The Board is asked to consider and take action to close Elk Grove Unified School District (EGUSD) schools from March 16, 2020, thru April 11, 2020, for Traditional and Year Round calendar schools and from March 16, 2020, thru April 18, 2020, for Modified Traditional Schools.  Authorize the Superintendent to take all necessary actions to implement the Board's action to approve the closure of EGUSD schools for the period of time determined by the Board.

The Board is asked to authorize the Superintendent to take any and all actions necessary to ensure the continuation of public education and the health and safety of District students and staff.  Additionally, adopt Resolution No. 70 which declares that emergency conditions exist, and allow the Superintendent to enter into necessary contracts to respond to emergency conditions at District sites in accordance with the Public Contract Code.

1. Authorize the Superintendent and/or his designee to take any and all actions necessary to ensure the continuation of public education, and the health and safety of the students and staff at the District Sites, including, but not limited to: the relocation of students and staff, provision of daily student transportation, provision of alternative educational program options, provision of leave of absence to employees with pay due to quarantine or recently returning from level 3 countries or sick from COVID-19 or illnesses with similar symptoms (e.g., cough, fever, shortness of breath), or co-habitants of any individuals without any impact to their benefit time, directing staff to serve as disaster service workers, and/or make alterations, repairs or improvements to school property.
2. Adopt a Resolution, attached hereto, declaring emergency conditions exist throughout the District schools and offices (collectively known as "District Sites") as a result of the threat of COVID-19 virus.
3. Authorize by unanimous vote, under the provisions of section 20113 of the California Public Contract:

a. The Superintendent and/or designee(s) to enter into any and all contracts necessary, without advertising or inviting bids, and for any dollar amount necessary to respond to the emergency conditions at the District Sites, including, but not limited to: the relocation of students and staff; continued instruction of students; maintenance of food supplies, instructional materials, operational support supplies, equipment in support of virtual learning, daily student transportation; and provision of additional personnel such as nurses; and

b. The flexibility with use of M & O staff, notwithstanding section 20114, to enable and support District Sites.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

The Board is asked to ratify grant contracts/agreements for funding that have been signed by authorized district staff.

The purchase order encumbrance modification history from February 12, 2020 – February 24, 2020, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of sanding, repainting court lines, developing and installing center court graphics, and refinishing the gym floor, located at 7925 Kentwal Drive, Sacramento, CA 95823.

The Administration received and opened two (2) bids for the project on February 11, 2020, at 2:00 p.m. Boberg Hardwood Floors submitted the lowest base bid. (See Attachment A for a tabulation of bids). 

The Administration recommends the award of contract to Boberg Hardwood Floors for the total bid of $39,425.00.

Funded with Maintenance & Operations funds.

The Board of Education is asked to (1) approve Change Order No. 1 with Studebaker Brown Electric, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 21, 2019, the Board of Education awarded a contract to Studebaker Brown Electric, Inc., for the Florin High School, Fire Alarm Replacement project.  Change Order No. 1 consists of three (3) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $1,309,600.00 by ($13,460.00) to $1,296,140.00.

The Board of Education is asked to (1) accept the construction at the Florin High School, Fire Alarm Replacement project, and (2) authorize the filing of the Notice of Completion.

On May 21, 2019, the Board of Education awarded a contract to Studebaker Brown Electric, Inc. for the Florin High School, Fire Alarm Replacement project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) approve Change Order No. 1 with ReGreen, Inc., and (2) authorize a District Representative to sign the approved change order.

On June 11, 2019, the Board of Education awarded a contract to ReGreen, Inc., for the Valley High School, Exterior Lighting Replacement project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $8,191.69 by ($1,385.80) to $6,805.89.

The Board of Education is asked to (1) approve Change Order No. 6 with Diede Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 7, 2019, the Board of Education awarded a contract to Diede Construction, Inc., for the Union House Elementary School, Modernization Phase 3 and 4 project.  Change Order No. 6 consists of seven (7) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 6 changes the contract amount of $7,115,404.00 by $40,337.00 to $7,155,741.00.

The Board is asked to approve the following budget transfers for various funds.

Detailed descriptions of the budget transfers along with summaries by fund are attached.  The budget transfers are for the period of November 30, 2019, through January 31, 2020.  Included are budget transfers for the 2019-20 2nd Interim Report.

The following courses have undergone review and approval by the appropriate steering committee(s), the Curriculum Council, and have the support of principals.

Fit4Life (Physical Education Elective, Grades 11-12) (semester equivalent, 5 credits)  

This course is designed for students who want to continue their fitness planning for life beyond high school.  This course focuses on how to improve and maintain muscular strength, cardiovascular endurance, flexibility, core stability, and balance.  Students will be introduced to a variety of HIIT (high intensity interval training) workouts, core training, power walking, and yoga that can be continued in life after high school with basic equipment.  The use of technology for health and fitness tracking will be explored.  This is an elective PE course and can not be taken in place of PE Course I or PE Course II.

Pre-Requisite: PE Course I

Adopted curricular materials: No textbook assigned

Intermediate Audio & Music Production (CTE/AME, Grades 10-11) (one-year equivalent, 10 credits) This course will serve as the concentrator course for the Audio & Music Productions pathway.  Students will expand upon their learning from the intro course with a closer focus on music theory and instrumentation.  Students will revisit some familiar concepts such as rhythm and meter, and then move into scales, chords, arpeggios, and harmonics through the use of a DAW and MIDI piano keyboard.  Students will then move into learning about orchestration, surveying all of the instruments found in a typical orchestra or big band as well as a variety of world instruments from such cultures as African, Indian, Cuban/Latin, Middle Eastern, and Asian instruments.  Students will practice incorporating these instruments in their own works and work toward the culminating project where they score a short film.

Pre-Requisite: Introduction to Audio & Music Production

Adopted curricular materials: No textbook assigned

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s) and the Curriculum Council and have the support of principals.

Basic

STEMscopes CA-NGSS 3D, Grade 6 Earth & Space Science ; Copyright 2018, Accelerated Learning, Inc. (Science, Grade 6) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

STEMscopes CA-NGSS-3D, Grade 7 Life Science; Copyright 2018 by Accelerated Learning, Inc. (Science, Grades 7-8)

STEMscopes CA-NGSS-3D, Grade 8 Physical Science; Copyright 2018 by Accelerated Learning, Inc. (Science, Grades 7-8)

STEMscopes CA-NGSS-3D, The Living Earth; Copyright 2018 by Accelerated Learning, Inc. (Biology of the Living Earth, Grades 9-12)

STEMscopes CA-NGSS-3D, Physics in the Universe; Copyright 2018 by Accelerated Learning, Inc. (Physics of the Universe, Grades 10-12)

Experience Chemistry in the Earth System; Copyright 2021 by Pearson Education, Inc. (Chemistry in the Earth System, Grades 10-12)

Supplemental

Adobe Creative Cloud Suite (a digital resource for all secondary courses, Grades 7-12)  [This supplemental digital instructional material will be paid for using site and/or CTE funds.]

ICEV (a digital resource for all Agriculture courses, Grades 7-12) [This supplemental digital instructional material will be paid for using site, CTE, and/or Academy funds.]

CS 121 – OSHA 10-hour General Industry (a digital resource for all CTE courses using OSHA 10, Grades 9-12) [This supplemental digital instructional material will be paid for using site, CTE, and/or Academy funds.]

Since May 2016, staff from the departments of Secondary Education, Elementary Education, Curriculum and Professional Learning and Human Resources have been working with staff from Sacramento County Regional Sanitation District to develop a teaching and learning opportunity to take place at the Regional Sanitation District Wastewater Treatment Plant and Bufferlands located west of Franklin Boulevard. The project, named “Project AWE” (Agriculture, Water and waste resources, Energy and the environment) began in the 2017-2018 school year and Regional San has since allocated $460,553.00 to EGUSD to employ a Program Specialist who has worked to develop and coordinate a variety of education services around science, local history, career awareness and work-based learning. The projects utilize the resources of Regional San’s Treatment Plant and surrounding land, as well as two historical properties – the Nicholas Dairy and Sims Ranch – located therein.

 The primary goals of the partnership have been to provide:

• Elementary school problem-based curriculum and field trips to the Bufferlands, and the historical properties for EGUSD 4^th and 5^th grade students;
• Identification, on-boarding and training of program docents;
• Long-term sustainability plan for regional implementation;
• Development and maintenance of the Project AWE website;
• Work-based learning (WBL) opportunities for high school students, including internships as they pertain to the focus of several career academies and CTE pathways;
• Potential development of pathways for careers in utility-related fields, including wastewater treatment, in conjunction with Los Rios Community College District.

In addition to funding the salary of a Program Specialist for three years to date, the budget has included funding for release time for teachers to participate in curriculum and professional development, instructional materials and field trip transportation. While the original funding was designated for two years with an optional third year (current year, 2019-2020).  A fourth year, 2020-2021, is proposed to complete the project and ensure the collaboration and engagement of all school districts in the region served by Sacramento County Regional Sanitation District.

• An additional $164,149 will be allocated from Regional San to EGUSD for the 2020-2021 school year to complete the fourth year of the project.
• A projected district in-kind match of $26,700 over the same period that would cover costs associated with WBL projects, clerical and administrative support and utilization of office space and workstation.

On February 2, 2020, notice was posted soliciting bids for purchase and installation of network firewall equipment. Two (2) vendors responded. The bid results and recap are in the Purchasing Department for review. The Administration recommends the award of the contract for E-Rate Network Firewall Equipment and Installation to the following vendor:

Vendor    

Intervision                                                                                                         

The bid will be used to purchase and install network firewall equipment at the District Office and Student Support Center. The addition of a second path to the Internet and the need to have uninterrupted access to curriculum, email and other services including state testing creates a requirement for additional equipment at each location to insure maximum uptime and reliability.

The cost of the majority of the equipment and installation is eligible for E-rate discounts, which will reduce the effective cost by approximately 30%. The equipment will be purchased with monies already budgeted.

Amount: $724,880.81 ($507,440 after E-Rate discounts)

The Board of Education is asked to authorize the award of Bid #678-19/20 for Fiber WAN-Internet Connectivity, including 1 Gbps links to 18 school sites, a 10 Gbps link to the Student Support Center (SSC) and a 10 Gbps Internet Access Point located at SSC.  (E-Rate Eligible).

On February 2, 2020, notice was posted soliciting bids for a three-year contract for existing managed data services. One (1) vendor responded. The bid results and recap are in the Purchasing Department for review. The Administration recommends the award of the contract for E-Rate WAN-Internet Connectivity to the following vendor:

                                                      Vendor:                                              

                                              Comcast                                             

The cost of the service is eligible for E-rate discounts, which will reduce the effective cost by approximately 80%. The services will be paid for with existing budgeted monies.

Amount: $150947.44 per year (Approx. $30,189.00/ Year after E-Rate Discounts)

The Board of Education is asked to authorize the award of Bid #679-19/20 for E-Rate UPS Equipment.

On February 2, 2020, a Request for Proposals to furnish the Elk Grove Unified School District with Uninterrupted Power Supply (UPS) Equipment was posted and advertised to all interested bidders. Five (5) vendors responded. The bid expiration date is March 3, 2020. The bid results and recap are in the Purchasing Department for review. The Administration recommends the award of the contract for E-Rate UPS Equipment to the following vendor:

Vendor:                                  

CDW-G  

The bid will be used to purchase uninterruptible power supply (UPS) units as needed to replace aging and failing units. These units are necessary to provide continued phone and network services in the event of a power outage of short duration (30-90 minutes).

As these units will be eligible for E-rate discounts, the final cost to the district will be reduced from the amount listed above by approximately 80%. The equipment will be purchased using existing budgeted monies.

Amount: $40,392.00 (Approximately $8,100 after E-Rate Discounts).

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [5]

Leave(s) of Absence

Promotion(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [16]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

Status Change(s)

N/A

The District, through Head Start, provides comprehensive services to children and families that include education, health and nutrition, mental health, social services, and parent involvement.  Our PreK program provides services to children who are 3 to 5 years old.

Each year, our PreK program prepares an application for federal funding for Elk Grove Unified School District’s Head Start Program for review by the Sacramento Employment Training Agency (SETA). 

This grant will provide funding of services for 440 children in twenty-two classes through the Head Start program.

TOTAL FUNDS REQUESTED FROM HEAD START:

Head Start Federal Funds (PA 22) = $3,355,290

The Board is asked to approve the 2019-20 2nd Interim Financial Report.

Request for approval is in accordance with Education Code 33129, 42130, and 42131, which states the 2019-20 2nd Interim Financial Report must be approved by the governing board and submitted to the Sacramento County Office of Education no later than March 15, 2020.

The State SACS Reporting forms are attached.

The Board of Education is requested to approve Resolution No. 68, that proclaims April 2020 as Public Schools Month in the Elk Grove Unified School District.

During the 1920’s, the Free and Accepted Masons of California initiated the annual recognition of the role that public schools play in our communities.  Since then, the state of California has designated April as Public Schools month.

The purpose of Public Schools Month is to encourage communities to set aside time to honor our public schools and to enlist the community’s continued support for public education.

Our schools are holding their spring Open Houses in March, April, May, and June.  Community members are invited to visit our schools during their Open Houses and during Public Schools Month.

The Board is asked to adopt resolution numbers 60, 61, and 63 for school year 2020-2021, authorizing the Governing Board to eliminate and/or reduce classified positions.

The Board is asked to adopt the attached resolutions to eliminate and/or reduce classified positions due to lack of work/lack of funds pursuant to Education Code Sections 45114, 45298, 45308, and 45117.

The Board is asked to 1) Receive information regarding the February 2020 Development Fee Justification Study/School Facilities Needs Analysis; and 2) Move the item forward for public hearing and adoption at the April 21, 2020, regular Board of Education meeting.

Pursuant to Education Code Section 17620, Government Code Section 65995, and Government Code Section 66016 et seq. the District is required to adopt a Fee Justification Study in order to levy the statutory (“Level 1”) school fees on commercial/industrial development recently approved by the State Allocation Board.  Pursuant to Education Code Section 17620 and Government Code Sections 65995 et seq., the District is also required to adopt a School Facilities Needs Analysis ("SFNA") in order to justify the levy of alternative school fees ("Level 2 Fees” and “Level 3 Fees") on new residential development. 

The February 2020 combination Development Fee Justification Study/SFNA, prepared by Odell Planning & Research, Inc., demonstrates that the District can impose $6.34 per square foot in Level 2 Fees and $12.69 per square foot in Level 3 Fees on new residential construction and justifies the District charging the statutory Level 1 commercial school fee of $0.66 per square foot.  Prior to adopting the Development Fee Justification Study/SFNA, the Board must conduct a public hearing and respond to any comments it receives.

This proposed Level 2 fee of $6.34 per square foot of new residential construction represents a 6.7% increase of $0.40 from the current $5.94 fee.  The proposed fee increase is primarily due to higher site acquisition and site development costs, increased State construction cost allowances, and a reduction in the District’s average home size.  To put this into perspective, based upon the proposed increased Level 2 fee and the smaller average new home size within our District, the Level 2 assessment for a newly constructed single family home will increase on average $786.

Level 3 fees are collected only in the event that the State Allocation Board (SAB) is no longer apportioning funds for new construction, and the SAB has notified the Secretary of the Senate and Chief Clerk of the Assembly, in writing, of the determination that such funds are no longer being allocated.

The District’s February 2020 Development Fee Justification Study/SFNA is attached.  The study was sent to all four local Planning Departments on March 6, 2020, and was made available for public review beginning on, March 20, 2020, as required by law.  In addition to the public noticing required by law, staff contacted a representative from the North State Building Industry Association (BIA) to discuss the fee study.

It is recommended that, on April 21, 2020, the Board conduct a public hearing and review, consider, and adopt the findings contained in the proposed Resolutions approving the February 2020 Development Fee Justification Study/School Facilities Needs Analysis and adopting the statutory fee for commercial and industrial development and the increased Level 2 and Level 3 Fees for residential development identified therein.

School facilities fee adjustments are not subject to the provisions of the California Environmental Quality Act.

Not applicable.

The Board is asked to review, give feedback and approve the proposed 2020-21 funding priorities.

The 2019-20 one-time funding priorities approved by the Board on April 23, 2019, have been reviewed by Cabinet and the Superintendent's LCAP Forum with Bargaining Units.

Cabinet has developed, with input from our Bargaining Units, for the upcoming 2020-21 school year a list of one-time priorities for the Board to review, provide input and feedback.

We are also requesting the Board to take action to approve the priorities.