Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Elk Grove and Valley high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Board of Education is asked to recognize the Elk Grove Unified School District’s Purchasing & Warehouse Department upon the occasion of their being awarded the “2019 National Achievement of Excellence in Procurement” Award.

The Board of Education is requested to recognize the Elk Grove Unified School District’s Purchasing and Warehouse Department on the recent award of the prestigious 24th Annual Achievement of Excellence in Procurement® (AEP) for 2019 from the National Procurement Institute, Inc. (NPI). The AEP Award is earned by public and non-profit agencies that demonstrate a commitment to procurement excellence. This annual program recognizes procurement organizations that embrace innovation, professionalism, productivity, leadership and e-Procurement.

The AEP program encourages the development of excellence as well as continued organizational improvement to earn the award annually. The Elk Grove Unified School District (EGUSD) is one of only 46 agencies in California and one of only 23 school districts in the United States and Canada to receive the award. In addition, EGUSD is only one of five California K-12 school districts to earn the award since 1996.

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The Board of Education is requested to adopt Resolution No. 16, 2019-2020 that designates November 2019 as Native American Heritage Month.

Throughout the year, the contributions of Native Americans are presented in the regular curriculum; however, this special focus for one month serves as a reminder of the combined contributions of this group.

None

The Board of Education is requested to adopt Resolution No. 17, 2019-2020 that designates November 2019 as Sikh American Awareness and Appreciation Month.

This resolution recognizes and acknowledges the significant contributions made by Californians of Sikh heritage to the state and affords the opportunity for its students to understand, recognize, and appreciate the rich history and shared principles of Sikh Americans.

The California Department of Education has designated the month of November 2019 as California Sikh American Awareness and Appreciation Month.  In doing so, they note that this observance permits the society at large, and the schools in particular, to celebrate the achievements of Sikh Americans and also to re-examine society’s role in preserving the Civil Rights of all of its citizens.

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Student and staff safety is a top priority for Elk Grove Unified School District. The District does not allow any behaviors that infringe on the safety or emotional or physical well-being of any student or staff member. Elk Grove Unified has developed strategies for bullying prevention and intervention to help keep students safe and ensure a healthy learning environment. The District has an extensive board policy on bullying that covers a variety of areas, including cyberbullying, bullying prevention, intervention, complaints and investigation, discipline and enforcement mechanism. In recognition of the importance of raising awareness about bullying prevention, the Board of Education is asked to designate October as National Bullying Prevention Month.

The Board of Education is requested to recognize the efforts of teachers, staff, and administrators in support of Red Ribbon Week, October 23 - 31, as part of a district-wide prevention program that encompasses education and positive youth development.  Red Ribbon Week is the oldest and largest proactive drug prevention program in the country.  It is an awareness campaign designed to warn students about the dangers of alcohol, tobacco and other drug use so they will choose to be free of these barriers to success and wellness.  Throughout Red Ribbon Week, messages are delivered to students in various creative and positive ways.  Whenever possible, student leaders are involved in planning the Red Ribbon Week activities at their schools.  This recognition will declare District support of this campaign to create awareness of substance abuse problems through Red Ribbon Week and other research-based prevention programs.

Currently, the District receives competitive grant funds that support a district-wide research-based prevention program that is implemented throughout the school year.   Student Support and Health Services provides the oversight of these grants.  The goal of prevention initiatives at elementary schools is to help students understand the harm that can be caused by alcohol, tobacco and drug abuse and to equip students with the necessary life skills to resist negative pressure through Red Ribbon Week.  All secondary level schools participate in the district-wide prevention education program by supporting the Project Alert curriculum, Club Live and Friday Night Live,Teen Intervene, the Annual Middle School Leadership Conference, and Project SUCCESS at each continuation high school.  In addition, Student Support and Health Services offers parent and school staff training on various subjects upon request including the development of those personal assets in students that will help them resist involvement with alcohol, tobacco and other drugs and lay the groundwork for enhanced student achievement as well as other specific drug prevention subjects.

This recognition is intended to lend support for the substance abuse prevention efforts within the Elk Grove Unified School District.

Funded through TUPE grant

The Board is asked to adopt Resolution No. 23, 2019-2020, that confirms the Elk Grove Unified School District as a safe and positive learning environment for all.

Resolution No. 23 reaffirms the District's commitment to our constitutional mandate to educate all students living within our jurisdictional boundaries, regardless of their immigration status; that all students have a right to attend school free of bullying, intimidation and discrimination; and that schools are welcoming places for all families.

The Board is requested to adopt Resolution No. 24, 2019 - 2020 recognizing the week of October 13-19, 2019, as the Week of School Administrators in the Elk Grove Unified School District.

Research has demonstrated that District and school leadership is one of the significant dynamics of schools and Districts where high achievement occurs for all students, regardless of socio-economic factors and home language or ethnic diversity.  Therefore, in recognition of the dedicated efforts of school and district administrators to make a difference in the lives of children and to support the work of the teachers and the support staff who work in our schools, the state of California has identified the week of October 13-19, 2019, as the "Week of the School Administrator" (Education Code 44015.1).

The Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

The Board of Education is requested to 1) Receive an update on the Energy Conservation Program for the 2018-19 Fiscal Year and; 2) Adopt Resolution No. 18, 2019-2020 that designates October 1 through October 31, 2019, as Energy Awareness Month.

In 2009-2010 the District established an energy conservation program and as a result the Board of Education has passed Board Policy 3511 to demonstrate its commitment to energy conservation throughout the District. To date since the program began in 2009-2010 the District has saved over $18,800,000 and reduced its electrical consumption by over 135,000,000 kWh’s.

As a result of the ongoing efforts to conserve energy and to spread awareness, Administration is asking the Board of Education to adopt a resolution designating October as Energy Awareness Month.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board of Education is requested to approve the Board Policies as aligned with the California School Boards Association (CSBA).  The Board is also requested to rescind BP 4111.1, 4211.1, 4311.1 Affirmative Action to conform to current law regarding nondiscrimination.

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary changes are reflected in the following policies:

• BP 6142.1 Sexual Health And HIV/AIDS Prevention Instruction

• BP 6173.2 Education Of Children Of Military Families   
  

• BP 6178  Career Technical Education

• BP 6142.1 Sexual Health And STI/HIV/AIDS Prevention Instruction - Delete

• BP 4111.1, 4211.1 4311.1 Affirmative Action - Rescind

The Board is asked to approve the minutes from the regular board meeting that was held on September 17, 2019.

Value of Gifts: $2,210.00

The Joint Health Care Coalition (JHCC) has met over the last several months regarding the 2020 medical benefit offerings.  As part of the 2019 renewals, Sutter Health Plus had a rate pass for 2020.  With assistance from Keenan and Associates, Kaiser Permanente submitted rate proposals.  The JHCC voted and provides the following recommendation to the Board of Education:

Kaiser Permanente and Sutter Health Plus have been recommended to continue as providers.

The proposals included the following cost changes from 2019:

The 2020 rates for these plans will be:

Based on the rates above, Sutter Health Plus will continue to be the low cost plan for 2020.  A summary of the impact of the rates to employees will be as follows:

Open Enrollment will occur October 7 – November 1, 2019, for a coverage period of January 1 – December 31, 2020.  Employees will be informed of this information as part of the Open Enrollment communications. 

Costs are included in the 2019-20 budget.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $92,600 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

The purchase order encumbrance modification history from August 27 – September 6, 2019, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Board of Education is asked to approve purchase orders for the weeks of August 1, 2019, through August 31, 2019.

The Purchase Order History for the weeks of August 1, 2019, through August 31, 2019, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

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The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes installation of shade structures at ten (10) elementary school sites, and includes accessibility improvements, construction of concrete pads, miscellaneous site work, and other work as required for a complete and operational project located at the following sites:

The Administration received and opened one (1) bid for the project on September 5, 2019, at 2:00 p.m. A.M. Stephens Construction submitted the lowest base bid. (See Attachment A for a tabulation of bids). 

A.M. Stephens Construction is the entity contracted for the first phase of shade shelter installations and based upon their performance with that project the Administration recommends the award of contract to A.M. Stephens Construction for the total bid of $1,146,501.00.

Funded with Measure M funds.

The Board of Education is asked to (1) accept the construction of Joseph Kerr Middle School, Interior Lighting Replacement project, and (2) authorize the filing of the Notice of Completion.

On May 21, 2019, the Board of Education awarded a contract to Nizuk Electrical Contracting for the Joseph Kerr Middle School, Interior Lighting Replacement project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 1 with MCM Roofing Company, Inc., and (2) authorize a District Representative to sign the approved change order.

On March 19, 2019, the Board of Education awarded a contract to MCM Roofing Company, Inc., for the 2019 Roofing at Elliott Ranch, Stone Lake and Irene B. West Elementary Schools project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $144,954.00 by $7,790.00 to $152,744.00.

The Board of Education is asked to (1) accept the construction of 2019 Roofing at Elliott Ranch, Stone Lake and Irene B. West Elementary Schools project, and (2) authorize the filing of the Notice of Completion.

On March 19, 2019, the Board of Education awarded a contract to MCM Roofing Company, Inc. for the 2019 Roofing at Elliott Ranch, Stone Lake and Irene B. West Elementary Schools project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 1 with Brazos Urethane, Inc., and (2) authorize a District Representative to sign the approved change order.

On March 19, 2019, the Board of Education awarded a contract to Brazos Urethane, Inc., for the 2019 Roofing at Raymond Case Elementary and Monterey Trail High Schools project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $217,598.00 by $8,010.22 to $225,608.22.

The Board of Education is asked to (1) approve Change Order No. 1 with Division 5-15, Inc., and (2) authorize a District Representative to sign the approved change order.

On March 5, 2019, the Board of Education awarded a contract to Division 5-15, Inc., for the Elk Grove High School, HVAC Replacement project.  Change Order No. 1 consists of two (2) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $1,758,515.00 by $3,076.63 to $1,761,591.63.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes installation of two (2) scoreboards located at 8350 Lotz Parkway, Elk Grove, CA 95757.

The Administration received and opened two (2) bids for the project on September 4, 2019, at 2:00 p.m. Recreation Science, Inc. submitted the lowest base bid. (See Attachment A for a tabulation of bids). 

Funded with ASB funds.

The Board of Education is requested to approve the 2019-2020 Site Local Control Accountability Plans.

• Attached are samples of Site LCAPs from an elementary, middle and high school for your review

• The teaching and learning divisions and key departments and programs conducted a comprehensive analysis of all site plans and they were found to be fiscally and programmatically sound.

The 2019-2020 site Local Control Accountability Plans serve as the site-based planning tool to facilitate the implementation and attainment of the Elk Grove Unified School District Local Control Accountability Plan.  These site plans will serve as the roadmap for school based planning for the 2019-2020 school year, and have been consolidated into a comprehensive plan that meets the requirements of the Single Plan for Student Achievement (E.C 64001) and the alignment of the site goals to the Local Control Accountability Plan (E.C. 52062).  These plans allow school sites to implement the LCAP goals, in addition to federal requirements, for programs that serve students overall by school, and by subgroup.  Based on both the evaluation of the 2018-2019 student performance data and current student data, school sites establish performance targets for the 2019-2020 school year and align appropriate resources to meet those targets. 

The process for the development of the site LCAP is comprised of a needs analysis and includes a review of the previous year’s data. Site teams including administration, teachers, and parents use data sources to establish school wide goals that are in alignment with the District’s LCAP goals.  Parents are given the opportunity to provide input at the School Site Council and English Learner Advisory committee meetings and other stakeholder engagement opportunities.  Once site goals are established, the school’s resources are aligned to optimally support student achievement.  The School Site Council then formally approves the site LCAP.  Plans were submitted to the Department of  Learning Support Services to undergo a review by multiple departments. This process identified areas of support and provided direct assistance to schools from various departments and programs across the district. The last step in the process is for the Board of Education to approve the site plans.

All site plans are available for review in Learning Support Services and at each site.

The Board of Education is asked to approve the Out-of-State Field Trip listed below.

The Board of Education is requested to approve an MOU with Sacramento County Office of Education (SCOE) for Special Education services.

SCOE will operate special day classes for district students with moderate to severe disabilities or emotional disturbances for EGUSD students at the following school sites:

• Florence Markofer Elementary School
• Prairie Elementary School
• Sunrise Elementary School
• James Rutter Middle School
• T.R. Smedberg Middle School
• Monterey Trail High School
• Sheldon High School
• Jessie Baker School

The Board of Education is asked to approve a purchase order UltraLink for cabling and network infrastructure work, including parts and labor, in the amount of $15,864.46.

Many additional services and equipment require connectivity to the District network for proper operation.  This includes the phone system, alarms, irrigation, video surveillance, etc.  In order to support this increased load at Elk Grove Elementary School (EGES), in particular to allow the phone system for the site to be upgraded to the Shoretel VoIP system, it is necessary to move and update the Main Distribution Frame (MDF) for the site.

During the summer 2019 school break, cabling and network infrastructure work, which is critical to the continued deployment of the District-wide VoIP network was completed prior to obtaining Board approval. The work should not have occurred before the Board Approved the work. It is requested that the Board of Education approve the issuing of a Purchase Order for this work so that the vendor can be reimbursed for work completed.

Funding source will be budgeted through internal department operations monies already set aside for the this type of work. The cost is $15,864.46.

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 35160.5, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
   
   
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Rebecca Costello, Irene B. West Elementary
Cindy Doyle, John Ehrhardt Elementary School
Juan "Johnny" Jauregui Jr., Cosumnes Oaks High School
Lindsey Lilley, English Learner Services
Antonia Slagle, Samuel Kennedy Elementary School
Laura Smetak, Herman Leimbach Elementary School 
Zrinka Smith, Sheldon High School
Amy Smothers, Foulks Ranch Elementary School
Catherine Van Housen, Elliot Ranch Elementary School
Eric Westberg, Marion Mix Elementary

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [7]

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s)  [26]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

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The October Race and Educational Equity Progress Report centers on the equity foundation of “Professional Learning and Development.” The report features two critical means of professional learning for equity, the Generation Ready Equity Leadership Institute and equity professional learning through instructional coaching.

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