Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Cosumnes Oaks and Pleasant Grove high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

On Wednesday, April 10, 2019, schools submitted their winning entries from each grade level for the Elk Grove Unified School District’s Science Fair. These entries were the result of individual site competitions held earlier in the year. Whole class, group, and individual projects were entered into the site competitions. Students also brought entries to the Invention Convention. Judging took place on Thursday, April 11. 

This year, 115 entries from twenty-nine elementary schools were submitted to the Science Fair. 

None

The Elk Grove Unified School District, in conjunction with the nine comprehensive high school Athletic Directors, recognizes the coaches and teams who have achieved the highest combined Grade Point Average of any varsity athletic team during the spring sports season.  The team’s captain(s) and head coach will represent each team.  Honored teams are:

Consistent with Board Policy and Administrative Regulation 7511, community and staff members from Zehnder Ranch Elementary School (ZRES) have requested to name the Library Building at ZRES the “John L. Zehnder, Sr. Library.”  Administration and Elizabeth Pinkerton, the Community Advisor for School Facilities Naming, supports the recommendation consistent with Board Policy.

Sadly in March of 2018 Elk Grove lost one of its most impactful and generous community members, John L. Zehnder.  Mr. Zehnder supported and contributed to the Elk Grove community for 70 years.  Mr. Zehnder had tremendous loyalty and pride for Elk Grove and his accomplishments and voluntary acts of civic duty are too numerous to fully acknowledge.  As examples of his unwavering service to our community, Mr. Zehnder has been honored with and served in the following capacities:

• Past president and lifetime member of the Elk Grove Lions Club which recognized him with the Melvin Jones Award
• Elk Grove Fire Department volunteer for 43 years
• President of the Firemen’s Association
• Elk Grove High School football volunteer for over 60 years
• President of the Elk Grove Softball Association
• Cub master for Boy Scouts of America
• Local youth sports coach
• Western Festival Parade volunteer and grand marshal in 1998 and 2017
• Member of the California Cattlemen’s Association
• Board of Directors of First Security Bank of Elk Grove for 20 years
• Member of the Cosumnes College Agricultural Board
• Member of the Northern California Peace Officer Association
• Fred Anderson Memorial Award Recipient
• Inducted in the Elk Grove High School Hall of Fame
• Named Elk Grove’s Citizen of the Year in 1969

John L. Zehnder, is the “heart” of the Zehnder Family, and it is requested that the school’s library be named in his honor.  In addition, Mr. Zehnder’s leadership is the basis for Zehnder Ranch Elementary School’s vision to leave a Legacy of Leadership in the community which is demonstrated through the school’s mission statement.

The Board is requested to adopt Resolution 61, 2018-19, which establishes Classified School Employees Week for the Elk Grove Unified School District as May 19-25, 2019.

The California Legislature passed a measure in 1986 establishing Classified School Employees Week to recognize the valuable contributions and meaningful services that classified employees make to our schools.  In honor of this event, the Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

The Board is requested to adopt Resolution 67, 2018-2019, recognizing May 8, 2019, as Day of the Teacher in the Elk Grove Unified School District.

Thousands of communities will take time out on Wednesday, May 8, 2019, to honor their local educators and to acknowledge the contributions they make to our lives.  While it certainly takes many people to make a school succeed, National Teacher Day focuses on the teachers who work to make public schools great places for students to succeed in life.

The Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is asked to approve the minutes from the regular board meeting that was held on April 23, 2019.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s)  [13]

Leave(s) of Absence

Placement(s) on Reemployment List

Resignation(s)

Retirement(s)

Status Change(s)

N/A

Approve Warrant Register No. 9 – Warrant Numbers 049542-051571, 391949-393203.

All Funds: March 1, 2019 - March 31, 2019.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 9 – Warrant Numbers 049542-051571, 391949-393203.

See attached report for Warrant Register No. 9 expenditures.

Total expenditures for all funds from March 1, 2019, through March 31, 2019, are $60,531,210.65.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $92,600 and have been approved by authorized district staff.

The Board of Education is asked to (1) Approve a Guaranteed Maximum Price of  $32,404,570.00 for the  Construction of the East Franklin Elementary School project  and  (2) Authorize the Administration to sign all documents necessary for a Lease-Leaseback (LLB) Agreement for same with F & H Construction.

In January, 2019, the District issued a Request for Qualifications (RFQ) seeking a general contractor to provide Lease-Leaseback (LLB) construction services for the East Franklin Elementary School project. In response to the RFQ, seven (7) responsive qualifications statements and sealed proposals that would form the basis of negotiations for a guaranteed maximum price (GMP) were received. 

District staff scored the qualifications and proposals to determine contractors’ ability to deliver the project on time and to assure the best value to the District. Based upon the results, F&H Construction was determined to be the general contractor who would provide the best value to the District for the construction of the East Franklin Elementary School.

On March 19, 2019, the Board authorized Administration to negotiate with F&H Construction to determine a GMP and, subsequent to that authorization, F&H Construction solicited bids from qualified sub-contractors seeking quotes from all trades for the construction of the East Franklin Elementary School project. 

Funded with State School Building Funds, Measure M proceeds, 2019 Lease Financing and Developer Fees.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

Phase 3 of this project consists of exterior renovation of seven (7) campus buildings, two (2) new shade canopies, campus-wide exterior painting and signage.  Phase 4 consists of interior/classroom renovation of seven (7) campus buildings, fire alarm update, and new technology/audio-visual equipment in classrooms at Union House Elementary School located at 7850 Deer Creek Drive, Sacramento, CA 95823.

The Administration received and opened four (4) bids for the project on April 12, 2019, at 9:00 a.m.;  Diede Construction, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project is a campus-wide replacement of HVAC equipment, with accessibility upgrades, structural enhancements where needed, and appurtenant work at Sheldon High School located at 8333 Kingsbridge Drive, Sacramento, CA 95829.

The Administration received and opened three (3) bids for the project on April 9, 2019, at 11:00 a.m.  REM Construction, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Proposition 39 and Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes replacement of damaged curb, gutter, sidewalk, and drive approaches (approximately 330 linear feet) as well as removal of three (3) adjacent trees and tree roots at William Daylor High School located at 6131 Orange Avenue, Sacramento, CA 95823.

The Administration received and opened three (3) bids for the project on April 4, 2019, at 11:00 a.m.  California Highway Construction Group submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Special Project fund.

The Board of Education is asked to (1) accept the construction of 2018 Lighting Replacement at High School Gymnasiums (COHS, FRHS, LCHS, MTHS, PGHS, SHS, and VHS) project, and (2) authorize the filing of the Notice of Completion.

On January 15, 2019, the Board of Education awarded a contract to ReGreen, Inc. for the 2018 Lighting Replacement at High School Gymnasiums (COHS, FRHS, LCHS, MTHS, PGHS, SHS, and VHS) project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 2 with REM Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On December 11, 2018, the Board of Education awarded a contract to REM Construction, Inc., for the Florin High School, Building G – Audio Production Studio project.  Change Order No. 2 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $362,042.00 by $3,111.24 to $365,153.24. 

The Board is asked to approve Resolution No. 63, 2018-19 pertaining to preschool and child care center expenses incurred due to the emergency school closure experienced on November 16, 2018.

Pursuant to Education Code section 8271, child care and development programs shall not be penalized for incurred program expenses due to circumstances beyond the control of the operating agency.  Elk Grove Unified School District in consultation with the Sacramento County Superintendent of Schools determined that schools would be closed on Friday, November 16, 2018, as a result of high pollution due to the Camp Fire.  As a result of the closure, the district experienced expenses in the amount of $33,796 due to a loss in attendance of children during the day the preschool centers were closed.

The Board of Education is asked to approve a contract for fee for service for medical evaluations required as part of the District Respiratory Protection program.

The District, in order to protect the health and safety of employees who may be exposed to respiratory hazards, has a Respiratory Protection Program.  Part of the program includes having the employee screened by medical professionals for current and pre-existing respiratory issues including possible x-rays and other respiratory testing.  The agreement is for the service fees for these services with Sutter Medical Foundation.

Costs associated with the fees are determined on a case by case basis.  Currently we anticipate the amount not to exceed $1,000 from the unrestricted general fund.

In accordance with E.C. 17604 authorized staff has signed and recommends that the board ratify the contracts/agreements for funds received by the district on the attached sheet.

Copies of the grant contracts/agreements are on file with the Budget Department should you wish to review them in detail.

*SETA Out of School Youth Agreement #08830105-16(EZ)

The Board is asked to receive a report on the Williams Act Quarterly Report Uniform Complaint Process for the period of January 1, 2019, through March 31, 2019.

Pursuant to the legislation embodied in Education Code section 35186(d), specifically as it relates to the Williams Case legislation, each school district is required by law to report to the County Superintendent of Schools, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints filed with the district. Williams-type complaints relate to the sufficiency of textbooks, emergency school facility issues, and the vacancy or misassignment of teachers.

The summary reports are required to be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district and both the complaint and written responses are public records available to the public. A copy of the electronically submitted report is attached.

During the period of January 1, 2019, through March 31, 2019, there were no complaints filed.

The Board of Education is asked to approve a new contract for Field Intervention Services for the 2019-2020 School year.

The District wishes to continue and extend its contractual arrangement with Phil McCullough.  Changes have been made to the contract to reflect the changing nature of the Workers’ Compensation program under our new JPA agreement with Schools Insurance Agency (SIA) in July 2017.

$256,800 funded by Self Insurance Fund

N/A