve for the school year as the school’s league/conference representative. The schools and representatives for the 2017-18 school year are:

It is a primary goal of the District to prepare students for college and career.  One objective of this work is to identify students with potential for success in Honors, Advanced Placement, and International Baccalaureate courses and to encourage their early enrollment into these programs and classes.  A related objective is to provide all students in grades 8 and 10 an opportunity to experience the format, content, and rigor of a college-entrance examination prior to their formal assessment on the SAT or ACT in grades 11 or 12.

The PSAT Early Participation Program meets both objectives.  For a number of years, the District has offered the opportunity for all 10^th graders to take the PSAT free of charge through the PSAT for All program.  Not only did this allow students a chance to better understand the types of questions and levels of difficulty of the PSAT in preparation for taking the actual SAT or ACT in their junior or senior year, but the results of the test were used by College Board to generate a district-specific report entitled AP Potential.  This report identified students from each of our nine comprehensive high schools who, based on their PSAT performance, demonstrated the potential for success in one or more Advanced Placement courses.  These AP Potential reports were used by the District and individual schools to recruit students into these classes, particularly those students who otherwise may not have considered enrolling in these rigorous courses.

Beginning in the 2015-16 school year, the PSAT for All opportunity was extended to 8^th graders.  Offered free of charge to all 8^th grade students, the test serves as a foundational element in students’ college and career preparation.  The results will be used as one means of recruitment into high school Honors/AP/IB classes.

The total 2017-18 cost for both the 8^th and 10^th grade programs, $98,786, is being funded from the College Readiness Block Grant.

A copy of the College Board contract is attached for review.

The Board of Education is asked to approve the Out-of-State Field Trips listed below.

The Board of Education is requested to approve the new job descriptions.

The approval of these job descriptions will not require any new expenditures from the general fund.  These job descriptions fall within one of four different categories:

1. Update on existing job descriptions:  This category entails a change in language precipitated by changes in terminology, the law, or a refinement of the essential functions or requirements.  There are no cost items in this category.  The job titles in this category include:
   • Legal Compliance Specialist
   • Transition Specialist
   • Warehouse Worker I
   • School Police & Security Dispatcher
   • Program Assistant, Prevention and Intervention
   • Prevention and Intervention Specialist
   • Coordinator, Health Services

     
     

2. Re-allocation of current resources:  This category entails a restructuring of the department in which the existing budget resources have been re-allocated to create new titles with redefined essential functions in terms of scope of responsibilities.  These changes fall within the current budget and do not require additional funding.  The job titles in this category include:
   • Deputy Superintendent of Educational Services and Schools
   • CALPADS Coordinator and Data Specialist
   • Senior Technology Application Specialist
   • Technology Application Specialist I
   • Technology Application Specialist II
   • Technology Application Specialist III

     
     

3. Update of current position with new funding source (non-general fund):  This category includes one position that was previously funded by a grant that has ended.  The requirements of the grant limited the scope of the position.  Moving forward, this position will be funded by capital facilities funds, and the position will be expanded to include duties and responsibilities connected to community outreach.
   •  Safe Routes to School and Facilities Outreach Coordinator

     
     

4. New position (grant funded):  This category includes one position that is grant funded.  The duration of the grant funding cycle is two years.                                                                                                   
   • College and Career Pathways Counselor

AFSCME Salary Schedule #21

Administrative Support Salary Schedule #26 and #27

Management Salary Schedule #18 and #28

College and Career Pathways Counselor - Grant funding

Safe Routes to School and Facilities Outreach Coordinator - This position will be funded by capital facilities funds with no impact to the general fund.

The Board is asked to review and approve a contract renewal with Improve Your Tomorrow for the 2017-2018 school year at Samuel Jackman Middle School, Valley High School and Florin High School.

The Board is asked to approve a contract renewal in the amount of $330,000 with Improve Your Tomorrow (IYT) to provide tutoring, mentorship, life skills workshops, college tours and career exploration to one hundred and eighty (180) 9^th, 10^th, 11^th, 12^th graders at Valley High School, seventy-five (75) 9^th graders at Florin High School and seventy-five (75) 8^th grade students at Samuel Jackman Middle School.   This agreement marks the third year that IYT has provided services to our students.

Performance indicators are listed in the contract.  With Board approval, this contract becomes effective on July 1, 2017, and remains in effect until June 30, 2018.

The Board of Education is requested to approve Resolution No. 88, 2016-17 authorizing the execution of the delegate agency agreement from the Sacramento Employment and Training Agency (SETA) for the 2017-2018 Head Start Preschool Program.

The Board of Education approved the Head Start Preschool contract for 2017-2018 on March 21, 2017.

Resolution No. 88, 2016-17 authorizes the execution of the agreement and individuals employed by the District to act on behalf of the District.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of removal of existing built-up roofing system, flashings, gutters and downspouts, and replacement with new single-ply roofing system and underlayment, pre-finished fascias, gutters, downspouts and flashings, as well as removal of existing HVAC equipment, roof-mounted duct work, miscellaneous curb modifications, and replacement of condensate and gas piping.  Also includes electrical disconnect of roof-mounted equipment and reconnect, new supports for roof-mounted ducting, conduits and piping, and replacement of water-damaged sheathing where discovered, located at 9115 Fruitridge Road, Sacramento CA 95826.

The Administration received and opened six (6) bids for the Roof and HVAC Replacement at Sierra Enterprise Elementary School project on May 31, 2017, at 2:00 p.m.  See Attachment A for a tabulation of bids.  Division 5-15, Inc., submitted the lowest base bid; however, it was deemed to be non-responsive which Division 5-15, Inc. concurs with.  Accordingly, the contract will be offered to the 2^nd lowest bidder, Lawson Mechanical Contractors.

The Administration recommends the award of contract to Lawson Mechanical Contractors for the total bid of $1,797,000.00.

Funded with Prop 39, Measure M, and State Bond Funds.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committees and the Curriculum Standards Committee, have the support of principals, and are being submitted to the Board of Education for adoption.

Basic

CA StudySync; Copyright 2017 by McGraw-Hill Education (Grades 7-12 English and Grades 7-11 English Honors) (Previously approved; change of copyright only)

Phlebotomy Essentials, 6^th Edition; Copyright 2016 by Wolters Kluwer (Phlebotomy, Grades 11-12)

Supplemental

Language Central for Life Science; Language Central for Earth Science; Language Central for Physical Science; Copyright 2012 by Pearson Education, Inc. (EL Science, Grades 6-8)

Walk Two Moons; Copyright 1994 by Harper (English, Grade 7)

To Kill a Mockingbird; Copyright 1960 by Grand Central Publishing (English, Grade 9)

Fahrenheit 451; Copyright 1995 by Simon & Schuster (English, Grade 10)

Their Eyes Were Watching God; Copyright 1937 by HarperPerennial (English, Grade 11)

The following courses have undergone review and approval by the appropriate steering committee(s), the Curriculum Standards Committee, and have the support of principals.

Yoga, Introduction to (PE Elective, Grades 10-12) (Semester Course, 5 Credits)

This course is designed to introduce students, safely and accessibly, to the basic postures, breathing techniques, and relaxation methods of yoga.  Students will begin to experience the benefits of stretching, moving, and breathing freely as they relieve built-up stress, learn to relax, and ultimately get more out of day-to-day life.  The aim of this course is to promote vibrant health and to tap the body’s latent energy reserves.  This course earns elective credit.  This course may be repeated for a maximum of 25 credits.

Pre-requisite:  Physical Education Course I.  Tenth grade students must pass the PFT to enroll in course.

Adopted curricular materials:  No instructional material assigned

CTE Internship (Elective, Grades 11-12) (Semester Course, 5 Credits)

This course provides career technical education (CTE) student interns with work-based learning opportunities.  This flexible course allows students to complete an internship on campus related to their CTE pathway through a number of projects and tasks.  Students will also complete a pathway promotion project which combines knowledge of the career pathway together with academic skills.  Students will be provided opportunities to improve written and verbal communication skills and will maintain a portfolio documenting their growth and work on key internship projects.  This is not a CTE course within a pathway.  This course may be repeated for a maximum of 20 credits.

Pre-requisite: Teacher approval and enrollment in a CTE pathway, program, or academy

On January 1, 2016, AB 329, the California Healthy Youth Act, went into effect that enacted changes to Education Code sections 51930-51939.  These sections, formerly known as Chapter 5.6 – the Comprehensive Sexual Health Education and HIV/AIDS Prevention Education Act, have been amended as of January 1, 2016, and are now known as the California Healthy Youth Act.

In accordance with BP 6142.1, the following supplemental resources for Family Life Education have been reviewed and approved by the Health Steering Committee and the Family Life Education Advisory Committee.  AR 6142.1(e), updated on August 28, 2013, states, “The Board shall approve the Family Life Education Advisory Committee’s recommendations prior to implementation.” 

The curricula are consistent with district policy and are being submitted to the Board of Education for adoption.

EGUSD California Healthy Youth Act (CAHYA) Lessons; EGUSD Developed

(Health, grades 9-12)

Printing costs for these lessons will be absorbed in the Curriculum budget.

The Board is asked to approve Resolution No. 89, 2016-17 authorizing payment of the monthly compensation to Ms. Bobbie Singh-Allen for a meeting missed on May 16, 2017, due to hardship.

The Board of Education is asked to approve the attached Visiting Educator Release Time Agreement with the California Teachers Association for Certificated employee Ernest "Toby" Boyd.

Ernest "Toby" Boyd is a teacher in the Elk Grove Unified School District who was elected on October 2009 to serve on the Governing Board of the California Teachers Association.  Pursuant to Education Code 44987, Mr. Boyd is entitled to be released from his duties as a certificated employee of the Elk Grove Unified School District without any loss of pay or benefits.  The California Teachers Association will reimburse the District for the cost of a Temporary Certificated employee who will have primary responsibility for Mr. Boyd's class and who will work in conjunction with Mr. Boyd and the District in teaching that class.

The Board of Education is asked to approve the attached Visiting Educator Release Time Agreement with the California Teachers Association for Ernest "Toby" Boyd.

The new agreement will be from July 1, 2017, through June 30, 2018.

On November 8, 2016, the electorate approved of Measure M authorizing the issuance and sale of general obligation bonds of the District in an amount not to exceed $476,000,000.

Consistent with the parameters prescribed by Resolution No. 69, 2016-17, the District successfully sold its first series of Measure M bonds in the amount of $82.1 million.  District Administration is pleased to report that the sale resulted in a significantly lower cost than projected in the previously presented bond series and structuring plan.

Administration as well as the District’s financial advisor, Government Financial Strategies, will present a report to the Board of Education summarizing the details and results of the May 11, 2017, bond sale.

Generates bond proceeds of $82,100,000 to use for needed capital projects and bond issuance costs.

The presentation will report on the work to date, including review of the foundational framework, accomplishments of 2016-2017, Parent Teacher Home Visits, Learning from Practitioners and Family Engagement events at Schools.

Attachment updated on 6/12/17

The PowerPoint presentation focuses on Family and Community Engagement (FACE) office accomplishments for 2016-2017.

The Elk Grove Unified School District Governing Board is asked to review the Amalgamated Transit Union (ATU) initial proposal to Elk Grove Unified School District (EGUSD) for 2017-2018 collective bargaining.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and

2. A public hearing is conducted to receive public input regarding the union's initial proposal.

ATU's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to accept ATU's initial proposal.

The Elk Grove Unified School District’s Special Education Local Planning Agency (SELPA) annually is required to develop and revise an Annual Service Delivery/Budget Plan as an additional component of the approved local plan.  The Annual Service Delivery/Budget Plan includes a description of all the Special Education services provided by the SELPA, the nature of those services and the physical location of those services.  The Annual Service Delivery/Budget Plan also identifies expected expenditures for all items required by the SELPA’s service delivery plan.  

Following the public hearing, the Board of Education will be requested to adopt the Annual Service Delivery Plan at its June 27, 2017 meeting.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Elk Grove Charter School’s Local Control Accountability Plan.

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Charter School’s Local Control Accountability Plan pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

Elk Grove Charter School will bring it’s LCAP to the Board for approval on June 27, 2017.

A listing and description of expenditures for the fiscal year 2017-2018 are included in the LCAP.

The Board of Education is requested to hold a public hearing for anyone who wished to comment on the Elk Grove Unified School District's Local Control Accountability Plan (LCAP). 

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Unified School District's Local Control Accountability Plan (LCAP) pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

Following the public hearing, the Board of Education will be requested to adopt the LCAP at its June 27, 2017 meeting.

A listing and description of expenditures for the fiscal years 2017-2020 are included in the LCAP.

The Board of Education is asked to hold a Public Hearing of the 2017-18 Adopted Budget for all District funds as detailed in the attachment.

The Education Code 42127(d)(2) requires that each school district submit a Board approved Adopted Budget to their respective county office of education by July 1st of each year.

The 2017-18 Budget for the General Fund reflects the proposed implementation of the Governor's Local Control Funding Formula and Board approved funding priorities.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.

This item will be brought back for approval at the June 27, 2017, board meeting.

The attached resolution is presented to the Board for consideration with a slight modification to item no. 6, based on Board feedback at the May 2, 2017, board meeting.

Resolution No. 77, reaffirms the District's commitment to providing a safe and positive learning environment for all students of the Elk Grove Unified School District.