Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees

Student Board Representatives from Elk Grove High School, Sheldon High School, and Elk Grove Charter School will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Board is asked to recognize the students, parents, and staff at Elliott Ranch Elementary School, Joseph Kerr Middle School and Pleasant Grove High School for their collection of food for the Kids Can Food Drive.

We will recognize the following schools for their winning donations to the 2019 Kids Can Food Drive:

Elliott Ranch Elementary School for collecting 4,371 pounds of food.

Joseph Kerr Middle School for collecting 3,361 pounds of food.

Pleasant Grove High School for collecting 11,907 pounds of food.

EGUSD schools provided a total of 81,136 pounds of food to the Elk Grove Food Bank!

The Board of Education will receive a brief presentation about core curriculum, resources and professional learning in support of African American History Month.

Dawniell Black, Program Specialist for CPL, will present an overview of resources utilized to teach about the life and influence of Reverend Dr. Martin Luther King Jr., core and supplemental teaching resources shared with schools to support school activities during February in support of African American history Month, and an overview of a special professional learning opportunity: Building Cultural Awareness: African American Migrations, which will be offered to certificated teachers, substitutes, paraeducators and administrators on February 13.  This workshop is designed so participants gain a greater understanding of 20th Century African American migrations that resulted in a more diverse and stratified interracial and intra-racial urban population amid a changing social scene.

The Board of Education is requested to approve Resolution No. 49, 2019-20 recognizing February 3-7, 2020, as National School Counseling Week.

The week of February 3-7, 2020, marks National School Counseling Week and provides the Board with an opportunity to acknowledge our school counselors for the tremendous impact they have in helping students achieve academic success and plan for their futures.  In addressing areas such as student achievement and college/career planning and by providing social-emotional support and crisis response, school counselors play a critical role in students’ success as well as in early intervention and prevention through counseling and guidance programs that provide direct services to students and their families.

The district’s counseling program is considered exemplary throughout the region.  Our counselors have aligned their work with both the National and California Standards for School Counseling Programs as a means of increasing student achievement.  The District and our community appreciate and recognize the work of our counselors in providing students with necessary guidance to support their academic, social-personal, and post-secondary success.

This evening we ask the Board approve Resolution No. 49 to recognize our school counselors during National Counseling Week.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is asked to approve the minutes from the regular board meetings that were held on December 17, 2019, and January 14, 2020.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [9]

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [14] 

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

N/A

The Board is requested to approve a new job description for Program Specialist-Technology Integration.

Under the direction of the Director of Curriculum and Professional Learning, assist in the management of the programs and services of the department of Curriculum and Professional Learning; develop project plans for implementation of educational and instructional technology; supervise and evaluate the performance of assigned personnel; develop and monitor budgets.

Management Salary Schedule #18 and #28 for 200 days

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 35160.5, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Catherine Brink, Florence Markofer Elementary School

Alejandra Estrada, Maeola R. Beitzel Elementary School

N/A

Approve Warrant Register No. 6 – Warrant Numbers 063569-064944, 402437-403244.  All Funds:  December 1, 2019, through December 31, 2019.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 6 – Warrant Numbers 063569-064944, 402437-403244.

See attached report for Warrant Register No. 6 expenditures.

Total expenditures for all funds from December 1, 2019, through December 31, 2019, are $26,074,745.30.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

The purchase order encumbrance modification history from December 11, 2019 – January 16, 2020, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of the repair of main gymnasium roof at Cosumnes Oaks High School, located at 8350 Lotz Parkway, Elk Grove, CA 95757.

The Administration received and opened four (4) bids for the project on January 14, 2020, at 2:00 p.m. California Single Ply submitted the lowest base bid. (See Attachment A for a tabulation of bids). 

Funded with Maintenance & Operations funds.

The Board of Education is asked to (1) approve Change Order No. 4 with Diede Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 7, 2019, the Board of Education awarded a contract to Diede Construction, Inc., for the Union House Elementary School, Modernization Phase 3 and 4 project.  Change Order No. 4 consists of six (6) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 4 changes the contract amount of $6,923,845.00 by $114,194.00 to $7,038,039.00.

The Board of Education is asked to (1) accept the construction of Cosumnes Oaks High School, Scoreboards project, and (2) authorize the filing of the Notice of Completion.

On October 1, 2019, the Board of Education awarded a contract to Recreation Science, Inc. for the Cosumnes Oaks High School, Scoreboards project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) accept the construction of Elk Grove High School, Interior Lighting Replacement project, and (2) authorize the filing of the Notice of Completion.

On June 25, 2019, the Board of Education awarded a contract to ReGreen, Inc. for the Elk Grove High School, Interior Lighting Replacement project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) accept the construction of Shade Structures at Various Sites project, and (2) authorize the filing of the Notice of Completion.

On March 5, 2019, the Board of Education awarded a contract to A.M. Stephens Construction Co., Inc. for the Shade Structures for the following sites:

The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is requested to authorize the Administration to enter into agreements for environmental and testing services for various projects.

On November 1 and November 8, 2019, a notice was placed in the legal section of the Elk Grove Citizen, and Dodge Data & Analytics publications inviting a “Request for Qualifications” (RFQ) from environmental and testing consultants.  These services include geologic hazard reports, phase 1 environmental site assessments, geological soils reports and foundation investigations, construction soils testing, materials and construction testing, water testing and analysis, well testing and analysis, and well design and development.

Submission of RFQ packets was required on or before 4:00 p.m. on Friday, December 13, 2019.  Sixteen (16) firms responded and submitted RFQ packets.

After a thorough review and uniform scoring process, Administration recommends that the following firms be identified and as such short listed as qualified to perform the following environmental and testing services for the District:

     Blackburn Consulting

     BSK Associates

     Condor Earth

     Consolidated Testing Services, Inc.

     Geocon Consultants, Inc.

     Kleinfelder, Inc.

     Moore Twining Associates, Inc.

     Terracon Consultants, Inc.

     Twining, Inc.

     Wallace-Kuhl & Associates, Inc.            

     Youngdahl Consulting Group, Inc. 

Pursuant to Board Resolution No. 17, 2009-10 passed on September 15, 2009, the Administration will contract from this list for individual projects based on specific technical requirements, a Request for Proposal process and/or the ability of a firm to meet specific project needs.

The Board of Education is asked to (1) accept the construction of Joseph Kerr Middle School, HVAC & Roof Replacement project, and (2) authorize the filing of the Notice of Completion.

On April 23, 2019, the Board of Education awarded a contract to ERC Roofing & Waterproofing, Inc. for the Joseph Kerr Middle School, HVAC & Roof Replacement project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to consent to the Prodigies Location Agreement for film production at Sheldon High School.

Prodigy Media LLC has asked to follow a Sheldon High School Freshman Basketball Player for a documentary. The filming will include on-campus and classroom locations in addition to public games. The period of filming is expected to last through the student's graduation. 

With approval, the Board authorizes Xanthi Pinkerton, Director of Communications, to execute the agreement.

The Board of Education is asked to approve the out-of-state field trips listed below.

N/A

The Board is asked to approve the attached Resolution No. 50, 2019-20 adopting California Uniform Public Construction Cost Accounting Procedures and Informal Bidding Ordinance.

The Act was enacted in 1983 and is set forth in Public Contract Code (PCC) sections 22000, et seq.  It provides an alternative method for public agencies to obtain bids for and perform public work construction projects.

The Act created the California Uniform Construction Cost Accounting Commission (CUCCAC) and requires public agencies interested in using the procedures available under the Act to adopt the uniform construction cost accounting procedures promulgated and administered by CUCCAC.  Agencies that elect to do so may perform a greater range of projects themselves by force account or without bidding (effective January 1, 2019, projects valued at $60,000 or less) and may receive bids and award projects valued at $200,000 or less by certain informal bidding procedures (discussed below) that can speed up the process of awarding contracts for those projects.

Moreover, contracting by the District will be governed by the uniform cost accounting statutes in PCC sections 22000, et seq., until such time as the District chooses to “opt out” of the Act, which is accomplished by a resolution filed with the State Controller’s Office.

Not applicable.