Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

AFSCME

Roberto Mendoza, Lead Custodian I, Roy Herburger Elementary School

ATU

Manpreet Singh, Bus Driver, Transportation Department

CSEA

Lili Stevens, Mild/Moderate Paraeducator, Florin High School

EGEA

Julie Fong, Teacher, Special Education-Mild/Moderate, Elk Grove Elementary School

Dawn Grovhoug, Counselor 9/12, Pleasant Grove High School

Christina Moslen, 9/12 Teacher, Theater, Cosumnes Oaks High School

Leeann O’Bear, Curriculum and Instructional Coach, K-12, College & Career Connections

EGTEAMS:

Jenifer Avey, Director, PreK-6 Education (Administrator of the Year)

Tracy Winters, Accounting Analyst, Fiscal Services (Confidential/Supervisory)

Susan Davis, Elementary School Secretary, Elk Grove Elementary School (Administrative Support)

NUHW

Roshni Patel, Mental Health Therapist, 

Cosumnes River Elementary/Student Support & Health Services Department

PSWA:

Rona Leitner, Psychologist

Anna Kirchgater Elementary/Student Support & Health Services Department

            We offer them our congratulations on receiving this honor.

The Board of Trustees are asked to congratulate and recognize four teams of James Rutter Middle School students who received high ranking awards at the California Geographic Alliance’s third annual “My California GIS Mapping Showcase and Competition.”

The students showcased their geospatial mapping knowledge with geographic information systems industry professionals during the annual conference held in Fresno accompanied by their club's academic advisor, Dr. Karen Sanko and school principal, Ms. Sonia Rambo. Students worked independently or with a teammate to create a project on a topic of their choosing. Each team was required to consider California history and landscape as well as factors such as pollution impact, food access and digital literacy. One project from each category advanced to the national competition that was held on June 3, 2019.

The Board is asked to recognize CIF Sac-Joaquin Section Champions, CIF NorCal Champions and Masters Champions.

The Board is asked to recognize the Elk Grove High School Men's Volleyball Team for winning the 2019 NorCal Division III.

The Board is also asked to recognize these members of the Laguna Creek High School Men's Tennis Team for becoming the 2019 CIF Division I, Individual Doubles Tennis Champions.

The Board is also asked to recognize these members of the Sheldon High School Track Team for winning their races and becoming Masters Champions.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary change is reflected in the following policies:

• Board Policy 4119.11 Sexual Harassment in Employment
• Board Policy 5111 Admission
• Board Policy 5125 Student Records

The Board is asked to approve the minutes from the regular board meeting that was held on May 21, 2019.

The Board of Education is asked to approve purchase orders for the weeks of April 1, 2019, through April 30, 2019.

The Purchase Order History for the weeks of April 1, 2019, through April 30, 2019, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

N/A

The Board of Education is asked to (1) approve Change Order No. 1 with Division 5-15, Inc., and (2) authorize a District Representative to sign the approved change order.

On November 13, 2018, the Board of Education awarded a contract to Division 5-15, Inc., for the Florin High School, Building O Welding Shop Upgrade project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

The Notice of Completion for this project was stamped as recorded on March 26, 2019, by the Sacramento County Recorder.  Review of financial records found Division 5-15, Inc. did not expend the allowance included in the awarded contract amount and only requested payment for a total project cost of $114,515.00.  The intent of Change Order No. 1 is to return the unused allowance to the District.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $124,515.00 by ($10,000.00) to $114,515.00.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes removal, disposal and replacement of interior lighting at Samuel Jackman Middle School located at 7925 Kentwal Drive, Sacramento, CA 95823.

The Administration received and opened five (5) bids for the project on May 10, 2019, at 2:00 p.m.  Marcom Electrical, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Prop. 39 and Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes removal, disposal and replacement of exterior lighting at Valley High School located at 6300 Ehrhardt Avenue, Sacramento, CA 95823.

The Administration received and opened seven (7) bids for the project on May 9, 2019, at 3:30 p.m.  ReGreen, Inc. submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Prop 39 and Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes removal, disposal and replacement of interior lighting at Florin High School located at 7956 Cottonwood Lane, Sacramento, CA 95828.

The Administration received and opened six (6) bids for the project on May 9, 2019, at 4:00 p.m.  Clear Blue Energy Corporation submitted the lowest base bid (see Attachment A for a tabulation of bids). 

Funded with Prop. 39 and Measure M funds.

The Board of Education is asked to authorize the award of RFP #664-18/19 for Crossing Guard Services.

RFP #664-18/19 was issued on April 12, 2019, to fifty-four (54) firms in this market.  By the closing date, April 30, 2019, three (3) RFPs were received.

The RFP results and recap are in the Purchasing Department for further review.  The District recommends the award of a one (1) year contract, with the option to renew for two (2) additional one (1) year terms.  This contract will commence on July 1, 2019.

Pursuant to Education Code Section 17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Awarded Vendor: Gordon Special Services DBA J&J Special Services.

Year One (1) Expenditure: $155,427.90.

Financial impact to general fund as budgeted for 2019-20 year of $155,427.90.

The Board of Education is requested to approve Resolution No. 68, 2018-2019, authorizing the execution of the delegate agency agreement from the Sacramento Employment and Training Agency (SETA) for the 2019-2020 Head Start Preschool Program.

The Board of Education approved the Head Start Preschool application for 2019-2020 on March 19, 2019.  Resolution No. 68, 2018-2019 authorizes the execution of the agreement No. 20C2251S0 and individuals employed by the District to act on behalf of the District.

The Board of Education is asked to approve the Out-of-State Field Trips listed below.

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

The Board of Education is requested to appoint representatives from the District’s high schools to serve as each school’s league/conference representative for the 2019-20 school year.

Each year at a regular Board meeting, the Elk Grove Unified School District Board of Education is required to appoint individuals to serve for the school year as the school’s league/conference representative. The schools and representatives for the 2019-20 school year are:

The Board is asked to approve the following budget transfers for various funds.

Detailed descriptions of the budget transfers along with summaries by fund are attached.  The budget transfers are for the period of February 1, 2019, through April 30, 2019.

The Board of Education is asked to accept the following donations to the District’s schools/programs.

Value of Gifts: $26,470.79

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $92,600 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

In accordance with E.C. 17604 authorized staff has signed and recommends that the board ratify the contracts/agreements for funds received by the district on the attached sheet.

Copies of the grant contracts/agreements are on file with the Budget Department should you wish to review them in detail.

The purchase order encumbrance modification history from April 27 – May 10, 2019, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Board is asked to approve the Natural Gas Purchase Agreement Renewal between the Elk Grove Unified School District and Tiger Natural Gas, Inc. for the 2019-2020 school year.

Historically the District has purchased its natural gas from a third party provider in an effort to reduce the District’s expenditures for natural gas.  This is not an uncommon practice, in lieu of purchasing gas from the local utility, in our case Pacific Gas & Electric.  In these arrangements, the public entity purchases gas at a reduced rate from a third party below that of the local utility.  The District then pays for the transportation of that gas through the local utility’s infrastructure.  This has proved to be advantageous for the District and Administration seeks to continue this arrangement.  This arrangement has saved the District thousands in General Fund dollars annually when compared to PG&E rates and over the course of time has saved the District well over $1,100,000.

Staff is proposing that the District utilize a fixed rate should market changes occur Staff will conduct routine market reviews to determine whether or not the District should remain at a variable rate or a fixed rate.

The purchase of natural gas is included in the 2019-2020 budget.  Savings will vary based on PG&E’s rate compared to Tiger Natural Gas, Inc.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [10]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s)  [10]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Rescission(s) of Layoff

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

Status Change(s)

N/A

The following courses have undergone review and approval by the appropriate steering committee(s), the Curriculum Council, and have the support of principals.

Quantitative Reasoning With Advanced Math Topics (Mathematics, Grade 12) (one-year equivalent, 10 credits) This course provides college and career-bound high school seniors with the mathematical thinking and problem-solving expectations of higher education mathematics courses and workplace requirements.  This course strengthens and extends students’ mathematical foundations by deepening conceptual understanding of mathematical theory, skills and strategies with selected higher mathematics standards.

Pre-Requisite: Mathematics III or Mathematics III B with a grade of C or better

Adopted curricular materials: No instructional materials assigned

Leading the Community (CTE Elective, Grade 12) (one-year equivalent, 10 credits)

This is the capstone course in the Leading Youth for Tomorrow’s Educators (LYFTE) Pathway that provides future leaders and educators of tomorrow the opportunity to demonstrate and apply their knowledge and skills through hands-on activities and projects.  Students will have the opportunity to participate in internships with local leaders and educators providing real-world exploration in a variety of careers within leadership and education.  This class will prepare students to be college, career, and life-ready citizens.

Pre-requisite(s): Understanding Leadership in the Community and Careers in Education

The following Requests for Revision to an Existing Board-Adopted Course have undergone review and approval by the appropriate steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Emerging & Re-Emerging Infectious Diseases A (Course #04641) & Emerging & Re-Emerging Infectious Diseases B (Course #04642) (Science, Grades 10-12) It is requested that these two semester courses be combined to make one single year-long course.

AP Biology (Course #04109) (Science, Grades 12)  It is requested that the grade-level be changed from grade 12 to grades 11-12.  It is also requested that the graduation requirement be changed from “(third-year) Science” to “Life Science.”

AP Chemistry (Science, Grades 10-12) (04209) It is requested that the course description be revised to change “[…] This accelerated Chemistry course content includes reactions, thermo chemistry, bonding, and kinetics….” to read “[…] This accelerated Chemistry course content includes atomic structure and properties, molecular and ionic compound structure and properties, intermolecular forces and properties, chemical reactions, kinetics, thermodynamics, equilibrium, acids and bases, and applications of thermodynamics.”

Criminalistics (04620 and 17415) (Science, Grades 11-12) ) It is requested that the course description be revised to change “[…] Fields of study will include pathology, toxicology, anthropology, psychology, and criminalistics...” to read “[…] Fields of study will include basic chemistry, biology, and physics as well as pathology, toxicology, anthropology, psychology, and criminalistics…” 

Prerequisite change from “General Science and Biology with a grade of C or better” to “Successful completion of Biology.”

AP Calculus BC (#03055) (Mathematics, Grades 9-12) It is requested that the prerequisite be changed to include “Pre-Calculus with a grade of C or better.”

Jazz Dance III (06473) (VAPA, Grades 11-12) It is requested that the prerequisite be changed to from “Jazz Dance II with a grade of B or better or instructor approval” to “Jazz Dance II with a grade of C or better or by instructor approval.”

Photography II (06220) (VAPA, Grades 10-12) It is requested that the prerequisite be changed from Photography I with a grade of B or better or instructor approval” to “Photography I with a grade of C or better or by instructor approval.”

Photography III (06230) (VAPA, Grades 11-12) It is requested that the prerequisite be changed to from “Photography I and II with a grade of B or better and instructor approval” to “Photography II with a grade of C or better or by instructor approval.”

Photography IV (06240) (VAPA, Grade 12) It is requested that the prerequisite be changed from “Photo I, II, and III with a grade of B or better and instructor approval (bring portfolio when requesting instructor approval)” to “Photography III with a grade of C or better or by instructor approval.”

Digital Cinematography (06615) (VAPA, Grades 11-12) It is requested that the prerequisite be changed from “A Visual and Performing Arts course with a grade of B or better or instructor approval” to “Any Visual Arts course with a grade of C or better or by instructor approval.”

Ceramics II (06120) (VAPA, Grades 10-12 It is requested that the prerequisite be changed from “Ceramics I with a grade of B or better or instructor approval” to “Ceramics I with a grade of C or better or by instructor approval.”

Ceramics III (06130) (VAPA, Grades 10-12) It is requested that the prerequisite be changed from “Ceramics II with a grade of B or better or instructor approval” to “Ceramics II with a grade of C or better or by instructor approval.”

Ceramics IV (06140) (VAPA, Grades 11-12) It is requested that the prerequisite be changed from “Ceramics III with a grade of B or better or instructor approval” to “Ceramics III with a grade of C or better or by instructor approval.”

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s) and the Curriculum Council and have the support of principals.

Basic

Applied Mathematics (printed materials created by EGUSD Applied Math Writing Team)

(Applied Mathematics, Grades 9-12) [This basic instructional material will be printed centrally via EGUSD Print Shop not to exceed $8,000 annually paid for using EGUSD Instructional Materials Funds as funds allow.]

Supplemental

The First Days of School, How to be an Effective Teacher, Copyright 2018 by Harry K. Wong Publications, Inc. (Leading the Community, Grade 12) [This supplemental instructional material will be paid for using CTE funds.]

The 7 Habits of Highly Effective Teens, Copyright 2014, Simon & Schuster, Inc. (Leading the Community, Grade 12) [This supplemental instructional material will be paid for using CTE funds.]

Instructional materials are materials that are paid for using the EGUSD Instructional Materials budget, Lottery (Prop 20) funds, Academy/CTE funds, and/or site funds, when applicable.

As part of a project to replace the District’s oldest Chromebooks purchased in 2014, Technology Services is looking to incorporate asset recovery for the Chromebooks that have reached their end-of-life. The District plans to contract with PlanITROI for the recovery of assets that have been surplussed. With PlanITROI’s Tech Trade Up Program, they will provide the district a graded buyout of the old Acer C720 model Chromebooks that have reached their end-of-life. PlanITROI has provided the District with the following buyout values:

Grade B Buyout price per unit: $30.00

Grade C Buyout price per unit: $7.00

The PlanITROI Tech Trade Up Program (Program) includes audit reporting, data destruction, packing, testing and condition grading. This Program will provide the District an opportunity to recover up-to $360,960 for the devices that are end-of-life. The actual dollar value will be based on the grading of each retired Chromebook. Chromebooks with physical damage or other issues will not receive the highest grading and therefore will have a lower buyout value.

There is no financial impact.

This Program will allow the district to recover up-to $360,960 for the devices that are destined for surplus. The money will be placed in the District account that will then be used on future replacement projects.

Technology Services recognizes that Chromebooks have become vital for student learning here at EGUSD and in K-12 education as a whole. The oldest Chromebooks in our fleet are reaching the end of their useable life. Support from Google on the district’s oldest Chromebooks will end as of June 2019. Without support from Google, the devices will be at risk to security vulnerabilities and lose functionality. This project will replace 8478 of those oldest Chromebooks.

The 8478 Chromebooks and 275 charging carts will be distributed across 67 school sites.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

It is in the best interest of Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for the purpose of Chromebooks and configuration services.

Purchase of school computers and configuration services are budgeted through the existing Technology Services General Fund.

Cost of services and equipment not to exceed: $2,800,000.

The Elk Grove Unified School District Governing Board is asked to review the California School Employees Association  (CSEA) initial proposal to Elk Grove Unified School District (EGUSD) for 2019-2020 collective bargaining.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and      
2. A public hearing is conducted to receive public input regarding the union's initial proposal.

CSEA's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to accept CSEA's initial proposal.

The Elk Grove Unified School District Governing Board is asked to review the Elk Grove Unified School District (EGUSD) initial proposal to California School Employee Association (CSEA) for 2019-2020 collective bargaining.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

1. The District's initial proposal is officially presented at a public meeting of the Governing board for public notice; and

2. A public hearing is conducted to receive public input regarding the District's initial proposal.

EGUSD's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to approve the District's initial proposal to CSEA.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Elk Grove Unified School District's Local Control Accountability Plan (LCAP).  This item will be presented to the Board for adoption at the June 25, 2019, meeting.

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Unified School District’s Local Control Accountability Plan (LCAP) pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

A listing and description of expenditures for the fiscal year 2019-20 are included in the LCAP.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Local Control Accountability Plan (LCAP) Federal Addendum.  This item will be presented to the Board for adoption at the June 25, 2019, meeting.

The purpose of the LCAP Federal Addendum is to supplement the LCAP to ensure that eligible districts have the opportunity to meet the Local Education Agency (LEA) Plan provisions of the Every Student Succeeds Act (ESSA).  This document must be completed and submitted to the California Department of Education (CDE) to apply for ESSA funding. 

Districts are required to review the LCAP Federal Addendum annually, and rewrite it every three years.  The LCAP Federal Addendum does not drive LCAP development.  California’s ESSA State Plan significantly shifts the state’s approach to the utilization of federal resources in support of underserved student groups.  The LCAP Federal Addendum provides districts with the opportunity to document their approach to maximizing the impact of federal investments in support of underserved students.

The Board of Education is asked to hold a Public Hearing of the 2019-20 Adopted Budget for all District funds as detailed in the attachment.

The Education Code 42127(d)(2) requires that each school district submit a Board approved Adopted Budget to their respective county office of education by July 1st of each year.

The 2019-20 Budget for the General Fund reflects the proposed implementation of the Governor's Local Control Funding Formula and Board approved funding priorities.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.

This item will be brought back for approval at the June 25, 2019, board meeting.