In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:   If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 4:30 p.m. on August 11, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member during the August 11, 2020 Board meeting.   Public Comment Form

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.  The meeting is recorded on video and audio. 

Virtual EGUSD Board participants are limited to 3000 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

A review of the existing Board Policies showed that our policies needed to be updated.  The necessary changes are reflected in the following policies:

• BP 3515 Campus Security 
• BP 3516 Emergencies And Disaster Preparedness Plan   
• BP 6157 Distance Learning
• BP 6114 Emergencies And Disaster Preparedness Plan  DELETE

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [58]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s) [1]

Promotion(s)

Resignation(s)

Retirement(s)

The Board is requested to review and approve the revised Salary Schedule-Stipend Matrix for TK/K-3 and Grades 4-6 Class Size and Overloads 2020-21 School Year Only. 

Changes were made to the fiscal year dates and the expiration date as noted on the attachment.

The terms of agreement will expire on June 30, 2021.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

The purchase order encumbrance modification history from July 8 – July 27, 2020 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Purchase Order History for the weeks of June 1, 2020 through July 31, 2020 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Sourcewell Contract 062916-ORA

On April 21, 2020, the Board of Education ratified a CMAS contract to FieldTurf USA Inc., for the Synthetic Turf and Track Projects at Cosumnes Oaks, Elk Grove, Monterey Trail, Sheldon, and Valley High Schools.  Amendment No. 3 consists of one (1) item.  The complete amendment with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of amendment requests between Contractor and District.  Amendment No. 3 changes the contract amount of $3,328,921.53 by $146,628.80 to $3,475,550.33.

Pursuant to Proposition 39, the electorate approved Measure M on November 8, 2016.  Education Code section 15278 provides that if a bond measure such as Measure M under the provisions of Proposition 39 is approved by the voters, the District must establish and appoint members to an independent Citizens’ Oversight Committee (COC) as an accountability measure for the voters and taxpayers of the District.  The purpose of the COC is to inform the public concerning the expenditure of Measure “M” bond revenues.  On April 18, 2017 the Board of Education formally established the COC and its bylaws by approving Resolution No. 76, 2016-17, providing for the establishment of the Measure M Citizens’ Oversight Committee. The seven (7) current COC Members are:

• Howard Brown (senior citizens’ organization)
• Happy Chan (parent/guardian and active in a PTO, PTA or School Site Council, and/or at large)
• Felipe Martin (taxpayers’ organization)
• Danielle Rene Radley (parent/guardian and active in a PTO, PTA or School Site Council, and/or at large)
• John Shook (business organization)
• Kevin Spease (business organization)
• Lea Washington (parent or guardian and/or member at large)

The COC Bylaws and Operational Guidelines as previously approved by the Board of Education allow members to serve for a term of two years without compensation and for no more than three consecutive terms.

As of August 2020, three (3) of the above members will be have served their first two-year term and, as such, Administration requests that the Board renew the appointment of COC members Happy Chan, Kevin Spease and Lea K. Washington to serve for two additional years.

Pursuant to Education Code section 15280, the District is required to provide the Oversight Committee with any necessary technical and administrative assistance in furtherance of its purpose and sufficient resources to publicize its conclusions.  These resources include making the Oversight Committee’s minutes, reports, and documents available for public viewing on the District’s Web site.  Pursuant to Education Code section 15280, no Measure “M” bond revenues may be expended in providing such technical or administrative support.

The Facilities Department would like to surplus the following vehicle that is no longer running, and is not economically feasible to repair.

Vehicle ID#:      127SF

Year/Make:        1998 Ford Taurus

VIN:                   1FAFP5210WG254855

License:              E 031238

Mileage:             181876

The Transportation Department would like to surplus the following vehicle that was involved in an accident, has been declared totaled by Schools Insurance Authority.

Vehicle ID#:       056ST

Year/Make:         1998 Ford Taurus

VIN:                    1FAFP5217WG251287  

License:               E 052520

Mileage:              90215

The Transportation Department would like to surplus the following school buses that are not economically feasible to repair.

Vehicle ID#:       069B                                                   

Year/Make:         2006 Ford E-450 / Bluebird               

VIN:                    1FDXE45P96HA29175                     

License:               1256767                                           

Mileage:              228488                                              

Vehicle ID#:       054B

Year/Make:         2001 Ford E-450 / Collins

VIN:                    1FDWE45F51HB28488

License:              1102230

Mileage:             318741

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

The Consolidated Application is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and charter schools throughout California. Each year, every local educational agency (LEA) submits the Spring Data Collection portion of the application to document participation in categorical programs and provide assurances that the LEA will comply with the legal requirements of each program.

The Consolidated Application Spring Data was delayed by CDE this year due to COVID-19 and subsequent school closures. LEAs were given an extension until August 17, 2020.

This application has been completed, due to the combined efforts of Learning Support Services, English Language Services, Student Support and Health Services, Human Resources and the Budget Department, and we are requesting to participate in the following programs for the 2020-2021 school year:

                       Federal Programs        Title I, Part A –  Basic Grant

Title II, Part A –  Supporting Effective Instruction

Title III – Immigrant

Title III –  English Learner

Title IV, Part A – Student Support                                                  

Technology Services recognizes that Chromebooks have become vital for student learning here at EGUSD and in K-12 education as a whole. In order to ensure there are enough devices to support the instructional goals of the Improved educational services learning plans, devices are needed for our Pre-K and Transitional Kindergarten students. 

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

It is in the best interest of Elk Grove Unified School District to utilize the contract and pricing from Sourcewell for the purpose of Chromebooks and configuration services.

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

Cost of services and equipment approximately: $900,000

The EGUSD Board President is asked to announce and open the public hearing with a request for anyone who wishes to speak to the ATU Memorandum of Understanding to please come forward.  After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the MOU.

The Memorandum of Understanding completely resolves negotiations for the 2019-2020 school year and extends the current collective bargaining agreement between ATU and the District through June 30, 2021 with 2020-2021 school year reopeners.

The EGUSD Board should be asked to approve (ratify) the attached 2019-2020 ATU Memorandum of Understanding.  There is no impact from the ATU MOU on the District’s budget. Therefore, the AB 1200 process is inapplicable.

The EGUSD Board President should announce and open the public hearing with the request for anyone who wishes to speak to the Amalgamated Transit Union (ATU) initial proposal to Elk Grove Unified School District (EGUSD) for 2020-21 collective bargaining to please come forward. After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Tentative Agreement.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District.

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and

    

2. A public hearing is conducted to receive public input regarding the union's initial proposal.

ATU's initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to accept ATU's initial proposal.

The EGUSD Board President should announce and open the public hearing with a request for anyone who wishes to speak to the  Side Letter of Agreement between Elk Grove Unified School District and Elk Grove Education Association to please come forward.   After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Side Letter of Agreement.

The parties agree that this Agreement completes all reopener negotiations sunshined by the Parties for the 2019-20 school year and that there shall be no change to any provision of the Parties’ collective bargaining agreement, except those provided in this Agreement.  The Parties agree to create a new collective agreement between EGEA and the District with a term of July 1, 2020 through June 30, 2021.

The EGUSD Board should be asked to approve (ratify) the attached Side Letter of Agreement between EGUSD and EGEA.  There is no impact from this Side Letter of Agreement on the District’s budget. Therefore, the AB 1200 process is inapplicable.

Administration has prepared the 2020-2021 Elk Grove Unified School District Community Facilities District Tax Report, which sets the tax rate for each parcel within the District.  The rate is based on information on each parcel in the District and tax formulas established by the passage of Measure A.  The Tax Report will be used by the County of Sacramento to prepare tax bills and collect tax revenues for the 2020-2021 tax year.  The Mello-Roos Act requires that the Board, acting on behalf of the Elk Grove Unified School District Community Facilities District No. 1, adopt the Tax Report as a regular agenda item.  The Act requires that the action taken by the Board is in the form of adopting an ordinance.  Ordinance No. 1, 2020-2021, when adopted by the Board, allows Administration to make changes to the Tax Report in response to appeals from taxpayers, or, otherwise, in order to correct errors in the application of the special tax to particular parcels.

The Board, at the July 21, 2020, meeting, opened the hearing to receive public testimony regarding the tax.  There was no testimony given. The Board then closed the meeting to public input.  The Board conducted a first reading of the Ordinance No. 1, 2020-2021 (Exhibit A) and continued the item to August 11, 2020, for a second reading and adoption of the ordinance.  Public Notices for tonight’s meeting were placed in the Sacramento Bee and the Elk Grove Citizen on July 31, 2020.

 The 2020-2021 Tax Report continues the current and maximum tax rate of $3.82 per month (or $45.84 per year) for “existing” development and $9.82 per month (or $117.84 per year) for “future” development per equivalent taxable unit according to the manner specified in Resolution No. 27, 1986-87.  Due to the March 10, 1998, bond election, future development occurring from July 1, 1998, through  June 30, 2001, was assessed at $15.00 per month (or $180.00 per year) per taxable unit.  Future development occurring from July 1, 2001, forward will be assessed $16.67 per month (or $200.00 per year) per taxable unit.

The Board-adopted and voter-approved Financial Plan allows for the appeal of the tax rate for a parcel.  The Board should receive input from the public regarding appeals of a specific tax for a parcel of land only.  The actual tax formula cannot be appealed since the formula was established by the electorate when they approved Measure A.  All appeals should be directed to Administration for consideration and the Board should proceed with the adoption of the Tax Report and Ordinance No. 1, 2020-2021.  The Tax Report will be delivered to the Sacramento County Auditor's Office no later than August 14, 2020.  A summary of the revised Tax Report is attached.

The Board of Education is asked to (1) adopt Resolution No. 1, 2020-21 of Intention to Convey Water Pipeline Easements to the Florin Resource Conservation District for the Joseph Kerr Middle School project; and (2) to set a public hearing on September 1, 2020, at 9510 Elk Grove-Florin Road, in the Board Room at 6:00 p.m.

The Florin Resource Conservation District has requested that the District convey water pipeline easements on the Joseph Kerr Middle School site at 8865 Elk Grove Blvd., Elk Grove, CA as described in the attached descriptions and diagrams, Exhibits A & B.

The purpose of the easements is to allow the Florin Resource Conservation District to access, construct and maintain the main water pipeline serving the Joseph Kerr Middle School campus.

The Resolution of Intention must be adopted by a 2/3 vote by the Board. 

As prescribed, notice of this intention will be published in the Sacramento Bee, and posted at Joseph Kerr Middle School, the Robert L. Trigg Education Center, and the Elk Grove Post Office (8850 Williamson Drive).    

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.