Virtual Special Meeting of the Board of Education
Elk Grove USD
October 14, 2020 8:30AM
VIRTUAL SPECIAL BOARD MEETING VIA ZOOM Closed Session - 8:30 a.m. | Open Session - 10:45 a.m.

Mission Statement:
Elk Grove Unified School District will provide a learning community that challenges ALL students to realize their greatest potential.
Quick Summary / Abstract:

In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting the open session of the Special Board Meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the following Zoom link:

NOTICE:  Public Comments

If you wish to address the Board on an item on the Special Board Meeting agenda, an electronic speaker card must be submitted with written comments for an item on the Special Board Meeting agenda prior to 4:00 p.m. on October 13, 2020.  Please be sure to complete the electronic speaker card indicating the item you wish to address and it will be read by a staff member during this Special Board meeting during the specified item.  Individuals with comments on general school district issues may address those at a regularly scheduled meeting.  The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.  The link to the public comment speaker card is located on the District’s website.

The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at

C. CLOSED SESSION - Board of Education Via Zoom
C.I. Government Code Section 54957.6: Conference with Labor Negotiators
Quick Summary / Abstract:

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

C.II. Conference with Legal Counsel – Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Government Code section 54956.9, Number of Cases: 1
D. OPEN SESSION - 10:45 a.m. Via Zoom
D.I. Pledge of Allegiance
D.II. Opening and Review of the Day
Christopher Hoffman
Recommended Motion:
The Superintendent will provide the Board with information about today's agenda.
D.III. Consent Agenda - Action
Quick Summary / Abstract:
All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.
D.III.1. Personnel Actions
David Reilly
Recommended Motion:

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.



New Hire(s) [8]





New Hire(s) [21]





Status Change(s)

D.III.2. Approval of Job Descriptions
David Reilly
Recommended Motion:

The Board of Education is asked to approve the following job descriptions:

Deputy Superintendent, Educational Services and Schools

Associate Superintendent

Chief Human Resources Officer


Staff is requesting the Board to approve three job descriptions as a result of an administrative organizational restructure:

  • Deputy Superintendent, Educational Services and Schools (revised)
  • Associate Superintendent, Human Resources (revised) 
  • Chief Human Resources Officer (new) 

The cost neutral adjustment to the administrative organizational structure results in notable functional improvements including:

  • Increased and more concentrated support for educational programs
  • Increased administrative support for human resource operations

The administrative organizational restructure will result in the following job descriptions and positions:

  • Associate Superintendent (attached)
  • Deputy Superintendent, Educational Services and Schools (attached)
  • Chief Human Resources Officer (attached)

Included in this agenda item are the following for reference:

  • Current EGUSD Organizational Charts (attached)
  • Revised EGUSD Organizational Charts (attached)

Associate Superintendent Job Description
Chief Human Resources Officer Job Description
Deputy Supt of Ed Services & Schools Job Description
EGUSD Current Organizational Chart 2020
EGUSD Organizational Chart Revised Oct. 2020
D.IV. Division of Safety and Security Update
Joseph Airoso
Recommended Motion:
The Board of Education will be presented with an update on the Division of Safety and Security.
The Board of Education will receive information about EGUSD, Division of Safety and Security's Annual Impact Report 2019 - 2020.  This report includes an overview of Division Structure and Functions, Proactive Training Initiatives for Community Oriented Safety and Security Services and Community Outreach and Youth Services.
Impact Report 2020
D.V. Distance Learning Update
Mark Cerutti
Recommended Motion:
The Board of Education will receive an update on the District’s distance learning efforts.

The Board of Education will receive an update on the District’s distance learning efforts, including:

  • Balancing synchronous and asynchronous learning
  • High Quality Instruction
  • Social emotional supports
  • Academic assessments and progress monitoring
  • Supporting students with disabilities
  • Supporting English Learning students
  • Supporting Foster Youth students
  • Supporting students experiencing homelessness
  • Establishing and maintaining strong family connections
  • Ongoing training and support for staff
  • Meeting instructional technology and connectivity needs
  • Continued collection and use of stakeholder feedback
  • Comprehensive program evaluation
  • Adhering to principles of continuous improvement
Distance Learning Update Presentation
D.VI. EGUSD’s Small Cohort In-Person Services Update
Mark Cerutti
Recommended Motion:

The Board of Education will receive an update on the draft plans for the provision of targeted, specialized support and services for students with disabilities, English Learners, Foster Youth, and students experiencing homelessness.

The Board of Education will receive an update on the District’s small cohort in-person services specific to students with disabilities, English Learners, Foster Youth, and students experiencing homelessness.
Small Cohort Planning Templates
D.VII. Adjournment
Quick Summary / Abstract:

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Quick Summary / Abstract:

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.

Published: October 12, 2020, 4:19 PM

The resubmit was successful.