Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Franklin, Monterey Trail and Las Flores high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Board of Education is asked to recognize the 2019-2020 District Spelling Bee winners:

First Place – An eighth-grade student representing Elizabeth Pinkerton Middle School

Runner-Up – A seventh-grade student representing Toby Johnson Middle School

The Elk Grove Unified School District 2019-2020 Spelling Bee was held on Tuesday, December 3, 2019. Forty-six (46) students in the third through eighth grades, each representing his/her school site, participated in this year’s competition.  Participants first took a written test for practice followed by the more traditional oral competition.  All participants represented their schools well and the Elk Grove Unified School District can be proud of these young spellers. 

Ms. LaRae Blomquist, EGUSD 7-12 ELA Program Specialist, served as the Spelling Bee master of ceremony.  Mr. Bob Roe, retired Director of PreK-6 Education, volunteered as our word pronouncer.  Serving as judges were EGUSD K-6 ELA Program Specialist Patty Tong, EGUSD 7-12 ELA Instructional Coach Michelle Templeton, and EGUSD 7-12 ELA Instructional Coach Aaron Schlaegel.  They all did a wonderful job.

None

The Board of Education is asked to approve the Resolution No. 39, designating February 2020 as African American History Month.

This resolution celebrates efforts and achievements made by African American individuals which have benefited all mankind.

The month of February has been designated African American History Month by the California Department of Education.  This observance encourages the society at large, and schools in particular, to celebrate the achievements of African Americans and also to re-examine society’s role in preserving the Civil Rights of all of its citizens.  Although the study of the contributions and the literature about and authored by African Americans is part of the curriculum throughout the year, this designation in February adds special emphasis.

Elk Grove schools have many special events during African American History Month in addition to activities and classwork that occur throughout the year in accordance with sites’ and departments’ student unity and diversity goals. At the elementary level, the African American history activities are integrated into classroom discussions, art projects, social studies, and language arts.  Examples from our adopted curriculum include, “A Great American Teacher,” a biography about how Mary McLeod helped many African Americans get an education as well as Delivering Justice, a biography about how one man became a civil rights leader in his community.  All elementary schools include the study of influential African Americans.  At the secondary level, some specific pieces of African American literature include Beloved, Black Boy, I Know Why the Caged Bird Sings, Native Son, Raisin in the Sun, and Their Eyes Were Watching God.  History/social science teachers engage students in discussing and learning about the history and contributions of African Americans in the United States and the world.

None

The Board of Education is asked to approve Resolution No. 47, designating February 2020 as Career Technical Education Month.

The month of February has been designated as Career Technical Education Month. This observance allows us to celebrate the contribution of Career Technical Education (CTE) as a vehicle to provide our students with high quality college, career and life preparation.

The Elk Grove Unified School District offers its students a broad spectrum of CTE opportunities, beginning with middle school exploratory programs that lead to high school introductory, intermediate, and advanced courses.  Students also receive CTE training through the district’s Explore CTE (former Regional Occupational Program) Program.

Elk Grove Unified School District’s CTE programs are considered exemplary throughout the region and state.  This resolution affirms the work of district staff in continuing to provide students with educational and workplace opportunities beyond those found in traditional instructional models.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary changes are reflected in the following policies:

• BP 0520 Intervention for Underperforming Schools
• BP 0520.1 Comprehensive and Targeted Support and Improvement

The Board is asked to approve Resolution No. 45, 2019-20 authorizing payment of the monthly compensation to Anthony Perez for a meeting missed on December 17, 2019, due to illness.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [7]

Promotion(s) 

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [23]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Rescission(s)

Resignation(s)

Retirement(s)

Status Change(s)

N/A

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 35160.5, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
   
   
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Vern Ahnin Jr., Mary Tsukamoto Elementary School

Gurvinder Chauhan, Pleasant Grove High School

Trina Keating, Edna Batey Elementary School

N/A

The Board is asked to approve ATU Salary Schedule #20.

Salary Schedule #20-ATU, has been updated to reflect the process in which substitute employees and retirees are paid consistent with the California minimum wage increase effective January 1, 2020.

N/A

Approve Warrant Register No. 5 – Warrant Numbers 062200-063568, 401372-402436.

All Funds:  November 1, 2019, through November 30, 2019

Total expenditures for all funds from November 1, 2019, through November 30, 2019, are $69,933,288.68.

The purchase order encumbrance modification history from November 8, 2019 – December 10, 2019, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:       

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of September 30, 2019, the District had $223,099,151 from all funds, in addition to Mello-Roos Investment proceeds of $14,046,210 and General Obligation Bond Investment proceeds of $67,646,970 for total proceeds of $81,693,180 in the County Treasurer’s pool.  This is 8.57% of the total pooled assets of $3,554,687,797.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $92,600 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

The Board of Education is asked to (1) adopt Resolution No. 46, 2019-20 by a unanimous vote authorizing the Superintendent and/or the Deputy Superintendent, to enter into contracts without advertising for emergency work to ensure the safety of students and staff, and (2) authorize the Superintendent or Deputy Superintendent to contract for the restoration of the Uninterruptible Power Supply (UPS) system at Technology Services Department.

This life and safety-related project involves the restoration of the UPS system located at Technology Services Department, 9510 Elk Grove-Florin Road, Elk Grove CA 95624.

On November 14 the existing UPS system installed in the Technology Services Department at Robert Trigg Education Center Telecom Room failed to provide backup power during a power outage. This sudden, unexpected occurrence poses a clear and imminent danger, requiring immediate action to prevent the interruption of classes and to ensure the safety of students and staff in that the inoperative power supply condition will lead to the disruption of the communication and alarm systems and thus will make it difficult or impossible to provide students and staff with critical information during an emergency situation, and thus constitutes an emergency under Public Contract Code section 1102. The District has acted promptly and diligently by immediately investigating the inoperative power supply condition and potential solutions for the restoration of the system, however, the complete scope of remediation work is beyond District resources so experts are necessary to complete the restoration.

The replacement required would necessitate bidding under Public Contract Code section 20111(b), which generally requires the District to advertise and contract such work in excess of $15,000 through public bid. But Public Contract Code 20113 permits the District, by a unanimous vote, with the approval of the County Superintendent of Schools, to enter into contracts without complying with the bidding requirements and/or authorize the use of day labor or force account notwithstanding Public Contract Code section 20114 in cases of emergency, all as set forth in Public Contract Code section 20113.

The District intends for the Telecom UPS system to be integrated with the existing Liebert UPS model, and intends to enter into a contract with EDP Environments Inc. for the installation.

Funding source has been budgeted by the Technology Services Department in the amount of $32,025.00.

The Board of Education is asked to authorize the Elk Grove Unified School District Purchasing Department to purchase Chromebooks, Lenovo computers, accessories, and related equipment as needed cooperatively through Sourcewell Contract #081419-CDW.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for the purchase of Chromebooks, Lenovo Computer, accessories, and related equipment.

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase Cardlock Fuel as needed cooperatively through Sacramento Area Council of Governments (SACOG) Contract #1920029.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from SACOG for the purchase of Cardlock Fuel.

The Board of Education is asked to authorize the Elk Grove Unified School District Purchasing Department to purchase school supplies as needed cooperatively through The Omnia Partners – Region 4 ESC Contract # 190503.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners for the purchase of school supplies.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from NJPA for the purchase of Health Supplies:

The Board of Education is asked to authorize the Elk Grove Unified School District Purchasing Department to purchase Bulk Fuel as needed cooperatively through County of Placer Bid No. 20005.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from County of Placer for the purchase of Bulk Fuel.

The Board of Education is asked to authorize the Elk Grove Unified School District Purchasing Department to purchase Maintenance, Repair and Operation Supplies, Parts, Equipment, and Materials as needed cooperatively through City of Tucson/Omnia Partners Contract #192163.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from County of Placer for the purchase of Bulk Fuel.

The Board of Education is asked to approve purchase orders for the weeks of October 1, 2019, through November 30, 2019.

The Purchase Order History for the weeks of October 1, 2019, through November 30, 2019, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

The Board of Education is asked to (1) accept the construction of Franklin High School, Security Fence project, and (2) authorize the filing of the Notice of Completion.

On April 23, 2019, the Board of Education awarded a contract to Pisor Fence Division, Inc. for the Franklin High School, Security Fence project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of the replacement of a dry-rotted column and beam, including the repair of adjacent framing and finishes at the multi-purpose building, and minor student and staff restroom accessibility upgrades located at 7037 Briggs Drive, Sacramento, CA 95828.

The Administration received and opened three (3) bids for the project on December 10, 2019, at 2:00 p.m. Kaler Dobler Construction submitted the lowest base bid. (See Attachment A for a tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) approve Change Order No. 1 with ERC Roofing & Waterproofing, Inc. and (2) authorize a District Representative to sign the approved change order.

On April 2, 2019, the Board of Education awarded a contract to ERC Roofing & Waterproofing, Inc. for the Herman Leimbach Elementary School, Prop 39 Modernization project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $1,210,000.00 by ($10,384.20) to $1,199,615.80.

The Board of Education is asked to (1) approve Change Order No. 1 with A. M. Stephens Construction Co., Inc. and (2) authorize a District Representative to sign the approved change order.

On March 5, 2019, the Board of Education awarded a contract to A. M. Stephens Construction Co., Inc. for the Shade Structures at Various Sites project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $1,037,628.00 by ($40,423.00) to $997,205.00.

The Board of Education is asked to (1) approve Change Order No. 1 with REM Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 7, 2019, the Board of Education awarded a contract to REM Construction, Inc., for the Sheldon High School, HVAC Replacement project.  Change Order No. 1 consists of twenty-two (22) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $3,426,922.00 by $36,076.00 to $3,462,998.00.

The Board of Education is asked to (1) accept the construction of Sheldon High School, HVAC Replacement project, and (2) authorize the filing of the Notice of Completion.

On May 7, 2019, the Board of Education awarded a contract to REM Construction, Inc. for the Sheldon High School, HVAC Replacement project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 1 with Pisor Fence Division Inc., and (2) authorize a District Representative to sign the approved change order.

On April 23, 2019, the Board of Education awarded a contract to Pisor Fence Division, Inc., for the Franklin High School, Security Fence project.  Change Order No. 1 consists of four (4) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $405,500.00 by $35,728.00 to $441,228.00.

The Board of Education is asked to (1) approve Change Order No. 2 with ERC Roofing & Waterproofing, Inc., and (2) authorize a District Representative to sign the approved change order.

On April 23, 2019, the Board of Education awarded a contract to ERC Roofing & Waterproofing, Inc., for the Joseph Kerr Middle School, HVAC & Roof Replacement project.  Change Order No. 2 consists of twenty-eight (28) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $3,893,519.94 by $335,269.84 to $4,228,789.78.

The Board of Education is asked to (1) accept the construction of Security System Upgrade Project: Group 1 – Cosumnes Oaks High and Elizabeth Pinkerton Middle Schools project, and (2) authorize the filing of the Notice of Completion.

On July 23, 2019, the Board of Education awarded a contract to AMS.NET, Inc. for the Security System Upgrade Project: Group 1 – Cosumnes Oaks High and Elizabeth Pinkerton Middle Schools project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is requested to adopt the following new high school courses.

The following courses have undergone review and approval by the appropriate steering committee(s), the Curriculum Council, and have the support of principals.

Ethnic Studies (History/Social Science Elective, Grades 9-12) (semester equivalent, 5 credits)

This course is designed to provide key language, historical lessons, and critical analysis skills that empower students to articulate and address the social injustices they see and experience.  The class will cultivate understanding necessary for social, political, and educational engagement while developing academic literacy skills.  Students will be able to take an in-depth look at history through a thematic approach (as opposed to chronological) as well as theories of multicultural and gender studies.

Pre-Requisite: None

Adopted curricular materials: Our Stories in Our Voices, Kendall Hunt Publishing Company

Modern African American Studies: 1970’s-Present (History/Social Science Elective, Grades 9-12) (semester equivalent, 5 credits) In this course, students will examine current African American issues and topics such as Aftermath of Modern Civil Rights Movement, Black 70’s Cultural Revolution, Intro to Hip Hop/Soul Music, Black Cinema/Directors/Producers, and Politics/Race.  The course will follow the California State framework and develop and refine skills such as critical thinking, reading, writing, problem-solving, note taking, and oral interpretation.  The content presented in this course will increase the awareness of African American struggles and accomplishments in the United States from the 1970’s to present day.

Pre-Requisite: None

The Board of Education is requested to approve revisions to the below middle school courses.

The following Requests for Revision to an Existing Board-Adopted Course have undergone review and approval by the appropriate steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

MYP Spanish I B (Course #05091) It is requested that this course is reflected as meeting the World Language Graduation Requirement; is submitted for "a-g" credit; and its course description is revised to reflect these changes.

MYP French I B (Course #05191) It is requested that this course is reflected as meeting the World Language Graduation Requirement; is submitted for "a-g" credit; and its course description is revised to reflect these changes.

MYP Japanese I B (Course #05391) It is requested that this course is reflected as meeting the World Language Graduation Requirement; is submitted for "a-g" credit; and its course description is revised to reflect these changes.

None

The Board of Education is requested to adopt the following instructional materials.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s) and the Curriculum Council and have the support of principals.

Basic

Our Stories in Our Voices, Second Edition; Copyright 2019, Kendall Hunt Publishing Company (Ethnic Studies, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Supplemental

NoodleTools (NoodleTools.com; a digital resource for all secondary courses, Grades 7-12)

The Board will review and discuss the results of the 2019-2020 LCAP needs analysis results.

The focal foundation for this update is “Student-Centered Support” systems that are designed and implemented to respond to the diverse needs of students. The focus for this presentation will be on practices for providing behavioral supports for students.

N/A

The Board of Education is asked to receive a report on the operations of the Food & Nutrition Services Program.

The purpose of the presentation is to update the Board and provide an annual overview of Food & Nutrition Services programs.

N/A

N/A

The Board of Education is asked to receive an update on the Division of Safety and Security.

The Board of Education will be presented with an update of recent changes to the EGUSD Safety and Security service model.  The purpose of the presentation is to provide updated information for staff, parents and the community.

The Board of Education is asked to review and approve the recommendations for the 2020-2021 Open Enrollment.

The Board of Education will receive a presentation and staff recommendations regarding Open Enrollment for the 2020-2021 school year.