In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board of Education is asked to recognize Michelle Drake and Food and Nutrition Services staff as School Lunch Heroes for their extraordinary work to ensure children and families have access to healthy food options. 

Since the declaration of a national public health emergency and local orders to close schools throughout Sacramento County, continuing nutritious meals through drive-up and delivery services have converted our Food and Nutrition Services employees to first responders who work on the front lines ensuring our students, and in many cases their families, receive prepared meals and groceries during the current COVID-19 crisis.

As of March 17th, Elk Grove Unified School District helped prepare, pack and serve over 570,000 meals to ensure students still have access to nutritional meals while schools are closed. 

We join with the City of Sacramento to recognize Michelle Drake and Food and Nutrition Services employees and thank them for providing healthy meals to the thousands of students across our District. They are our School Lunch Heroes!

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:   If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 5:30 p.m. on May 19, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member during the May 19, 2020 Board meeting.  Public Comment Speaker Card Google Form

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.  The meeting is recorded on video and audio. 

Virtual EGUSD Board participants are limited to 500 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary changes are reflected in the following policies:

• BP 1312.1 Complaints Concerning District Employees
  
• BP 1312.2 Complaints Concerning Instructional Materials

The Board is asked to approve the minutes from the regular virtual board meeting that was held on May 5, 2020.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [0]

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [0]

Probationary Release(s)

Resignation(s)

Retirement(s)

N/A

The Board is requested to adopt and approve the Declaration of Need for Fully Qualified Educators for 2020-2021 as required by the California Commission on Teacher Credentialing (CCTC).

The district is committed to hiring fully qualified educators to meet the needs of our students.  However, on some occasions, we may need to request various types of Emergency or Limited Assignment permits to meet specific needs where we are not able to find teachers who hold the appropriate authorizations.  Specific examples are as follows:

• All EGUSD teachers are required to hold English Learner certification.  When qualified educators relocate from other states where it is not required or are qualified teachers returning to the classroom after a break and were not required to hold it before, the district must assist them in applying for Emergency CLAD permits to cover their service to English Learners until they gain EL certification.

• All EGUSD special education teachers are required to hold an authorization to teach students with Autism.  When qualified special education teachers do not hold that authorization, the district must assist them in applying for Special Education Limited Assignment Permits, Moderate/Severe until they are able to gain the Autism authorization.

• EGUSD currently employs Elementary Resource Teachers in the areas of Computers and Physical Education at our elementary schools.  All are credentialed educators for Elementary subjects but some are working to gain specific authorizations in either Computers or Physical Education as required by the Commission on Teacher Credentialing.  The district must assist them in applying for Limited Assignment Permits in Computers or Physical Education until the teacher is able to achieve that authorization.

• In the 2020/21 school year, EGUSD is implementing the New Generation Science Standards (NGSS) 3 Course Model. Implementation of the new standards will require current Science teachers to obtain additional certification to teach science under this model. The district must assist them in applying for Limited Assignment Permits in additional Science content areas until the teacher is able to achieve the authorizations required by the NGSS standards.

The remainder of requests for Emergency/Limited Assignment Permits are to address particular needs that may occur periodically throughout the 2020-21 school year.  Therefore, our Declaration of Need for Fully Qualified Educators for 2020-21 includes the following request:

Emergency Permits                                                           

        CLAD                                      50

        Resource Specialist                 5

        Teacher Librarian Services      5

Limited Assignment Permits (Limited Assignment Permits may only be issued to applicants with a valid California teaching

         credential based on a baccalaureate degree and a professional preparation program including student teaching.)

          Multiple Subject                 60

          Single Subject                 150

          Special Education             60

No fiscal impact.

The purchase order encumbrance modification history from April 23 – April 29, 2020, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

Approve Warrant Register No. 10 – Warrant Numbers 069666-070654, 406884-407827.  All Funds:  April 1, 2020, through April 30, 2020.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 10 – Warrant Numbers 069666-070654, 406884-407827.

See attached report for Warrant Register No. 10 expenditures.

Total expenditures for all funds from April 1, 2020, through April 30, 2020, are $56,482,467.50

The Board of Education is asked to approve purchase orders for the weeks of April 1, 2020, through April 30, 2020.

The Purchase Order History for the weeks of April 1, 2020, through April 30, 2020, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

The Board of Education is asked to (1) approve Change Order No. 1 with Kaler Dobler Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On September 3, 2019, the Board of Education awarded a contract to Kaler Dobler Construction, Inc.  for the Foulks Ranch Elementary School, Prop. 39 Upgrades.  Change Order No. 2 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $580,204.00 by ($10,000.00) to $570,204.00.

The Board of Education is asked to (1) accept the construction of Prop. 39 Upgrades project at Foulks Ranch Elementary School, and (2) authorize the filing of the Notice of Completion.

On September 3, 2019, the Board of Education awarded a contract to Kaler Dobler Construction for the Prop 39 Upgrades project at Foulks Ranch Elementary School. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) Authorize Administration to negotiate with F&H Construction to perform the Joseph Kerr Middle School project to determine a Guaranteed Maximum Price (GMP).

On March 18, 2020, and March 25, 2020, the District released a Request for Qualifications and sealed general condition cost proposals to perform pre-construction and/or LLB construction services for the Joseph Kerr Middle School Modernization project.  On April 17, 2020, the District received eight (8) responsive qualifications.

Contractors submitted Statement of Qualifications and sealed proposals that will form the basis of negotiations for a GMP in an LLB agreement.  District staff reviewed and scored the proposals to determine the contractors’ ability to deliver the project on time and to assure the best value to the District would be achieved.  Based upon the results, F&H Construction was determined to be the contractor who would provide the best value to the District for the construction of the Joseph Kerr Middle School Modernization project.  With the Board’s authorization, administration seeks authorization to negotiate a GMP with F&H Construction and to enter into an LLB agreement to complete the Joseph Kerr Middle School Modernization project.

Upon completion of the GMP, Administration will present to the Board for review and acceptance of the GMP with F&H Construction.

Funded with Measure M funds.

The Board is asked to receive a report regarding the Governor's May revision and our estimate on the impact to the 2020-21 school year budget.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.