Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Elk Grove, Las Flores, and Valley high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

We will recognize the following schools for their winning donations to the 2018 Kids Can Food Drive:

Arnold Adreani Elementary School for collecting 4,494 pounds of food.

Joseph Kerr Middle School for collecting 3,356 pounds of food.

Pleasant Grove High School for collecting 14,905 pounds of food.

EGUSD schools provided a total of 81,136 pounds of food to the Elk Grove Food Bank! 

The Board of Education is requested to (1) adopt Resolution No. 42, reaffirming the Day of Remembrance Resolution originally introduced by the Elk Grove Unified School District in February 1983 which declares annually a “Day of Remembrance” across the Elk Grove Unified School District, and (2) acknowledge the efforts of Marielle Tsukamoto, the Japanese American Citizens’ Leagues (JACLs) of Florin, Lodi, Placer County, Sacramento, the California Museum, and the California State University, Sacramento Archive Library, for their efforts in continuing to make the events of the internment of Japanese citizens during World War II a living history lesson; teaching future generations responsibility as American citizens to speak up and defend our constitutional rights.

Since its inception in 1983, the late Al and Mary Tsukamoto, the Florin Japanese American Citizens’ League (JACL), the Veterans of Foreign Wars (VFW), and The California Museum, have provided a unique living history experience for Elk Grove Unified School District fifth grade students. 

Fifth grade students experience this hands-on learning opportunity by visiting the Time of Remembrance Program at the California Museum.  Students learn about the Japanese internment and the Constitutional rights denied to United States citizens. 

In 2017-2018, a total of 2755 fifth grade students, 123 teachers and 446 chaperones from EGUSD attended the Time of Remembrance exhibit at the museum (3324 total attendees).  

We are happy to share that, once again, for the 2018-2019 school year, The California Museum, has confirmed that they will continue offering reduced admission fees for Elk Grove Unified fifth grade students as well as provide free admission for teachers and free admission for two classroom chaperones.  

The Time of Remembrance Program will run January 28 through March 22, 2019.   

Approximately $11,000 (eleven thousand dollars).  

This is invoiced to EGUSD at the end of the TOR Program.

Reduced Admission Prices for 2018-2019 are based on the following:

$4.00 per student (standard is $6.00)

-0- cost per two classroom chaperones (standard is $6.00)

$4.00 per additional chaperones (standard is $6.00)

The Board of Education is requested to approve Resolution No. 40, that recognizes February 4 through February 8, 2019, as National School Counseling Week.

The week of February 4 - 8 marks National School Counseling Week and provides the Board with an opportunity to acknowledge our school counselors for the tremendous impact they have in helping students achieve academic success and plan for their futures.  In addressing areas such as student achievement and college/career planning and by providing social-emotional support and crisis response, school counselors play a critical role in students’ success as well as in early intervention and prevention through counseling and guidance programs that provide direct services to students and their families.

The district’s counseling program is considered exemplary throughout the region.  Our counselors have aligned their work with both the National and California Standards for School Counseling Programs as a means of increasing student achievement.  The District and our community appreciate and recognize the work of our counselors in providing students with necessary guidance to support their academic, social-personal, and postsecondary success.

This evening we ask the Board approve Resolution #40 to recognize our school counselors during National Counseling Week.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is asked to approve the minutes from the regular board meeting that was held on January 15, 2019, and the special board meeting that was held on January 23, 2019.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [2]

Promotion(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s)  [21]

Leave(s) of Absence

Placement(s) on Reemployment List

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

N/A

The Board is asked to receive a report on the Williams Act Quarterly Report Uniform Complaint Process for the period of October 2, 2018 - December 31, 2018.

Pursuant to the legislation embodied in Education Code section 35186(d), specifically as it relates to the Williams Case legislation, each school district is required by law to report to the County Superintendent of Schools, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints filed with the district. Williams-type complaints relate to the sufficiency of textbooks, emergency school facility issues, and the vacancy or misassignment of teachers.

The summary reports are required to be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district and both the complaint and written responses are public records available to the public. A copy of the electronically submitted report is attached.

During the period of October 1, 2018, through December 31, 2018, there were no complaints filed.

The Purchase Order Encumbrance Modification History from December 17 – January 8, 2019, is listed below.  The purchase order encumbrance modifications are on file in Fiscal Services if you wish to review them.

Modifications:

Approve Warrant Register No. 6 – Warrant Numbers 045515-046759, 388562-389468.

All Funds:  December 1, 2018, through December 31, 2018

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 6 – Warrant Numbers 045515-046759, 388562-389468.

See attached report for Warrant Register No. 6 expenditures.

Total expenditures for all funds from December 1, 2018 through December 31, 2018 are $22,744,414.23.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $90,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

In accordance with E.C. 17604 authorized staff has signed and recommends that the board ratify the contracts/agreements for funds received by the district on the attached sheet.

Copies of the grant contracts/agreements are on file with the Budget Department should you wish to review them in detail.

In accordance with Education Code 48930, the Board of Education is asked to approve the following Valley High School – Associated Student Body Viking Dreamer Foundation Scholarship expenditure request.

• Name of scholarship(s): Viking Dreamer Foundation Scholarship

• Number of scholarship(s) and amount(s): Three scholarships for $500 for the 2018-19 school year made payable to the Dreamer’s institution of higher learning made possible by Viking Dreamer Foundation.

• Brief description of scholarship and selection process: The Viking Dreamer Foundation Scholarship will be awarded to three graduating Dreamer seniors who are AB 540 eligible, demonstrate academic achievement and will enroll to a post-secondary education institution in the Fall of their graduation year. This includes trade school, vocational school or college. The selection process will be overseen by VHS faculty. Applicants create a packet including an application form, résumé, proof of completion of the CA Dream Act Application, transcripts, and proof of enrollment in an institution of higher learning, all of which must be submitted by the due date. The packet will consist of the following:

• Completed application form
• Résumé
• Letter of Recommendation
• Printed unofficial transcript verifying a GPA of 2.0 or higher (unofficial is acceptable)
• Proof of enrollment at an institution of higher learning for Fall 2019—this proof of enrollment must come from admissions and records office
• Proof of completion of CA Dream Act Application

• The selection panel is comprised of Valley High School faculty. The panel will review the applications and score them according to a rubric. The scholarship winners will be announced by May 1. All AB 540 eligible 12th graders may apply for the scholarship.

The Purchase Order History for the weeks of December 1, 2018, through December 31, 2018, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

N/A

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase school supplies as needed cooperatively through National IPA RFP #R141608.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from National IPA for the purchase of school supplies.

The Board of Education is asked to (1) approve Change Order No. 3 with Abide Builders, Inc., and (2) authorize a District Representative to sign the approved change order.

On August 14, 2018, the Board of Education awarded a contract to Abide Builders, Inc., for the Pleasant Grove High School, Bio-Science Modular Buildings project.  Change Order No. 3 consists of six (6) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $604,018.00 by ($115.00), resulting to $603,903.00.

The Board of Education is asked to (1) approve Change Order No. 1 with ERC Roofing & Waterproofing, Inc., and (2) authorize a District Representative to sign the approved change order.

On April 17, 2018, the Board of Education awarded a contract to ERC Roofing & Waterproofing, Inc., for the Samuel Jackman Middle School, HVAC & Roofing project.  Change Order No. 1 consists of twenty-four (24) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $2,825,000.00 by $78,398.00 to $2,903,398.00.

The Board of Education is asked to (1) accept the construction of Samuel Jackman Middle School, HVAC & Roofing project, and (2) authorize the filing of the Notice of Completion.

On April 17, 2018, the Board of Education awarded a contract to ERC Roofing & Waterproofing, Inc., for the Samuel Jackman Middle School, HVAC & Roofing project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 2 with Diede Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 1, 2018, the Board of Education awarded a contract to Diede Construction, Inc., for the Florin High School, Proposition 39 Package 1A-2 project.  Change Order No. 2 consists of thirty-nine (39) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $5,741,097.75 by $63,446.49 to $5,804,544.24.

The Board of Education is asked to (1) accept the construction of Pleasant Grove High School, Bio-Science Modular Building project, and (2) authorize the filing of the Notice of Completion.

On August 14, 2018, the Board of Education awarded a contract to Abide Builders, Inc., for the Pleasant Grove High School, Bio-Science Modular Building project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to approve the Out-of-State Field Trips listed below.

N/A

The Elk Grove Unified School District Governing Board is asked to review and accept the American Federation of State, County and Municipal Employees Local 258 (AFSCME) initial proposal to Elk Grove Unified School District (EGUSD) for 2019-2020 collective bargaining.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and

2. A public hearing is conducted to receive public input regarding the union's initial proposal.

AFSCME's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to accept AFSCME's initial proposal.

The Curriculum and Professional Learning Department will present to the Board of Education the K-8 Impact California Social Studies curriculum for discussion and requests action by the Board of Education to formally adopt this curriculum and approve the purchase of these materials. 

The curriculum was reviewed by the K-12 HSS Steering Committee, Elk Grove Unified K-6 teachers and 7-12 HSS teachers, the EGUSD Curriculum Council, K-12 administrators, the Superintendent’s Cabinet, parents, and community members.

Impact California Social Studies; Copyright 2019 by McGraw-Hill Education (History/Social Science, Grades K-5)

Impact California Social Studies; Copyright 2019 by McGraw-Hill Education (History/Social Science, Grades 6-8)

The cost of this new instructional material is planned for and budgeted in a multi-year textbook budget within the Curriculum and Professional Learning Department.  Based upon projected student numbers and projected costs of the instructional materials, $5,491,750 has been allocated for this expenditure.