Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Calvine, Cosumnes Oaks, and Florin high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Elk Grove Unified School District, in conjunction with the nine comprehensive high school Athletic Directors, recognizes the coaches and teams who have achieved the highest combined Grade Point Average of any varsity athletic team during the winter sports season.  The team’s captain(s) and head coach will represent each team.  Honored teams are:

The Governing Board is asked to recognize business partners who support CTE pathway and career academy students by providing work-based learning opportunities and receive information about the development of regional industry pipelines.

A critical component of high quality CTE pathways and career academies is an array of work-based learning (WBL) opportunities for students throughout their instructional experience. Partners from business and industry provide students and teachers with real-world experience, skill development and content knowledge that are foundations for success in postsecondary training and careers. Contributions from partners range from classroom presentations and work-site tours to mentoring and hosting job shadows and internships. Many partners also host CTE and core academic teachers on summer externships, allowing them to maintain their industry knowledge or gain new skills that will inform instruction of students.

During this presentation, staff from the Department of College and Career Connections will inform the Board about current WBL practices throughout the district and present data about participation trends. Additionally, staff will provide information about the variety of active business partners supporting our pathways and academies, currently numbering nearly 600. Finally, staff will ask the Board to recognize three partnerships that exemplify best practices in providing students with rich, engaging, out-of-school experiences, while also contributing to the development of pipelines that can move students directly from K-12 education into postsecondary training and gainful employment that contributes to the economic vitality of our region. These partnerships are:

• Project Opportunity, a collaborative led by Lennar Homes and the North State Building Industry Association and including seven other partners from the building and construction trades, offers monthly after-school workshops at seven EGUSD high schools, paid summer internships, and access to post-graduation employment. High schools that have been served over the past three years are Cosumnes Oaks, Franklin, Laguna Creek, Monterey Trail, Pleasant Grove, Sheldon and Daylor.
• Elk Grove Civic Summer, a collaboration between EGUSD and the City of Elk Grove including several other local municipal agencies and non-profit organizations, offers summer instruction, civic engagement and internships to expose students to careers that serve the public interest. Elk Grove Civic Summer is open to students from throughout the district.
• Sacramento Regional Firefighter Youth Academy, a collaboration led by the Sacramento (City) Fire Department and Solutions for At-Risk Youth (SFARY) and including the Cosumnes Community Services District and Sacramento Metro fire departments, offers youth the opportunity to begin the pursuit of a career in public safety. Florin and Valley high school students are recruited for participation in this project.

Other industry partners who provide significant WBL opportunities for EGUSD students include SMUD and Intel, both of which are hosting paid summer internships; and Apple, which annually hosts 10 paid interns. A list of additional business partners will be included in the presentation on March 5.

The Board of Education is asked to adopt Resolution No.50 that designates March 21, 2019, as the International Day of the Elimination of Racial Discrimination.

The Elk Grove Unified School District believes that equity is a fundamental component of student success and equity is when all staff focus on promoting practices to close persistent gaps of opportunity, access, achievement, expectations and resources where equality and nondiscrimination are:

• Integrated into the mindset, work and lives of every student, teacher and staff member.
• Recognized as core institutional values and informs thinking, policies and practices throughout our schools.
• Inherently intertwined with academic excellence and the goal of developing leaders for a globally inclusive society.

With this belief, the Elk Grove Unified District will ensure that decisions, policies and practices are supportive of students’ learning, growth, and development fostering the ultimate goal of all students becoming college, career and life ready, understanding that every day, each and every one of us can stand up against racial prejudice and intolerant attitudes and ask that the Board of Education of the Elk Grove Unified School District support and recognize March 21, 2019, as the International Day of the Elimination of Racial Discrimination and that we encourage schools, students, parent and the community to join us in fighting racism and standing up for human rights!

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board of Education is requested to approve Board Policy 6020 Parent/Guardian and Family Engagement, as aligned with the California School Boards Association (CSBA).

A review of the existing Board Policies showed that our current policy needed to be updated.  The necessary change is reflected in Board Policy 6020 Parent/Guardian and Family Engagement.

The Board is asked to approve the minutes from the regular board meeting that was held on February 19, 2019.

The Board is asked to approve the revised job description for Accounting Analyst.

Accounting Analyst job description has been updated to reflect current job responsibilities and updated terminology.

No financial impact.

The Board is asked to approve the revised job descriptions for Computer Support Helpdesk Specialist I, II, III and Senior Computer Support Helpdesk Specialist.

No financial impact.

Value of Gifts: $21,231.41

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $90,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

In accordance with E.C. 17604 authorized staff has signed and recommends that the board ratify the contracts/agreements for funds received by the district on the attached sheet.

Copies of the grant contracts/agreements are on file with the Budget Department should you wish to review them in detail.

The Board of Education is asked to approve purchase orders for the weeks of January 1, 2019, through January 31, 2019.

The Purchase Order History for the weeks of January 1, 2019, through January 31, 2019, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

N/A

The Board is asked to approve the attached Charter School Facilities Agreement between the Elk Grove Unified School District and the California Montessori Project for the 2019-2020 school year.

Proposition 39, approved by the voters on November 7, 2000, added Section 47614 to the Education Code which generally requires school districts to make available facilities for charter schools operating within their boundaries.  In May of 2002, the State Board of Education adopted regulations to implement Section 47614 as part of Title 5 Code of Regulations. 

On October 1, 2002, the California Montessori Project (CMP) first petitioned the Elk Grove Unified School District for facilities under the provisions of these regulations for the 2003-2004 school year.  It was determined that the most effective means to provide facilities was to assume a pro rata share of CMP’s lease for their school on Elk Grove Boulevard (Old Elk Grove Elementary).  After negotiations with CMP under the counsel of Best, Best, and Krieger, administration developed an agreement which was approved by the Board of Education in October 2003.  Subsequent petitions and agreements to assume a pro rata share of CMP’s lease have been negotiated annually since then.

Administration has received a petition for facilities from CMP for the 2019-2020 school year, conferred with CMP staff, and finalized an agreement for the 2019-2020 school year.  Attached is the Charter School Facilities Agreement (“Agreement”) for approval.  The Agreement offers $82,840.88, to be paid in a series of monthly installments, to pay a pro rata share of 5.1 teaching stations and 116.6 square feet of office/resource specialist space for the 2019-2020 school year.  This is comparable to the space offered to our own students and therefore the space the CMP students would expect at our schools.  The determinations for space are calculated by standards set forth in the Title 5 Regulations and contained in Attachments A and B of the Agreement.

Administration recommends approval of the Agreement for the 2019-2020 school year.

Attachment:  Charter School Facilities Agreement, 2019-2020

$82,840.88 total payment to be made with developer fees.

The Board of Education is asked to (1) approve Change Order No. 1 with Bill Litchfield Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On November 13, 2018, the Board of Education awarded a contract to Bill Litchfield Construction, Inc., for the Monterey Trail High School, Animation Pathway project.  Change Order No. 1 consists of six (6) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $274,845.00 by $13,194.00 to $288,039.00.

The Board of Education is asked to (1) approve Change Order No. 3 with Diede Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 1, 2018, the Board of Education awarded a contract to Diede Construction, Inc., for the Florin High School, Proposition 39 Package 1A-2 project.  Change Order No. 3 consists of six (6) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 3 changes the contract amount of $5,804,544.24 by ($18,491.00) to $5,786,053.24.

The Board of Education is asked to (1) accept the construction of Florin High School, Proposition 39 Package 1A-2 project, and (2) authorize the filing of the Notice of Completion.

On May 1, 2018, the Board of Education awarded a contract to Diede Construction, Inc., for the Florin High School, Proposition 39 Package 1A-2 project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Amendment of contract with REM Construction, Inc. and (2) authorize a District Representative to sign the approved amendment.

On December 11, 2018, The Board of Education awarded a contract to REM Construction, Inc. for the Audio Production Studio at Building G at Florin High School. It was intended that the contract award include Bid Alternate #1; however, the amount communicated to the Board was for the base bid only. The contract award should be amended to include both the base bid plus Bid Alternate #1 (see Attachment A for a tabulation of bids).

The Administration recommends to amend the total base bid contract amount of $302,656.00 to include Bid Alternate #1 of $31,093.00, changing the total contract amount to $333,749.00.

Funded with Career Technical Education Incentive Grant (CTEIG).

The Board of Education is asked to (1) approve Change Order No. 1 with Kaler/Dobler Construction, Inc. and (2) authorize a District Representative to sign the approved change order.

On November 13, 2018, the Board of Education awarded a contract to Kaler/Dobler Construction, Inc. for the Laguna Creek High School, Sports Career Academy Addition project.  Change Order No. 1 consists of three (3) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $489,000.00 by $8,831.00 to $497,831.00.

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder not be obtained.

This project includes removal, disposal and replacement of existing lighting at the main and auxiliary gymnasiums and the multi-purpose buildings at the following school sites:

The Administration received and opened six (6) bids for the project on February 5, 2019, at 3:30 p.m.; Marcom Electrical submitted the lowest base bid (see Attachment A for a tabulation of bids).

Funded with Prop 39 and Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder not be obtained.

This project includes installation of new shingle and single-ply roofs at the following school sites:

The Administration received and opened eight (8) bids for the project on February 5, 2019, at 2:30 p.m.; Platinum Roofing, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids). 

The Administration recommends an award of contract to Platinum Roofing, Inc., for the total bid of $325,948.00.

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder not be obtained.

This project includes installation of new shingle and single-ply roofs at Calvine High and Samuel Kennedy Elementary Schools, located at 8333 Vintage Park Drive, Sacramento, CA 95828 and 7037 Briggs Drive, Sacramento, CA  95828, respectively.

The Administration received six (6) bids for the project on February 5, 2019, at 1:30 p.m.  Rua & Son Mechanical, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder not be obtained.

This project consists of removal and replacement of existing roofing and HVAC equipment as well as associated plumbing and electrical work on Building D at Valley High School located at 6300 Ehrhardt Avenue, Sacramento, CA 95823.

The Administration received and opened four (4) bids for the project on February 6, 2019, at 3:00 p.m.; Kaler Dobler Construction, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids. 

The Administration recommends rejecting all bid alternates.

Funded with Proposition 39 and Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder not be obtained.

This project consists of removal and replacement of existing HVAC equipment and addition of carbon monoxide sensors at Elk Grove High School located at 9800 Elk Grove-Florin Road, Elk Grove, CA  95624.

The Administration received and opened six (6) bids for the project on February 6, 2019, at 11:00 a.m.; Division 5-15, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids).   

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder not be obtained.

This project consists of furnishing and installing shade structures at fourteen (14) school sites.  The project includes accessibility improvements and concrete pads at the following school sites:

The Administration received and opened six (6) bids for the project on February 5, 2019, at 11:00 a.m.;  A. M. Stephens Construction Co., Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids).   

Funded with Measure M funds.

The Board is asked to receive a report on the Second Quarterly Williams Review Report for 2018-2019 Elk Grove Unified School District from Sacramento County Office of Education dated February 6, 2019.

As a result of the Williams Settlement, Education Code section 1240 requires that county offices of education visit schools in their county that ranked in deciles 1 to 3 on the 2012 Base Academic Performance Index (API) (Williams schools).  Education Code section 1240(c)(2)(G) requires the county superintendent of schools to send quarterly reports regarding the results of school site visits and reviews to the governing boards of the school districts with Williams schools.  The results can then be made public at a regularly scheduled and noted meeting of each district's governing board.

The attached letter serves as the 2018-2019 Second Quarterly Review Report for the Elk Grove Unified School District (District).  A chart (Exhibit A) is enclosed that provides a breakdown of the information included in this report for each school reviewed in the District.  A summary of that information is provided.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [1]

Promotion(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s)  [27]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

Returning from Reemployment List

N/A

The Board of Education is requested to receive a progress report on the District's response and outcomes to concerns of race and educational equity within EGUSD.

The Office of the Superintendent requests that the Board of Education receive a progress report that summarizes the actions taken to implement the Educational Equity Strategic Plan.

N/A

The Board is asked to hear a report on factors affecting the District's financial status for the 2nd Interim reporting period and reporting on the current status of the 2018-19 Budget.

A report will be provided to update the Board on the financial status of the District as of the 2nd Interim reporting period for 2018-19, which ended January 31, 2019 and reporting on the current status of the 2019-20 Budget.

The Elk Grove Unified School District Governing Board is asked to review the Elk Grove Unified School District (EGUSD) initial proposal to Psychologists' and Social Workers' Association (PSWA) for 2019-2020 collective bargaining.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

1.  The District's initial proposal is officially presented at a public meeting of the Governing board for public notice; and

2.  A public hearing is conducted to receive public input regarding the District's initial proposal.

EGUSD's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to approve the District's initial proposal to PSWA.

The Board is requested to appoint a representative to the California School Boards Association (CSBA) Delegate Assembly from the Elk Grove Unified School District.

Currently the District's appointed delegates are Bobbie Singh-Allen whose term expires on March 31, 2020, and Crystal Martinez-Alire whose term expires on March 31, 2019.  

Recently, Dr. Martinez-Alire was appointed to serve as a Director-at Large on CSBA's Board of Directors representing the Native American community. 

CSBA has requested that the Board appoint a delegate assembly representative to fill Crystal Martinez-Alire's two-year term beginning April 1, 2019, through March 31, 2021.