In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board is asked to recognize the 2019-2020 Employees of the Year.

Representatives from American Federation of State, County, and Municipal Employees (AFSCME); Amalgamated Transit Union (ATU); California School Employees Association (CSEA); Elk Grove Education Association (EGEA); Elk Grove Team for Education/Administrative Management and Support (EGTEAMS); Elk Grove Administrative Team (EGAT) and Elk Grove Business and Educational Support Team (EGBEST); National Union of Healthcare Workers (NUHW); Psychologists and Social Workers Association (PSWA) received dozens of nomination forms submitted by members of each employee group and selected luminaries deserving recognition.  The 2019-2020 Employees of the Year are as follows:

AFSCME
Linda Seamons, Library Technician, Anna Kirchgator Elementary

ATU
Rick Flint, Bus Driver, Transportation

CSEA
Janice Hinde, Health Assistant, Student Support and Health Services

 EGEA Educator of the Year
Caroline Martin, English Language Instructional Coach, English Learner Services

EGEA Teachers of the Year
Christa King, Special Education Teacher, John Ehrhardt Elementary School
& 
Lynda Bettencourt, Teacher, James Rutter Middle School

EGTEAMS Administrative Support
Penny Whalen, School Secretary, Laguna Creek High School

EGTEAMS Administrator
Martin Hock III, Principal, Sunrise Elementary School

EGTEAMS Confidential/Supervisory
Jennifer Yamzon, Occupational Therapist, Special Education

NUHW
Pam Segien, Mental Health Therapist, Student Support and Health Services

PSWA
Kate Barbero, Social Worker, Student Support and Health Services

We offer them our congratulations on receiving this honor.

During the 2019-2020 school year, the Board of Education has been apprised of academic, co-curricular, and extra-curricular activities, as well as special programs and events, through the excellent, informative, and enthusiastic reports delivered by our Student Board Representatives.

As Board representatives, these students have spoken on behalf of their peers and their schools, and have served as valuable liaisons between their classmates and school district administration.

Unfortunately, due to the COVID-19 pandemic, which has temporarily suspended public meetings, Student Board Representatives were unable to finish out the school year with their board reports.  To honor and recognize these students, the Board will be shown a presentation to honor and recognize the 2019-2020 Student Board Representatives.

The Board of Education is asked to adopt Resolution No. 77, which proclaims the month of June 2020 as LGBTQ Pride Month, to honor and highlight the identities and contributions of EGUSD LGBTQ students, staff and families.

Elk Grove Unified School District celebrates the accomplishments of LGBTQ people, and works to create a respectful, caring and inclusive culture for all within the school district and community. Pride month will provide an opportunity to combat bullying, harassment and discrimination based on real or perceived sexual orientation, gender identity and gender expression. By recognizing Pride Month, the District supports other policies, practices, and curricula that honor and respect LGBTQ students, staff, and their families.

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:   If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 5:30 p.m. on June 9, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member  during the June 9, 2020 Board meeting.  Public Comment Google Form

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.  The meeting is recorded on video and audio. 

Virtual EGUSD Board participants are limited to 500 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board of Education is requested to approve the Board Policies as aligned with the California School Boards Association (CSBA).

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary changes are reflected in the following policies:

The Board is asked to approve the minutes from the regular virtual board meeting that was held on May 19, 2020.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [0]

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [0]

Resignation(s)

Retirement(s)

Status Change(s)

N/A

The Board is requested to approve revisions to the job description for District Head Counselor.

The job description has been updated to reflect that the District Head Counselor will report to the Assistant Superintendent of Secondary Education, rather than the Director of Career and Educational Options.

The job description has been updated to reflect that the District Head Counselor will supervise and evaluate both certificated counselors and classified staff.

None

The Board is asked to approve changes to the Management Salary Schedule.

Removed obsolete positions, added existing positions, and revised job title.

N/A

The Board is asked to approve Resolution No. 78, to allow cash transfers between funds as necessary to meet District financial obligations.

As a result of the COVID-19 pandemic, the State has proposed deferring the our final June, 2020 Local Control Funding Formula apportionment and has extended the when residents can file their property taxes from April to July.  Food & Nutrition meal reimbursement has also be negatively impacted with the closure of schools.

Due to the projected cash shortfall the attached resolution will provide the District flexibility to transfer cash between funds as needed to ensure all funds end the fiscal year June 30, 2020, with positive cash balances. 

We currently anticipate the following funds to have a negative cash balance as of June 30, 2020:  General Fund (Fund 01), Child Development (Fund 12) and Food & Nutrition Services (Fund 13).

The purchase order encumbrance modification history from April 30 – May 13, 2020, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Board is asked to receive a quarterly report of investments.

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of March 31, 2020, the District had $275,076,062 from all funds, in addition to Mello-Roos Investment proceeds of $12,429,879 and General Obligation Bond Investment proceeds of $32,183,848 for total proceeds of $44,613,727 in the County Treasurer’s pool.  This is 6.77% of the total pooled assets of $4,244,416,758.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC, Contract Number R160901.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC, Contract Number R160903.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Harford County Public Schools, Contract Number C15-JL-12.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC, Contract Number R190503.

The Board is asked to approve the Natural Gas Purchase Agreement Renewal between the Elk Grove Unified School District and Tiger Natural Gas, Inc. for the 2020-2021 school year.

Historically the District has purchased its natural gas from a third party provider in an effort to reduce the District’s expenditures for natural gas.  This is not an uncommon practice, in lieu of purchasing gas from the local utility, in our case Pacific Gas & Electric (PG&E).  In these arrangements, the public entity purchases gas at a reduced rate from a third party below that of the local utility.  The District then pays for the transportation of that gas through the local utility’s infrastructure.  This has proved to be advantageous for the District and Administration seeks to continue this arrangement.  This arrangement has saved the District thousands in General Fund dollars annually when compared to PG&E rates and over the course of time has saved the District well over $1,100,000.

Staff is proposing that the District utilize a fixed rate should market changes occur Staff will conduct routine market reviews to determine whether or not the District should remain at a variable rate or a fixed rate.

The purchase of natural gas is included in the 2020-2021 budget.  Savings will vary based on PG&E’s rate compared to Tiger Natural Gas, Inc.

The Board of Education is asked to (1) Authorize Administration to negotiate with F&H Construction to perform the Pleasant Grove Elementary School Modernization project to determine a Guaranteed Maximum Price (GMP).

On April 1, 2020, and April 8, 2020, the District released a Request for Qualifications and sealed general condition cost proposals to perform pre-construction and/or LLB construction services for the Pleasant Grove Elementary School Modernization project.  On May 1, 2020, the District received seven (7) responsive qualifications.

Contractors submitted Statement of Qualifications and sealed proposals that will form the basis of negotiations for a Guaranteed Maximum Price (GMP) in an LLB agreement.  District staff reviewed and scored the proposals to determine the contractors’ ability to deliver the project on time and to assure the best value to the District would be achieved.  Based upon the results, F&H Construction was determined to be the contractor who would provide the best value to the District for the construction of the Pleasant Grove Elementary School Modernization project.  With the Board’s authorization, administration seeks authorization to negotiate a GMP with F&H Construction and to enter into an LLB agreement to complete the Pleasant Grove Elementary School Modernization project.

Funded with Measure M funds.

The Board of Education is asked to (1) Approve a Guaranteed Maximum Price of $21,648,460.00 for the construction of the Joseph Kerr Middle School Modernization (Phase 1A) project, and (2) Authorize the Administration to sign all documents necessary for a Lease-Leaseback Agreement with F&H Construction.

In March 18, 2020, and March 25, 2020, the District issued a Request for Qualifications (RFQ) seeking a general contractor to provide Lease-Leaseback (LLB) construction services for the Joseph Kerr Middle School Modernization (Phase 1A) project. In response to the RFQ, eight (8) responsive qualification statements and sealed proposals that would form the basis of negotiations for a Guaranteed Maximum Price (GMP) were received. 

District staff scored the qualifications and proposals to determine contractors’ ability to deliver the project on time and to assure the best value to the District. Based upon the results, F&H Construction was determined to be the general contractor who would provide the best value to the District for the construction of the Joseph Kerr Middle School Modernization (Phase 1A) project.

On May 19, 2020, the Board authorized Administration to negotiate with F&H Construction to determine a GMP and, subsequent to that authorization, F&H Construction solicited bids from qualified subcontractors seeking quotes from all trades for the construction of the Joseph Kerr Middle School Modernization (Phase 1A) project.

Quotes received from subcontractors were reviewed and evaluated by District and F&H Construction staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the project of $21,648,460.00 was determined.  Accordingly, District administration seeks authorization to enter into an LLB Agreement with F&H Construction to construct the Joseph Kerr Middle School Modernization (Phase 1A) project for the GMP of $21,648,460.00.

Funded with Measure M funds.

The Board of Education is requested to appoint representatives from the District’s high schools to serve as each school’s league/conference representative for the 2020-2021 school year.

Each year at a regular Board meeting, the Elk Grove Unified School District Board of Education is required to appoint individuals to serve for the school year as the school’s league/conference representative. The schools and representatives for the 2020-2021 school year are:

The Board of Education is requested to approve the master contracts of the Nonpublic Agencies and Nonpublic Schools for the 2020-21 school year. Each year, the district meets with representatives from NPS/NPA to negotiate hourly or daily rates. This negotiation begins each March for the ensuing school year. The master contract does not specify a predetermined, fixed amount. Rather, it indicates the hourly or daily rate for each NPS/NPA. Rates are set by the district.

The EGUSD Board President should announce and open the public hearing with a request for anyone who wishes to speak to the NUHW Tentative Agreement to please come forward.  After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Tentative Agreement.

The EGUSD Board should be asked to approve (ratify) the attached 2019-2020 through 2020-2021 NUHW Tentative Agreement.  There is no impact from this NUHW Tentative Agreement on the District’s budget. Therefore, the AB 1200 process is inapplicable.

The Board of Education is asked to conduct a public hearing on the Elk Grove Charter School’s petition to renew its charter.

The Elk Grove Charter School (EGCS), a dependent charter of the Elk Grove Unified School District (EGUSD), is seeking to renew its petition for a fourth time. EGUSD initially authorized EGCS in 1999, and the petition was renewed in 2005, 2010, and 2015. Each petition is approved for five years.

In accordance with Board Policy and California Education Code, the Board is asked to conduct a public hearing about renewing the EGCS petition.

The following personnel have been involved in the development of this petition:

• Superintendent – Christopher Hoffman
• Associate Superintendent, Human Resources – David Reilly 
• Assistant Superintendent, Secondary Education – Craig Murray
• Chief Financial Officer – Shannon Hayes
• EGCS Principal – Marc LaVine
• EGCS Advisory Council, Teachers, and staff

Principal Marc LaVine will make a recommendation for action to the Board at the June 30 Board Meeting.

The Elk Grove Unified School District’s Special Education Local Plan Area (SELPA) is required annually to develop and revise a SELPA plan.  The SELPA plan includes a description of all the special education services provided by the SELPA, the nature of those services, and the physical location of those services.  The SELPA plan also identifies expected expenditures for all items required by the SELPA’s service delivery plan.

The Board is asked to adopt Resolution number 76 for school year 2020-2021, authorizing the Governing Board to eliminate a classified position.

The Board is asked to adopt the attached Resolution to eliminate a classified position due to lack of work/lack of funds pursuant to Education Code Sections 45114, 45298, 45308, and 45117.

 The attached revised 2020-21 School Year Calendar has been negotiated with the Elk Grove Educators Association (EGEA), as stipulated in the EGUSD/EGEA collective bargaining agreement.  The 2020-21 School Year Calendar is presented to the Board for their consideration and approval.  The revision includes an adjustment to the Elementary year-round calendar, and allows for additional time for the planning of the 2020-21 school year due to the COVID-19 pandemic.

Note:  An update was made to the Revised 2020-21 School Year Calendar attachment.  The modified traditional winter break dates were revised to the previously approved calendar.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.