In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the Zoom link below:
Zoom link:   https://egusd-net.zoom.us/j/89538442132

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board is requested to adopt Resolution 74, 2019-20, which establishes Classified School Employees Week for the Elk Grove Unified School District as May 17 - 23, 2020.

The California Legislature passed a measure in 1986 establishing Classified School employees week to recognize the valuable contributions and meaningful services that classified employees make to our schools.  In honor of this event, the Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

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The Board is requested to adopt Resolution 75, 2019-2020, recognizing May 13, 2020, as Day of the Teacher in the Elk Grove Unified School District.

Thousands of communities will take time out on Wednesday, May 13, 2020, to honor their local educators and to acknowledge the contributions they make to our lives.  While it certainly takes many people to make a school succeed, National Teacher Day focuses on the teachers who work to make public schools great places for students to succeed in life.

The Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

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Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:   If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 5:30 p.m. on May 5, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member  during the May 5, 2020 Board meeting.  Public Comment Speaker Card Google Form

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.  The meeting is recorded on video and audio. 

Virtual EGUSD Board participants are limited to 500 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is asked to approve the minutes from the virtual regular board meeting that was held on April 21, 2020.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [0]

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s) [2]

Promotion(s)

Resignation(s)

Returning from Leave(s) of Absence

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Approve Warrant Register No. 9 – Warrant Numbers 067999-069665, 405716-406883.

All Funds:  March 1, 2020, through March 31, 2020

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 9 – Warrant Numbers 067999-069665, 405716-406883.

See attached report for Warrant Register No. 9 expenditures.

Total expenditures for all funds from March 1, 2020, through March 31, 2020, are $66,205,899.50.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

The purchase order encumbrance modification history from April 1 – April 22, 2020, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:      

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase lawn and grounds utility tractors cooperatively through CMAS contract 4-07-51-0019A.

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase educational school supplies through Region 4 ESC contract number R190503.

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase cafeteria tables/furniture cooperatively through an RFP secured by Omnia Partners Region 4 ESC.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC, Contract Number R142203.

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase heavy construction equipment with related accessories, attachments, and supplies through Sourcewell contract #032119-BAI.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for heavy construction equipment with related accessories, attachments, and supplies.

Funding source will be budgeted through internal department operational monies.

The Board of Education is asked to (1) approve Change Order No. 1 with Kaler Dobler Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On September 3, 2019, the Board of Education awarded a contract to Kaler Dobler Construction, Inc.  for the Foulks Ranch Elementary School, Prop. 39 Upgrades.  Change Order No. 1 consists of two (2) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $610,000.00 by ($29,796.00) to $580,204.00.

Since the closure of schools on March 16, 2020 due to COVID-19, EGUSD administrators and staff have been working to provide educational, technology and food and nutritional services to all students and families. An update and an opportunity for the Board of Education to ask questions and provide feedback will assist the District and community in ensuring high quality, distance learning services continue to be provided. 

Included in this report will be updates from departments with regard to the following areas:

• Food and nutrition services
• Technology
• Curriculum and instruction
• Title I sites and socioeconomically disadvantaged students
• Special Education programming
• Attendance
• Surveys and feedback systems
• English Learner students
• Foster youth and homeless students

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.