Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Elk Grove, Monterey Trail, and Rio Cazadero high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

Call on representatives of the Elk Grove Food Bank Services to recognize the students, parents, and staff at Elliott Ranch Elementary School, Joseph Kerr Middle School and Pleasant Grove High School for their collection of food for the Kids Can Food Drive.

We will recognize the following schools for their winning donations to the 2017 Kids Can Food Drive:

Elliott Ranch Elementary for collecting a total of 4,970 cans;  

Joseph Kerr Middle School for collecting a total of 3,000 cans; 

Pleasant Grove High School for collecting a total of 20,000 cans!

The total amount of cans collected by EGUSD schools was 87,465 providing a total of 82,514 pounds of food. 

The Board of Education is requested to approve Resolution No. 44, 2017-18 proclaiming February 5 through February 9, 2018, as National School Counseling Week.

The week of February 5-9, 2018, marks National School Counseling Week and provides the Board with an opportunity to acknowledge our school counselors for the tremendous impact they have in helping students achieve academic success and plan for their futures.  In addressing areas such as student achievement and college/career planning and by providing social-emotional support and crisis response, school counselors play a critical role in students’ success as well as in early intervention and prevention through counseling and guidance programs that provide direct services to students and their families.

The District’s counseling program is considered exemplary throughout the region.  Our counselors have aligned their work with both the National and California Standards for School Counseling Programs as a means of increasing student achievement.  The District and our community appreciate and recognize the work of our counselors in providing students with necessary guidance to support their academic, social-personal, and postsecondary success.

This evening we ask the Board to approve Resolution #44 to recognize our school counselors during National Counseling Week.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the Board Policies showed that our current policies needed to be updated.  The necessary changes are reflected in the following Board Policies:

Revised:

• Board Policy 3553 Free and Reduced Price Lunch
• Board Policy 3555 Nutrition Program Compliance

New:

• Board Policy 3550 Food Service/Child Nutrition Program
• Board Policy 3551 Food Service Operation/ Cafeteria Fund

Delete: 

• Board Policy 3550 Security

The Board is asked to approve the minutes from the regular board meetings that were held on December 5, 2017, January 16, 2018 and January 24, 2018.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [8]

Leave(s) of Absence

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s)  [25]

Leave(s) of Absence

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

Status Change(s)

N/A

Per Memorandum of Understanding signed January 12, 2018, between EGUSD and ATU, the implementation of Driver Trainee Program.

Cost neutral

The Purchase Order History for the weeks of December 1, 2017, through December 31, 2017, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

N/A

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Johnnie E. Terry Jr., Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

Transportation would like to surplus the following vehicles that have been deemed unreliable:

Public Code Section 20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from National IPA for the purchase of cafeteria tables.

The Board of Education is asked to (1) approve Change Order No. 3 with Robert A. Bothman, Inc., and (2) authorize a District Representative to sign the required documents to amend the contract.  

On June 27, 2017, the Board of Education awarded a contract to Robert A. Bothman, Inc., for the Synthetic Turf and Track at Florin High School project. Change Order No. 3 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $3,195,770.00 by ($40,380.00) to $3,155,390.00. 

The Board of Education is asked to (1) approve Change Order No. 3 with Robert A. Bothman, Inc., and (2) authorize a District Representative to sign the required documents to amend the contract.  

On June 27, 2017, the Board of Education awarded a contract to Robert A. Bothman, Inc., for the Synthetic Turf and Track at Pleasant Grove High School project.  Change Order No. 3 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $3,555,921.00 by $5,076.00 to $3,560,997.00. 

The Board of Education is asked to (1) approve Change Order No. 3 with Robert A. Bothman, Inc., and (2) authorize a District Representative to sign the required documents to amend the contract.  

On June 27, 2017, the Board of Education awarded a contract to Robert A. Bothman, Inc., for the Synthetic Turf and Track at Laguna Creek High School project.  Change Order No. 3 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $3,540,217.00 by $25,475.00 to $3,565,692.00. 

The Board of Education is asked to (1) approve Change Order No. 3 with Robert A. Bothman, Inc., and (2) authorize a District Representative to sign the required documents to amend the contract.  

On June 27, 2017, the Board of Education awarded a contract to Robert A. Bothman, Inc., for the Synthetic Turf and Track at Franklin High School project.  Change Order No. 3 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $3,517,407.00 by $91,178.00 to $3,608,585.00. 

The Board of Education is asked to (1) approve Change Order No. 1 with RBH Construction, Inc., and (2) authorize a District Representative to sign the required documents to amend the contract.  

On November 7, 2017, the Board of Education awarded a contract to RBH Construction, Inc., for the Valley High School, Building “D” CTE-PLTW Remodeling project. Change Order No. 1 consists of two (2) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $88,902.00 by $6,445.00 to $95,347.00. 

The Board of Education is asked to (1) accept the construction of Valley High School, Building “D” CTE-PLTW Remodeling, and (2) authorize the filing of the Notice of Completion.

On November 7, 2017, the Board of Education awarded a contract to RBH Construction, Inc., for the Valley High School, Building “D” CTE-PLTW Remodeling project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 1 with California Single Ply, Inc., and (2) authorize a District Representative to sign the required documents to amend the contract.  

On November 7, 2017, the Board of Education awarded a contract to California Single Ply, Inc., for the Samuel Kennedy Elementary School, 2017 Roofing project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $343,800.00 by ($57,696.00) to $286,104.00. 

The Board of Education is asked to (1) accept the construction of Samuel Kennedy Elementary School, 2017 Roofing, and (2) authorize the filing of the Notice of Completion.

On November 7, 2017, the Board of Education awarded a contract to California Single Ply, Inc., for the Samuel Kennedy Elementary School, 2017 Roofing project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to approve the Out-of-State Field Trips listed below. 

The Board is asked to approve Resolution No. 49, 2017-18 authorizing payment of the monthly compensation to Dr. Crystal Martinez-Alire for a meeting missed on January 24, 2018, due to illness.

The Board is requested to approve the Agreement to Furnish Experience for Academic Internship and/or Service-Learning between California State University and Elk Grove Unified School District.

Provide opportunities for employees/students for Service-Learning and/or Academic Internship within contracted positions.

The credential(s) covered in this agreement are:

N/A

N/A

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of both the Elk Grove Unified School District and the EGUSD Community Facilities District No. 1 are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

The Purchase Order Encumbrance Modification History from December 13, 2017, through January 26, 2018, is listed below.  The purchase order encumbrance modifications are on file in Fiscal Services if you wish to review them.

Modifications:

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $87,800 and have been approved by authorized district staff. 

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 7 – Warrant Numbers 028061-029511, 356867-358465.

Total expenditures for all funds from January 1, 2018 through January 31, 2018 are $86,559,163.48.

The Office of the Superintendent requests that the Board of Education receive a progress report that summarizes the outcomes of the Special Meeting of the Board: Community Forum on Race and Educational Equity, the learning and key topics gleaned and immediate action taken and next steps to follow.

N/A

The Board of Education is requested to hear the first of four presentations regarding the District’s Educational Equity Strategic Plan.

The Board of Education is requested to hear the first of four presentations regarding the EGUSD Educational Equity Plan.  The presentations will be organized in the following manner:

Session 1 (February 6, 2018):  This session will include an overview of the data and other foundational information as background building for the reasons and framework for the Educational Equity Strategic Plan.

Session 2 (February 20, 2018):  The Board will hear detailed information about how the plan was developed, to include hearing the voices from the diverse stakeholder groups involved with the development of the plan. In addition, the Board will be given an overview of the DMM process by which the plan was developed.

Session 3 (March 6, 2018):  The Board will hear an overview of the goals and main actions that the plan calls for, as well as timelines for accomplishing goals and Key Performance Indicators to monitor Implementation and results.

Session 4 (March 20, 2018):  The Board will be asked to approve EGUSD’s Educational Equity Strategic Plan.