In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. Zoom Cloud Meetings is the name of the app.

Join the meeting via the Zoom link below:
Zoom link:  https://egusd-net.zoom.us/j/84808914444

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Conference with Real Property Negotiators (Government Code section 54956.8):

Property:  Portions of APN’s 067-0100-18, -023 and -024 to provide approximately 80 +/- acres, located at Future North Campus Road.

District negotiators:  Christopher R. Hoffman, Superintendent and Robert Pierce, Deputy Superintendent, Business Services and Facilities, Elk Grove Unified School District (EGUSD)

Negotiating parties:  EGUSD and Gerry Kamilos and Chris Vrame

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:   If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 4:30 p.m. on June 30, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member  during the June 30, 2020 Board meeting.   Public Comment Card  

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speakers cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.  The meeting is recorded on video and audio. 

Virtual EGUSD Board participants are limited to 3000 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the existing Board Policies showed that our policies needed to be updated.  The necessary changes are reflected in the following policies:

• BP 1340 Access to District Records
• BP 3512 Equipment - Delete

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [ 0 ]

Leave(s) of Absence

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s) [ 0 ]

Probationary Release(s)

Resignation(s)

Retirement(s)

Status Change(s)

Administrative Support #26 and #27 - Changed fiscal year dates.

Adult Education #9 - Changed fiscal year dates.

Air Force Junior Reserve Officer Training Corps #7 - Changed fiscal year dates.

AFSCME #21 - Changed fiscal year dates.

ATU #20 - Changed fiscal year dates.

Behavior Support Specialists #30 - Changed fiscal year dates.

Classified Adjunct Duty #25 - Changed fiscal year dates.

Classified Support Personnel #24 - Changed fiscal year dates; removed ranges 211, 212, 213, 214 and 215; ranges 311, 312, 313, 314, 315 are thru 12/31/2020; ranges 411, 412, 413, 414, 415 are effective 01/01/2021 pending implementation of minimum wage.

Confidential and Supervisory #22 - Changed fiscal year dates.

CSEA #23 - Changed fiscal year dates.

EGEA #10 and #17 - Changed fiscal year dates.

Management #18 and #28 - Changed fiscal year dates; updated class and work days for Coordinator, Special Education and Principal, Special Education classifications.

As part of the approval of the Special Education growth, both Special Education Coordinators and the Principal, Special Education were approved to receive additional days.  Previously, these days were paid on a per diem basis, but they have now been added to the salary schedule. This was intended to cover summer school work days for the extended school year program, and there is no increase in cost.

Mental Health Therapists #35 - Changed fiscal year dates.

Nurse and Speech and Language Pathologists #08 - Changed fiscal year dates.

PSWA #12 and #13 - Changed fiscal year dates.

Approve Warrant Register No. 11 – Warrant Numbers 070655-071903, 407828-408369.  All Funds:  May 1, 2020, through May 31, 2020.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 11 – Warrant Numbers 070655-071903, 407828-408369.

See attached report for Warrant Register No. 11 expenditures.

Total expenditures for all funds from May 1, 2020, through May 31, 2020, are $65,748,015.68.

Staff recommends the continuance of its contractual arrangement with Phil McCullough for Field Intervention Nurse (FIN) services.  By securing the contract with Mr. McCullough the District will be able to continue to provide personalized services for our employees if a work related injury or illness occurs.  Mr. McCullough has provided FIN services for EGUSD for over 10 years and is the go to for our staff regarding work related injuries and illness.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

The purchase order encumbrance modification history from May 14 – June 8, 2020, is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:       

The Purchase Order History for the weeks of May 1, 2020, through May 31, 2020, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Interim Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of expansion of existing parking lot, including addition of new drop-off/loading zone, Americans with Disabilities Act (ADA) improvements, fencing and gates, new parking lot lighting, landscape, and irrigation at Sierra Enterprise Elementary School, located at 9115 Fruitridge Road, Sacramento CA 95826.

The Administration received and opened five (5) bids on May 28, 2020, at 2:00 p.m.  BRCO Constructors, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

The Administration recommends the award of contract to BRCO Constructors, Inc., for the total base bid of $628,000.00.

Funded with Measure M Funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of all associated site work and additional Americans with Disabilities Act (ADA) upgrades at five (5) high school campuses. It does not include the actual track and field replacements, which were previously approved by the Board of Education on April 21, 2020:

1.  Cosumnes Oaks High School                     4.  Sheldon High School

     8350 Lotz Parkway                                          8333 Kingsbridge Drive

     Elk Grove CA 95757                                        Sacramento CA 95829

2.  Elk Grove High School                               5.  Valley High School

     9800 Elk Grove-Florin Road                            6300 Ehrhardt Avenue

     Elk Grove CA 95624                                        Sacramento CA 95823

3.  Monterey Trail High School

     8661 Power Inn Road

     Elk Grove CA 95624

The Administration received and opened three (3) bids on May 28, 2020, at 1:00 p.m.  JPB Designs, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

The Administration recommends the award of contract to JPB Designs, Inc., for the total base bid of $560,000.00.

Funded with Capital Facilities Funds.

The Board of Education is asked to (1) accept the construction of Dry Rot Repair project at Samuel Kennedy Elementary School, and (2) authorize the filing of the Notice of Completion.

On January 14, 2020, the Board of Education awarded a contract to Kaler/Dobler Construction for the Dry Rot Repair project at Samuel Kennedy Elementary School. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to authorize the award of RFP #684-19/20 After School Program Providers (ASES) at Franklin Elementary, Irene B. West Elementary, and Roy Herburger Elementary schools.

RFP #684-19/20 was issued on April 29, 2020 to eleven (11) firms in this market. By the closing date, May 14, 2020, three (3) packages were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of one (1) year contracts for After School Program Providers (ASES/21st CCLC) for Franklin Elementary, Roy Herburger Elementary, and Irene B. West Elementary to the following vendors:

Franklin Elementary: Sacramento Chinese Community Center

Roy Herburger Elementary: Edupreneur Program

Irene B. West Elementary: Sacramento Chinese Community Center

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

Bid #682-19/20 was issued on March 18, 2020, to forty three (43) firms in this market. By the closing date (April 30, 2020), twelve (12) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2020.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Bid #661-18/19 was issued on March 8, 2019, to thirteen (13) firms in this market. By the closing date (April 4, 2019), fifteen (15) bids were received.

The Bid results and recap are in the Purchasing Department for further review.

At the June 25, 2019, Board meeting, the recommendation of a one (1) year contract was made to each of the vendors listed below with the possibility of two (2) additional one year extensions.

Pursuant to Education Code Section §17604, the Board of Education is being asked to extend the award for year two (2) through June 30, 2021.

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

On June 1, 2016, Purchasing Department on behalf of Learning Support Services initiated a Request for Proposal (RFP) for James McKee Elementary and Mary Tsukamoto Elementary for the After School Education and Safety (ASES) grant. At the Board meeting on July 12, 2016, the RFP was awarded as stated below for one year with the possibility of four (4) year extension.

James McKee Elementary - Sacramento Chinese Community Center

Mary Tsukamoto Elementary – S.T.O.R.M.

It is requested that the RFP be extended for year five (5) through June 2021.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Twin Rivers Unified School District – Bid No. 81718 – Fuel, Oil, Coolant and Hazardous Waste Disposal Services for the purchase of Bulk Fuel from the awarded proposer – Van De Pol Petroleum.

RFP #683-19/20 was issued on April 3, 2020, to twenty (20) firms in this market. By the closing date (April 30, 2020), five (5) proposals were received. Two of the proposals were deemed non-responsive and were not considered in the evaluation.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2020.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Education Code § 38083 provides an exception to public bidding for perishable food stuffs and seasonal commodities.  Board Policy 3311 authorizes staff to purchase foodstuffs on the open market, without competitive bidding. After completing a qualification process with USDA approved vendors, The Food and Nutrition Services Department has determined it is in the best interest of the District to divert the Food Commodities received from the USDA to the following vendors for processing:

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

The Board of Education is asked to authorize the extension of RFP #628-17/18 After School Provider for  (ASES/21ST CCLC) for John Reith Elementary School and Sierra Enterprise Elementary School for an additional year.

On April 20, 2018, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for After School Provider (ASES/21ST CCLC) for John Reith Elementary School and Sierra Enterprise Elementary School. At the June 26, 2018, Board meeting, the RFP #628-17/18 was awarded to the Sacramento Chinese Community Service Center for an initial one year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #628-17/18 with the Sacramento Chinese Community Service Center for the third year of the optional four year extensions for a period of July 1, 2020, through June 30, 2021.

RFP #685-19/20 was issued on April 29, 2020, to five (5) firms in this market. By the closing date, May 14, 2020, one (1) package was received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with the option to renew up to four years. This contract will commence on July 1, 2020.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor:

Sacramento Chinese Community Service Center, Inc.

The Board of Education is asked to authorize the extension of RFP #667-18/19 After School Provider (ASES) for Edward Harris Jr. Middle School for an additional year.

On June 25, 2019, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for Edward Harris Jr. Middle School for the After School Education and Safety (ASES) grant. At the June 25, 2019, Board meeting, the RFP #667-18/19 was awarded to the S.T.O.R.M Program for an initial one year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #667-18/19 with the S.T.O.R.M Program for the first year of the optional four year extensions for a period of July 1, 2020, through June 30, 2021.

To be funded out of the ASES grant.

On April 21, 2020, the Board of Education ratified a CMAS contract to FieldTurf USA Inc., for the Synthetic Turf and Track Projects at Cosumnes Oaks, Elk Grove, Monterey Trail, Sheldon, and Valley High Schools.  Amendment No. 1 consists of one (1) item.  The complete amendment with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of amendment requests between Contractor and District.  Amendment No. 1 changes the contract amount of $3,119,694.00 by $155,596.20 to $3,275,290.20.

The Board of Education is asked to (1) approve Change Order No. 1 with Kaler/Dobler Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On January 14, 2020, the Board of Education awarded a contract to Kaler/Dobler Construction, Inc.  for the Samuel Kennedy Elementary School, Dry Rot Repair project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $119,000.00 by $9,576.00 to $128,576.00.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes the construction of a new shop building at existing high school campus, enclosed yard as support space for shop programs, associated fencing and site work, and trash enclosure at Laguna Creek High School, located at 9050 Vicino Drive, Elk Grove CA 95758.

The Administration received and opened eight (8) bids on May 28, 2020, at 3:00 p.m.  Kaler/Dobler Construction, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

The Administration recommends the award of contract to Kaler/Dobler Construction, Inc., for the total base bid of $4,159,000.00.

Funded with Measure M and State Bond funds.

The Board of Education is asked to approve the renewal of the agreement between Bartholomew & Associates and EGUSD authorizing Elk Grove Adult and Community Education to rent instructional space from July 1, 2020 through June 30, 2021.

Please refer to MOU:

• Attachment 1—Equipment provided by Bartholomew & Associates at no cost to the district
• Attachment 2—Rent, TMI, and Utilities

The Board of Education is asked to approve the extension by one year of the contract with Elk Grove Adult Community Training (EGACT) to provide educational services for adults with developmental disabilities.

If the contract extension is approved, the payment to EGACT will be $91,368.38 for 2020/21 and will be paid from adult education funds.

The Board is asked to approve Elk Grove Unified School District’s annual applications for Agricultural Career Technical Education Incentive Grant Funding for the 2020-2021 program year.

The Board is asked to approve Elk Grove Unified School District’s annual applications for Agricultural Career Technical Education Incentive Grant Funding for the 2020-2021 school year.

The Agricultural Career Technical Education Incentive Grant provides Elk Grove, Florin, Pleasant Grove and Sheldon high schools with funds to improve the quality of their agricultural career technical education programs. The goal is to maintain a high-quality, comprehensive agricultural career technical program in California's public school system to ensure a constant source of employable, trained, and skilled individuals.

In the 2020-2021 school year, Elk Grove High School will receive $48,292, Florin High School will receive $31,612, Pleasant Grove High School will receive $19,032, and Sheldon High School will receive $14,492.

The Board of Education is requested to approve Resolution No. 79, 2019/2020 authorizing the execution of the 2020-2021 school year delegate agency agreement from Sacramento Employment and Training Agency (SETA) for the operation of a Head Start Program under the Head Start Act, 42 U.S.C. Section 9801.

In addition, the Board of Education is requested to approve the Budget Modification and No-Cost/Low-Cost Extension for the 2019-2020 budget to be extended through the 2020-2021 school year.

The Head Start Resolution No. 79, 2019/2020, Authorizing Execution of Delegate Agency Agreement with Sacramento Employment and Training Agency (SETA) for the 2020-2021 school year is required to enter into an agreement for the operation of the Head Start program within the Elk Grove Unified School District.  The Governing Board of Elk Grove Unified School District is required to authorize the execution of Agreement #21C2251S0 between the District and SETA.

The Head Start program is requesting to move $125,346 from Personnel and $54,654 from Fringe Benefits to Equipment for a total of $180,000 to be used for playground ground and/or shade cover to comply with Playground Safety Regulations for the following Pre-K sites where needed including Florence Markofer Elementary, Prairie Elementary, Sierra Enterprise Elementary, Samuel Kennedy Elementary, and Irene B. West Elementary at approximately $36,000 per site.

The program is also requesting the No-Cost/Low-Cost Extension for an extension of twelve months to complete the projects that could not be completed for the end of the program year due to current closures arising from the pandemic.

Advancement Via Individual Determination (AVID) is a national college-readiness program designed to prepare students for college-level work.  AVID utilizes research-based methods of instruction in the classroom, supports teacher practice through professional development, and accelerates and promotes student learning in order to better prepare students for college entrance and persistence.  The AVID program targets students who traditionally have been under-represented in our highest-level courses and in college, many of whom would be the first in their families to attend college, and provides them with instruction and resources to strengthen college-readiness. 

As background, the AVID program was first implemented in Elk Grove Unified School District in the early 1990s and since that time has been expanded to include programs at every middle school and comprehensive high school.  AVID has now expanded into the elementary schools starting with Isabelle Jackson in 2017-2018; for the 2018-19 school year, three additional elementary schools were added: Elk Grove, Barbara Comstock Morse, and John Reith; for the 2019-2020 school year, five additional elementary schools were added: Raymond Case, Florin, Anna Kirchgater, Herman Leimbach, and James A. McKee.  For the 2020-2021 school year eleven additional elementary schools will be added to include Maeola R. Beitzel, Arthur C. Butler, Robert J. Fite, Samuel Kennedy, Charles E. Mack, Prairie, David Reese, Sierra Enterprise, Mary Tsukamoto, Union House, and Irene B. West. This year 4,251 district students were served by the district’s AVID program.  Of these 4,251students, 33% were Hispanic; 29% were Asian; 14% were African American; 12% were White; 1% were American Indian; 3% were Pacific Islander, and 8% were Multi-Racial.

The Board is asked to approve a contract renewal in the amount of $600,000 with Improve Your Tomorrow (IYT) to provide tutoring, mentorship, life skills workshops, college tours, and career exploration to students at Edward Harris, Jr., Samuel Jackman and James Rutter Middle Schools and Florin, Monterey Trail, and Valley High Schools.  This agreement marks the sixth year IYT has provided services to our students.

Performance indicators are listed in the contract.  With Board approval, this contact becomes effective on July 1, 2020, and will remain in effect until June 30, 2021.

$600,000 for IYT through the General Fund.

The Board of Education is asked to approve the contract with Care Solace to connect our students, staff and families to community-based mental health services.

Care Solace is an online resource to assist individuals in finding community-based mental health related programs and counseling.  Students and families can work directly with a school counselor, school psychologist, social worker, nurse, mental health therapist or site administration to assist them in using Care Solace to locate vetted community-based counseling, mental health and substance abuse programs and services. Care Solace is available 24 hours a day, 7 days a week.

Care Solace partners with our counselors, school psychologists, mental health therapist and social worker and since January 2020, has connected 461 individuals to community based mental health services.

In order to support the instructional and professional development goals of the Improved educational services learning plans, webcams are needed to allow staff to utilize video conference services such as Zoom and Google Meet. 

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

It is in the best interest of Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for the purpose of Chromebooks and configuration services.

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

Cost of services and equipment approximately: $480,000

Technology Services recognizes that Chromebooks have become vital for student learning here at EGUSD and in K-12 education as a whole. In order to ensure there are enough devices to support the instructional goals of the Improved educational services learning plans, devices need to be ordered. There are also approximately 15,000 Chromebooks in use now that will become obsolete June 1, 2021. These 21,000 will be used to offset the replacement at that time.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

It is in the best interest of Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for the purpose of Chromebooks and configuration services.

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

Cost of services and equipment approximately: $6,400,000

An ongoing funding source has been budgeted through Technology Services General fund for the annual payments.

Annual Cost: $353,022.38

The EGUSD Board President is asked to announce and open the public hearing with a request for anyone who wishes to speak to the PSWA Tentative Agreement to please come forward.  After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Tentative Agreement.

The Tentative Agreement has been ratified by a vote of the PSWA members.  The Tentative Agreement extends the current PSWA collective bargaining agreement through June 30, 2021 with 2020-2021 school year reopeners.

The EGUSD Board should be asked to approve (ratify) the attached 2019-2020 through 2020-2021 PSWA Tentative Agreement.  There is no impact from this PSWA Tentative Agreement on the District’s budget. Therefore, the AB 1200 process is inapplicable.

The Education Code 42127(d)(2) requires that each school district submit a Board approved Adopted Budget to their respective county office of education by July 1st of each year.

The 2020-21 Budget for the General Fund reflects the proposed implementation of the Governor's Local Control Funding Formula and Board approved funding priorities along with changes in AB 77 due to COVID-19.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.

The Board will provide direction to move forward with the District’s educational transition plan including Board feedback. The Board will also provide direction for District Administration to work with all Bargaining Units to finalize Memorandums of Understanding.

The Elk Grove Charter School (EGCS) seeks to renew its charter petition. The Governing Board initially received the petition via Board Communication in June 2020 and conducted a public hearing on June 9, 2020, consistent with timelines described in Board policy.

On June 30, 2020, Elk Grove Unified School District Assistant Superintendent Craig Murray and EGCS Principal Marc LaVine will present the petition to the Board. Based on findings, EGUSD staff recommends that the Board approve EGCS’s request to renew its charter through June 30, 2025.

The Board is asked to take action on the request for renewal.

Due to the need to focus efforts on moving the charter school to a distance learning model as a result of COVID-19 pandemic, the California Department of Education (CDE) has postponed the deadline to adopt Elk Grove Charter’s 2020-21 Local Control Accountability Plan (LCAP) to December 15, 2020.  However, CDE is requiring districts and charters to complete a COVID-19 Operations Written Report that gives a brief overview of program changes and offerings in response to school closures and the impact on students and their families.

The report must be approved by the Board of Education by June 30, 2020, posted on the Elk Grove Charter and Elk Grove Unified School District’s website, and submitted with the approved budget to the Sacramento County Office of Education (SCOE).

The Board of Education is requested to adopt Elk Grove Unified School District’s COVID-19 Operations Written Report.

Due to the need to focus efforts on moving the District to a distance learning model as a result of COVID-19 pandemic, the California Department of Education (CDE) has postponed the deadline to adopt the 2020-21 Local Control Accountability Plan (LCAP) to December 15, 2020.  However, CDE is requiring districts to complete a COVID-19 Operations Written Report that gives a brief overview of program changes and offerings in response to school closures and the impact on students and their families.

The report must be approved by the Board of Education by June 30, 2020, posted on the District’s website, and submitted with the approved budget to the Sacramento County Office of Education (SCOE).

The Elk Grove Unified School District’s Special Education Local Plan Area (SELPA) is required annually to develop and revise a SELPA plan.  The SELPA plan includes a description of all the special education services provided by the SELPA, the nature of those services, and the physical location of those services.  The SELPA plan also identifies expected expenditures for all items required by the SELPA’s service delivery plan.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.